Kitui County Staff Performance Appraisal Report
PSC 37 B (Revised 2016)
(For officers on Job Group ‘H’ and below in the County Public Service)
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PREAMBLE
1. The Staff Performance Appraisal System (SPAS) is a component of Performance Management
System in the Public Service integrating employee participation through work planning, target
setting and execution, evaluation, feedback and reporting.
2. This appraisal form will be completed by officers in Job Group ‘H’ and below and equivalent
grades in the public service.
3. The Appraisee and the supervisor should read the SPAS guidelines prior to embarking on the
actual appraisal.
4. The Appraissee and the Supervisor will agree on the specific tasks/responsibilities to be
performed, which should be aligned to the Ministerial/Departmental/Section/Unit objectives.
5. The supervisor and appraise shall discuss and agree on the performance evaluation and rating at
the end of the appraisal period.
6. The completed SPAS report shall be submitted to the Head of Human Resource Management
(HRM) Department at the end of the appraisal period for deliberation by the County Human
Resource Advisory Committee (CHRAC).
7. Rating scale: The following rating shall be used to indicate the level of performance by an
Appraisee.
Achievement of Performance Targets Rating Scale
Achievement higher than 100% of the agreed Excellent 101% +
performance targets.
Achievement up to 100% of the agreed Very Good 100%
performance targets.
Achievement between 80% and 99% of the Good 80%-99%
agreed performance target.
Achievement between 60% and 79% of the Fair 60-79%
agreed performance targets.
Achievement up to 59% of the agreed Poor 59%
performance targets.
8. Where the Appraisee is not satisfied with the SPAS evaluation, he/she may appeal to the
CHRAC as provided in the SPAS guidelines.
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KITUI COUNTY STAFF PERFORMANCE APPRAISAL REPORT
Performance Appraisal Period: From………………………………To………………………..
Section 1: Employment Details
(i) Personal No……………………………………Surname………………………………
First Name……………………………………..Other Names…………………………
(ii) Designation…………………………………….………………………………………
Job Group/Salary Scale/Pay Grade……………………………………………………..
(iii) Terms of service………………………………………………….(Permanent/Contract)
(iv) Ministry/Department……………………………………………………………………
Section/Unit…………………………………………………………………………….
Duty Station…………………………………………………………………………….
(v) Supervisor’s Name …………………………………………………………………….
Designation……………………………………………………………………………..
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Section 2: Agreed Performance Targets/Specific Tasks Assignment
Agreed Performance Achieved results in line
Targets/Specific Tasks Performance with the Performance Performance
Assignment Indicator(s) Indicator Appraisal Score
(See Rating Scale)
1.
2.
3.
4.
5.
Total appraisal score on performance targets
Mean Appraisal score (%)
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Section 3: Staff Training and Development Needs (signed at the beginning of appraisal period)
Appraisee’s training and development needs in order of priority as identified by the appraisee and
supervisor based on performance gaps.
……………………………………………………………………………………………………………………………………………………..
………………………………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………………………..
Appraisee’ Signature…………………………………………Date………………………………..
Immediate Supervisor Name………………………………………..................................................
Signature……………………………………………………..Date………………………………….
Section 4: Appraisee’s comments (signed at the end of appraisal period)
Appraisee’s comments on performance including any mitigating factors
…………………………………………………………………………………………………….………
…………………………………………………………………………………………………………….
Supervisor’s (immediate) remarks if any on Appraisee performance
……………………………………………………………………………………………………………
……………………………………………………………………………………………………………
……………………………………………………………………………………………………………
……………………………………………………………………………………………………………
Name………………………………………………………………………………………………………
Signature………………………………………………………Date…………………………………….
Section 5: Recommendation of Rewards or Sanctions or other intervention(s) to the County
Secretary by the County Human Resource Advisory Committee.
i) Reward type (Bonus, Commendation letter etc.)…………………………………………......
ii) Other interventions (Counseling, Training and Development, etc)
…………………………………………………………………………………………………
iii) Sanction (Warning, Separation, etc.)………………………………………………………….
iv) Minute No…………………………………Meeting held on………………………………..
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Authorized Officer: Approved/Not Approved
…………………………………………………………………………………………………………..
Name……………………………………………………………………………………………………
Signature…………………………………………………Date………………………………………..
