Dhangadhi Engineering College
(Affiliated to Pokhara University)
Uttarbehadi-4, Dhangadhi
Kailali, Nepal.
A Project Proposal
On
Hotel Management System.
Submitted to
Dhangadhi Engineering College
Bachelor of Computer Application (BCA)
For the Partial Fulfillment of the Requirement for the degree of BCA under
Pokhara University
Submitted By
Puspa Raj Joshi (905056)
Tara Prasad Sharma (905065)
BCA, 4th Semester
4th Jan 2011
0
Introduction
With the advancement of technology, application areas of computer are rising day by
day. Every sector desires its procurement for fast accurate and automated operations.
Therefore different program are developed to meet the requirement of various types of
users i.e. related to any field.
This program entitled “Hotel Management System” is a minor group work of BCA
IVth semester students. It is a small software package which is helpful in the areas of
Hotel. This program package includes all the activities in which the hotel is managed.
The activities like customer room reservation, the user management, the inventory
processing, the data summary, etc are included.
This project is database oriented program because it is developed using DBMS like
Ms Access. We have used ADODC for Database programming in this project. The
programming language used for developing this software is Visual Basic 6.0.
Users can simply add record, delete them, update them, create Backups of the
Database, and many more using this software. User need not have to think about
where the data should be saved or from where they can retrieve it. All the data are
saved automatically in the defined place and are retrieve from there directly by using
this software. No computer trainings or experts are needed to handle this software.
In terms of security this software is totally secure as it doesn't give access to
unauthorized user as the username and password facility is provided.
Hence, this software is helpful for the Hotel Managerial teams who want to improve
the efficiency of the management and want to be competitive in this day to day
changing world. This project is also a small step towards development of big
professional software.
1
Problem statement
Even through we have tried our best effort in making the system error free but some
errors may have crept into it. As this is our first project or system development in
visual basic we have tried our best to make it free from limitations, and may be we are
successful. The limitation on the project is the lesson for us to improve it. During our
system development on this project we have faced many problems in testing, coding,
debugging and implementing some rules and regulation.
2
Objectives
The main objective behind preparing this project is that to give hotel a complete
facility that a hotel managerial team wants. It even helps the user to handle the
managing system of the hotel properly. And it also gives the customer an easier way
to have booking and other related activities in the hotel. Besides this there are many
objectives like:
1) To manipulate the Hotel transactions with instant confirmation.
2) To save time and accuracy in work.
3) To increase efficiency of employee.
4) For fast access of data.
5) For secure and smooth running of the program.
6) For error free, effective and easy for database related works.
7) The application request for the check-in and check-out date and time, number
of visitors, and his/her preferred room category;
8) Indicate the room availability and the location of the rooms;
9) If the visitor is satisfied with the room location, then confirm the booking; and
10) Upon confirmation, print the payment details and other necessary constraints.
3
Methodology
The waterfall model is implemented while developing the system. The main system is
divided into many sub programs and modules. But they all are focused to one goal
one aim i.e. the smooth running of the program. This methodology implemented here
implies that the system's control is from top to bottom.
The different phases that we underwent during implementation of this model are:
Feasibility Study
The purpose of this phase is to produce the feasibility study documents that evaluate
the cost and benefits of the proposed application. It also provides:
a) The definition of the problem.
b) The alternative solution and their benefits.
c) Required resources cost and delivery dates.
Requirement Analysis and Specification
After the feasibility analysis this phase performs the identification and documents the
exact requirement for the system. This phase produce user manuals and plans for the
system test that is performed before the system is delivered.
Design and Specification
This phase involves how to solve the problem. We have divided in two phase i.e.:
a) Architectural or high level design.
b) Detailed design.
Coding and Module Testing
The actual code are produced that will be delivered to the user as a running system.
Individual modules developed in this phase are tested before going to the next phase.
Integration and System Testing
The modules that have been developed and tested are put together and are tested as a
whole system.
Delivery and Maintenance
When the system is passed through all the tests, it is delivered to user and the
maintenance phase is started. If any modifications are to be made to the system then it
is done in this phase.
4
Project Gantt chart
Title Days
Selection of project topics 3 days
Requirement analysis and specification 12 days
Feasibility study 14 days
Coding and physical design 35 days
Testing and debugging 10 days
System implementation 5 days
Documentation 7 days
System delivery and maintenance 5 days
Total 91 days
5
Deliverable
At the end of this project we will submit all necessary things to the authorized
member and the deliverable contents are:
1) The promised software in any removable media
2) The source code in any removable media
3) Project documentation including HELP file and manuals.
