PART II

AIRWORTHINESS PROCEDURES MANUAL Issue 2 Rev. 3 Chapter 1

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CHAPTER 1
REGISTRATION AND DE-REGISTRATION OF AIRCRAFT

1 Introduction

1.1. This chapter lays down the recommended procedures to be followed by the
Airworthiness officers for registration and de-registration of aircraft.
1.2. The applicable references concerned with issue and renewal of C of R are:

Act / Rule 5, 30, 31-37A

CAR Section 2, Series F Part I
ICAO Annex 7 /Doc 9760
Forms CA 28 as application form
Checklists C of R Check List
Fee As per Rule 35

2. Registration of aircraft
2.1. Eligibility
2.1.1. The aircraft shall have a Type Certificate as per the acceptable design codes given
in Subpart B of CAR 21. For Micro light aircraft and Powered hang Gliders not
conforming to these standards may also be registered subject to compliance of
applicable requirements laid down in CAR Section 2 Series F Part XIV and Series O,
Part VI respectively. The Type Certificate for an aircraft brought in the country for
the first time is required to be accepted by AED, DGCA and issued Letter of Type
Acceptance (LoTA). If there is a revision carried out in TCDS by design change or
incorporation of modification, this change also needs to be accepted by DGCA

2.1.2. An aircraft may be registered in either of the following two categories, namely
Category 'A' where the aircraft is wholly owned either;
a) by citizens of India; or
by a company or corporation registered and having its principal place of
business within India or
b) by the Central Government or any State Government or any company or
corporation owned or controlled by either of the said Governments; or
c) by a company or corporation registered elsewhere than in India, provided
that such company or corporation has given the said aircraft on lease to any
d) person mentioned in para 3.1(i), (ii) and (iii) above; and

2.1.3. Category 'B' where the aircraft is wholly owned either;

a) by persons resident in or carrying on business in India, who are not citizens of
India; or
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b) by a company or corporation with a base elsewhere than in India.

2.1.4. The aircraft confirms to all the requirements published by the DGCA in regard to
communications, navigation and surveillance equipment, safety and emergency
equipment on board as per CAR Section 2 Series I and Section 8 Series O.

2.2. Registration Process

2.2.1. For registration of an aircraft, an application shall be made to the DGCA on Form
CA-28. The form is available as an appendix to the CAR Section 2 Series F part-I and
also in DGCA website under the caption “FORMS”. A copy is also placed as
Appendix ’2’ to this Chapter.
2.2.2. Upon receipt of the application form and the respective documents, the
concerned airworthiness officer(s) shall scrutinize/evaluate the form for its
completeness and the following documents.
2.2.3. The following enclosures shall be scrutinized along with the fully completed
application form;
a) Copy of Type Certificate and Type certificate Data Sheet for an a/c to be
registered for the first time;
b) Copy of Type Acceptance from AED, for an a/c to be registered for the first
time;
c) Customs clearance certificate / bill of entry of the aircraft;
d) Certificate of deregistration from the previous registering authority;
e) Evidence to the effect that the aircraft has been purchased or wholly owned
by the applicant. For this purpose, a copy of invoice shall be accepted;
f) For aircraft purchased from a previous owner, an affidavit as required;
g) In case the aircraft is taken on lease, a copy of the lease agreement;
h) In case the aircraft is owned by a company or corporation, a document of
Registration of the company and the names, addresses and nationalities of
the Directors;
i) A copy of the import license issued by Director General Foreign Trade or
Permission for import issued by the Ministry of Civil Aviation/ DGCA;
j) Where the aircraft is imported for private use, it will be registered in the
name of the person or company to whom the import license has been issued;
k) In cases where the aircraft has been mortgaged/hypothecated, the owner/
operator’s consent for the same and the papers to this effect. Such a
mortgage/ hypothecation shall be endorsed on the Certificate of
Registration;
l) Fee for registration as prescribed in Rule 35 paid by DD payable to Pay and
Accounts Officer, MCA, DGCA, New Delhi.
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2.2.4. In case of any deficiency, the applicant shall be intimated in writing and failure to
provide the above documents will invalidate the application;
2.2.5. For aircraft imported under Temporary Certificate of Registration, the Short-term
Certificate of Registration shall be issued only after receipt of copy of de-
registration and transfer of title to the operator. .
2.2.6. The aircraft shall not be registered if:
 The aircraft is registered in another State;
 There is any doubt about the eligibility of registration of the aircraft;
 It would not be in the public interest to register the aircraft.
2.2.7. If the application form is complete and meets all the requirements laid down AI (I)
section of the Airworthiness Directorate shall issue a registration number and
Certificate of Registration and the same shall be recorded in the aircraft register;
and computer records updated in the CARIS and DGCA website.
2.2.8. As required by Rule 36, a register of civil aircraft is maintained at the Airworthiness
Directorate of DGCA Headquarters, which is open to inspection by members of
public during office hours. The register contains all the information contained in
the individual C of Rs as required by Rule 30.

2.3. Certificate of Registration

2.3.1 The Certificate of Registration shall be issued in the standard format as given in
Appendix 1.
2.3.2 The registration number shall be allocated as per order in the register in the
format, VT-XXX, where VT is the designated Nationality Mark for India and XXX
stands for letters of registration mark issued by DGCA to a particular aircraft.
2.3.3 Registration markings shall not be allotted which might be confused with
International Code of Signals, especially:
a) Registration beginning with the letter ‘Q’
b) Registrations ‘SOS’, ‘XXX’, ‘PAN’ and ‘TTT’
2.3.4 A copy of C of R shall be filed appropriately in the a/c file.

2.4. Validity and making changes to the Certificate of Registration

2.4.1 A certificate of registration shall be of unlimited period if the a/c is out rightly
purchased by the owner. In the case of leased a/c, the period of validity of
Certificate of Registration shall be restricted to the date of expiry of lease
agreement.
2.4.2 A certificate of registration shall become void when there is a change of ownership
of the aircraft. The certificate should be changed accordingly to reflect the changes
in accordance with rule 30B.
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3. Aircraft imported by air

3.1. If an application is made for the registration of an aircraft before it is imported in
India, for the purpose of bringing the aircraft by air, a temporary Certificate of
Registration may be granted under the provision of Rules 30 and 31 and this CAR to
the new owner of the aircraft.
3.2. The temporary Certificate of Registration will be valid only until the first landing at a
customs aerodrome in India.
3.3. The temporary Certificate of Registration shall be surrendered by the owner or his
representative to the DGCA along with the application for registration of the aircraft.

4. Recommendation to the WPC for Issue of Aeromobile Licence.

For the operation of an aircraft an aero mobile station license shall be required for
which an application submitted by the operator/owner may be forwarded with the
recommendation to the Wireless Advisor, Ministry of Communications, along with
DD of requisite fee.

5. Intimation of Registration to State of Design

If the registered aircraft is first of its type imported into the country the DGCA shall
intimate the "State of Design" that it has registered this particular type of aircraft in
India.

6. Change of ownership

6.1. If an aircraft is sold to another person or company, or ceases to be owned by the

owner indicated on its Certificate of Registration, the registered owner shall
forthwith notify this fact to the DGCA in accordance with Rule 33 of the Aircraft
Rules.
6.2. The new owner of the aircraft previously registered in India shall forthwith inform
the DGCA of the fact of this change of ownership and shall make an application on
form CA-28 for registration of the aircraft in their name.
6.3. In addition, the application shall be accompanied by an affidavit duly authenticated
by a Notary Public/ Oath Commissioner from the old owner confirming his
ownership and also indicating that he has sold it to the new owner and has received
the sale proceeds in full.

7. De-registration/Cancellation of aircraft registration

7.1 Application for de-registration /cancellation of aircraft registration shall be made by

the registered owner of the aircraft. Checklist as per Appendix-3 shall be used for
processing the application for de-registration.
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7.2 The registration shall be cancelled if the aircraft has been permanently withdrawn
from service or when the registered owner wish to cancel the registration for any
of the reasons reflected in Aircraft Rule 30.
7.3 It shall be ensured that the registered owner return the Certificate of registration
before cancellation of the registration.
7.4 The de-registration /cancellation of the aircraft registration shall be informed to
the owner through a letter with an endorsement to the concerned regional office
so as make cancellation endorsement in the aircraft records maintained in the
regional offices. A copy shall also be forwarded to the Directorate of Air transport
for affecting necessary entries in the AOP. AAI, BCAS, WPC and ISTRAC/ISRO shall
also be intimated about the cancellation.
7.5 The aircraft register should contain the information recorded in the certificate of
registration. The register shall be kept in secure and fireproof location. If the
record is maintained electronically, then the safeguards shall be made to secure
the records.
7.6 The aircraft register and website shall be updated accordingly. DAW Hqrs. Will
nominate an officer to ensure that Aircraft Register is updated and kept in safe
custody. The aircraft register shall be verified by designated officers to ensure that
details of the aircraft registered and de-registered in previous month has been
entered in the register.
Note: While applying the provision of 7.2 above, it should be noted that if an aircraft is
declared by the owner as beyond economic repair, it does not mean that it is
permanently withdrawn from service.

8. Issue of duplicate Certificate of Registration

At times, requests are received from Operators for issuance of duplicate

Certificate of Registration due to originals having been lost, misplaced or
mutilated. When a certificate is lost or misplaced, the owner/operator should
apply to regional/sub-regional Airworthiness Office along with an
(a) affidavit;
(b) FIR lodged with police; and
(c) applicable fees.

Note:
i) Fees shall be charged only when the original certificate have been lost/
misplaced.
ii) No fees shall be charged when the certificate is mutilated or no space is
available for making further entries.
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9. Check List
Check List for issue of C of R is placed as Appendix 2 to this Chapter.

10. Record Keeping

The DAW (Hqrs) will establish a system to maintain records of all documents
generated and received. It may be ensured that all related records are maintained
in chronological manner and all the pages are appropriately numbered.
Traceability of all records should be ensured for future reference. The following
records must be available in the relevant aircraft file –

(i) Records relating applications and supporting documents for the certificate of
registration and airworthiness.

(ii) Copies of following certificates issued –

a) Certificate of Registration (C of R)
b) Certificate of Airworthiness (C of A)
c) Noise Certificate
d) Wireless Telegraphy (WT) License
e) Export Certificate of Airworthiness
f) Type Certificate and Type Certificate Data Sheet (TCDS)
g) Copy of lease agreement.

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Appendix-1

ना०वि०-२७ (संशो० २०१८)

C.A. - 27 (REV. 2018)

प्रमाण-पत्र सं० / Certificate No.:

िगा / Category : पंजी०विन्ह / Reg. Marking: VT-

भारत सरकार / GOVERNMENT OF INDIA

नागर विमानन महावनदेशालय / DIRECTORATE GENERAL OF CIVIL AVIATION
सफदरजंग विमानपत्तन के सामने, नई ददल्ली - ११० ००३ / OPP. SAFDARJUNG AIRPORT, NEW DELHI – 110 003

पंजीकरण प्रमाण-पत्र / CERTIFICATE OF REGISTRATION

राष्ट्रीयता तथा पंजीकरण विन्ह / विमान का विवनमााता तथा विमान विवनमााता द्वारा विवनमााता प्रदत्त क्रम संख्या / विवनमााण िर्ा /
Nationality & Registration विमान को ददया गया नाम / Manufacturer and Manufacturer's Serial No. Year of
Marking Manufacturer's Designation of Aircraft (MSN) Manufacture

VT-

स्िामी/पट्टादाता का नाम / Name

of Owner/Lessor

पता / Address

राष्ट्रीयता / Nationality
अनुिती-पट्टादाता/पट्टाधारी का
नाम / Name of sub-
Lessor/Lessee

पता / Address

राष्ट्रीयता / Nationality
प्रिालक/अनुिती-पट्टाधारी का नाम
/ Name of Operator/sub-Lessee

पता / Address

राष्ट्रीयता / Nationality
प्रावयक पत्तन / Usual Station:
पट्टा-करार की विवधमान्यता / पंजीकरण की विवधमान्यता /
हस्ताक्षर / Signature
Validity of Lease Validity of Registration

यह प्रमावणत दकया जाता है दक िायुयान का उपयुाक्त वििरण प्रभािी वतवथ [Link] से भारत की पंवजका में ०७ ददसंबर,
१९४४ के अंतरााष्ट्रीय नागर विमानन विर्यक अवभसमय तथा िायुयान अवधवनयम, १९३४ एिं उसके अधीन बनाये गए वनयमों के अनुसरण में
विवधित दजा कर वलया गया है। / It is certified that the above described aircraft has been duly entered in the register of India with
effect from [Link] in accordance with the Convention on International Civil Aviation, dated 07th Dec, 1944 and with
the Aircraft Act, 1934 and rules made thereunder.

( नाम / Name )
पदनाम / Designation
वनगाम ददनांक / Date of Issue:
स्थान / Place : (प्रावधकृ त हस्ताक्षरकताा / Authorized Signatory)
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Appendix 2

Checklist for issue/Renewal/Amendment of Certificate of Registration (C of R)

Applicant/ Operator:

Registration No.: Aircraft type: MSN:

S.N. Particulars/Documents Submitted If No, the reason Signature
thereof.

1. Application made by registered owner of Yes/No

aircraft.
2. Latest CA28 (Appendix ‘A’) Yes/No
3. Import license from DGFT/NOC issued by Yes/No
MCA/DGCA.
4. Document indicating the weight of the Yes/No
aircraft (AFM pages etc)
Maximum Take-off Weight (in Kgs)
5. Requisite Fee (as per the weight of the Yes/No
aircraft)
 Up to 15000 kg submit Rs.20000 only,
 if the weight of the aircraft is more
than 15000 kg use the formula given
below:-
(Wt -15000) X 5+20000 = Fee to be
deposited for C of R.
Pl note Wt. to be rounded off to next
higher thousand for ex. 73200 kg to be
taken as 74000 kg.
 If only short term C of R is requested
then 25% of 20000 or 25% of amount
calculated as per formula shall be
deposited.
6. Custom Clearance/ Bill of entry Yes/No

7. Invoice Yes/No
8. If the aircraft acquired on outright Yes/No
purchase an Affidavit / Notarised
document from previous owner indicating
that he has received full sale proceeds and
has No- objection in registering the
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aircraft in the name of new owner.

OR
If the aircraft is acquired under Lease
agreement, a copy of agreement along
with “No binding certificate” address to
DGCA and signed by the persons signing
the lease document.
9. List of Board of Directors with their Yes/No
names, nationality and address.
10. Document indicating that the company is Yes/No
registered.
11. Certificate indicating Consent of Yes/No
Bank/Owner/Lessor if hypothecation /
mortgage of aircraft is requested
12. De-registration/Non registration Yes/No
certificate
13. Letter of authorization from owner for Yes/No
submission of application
14. Intimation of Registration to State of Yes / No
Design If the registered aircraft is first of
its type imported into the country.
Letter No.
Date
15. Entry of aircraft in the Civil Aircraft Yes/No
Register

Recommended for issue of registration of aircraft.

Name of Officer Signature

Designation
Date

Approved by
Name of Officer Signature
Designation
Date
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Appendix 3
Checklist for De Registration / Cancellation of Registration
Applicant/ Operator:
Registration No.: Aircraft type : MSN :
S.N. Particulars/Documents Submitted If No, the Signature
reason thereof.

1. Check that the application for Yes/No

deregistration is made by the registered
owner or by the authorized representative
of owner of aircraft
2. Check conditions for cancellation of Yes/No
registration of aircraft in para 9 of CAR
section 2 Series F Part 1 and or when the
registered owner wish to cancel the
registration for any of the reason reflected
in Rule 30 of Aircraft Rules 1937.
3. Notarized copy of lease agreement (when Yes/No
the aircraft is on lease).
4. NOC from the owner, lessor, sub lessor(if Yes/No
any) and lessee in original when the lease is
terminated by mutual consent
5. Check for return of original C of R when the Yes/No
lease is terminated by mutual consent.

6. Consent of owner/all Board of Directors in Yes/No

original.
7. Check for clearance or closing report from Yes/No
Aircraft Accident Investigation Board (AAIB)
if the aircraft has met with accident.
8. Work order or copy of Yes/No
deletion/deactivation of Mode “S’’
transponder code.
9. Check for copy of aircraft manufacturer Yes/No
report that the aircraft is beyond
economical repair when the aircraft has
been permanently destroyed and
withdrawn from service
10. Consent of Bank/Owner/Lessor if aircraft is Yes/No
hypothecated or mortgaged
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11. In case, it is proposed to invoke para 9.1(vi) Yes/No

(c) of CAR Section 2 Series F part I, the
request for deregistration shall be
supported by full explanation regarding the
relevant provision of the lease agreement
and the justification for using the
provisions.
12. Ensure that the Air craft register updated.
De-registration under IDERA ( Sub-rule 7 of Rule 30 Aircraft Rules, 1937
1. Original or Notarized copy of IDERA & Yes/No
deregistration power of attorney

2. Notarised copy of Lease agreement Yes/No

3. Notarized document/notice of termination of Yes/No

lease in original

4. A certificate in original from owner/lessor Yes/No

that all Registered Interests ranking in
priority have been discharged or the holders
of such interest have consented to the
deregistration and export

5. Priority search certificate issued by the Yes/No

international registry for registered interest
in respect of the aircraft

6. Application for deregistration by the owner or Yes/No

his authorized representative

7. Consent of owner/all board of directors of Yes/No

lessor in original for de-registration of aircraft

8. Power of attorney by the owners/ all board of Yes/No

directors of lessor to its authorized
representative for de-registration of aircraft

9. NOC from the Hypothecated agency as Yes/No

applicable

10. Notarial certificate (s) in original for all Yes/No

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notarized documents.

11. Provided that the deregistration of an aircraft Yes/No

by the Central Government under sub-rule (6)
or sub-rule (7) shall not affect the right of any
entity thereof, or any inter-governmental
organisation, or other private provider of
public services in India to arrest or detain or
attach or sell an aircraft object under its laws
for payment
12. Deletion of aircraft from the Air craft
register.
13. De registration of aircraft under IDERA
require approval from DGCA

Recommended for De- registration of aircraft.

Name of Officer Signature

Designation
Date

Approved by

Name of Officer Signature

Designation
Date