The Burj Khalifa
Project
Integrated Change
Control Process
Multi Prospect
Management (MPM)
2020
MPM TEAM:
Andrew Leithead
Shekhar Shrestha
Akinjide Akinjobi
Emeraude Marie Sandy Myrtil
The Burj Khalifa Project Integrated Change Control Process
Table of Contents
1. Document Change Control..............................................................................................................................................2
2. Authorization of the Process...........................................................................................................................................2
3. Integrated Change Control..............................................................................................................................................2
3.1. Integrated Change Control Approach.....................................................................................................................2
3.2. Definition of Change..............................................................................................................................................3
3.3. Change Control Board (CCB)................................................................................................................................3
3.4. Change Control Procedure......................................................................................................................................3
4. Change Control Forms....................................................................................................................................................5
5. Change Log.....................................................................................................................................................................9
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The Burj Khalifa Project Integrated Change Control Process
1. Document Change Control
Revision Number Date of Publication Contributor Brief Description of
change
1 16th Sep 2020 Shekhar Shrestha -Create the first version
Akinjide Akinjobi of document.
Andrew Leithead
Emeraude Marie
Sandy Myrtil
2. Authorization of the Process
Organization Position Name Signature Date
Emaar Properties, UAE Project Sponsor Emaar 16th Sep 2020
Properties/Carles
Adell Martinez and
Miguel Saiz
Online Business School Project Multi Prospect 16th Sep 2020
Manager Management
3. Integrated Change Control
3.1. Integrated Change Control Approach
Performing Integrated Change Control is the process of reviewing all change requests; approving
changes and managing changes to deliverables, project documents, and the project management
plan; and communicating the decisions 1. This process reviews all requests for changes to project
documents, deliverables, or the project management plan and determines the resolution of the
change requests. The performing change control process in the Burj Khalifa will be conducted from
project start through completion. MPM Project Manager will have the ultimate responsibility for
change control process. Changes may be requested by any stakeholders involved with the project
and may occur at any time throughout the project life cycle. Once the project is baselined such for
scope, schedule and cost or project management plan, any change deviating from the baseline plan
or any other deviation in the Project Management Plan must go through the change control
process. All the change request must be recorded in writing as recommended in this process
document.
1
As per PMBOK defined in Perform Integrated Change Control.
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The Burj Khalifa Project Integrated Change Control Process
The Burj Khalifa will categories the change in two main category for delegating the authority for
making decision. The first category of change which does not affect the Project Management plan,
baselines, policies and procedure, project charter, contracts and statement of works, the project
manager will have the authority to make decision on such changes. In the other hand, the second
category of change which does affect those key elements ( Project Management plan, baselines,
policies and procedures, project charter etc.), such change request will be approved, deferred or
rejected by Change Control Board comprising of Project Sponsor, Project Manager and senior
representative from relevant stakeholder entity like customer, experts and others as per relevance.
3.2. Definition of Change
The Burj Khalifa’s definition for change for key area will be as follows:
Schedule change: Any deviation from schedule plan of the activity which may deviate
outside the range of acceptable level of tolerance;
Budget change: Any deviation from project budget or cost of the item which may deviate
outside the range of acceptable level of tolerance in cost and budget;
Scope change: Any deviation from scope of project in product, service or results which may
have impact on the project objective and goals;
Project document change: Any change or modification in the project documentation
3.3. Change Control Board (CCB)
The Burj Khalifa Project will form a Change Control Board comprising of as follows personnel:
Project Sponsor
Project Manager
Authorized representative of stakeholder
Subject Matter Experts (SME)
Functional Managers
Others ( as per need)
Project Manager will function as member secretary of the Change Control Board. All the
communication and administrative functions are managed by Project Manager.
3.4. Change Control Procedure
The flowchart of the change control process in the Burj Khalifa will be as follows:
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The Burj Khalifa Project Integrated Change Control Process
2. Evaluate 3. Create 4. Submit to
1. Identify
the Impact of change CCB and
change
the change request review
7. Update the 5. Decision on
8. Communicate 6. Record in
Project change
the change to change log
Management (approved/
stakeholders and update
Plan rejected/deferre
it status d
9. Manage the
Project to the
updated plan
Step Responsibility Details
[Link] the Customer/stakeholder Recognize the need for change,
Change Briefly explain the rationale of change and
why it is needed.
[Link] the Project Manager If the change request is out of scope,
impact Project team Project Manager may reject it and no action
is required,
If the change request is within the scope of
project, consider for change control process
Analyze and assess the impact of the
change in project’s objectives and project’s
constraints like time, cost and scopes,
Estimate the additional resources and
efforts required for the change.
[Link] change Project Manager Develop the change request form including
request Project Team the detailed analysis
Considers for different options for change
Recommendation for best options change
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The Burj Khalifa Project Integrated Change Control Process
[Link] to the CCB Project Manager Plan and organize a CCB meeting,
and review of the Discuss and assess the change request,
change. Look for the different options and
[Link] decision Change Control Making decision on the change request
on Change Board (CCB) based on the analysis and different
options,
Request can be approved or rejected or
deferred,
[Link] in change Project Manager Entry into the change log
log and update its Update the change log
status
[Link] the Project Project Manager Revise the plan related to the knowledge
Management Plan area of change,
Update the Project Management Plan
[Link] the Project Manager Inform to the requesting stakeholder about
change to the the decision of change,
stakeholder Inform to the other relevant stakeholders
who may have impact of decision on
change
[Link] the Project Manager Implementation of activities as per the
project to the Project Team updated management plan
updated plan manager Monitor progress to the updated
management plan
Record the completion of change request
Close the change request.
4. Change Control Forms
Burj Khalifa Project Integrated Change Control Form
Project Title: Burj Khalifa Project Project Number: xxxx
Project Leader/Manager: Change Request ID:
Sponsor: Date Prepared:
Change Request Quick Summary
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The Burj Khalifa Project Integrated Change Control Process
Proposed Change to: Impact on Project: Status:
Change Request Identification
Short Description
Requestor Estimate of
Priority
Date raised
Raised by
Further analysis? □ Approved □ Rejected □ Deferred
Change Request
Assessment
Detailed description
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The Burj Khalifa Project Integrated Change Control Process
Time scale for analysis
Small change?
Assigned on
Accepted for analysis
by
Accepted for analysis
on
Change Request
Analysis
Impact analysis
Scope Impact
Description
Schedule Impact
Description
Cost Impact
Description
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The Burj Khalifa Project Integrated Change Control Process
Impact of not
implementing
Alternatives
Completion ccriteria
for change request
Estimated effort
Estimated cost
Impact level in all the
project
Analyzed Priority of
Request
Resources
Estimates validated on
Estimates validated by
Analysed by
Change Request
Decision
Decision
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The Burj Khalifa Project Integrated Change Control Process
Rationale for
decision
Approved
resources
Approved cost
Comments
Change Request Decision Signatures
Project Manager:
---------------------------------------------
Printed Name, Signature, Date
Decision Maker:
-----------------------------------------
Printed Name, Signature, Date
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The Burj Khalifa Project Integrated Change Control Process
5. Change Log
A Change Log is a list containing some of the information about all the Change Requests.
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The Burj Khalifa Project Integrated Change Control Process
Project PCR ID Short description Raised by Priority Date raised Owner Target date Status Status date
Number
References:
1. A guide to Project Management Body of Knowledge, 6th edition (PMBOK Guide), PMI, 2017.
2. Integrated Change Control Process, Strelka, OBS MPM, 2020
3. EPS Green Factory in Tripoli, Shake ITUP, OBS, MPM
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