StudentOnLine EnrolmentGuide
StudentOnLine is the interface where you can view and amend your personal and contact details, re-enrol, and vary your enrolment.
Preparation Checklist
To re-enrol or vary your enrolment online, we recommend that you: Consult the La Trobe University Handbook to help you choose your units and any other optional components offered by your course (majors or other options). http://www.latrobe.edu.au/handbook
Refer to the individual faculty web pages for further information: http://www.latrobe.edu.au/faculties
Seek academic/course advice if applicable; Prepare a list of units you wish to enrol in for the current calendar year using the information available from the Handbook; Ensure you have your University user name and password readily available so that you can log in to StudentOnLine; Refer to the steps outlined in the StudentOnLine Enrolment Guide (over leaf); and Use the StudentOnLine online help to assist you.
Please note: you cannot enrol in units unless you have confirmed your citizenship, cultural, disability, parent/guardian details and agreed to the Institutions latest terms and conditions. You will be required to reconfirm these details prior to re-enrolment and periodically throughout your time with La Trobe University.
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StudentOnLine EnrolmentGuide Enrolling in a Unit
Step 1 Log in to StudentOnLine From the La Trobe University Home Page at http://www.latrobe.edu.au select Current Students. From the Students page, select StudentOnLine from the Student tools options and log in.
Step 2 Navigate to My Enrolment tab From the tab options select My Enrolment. If only one course is available, the Course Details: Overview page will open as the default page. This page displays your study plan. Effectively the components (units and unit sets) for your selected course are displayed in a tree structure, including any core and optional units and unit sets. Note: If you have more than one course listed, you will need to select the relevant course and click on the link view my selected Course details.
John
The menu items available in this tab relate to your course(s), enrolment and units.
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StudentOnLine EnrolmentGuide Enrolling in a Unit
Course Details: Overview
The course displays a status of Admitted when you are actively enrolled. The Type column lists whether the study package is core (mandatory) or an option. Units begin life with a Planned status. You must follow the hyperlinks to select an availability (when, where and how the unit is available) and then enrol. The Extra Detail column provides instructions to you about the requirement.
Core units display with their unit code and title displayed.
An Option line is displayed where you are required to make a choice. The choice may include a selection of unit(s) from a defined list or perhaps any unit from a particular year level or faculty.
Use the I want to.. hyperlinks to make selections to enrol or withdraw from units.
Notes: If the course includes another structured component (e.g. a major or other structured course requirement), it may require expanding.
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StudentOnLine EnrolmentGuide Enrolling in a Unit
Step 3 Selecting a Core Unit From the Course Details: Overview screen, click on the Enrol in a unit hyperlink. The Course Details page will be displayed. Note: the same page can also be accessed via the Manage Enrolment menu item. To Enrol in units select from the available dropdown options the:
Year Study Period Campus
Course Details page
Once you have selected from the available dropdown options, click on the Search button to commence the search for units that can be selected for enrolment. At this stage you have simply selected these units in a shopping cart, you have not yet enrolled in these units. Step 4 Selecting and Enrolling in an Option An option line contains choices that you must make to satisfy your course requirements. If you have options available for enrolment, they will be listed on this page. Click on More Details and/or Requisite Information hyperlinks to view further details of the unit of study. When you have found an option you wish to enrol in, click on the link 'Choose'.
Components (Core and Option) for Enrolment
Option lines, are identified by an O, and require you to make a choice using the Choose hyperlink.
Units which are available to you for enrolment will be shown in a shaded box.
Core components are identified by a C.
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Course Details page
StudentOnLine EnrolmentGuide Enrolling in a Unit
Step 4 Selecting and Enrolling in an Option (continued) The Enrolment: Choose Option page will be displayed. This page contains a search box.
When searching for a unit you have three options: 1. if you know the unit code of the unit you wish to enrol in, you can type the unit code into the Option box and then click 'Search'; 2. if you know the first three letters of the unit code you can use the % as a wild card to help you narrow down your search, for example a first year history unit may be written HIS1%; or 3. the select option rule may already be filled in, it may look like: ___1% this will search for any unit in first year.
Enrolment: Choose Option page
Having entered the relevant search criterion, click on 'Search'. A list of available units that you can select to enrol in will be displayed. You can only select one unit at a time.
NOTE:
You cannot enrol in a unit with a red cross in the 'Availabilities' column. Choose a unit that does not have a red cross.
Enrolment: Choose Option page
Having selected the unit click on Save unit onto my course plan. The Course Details (your Course Plan) page will be displayed. You can now enrol in your selected unit, which will be shaded in blue.
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StudentOnLine EnrolmentGuide Enrolling in a Unit
Step 5 Select Availability (if applicable) Depending on the course and unit settings, you may be able to select an availability or a default may be applied which you cannot change. Once an availability has been selected, you need to select the enrol check box to proceed.
Step 6 - Confirm Enrolment Having selected the units you would like to enrol in, together with the year, study period and campus, you now need to confirm the enrolment. Once you have completed your selections, please select the Enrol checkbox to enrol in an available unit.
Click on the I want to.. Proceed to Enrol hyperlink at the bottom of the page.
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StudentOnLine Enrolment Guide Enrolling in a Unit
Step 6 Confirm Enrolment (continued) The Enrolment Shopping Cart page will be displayed. This page lists all units you are about to enrol in. If the units are correct click on the link confirm enrolment at the bottom of the page.
A green tick will be displayed to indicate that your enrolment has been successful. You can now go to Current Enrolment and view all of your enrolled units. Step 7 View Current Enrolment To view your current enrolment, select Current Enrolment from the menu. The Current Enrolments: Enrolment Details pages will be displayed. To request confirmation of your enrolment, select the Email my Enrolment Advice option. This emails the enrolment advice to your La Trobe University email address.
HINT: If a unit has a prerequisite you will need to successfully complete that before you can enrol in the unit. If the unit has a co-requisite, you will need to enrol in that unit as well.
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StudentOnLine EnrolmentGuide Varying Enrolment: Withdrawing from Units
The Course Details: Overview page lists all of the options and core units for the course you have selected.
You can only withdraw from units for any course in which you are Admitted.
To withdraw from a unit, click on the I want to. withdraw from units option located at the bottom of the page.
Note: If you have more than one course listed, you will first need to select the course from which you wish to withdraw a unit before navigating to the Course Details: Overview page.
The Unit Withdrawal: Choose Units page will be displayed. This page lists all the units you are currently enrolled in. Select the unit you wish to withdraw from by clicking in the checkbox next to the unit. Then click on the link 'withdraw from the selected units'.
Please note: before you withdraw from a unit, it is important you consult with a Faculty course adviser and be aware of the census dates and the KN grade dates. International students need to maintain a full time load so should consult with La Trobe International before withdrawing from any units.
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StudentOnLine EnrolmentGuide Varying Enrolment: Withdrawing from Units - continued
The Withdrawal: Information page is displayed. This page contains information about the unit you are about to withdraw from and any consequences of withdrawal. If you wish to continue with your withdrawal click on the hyperlink continue with withdrawal.
Upon successfully withdrawing from the chosen units, a Withdrawal Confirmation page will be dislayed. confirming that you have been withdrawn from the chosen units.
If a unit you plan to withdraw from is a prerequisite to another enrolled unit, you will also need to withdraw from the other unit. If you are having difficulties withdrawing from a unit, please contact your local Student Administration Office.
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StudentOnLine EnrolmentGuide Varying Enrolment: Swapping Units
The Course Details: Overview page lists all of the options and core units for the course you have selected.
Click on the 'Swap Unit' link on the menu on the left hand side of the screen.
Note: If you have more than one course listed, you will first need to select the course you wish to swap units for, before navigating to the Course Details: Overview page.
The Swap: Choose a Unit to Swap From page will be displayed. This page lists all units you are currently enrolled in. Select the unit you wish to swap from, and then click on the hyperlink I want to .. Swap from the selected unit and choose a different unit to swap into.
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StudentOnLine EnrolmentGuide Varying Enrolment: Swapping Units - continued
If you are swapping an optional unit, you may need to select the option first and then choose your unit. You will then be taken to a page to search for a new unit. When you have selected the unit you wish to swap into, click on the link 'swap into the selected unit'. If there is more than one offering (attendance mode, campus etc) of this unit available, you will be asked to choose, if not you will be taken to the next page. You will be asked to check that you have picked the correct units to swap out of and into. If you are satisfied with your choice you can click on the link 'swap the chosen units'.
A green tick
will be displayed to indicate that your action has been successful.
Please note: Sanctions may prevent you from performing some enrolment and variation of enrolment related tasks. An error message will be displayed to indicate this.
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StudentOnLine EnrolmentGuide
Is there any new terminology I need to be aware of?
Unit = subject Study Package = course / unit / major / group of units Study Period = teaching period Availability = teaching period / location combination Core Unit = compulsory unit that you must pass in order to complete the requirements of your course. Option (elective) = unit chosen from a specified list. You will need to choose and pass a certain number of units from this list in order to complete your course. Major = an approved sequence of units in a discipline. Admitted the course displays a status of admitted while the student is actively enrolled (or inactively). LOA - a status of LOA advises the student is on approved Leave of Absence. AWOL a status of AWOL indicates a student is Absent Without Official Leave.
AssistancewithStudentOnLine
YouwillneedyourLaTrobeUniversityusernameandpasswordtoaccessStudentOnLine.Thesedetails wereprovidedonyourinitialStatementofAccount;howeveryouwillhavechangedthemthefirsttime youloggedintoStudentOnLine. IfyouhavedifficultyAccessingStudentOnLinepleasecontactthe: BundooraComputerStudyhallon(03)94793694or1300786535(tollfreeforregional andinterstatecallers).Standardcallchargesapplyformetropolitancallers. BendigoStudentITsupport (SITS)isavailabletoassiststudentsfrom8.30a.m.to5.00 p.m.MondaytoThursday,and8.30a.m.to12.00p.m.onFridays. SITScanbecontacted on(03)54447888orinpersonattheBusinessBuilding,Room1.28.
CourseAdvice Ifyoufeelitwouldbehelpfulforyoutodiscussyouroptions, pleasecontactyour Faculty forcourseadvice. Forallotherenquiries,pleasecontactyourlocalStudentAdministrationOffice.
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