BANQUETING & CONFERENCING PROPOSAL
To: Mr. Adel Abuhaimed Tel No : +961 Ext: 0
Mob No: +966 505420264
Contracting Manager Fax No : +966
Email : Alamani91711@[Link]
From: Fahad Mubarak Tel No : +966 11 462 5000 Ext.574
Holiday Inn Al Qasr - Riyadh Mob No: +966 50005 313 5
Sales Manager Fax No : +966 11 217 6982
Date: 05/04/2017 Email : [Link]@[Link]
Subject: Meeting Room Quotation
Dear Mr. Adel Abuhaimed.
Thank you for your interest in our hotel facilities and services. Further to our communication today
with concern to your upcoming event on 05/04/2017 kindly find our detailed proposal for your review
and confirmation:
Day & date of event : Sunday, 16th 17th 18th Apr.2017
Type of Event : Meeting & Tow Coffee Break.
Timing : From 04:00 PM to 09:00 PM
Minimum Guaranteed Attends : 15 persons.
Venue & Set Up:
A registration desk will be set up near the entrance. Round tables facing the screen with meeting
set up standard along with a head table for the instructor will be arranged on the side. A coffee
station will be set up at the back. Your meal venue will be served in buffet style at our MOZART
restaurant located on the ground floor lobby level unless a private meal venue is assigned and
confirmed. Please advise in writing if you wish to have different arrangements
We will assign an event room based on the contracted number of attendees and set up. In the
event of alterations to these the hotel reserves the right to relocate your event to an appropriately
sized space. Event rooms will be reserved for the times indicated above, should you require
additional set up or break down times, please do advice prior to confirming your event.
Audio-Visual Requirement:
The hotel will provide upon your written confirmation the following equipment (when applicable) on
complimentary basis: Screen / Projector / Wireless microphone / Flip chart with marker
Charges:
We are happy to extend our special rate of SR. 160.00 net per person inclusive of food, beverage
and main venue and free continuously Tea and Coffee during the Meeting.
Holiday Inn Al Riyadh - AL Qasr
T: +966 11 4625000 F: +966 11 2176962 E: info@[Link]
[Link] 8145 I Riyadh 11482 I Kingdom of Saudi Arabia I
[Link]
For hotel location directions please click here
Sub-Contractors:
Please advise the company name/s and contact person/s authorized from your side. Please note
full coordination is necessary with our engineering department prior to the booking date. Any
damages to hotel property will fall under the responsibility of focal point
Banners and related materials:
Please advise if you have any material that requires our maintenance department assistance well in
advance. We do not allow any glue or nail use in any of our banquet space. In addition, if you wish
to display any advertising material outside your designated area or in hotel lobby we will require to
coordinate with banqueting management for final review
Permission:
Please obtain Permission from high commission of Tourism from the website:
[Link]
For more details, please contact the ministry: secb-info@[Link]
Please note, failure to obtain permission will result in automatic cancellation of the event
Liability
The Hotel will not be responsible for any losses and/or damages of any personal belongings or
private equipment brought and left in the event venue or in public areas. The client will be liable for
charges on at least the guaranteed number of guests or actual guest count whichever is higher.
Status of booking:
The required space in booked tentatively. In order to secure the space and booking, we will require
your signature and company stamp on this offer latest by: Dec 31th 2017
Cancellation:
Cancellation and or change of event date in 15 days or less prior to date of the event will result in
%90 charge of total minimum guaranteed amount.
Payment method:
As your esteemed organization does not have a credit facility with our hotel, advanced full payment
is required.
Kindly advise your method of payment: Credit card Bank Transfer Cash
Bank Details for Holiday Inn Alqasr:
Account Name : Olaya Palace Holiday Inn
Bank Name : Riyadh Bank
Branch Name : Al Ahsa Branch
Account No. : 297-013555-9940
Swift Code : RIBLSARI
IBAN Code : SA 612 000000 297 013555 9940
However, if you have valid credit facilities with our hotel, we expect an official letter
with your confirmation of payment as per established agreement.
The Holiday Inn Al Qasr, accommodation, banqueting and conferencing facilities:
203 well-appointed bedrooms including executive and deluxe accommodation.
All guest rooms offer the unique Holiday Inn Sleep Advantage. It’s an enhanced level of
comfort unique to Holiday Inn hotels that includes luxurious bedding, a Guaranteed Wake-
up call and relaxing amenities.
Holiday Inn Al Qasr offers a wide choice of 5 meeting rooms, 5 halls, restaurant and lobby
café area and business zone, allocated Business Centre, along with our onsite Health Club
and Swimming Pool.
Below is a brief fact sheet of our banqueting and conferencing facilities offering over 3,500
square meters of ample space with complimentary parking for up to 400 vehicle
Mr. Adel Abuhaimed we thank you for your trust and confidence and reassuring you to put all
efforts to ensure the grand success of your upcoming event.
This offer will be guaranteed upon your acceptance by signing and stamping before the option date.
I have read, understood and accept the above terms and conditions.
Name: _____________________________
Stamp: _________________________
Signatures: _______________________
IHG Business Rewards
Our Way of Saying Thank You
Whether you are a sports league parent reserving team accommodations or a professional planner
organizing an international meeting, we want to reward you for booking with IHG® on behalf of others.
Each hotel room you reserve, meeting you plan, or event you organize with us could earn you points
through IHG® Business Rewards
It’s your reward. It’s your choice.
[Link]
