Chapter I

PROBLEM AND ITS BACKGROUND

Introduction

As the generation change past, technology innovation is also past changing mostly
the computers. Computer benefits such as the way of using certain application for office
or project works, for record keeping purpose or even communication. Moreever,
computers performs various tasks accurately, quickly and efficiently.

The main goal of the student is to learn. It is very essential in building the future
of the student. Any educational institution both public and private section cannot provide
quality education for them is thru lack of computerized and modern technology.

The revolution of computer was significant because it bought about productivity

and efficiency towards humans user’s computer makes work easier and faster. It handles
multiple task and great amount of information that the human user put into it.

The existing system was proven to be difficult task for the students and registrar. It look
more effort by manually tallying the student enrolled; the primary problems of the current
system are inefficient number of equipment and ineffective use of time in the manual
system. The Student was an attempt to develop an automated enrollment sytem for
Centro De Malolos Institute at this way, student can experience more convenient, user-
friendly, fast and easy way of enrollment.

This chapter contains the overview of the proposed system. It includes and
enumerates why the study is conducted reasons, objectives and finding a tentative
solutions to the problem encountered by the existing system.

It also includes the methods of how are the proposed system completed, suggestions and
contributions.

Before, computers are nowhere to be found, but now people recognized computers in our
lives. Living in the age of high technology and information will be the great benefit for

1
business, companies and schools through modern technology the proponents can provide
a system that has a capability of producing high quality outputs that will make the Centro
De Malolos Institute responsive to its changing needs.

SIGNIFICANCE OF THE STUDY

This part of documentation discusses about the different benefits that will get by the
following:

 Employees

The proposed system will benefit the employees handling enrollment processess of
Centro De Malolos Institute.

 Registrar

Ms. Myriam A. Ramos as the current registrar, who is intended to be one of the primary
users of the systems. Once the system was implemented, it will able to help reduce the
work the Registrar. All the students record will be stored in the systems database like
students class schedules and sections. Through the use of the system, acquiring
information by the users will be served with fewer delays, even decisions could be made
easily based on the latest input data.

 School

The proposed system once implemented, will help the school persuade new, incoming
students to enroll, and not only that the school can compete with other private schools in
terms of enrollment and quality education. The automated enrollment system will provide
the faculty and staff easy access to the students profiles, and schedules.

 Students and Parents

The proposed system will be able to minimize the time and effort that it takes to process
students enrollment. Also it is also beneficial to the parents because it will help them
lessen the time it takes to find appropriate class for thier children.

2
  Future Researchers

The system will benefit the future researcher/s as guide or reference in thier own efforts
at any proposal or project. The researchers will enhance their analysis, knowledge and
technical skills. They will gain programming knowledge and logical stimulation,
knowing how to eliminate the certain problems of a system. The importance of
conducting this study will be their opportunity to test and prove their skills in hardware
development.

 Proponents

The proponents have developed their writing, analysis, and interpretation skills needed to
make a good thesis. It will benefitial to the proponents by gaining programming
knowledge and logical stimulation and knowing how to eliminate certain problems of a
computer system. Due to the stated problems regarding their teaching system, the
proponents will not only gain programming knowledge but willl also proposed a
automated version of enrollment. The importance of conducting this study will be the
opportunity for the proponents to test and prove their skills in software development.
They will utilize not only their skills in programming, but will also have to ensure and be
sure that their program will be of greater help and will meet all the user’s needs

THEORETICAL FRAMEWORK

Almost all transaction in school today are getting more complicated that it seems
possible for them to grow without this high technology so called computerization. Many
schools today are relying on computers because it brought about productivity and
efficiency towards the human users it is true that people are already living in the age of
high technology and information but still only few can afford to have high technology
equipment like computer as a tool of enhancing the service they could offer in their
common institutions.

A computer does not only improve the technology but also it can help to improve the
Manual Enrollment Sytem of Centro De Malolos Institute need more time to spend in the

3
school for filing document. Instead of going to school for enroll the proposed system is
much efficient; it can save time, flexible and advance.

CONCEPTUAL FRAMEWORK

The concept of the proposed sytem is to develop an automated enrollment system

for CMI. The researcher is interested in developing a system which corresponds to the
needs of the user for a more realistic and clearer presentation of facts. It can save time
and easy manipulation of large amount of data in a timely manner.

The researcher based the design and the development of the system from the
conceptual framework.

The researcher based on the design and the development of the system from the
conceptual framework of the study. The study was conceptualized using research
paradigm that consists of three frames; the input, the process and the output.

The INPUT phase was consisting of materials and information that would be used
in the design and development of the system. It includes all the information needed that
will help the proponent to the desired output. It also includes some interviews concerned
in the developing the study and researching on how enrollment is done manually.

The PROCESS phase where the researchers defined the processes used such as
defining and analyzing all the problems in existing system, documentation, planning and
presentation of the system that would end up in designing or programming the develop
system identifying and debugging logical and syntax errors that would surely end up in
testing, validating and implementation of the developed system.

The OUTPUT phase, after gathering and consolidating the necessary input and
performing the step-by-step procedures in the process stage, the final output was proceed.
The automated Enrollment system for Centro De Malolos Institute.

4
 INPUT PROCESS OUTPUT

Accuracy Speed

Initial Planning
- Enter the
admins Planning User friendliness
username and
Analysis & Design
password
Implementation
- Students Automated
Testing Enrollment System
information
Evaluation
- Admission
Deployment
Requirements

- Enrollment list Reliability Security

- Schedule of
fees

Database MS Access

5
STATEMENT OF THE PROBLEM

The main goal of the study was to develop an Automated enrollment system. The
proponent's formulated basic questions that were relevant in the development of the study
especially this research answered the following questions;

1. What was the status of the current enrollment?

2. Is there a need to replace the current enrollment?

3. What application design model was used in developing automated enrollment system
for Centro De Malolos Institute?

4. How acceptable was the automated enrollment system for CMI in terms of:

 accuracy
 speed
 reliability
 user-friendliness
 security

DEFINITION OF TERMS

The following terms are always used in this which can help the readers to
understand further what is written in this study.

Accuracy- is the ability of the system to produce accurate outputs.

Speed - refers to the swiftness or rate of permformance or action

Input- refers to the items or raw materials that enter the boundaries of the system from
the environment are manipulated by the system.

Computerized enrollment- is a facility whereby an institution-often educational, such as

a university or a high school allows applicants to enroll for attendance offline.

6
Output- refers to the products of processing.

Process- refers to the conversation of the inputs into outputs.

Reliability- is the ability of a system to perform and maintain its functions in routines
circumstances, as well as hostile or unexpected circumstances.

Security- is the condition of being protected against danger o loss.

User-friendly- The student can easily operate the proposed system

SCOPE

The Computerized enrollment system covers the major process in Centro De Malolos
Institute namely; registration of the current and incoming student class scheduling
sectioning and report needed. Since one of the specific objectives of the system is to
secure the data being inputted to the database, the system would allow two user accounts
which are the administrator and the registrar. Faculty would only access some features of
the developed system. On the other hand, registrar can access every features of the
system. Enrollment System is a good example of a computer generated process. This can
lessen the workload and provides accurate information needed of the school. As a result,
it will benefit not only the students but the administration as a whole.

Limitation

The computerized enrollment system does not include the payment of tuition fees,
account/payment processing and it cannot determine if the student was already paid
his/her payment or not. The cashier will be the one who will print the summary of the
student with unpaid accounts and sent them to the respective department chairman.

7
 CHAPTER II

REVIEW OF RELEVANT THEORIES, RELATED LITERATURE AND

RELATED STUDIES AND THEORETICAL FRAMEWORK

This section presents the literature and studies relevant to the study. This contains
information that the researchers found in books, unpublished materials, as well as
published articles necessary to support the study.

In Cities With Choice, Single-Enrollment Systems Hit Hurdles.

Creating a single-enrollment system for district and charter schools is touted by many K-
12 policymakers and researchers as a way to streamline and make more equitable the
school application process in cities fragmented by school choice. But getting buy-in from
parents can be another story -- one that's currently playing out on both sides of the
country.

Both Boston and Oakland, Calif, have proposed plans to combine all district and charter
schools into a single application process, and in both cities, proponents are facing
pushback from some parents. In Boston's case, the issue is getting lumped in with larger
concerns over funding and an effort to increase the number of charters in Massachusetts.

"I think we have a very sound public policy that could die on politics," said Rachel Wein-
stein, the chief collaboration officer with the Boston Compact, a partnership among
Boston's district, charter, and Roman Catholic schools.

A common-enrollment system, also called single or universal enrollment, provides one

application form for all or most public schools in a city. Families submit their top
choices, and a computer uses an algorithm to match students to schools based on family
preferences and available seats. So far, four cities -- Denver, the District of Columbia,
Newark, N.J., and New Orleans -- use this approach.

Denver and New Orleans were the first cities to jump on board in 2012, although for
somewhat different reasons. Denver officials wanted to simplify the application process

8
for parents as the number of school choices expanded. Education officials in New
Orleans, a city made up almost entirely of charters, had additional motivation: to stop
charters from turning away students with special needs.

Mayoral Support

The idea for a unified enrollment system in Boston has been marinating for a couple
years among district and charter school leaders. It's also a priority of Mayor Martin
Walsh, who announced the proposal in September after proponents determined there was
support from both charter schools and the Boston district.

"Right now, I can get a [Boston school district] assignment, and I can also go to charter
schools separately and be assigned to multiple schools… there could be one family
holding five seats," said Rahn Dorsey, the mayor's chief of education. "And those schools
that were planning for you to come have already been spending money, they've already
held that seat for you and not another student who wanted to go there."

But a much bigger battle over charters has been heating up in Massachusetts,
complicating progress toward streamlining enrollment in Boston. A full-court press by
charter advocates to raise the statewide cap on charters faces strident opposition from
teachers' unions. The statewide cap of 120 charter schools has not been reached, but some
cities, like Boston, have already hit their regional limits. Charter advocates estimate there
are 13,000 students on waitlists for charters in Boston alone.

Furthermore, a looming deficit as high as $50 million in the Boston district's $1 bilhon
annual budget is also complicating the situation.

"The combination of all of it at the same time is really a lot to take in," said Kenny Jervis,
a father of two students who attend district-run schools in Boston. He said district school
parents fear a single enrollment system will divert attention from other important issues,
while charter parents worry it will restrict choice.

9
Jervis has attended public meetings on the enrollment system and says that city and
district leaders haven't clearly articulated how unified enrollment will benefit families.

"They say, 'It will be good.' You ask why, they say, "Because.' It's like talking to your 6-
year-old."

Resistance in Oakland

A plan to create a common-enrollment system in Oakland is also running into resistance

from a parent group whose members fear it will spark an exodus from district-run schools
to charters. Although not unexpected, the pushback in both cities baffles and frustrates
city and district leaders.

Unified enrollment systems not only represent a hard-fought detente between two sectors
often at odds, but they're designed to simplify increasingly complex schooling landscapes
for parents.

Common-enrollment systems often include information meant to help parents compare

schools and judge which ones are the best fits for their children. A single system is also
intended to ease the burden for parents who would otherwise have to juggle multiple
applications and deadlines.

Unified enrollment also makes it difficult, if not impossible, for charter schools to
"cream" high-performing students and turn away those with special needs -- something
critics have long accused charters of doing in order to inflate their test scores, according
to the Center on Reinventing Public Education, a research and policy analysis group at
the University of Washington.

That's what sold Shannah Veron, the executive director of Boston Collegiate Charter
School, even if it means charter schools will have to draw from the district's narrower
assignment zones.

10
"It's hurtful when we hear that we are creaming, that we don't want to serve all students,"
she said. "There are some schools that are very eager to have more relationships with
their surrounding communities."

On the flip side, many parents are uncomfortable with a computer algorithm making the
ultimate call on something as high stakes and personal as where to send their children to
school, said Betheny Gross, a researcher at CRPE who has interviewed and surveyed
hundreds of parents on this issue in other cities.

"They're no less arbitrary than bingo balls or lottery numbers being pulled, but somehow
it feels different," she said."… If it were my kid, I might feel kind of weird about it, too."

And for the parents who have the time and resources to manage multiple applications and
deadlines, a common-enrollment system strips them of their advantage of getting their
top choices.

Finally, for people opposed to, or even just wary of, the growth of charter schools,
common-enrollment systems might represent a tacit acknowledgment from district and
city leadership that charters are there to stay.

Coverage of issues related to creating opportunities for all American students and their
families to choose a quality school is supported by a grant from the Walton Family
Foundation, at [Link]. Education Week retains sole editorial control over the
content of this coverage.

The article discusses the challenges in single-enrollment system, also called single
or universal enrollment, for district and charter schools in the U.S. The support of Boston,
Massachusetts Mayor Martin Walsh for a unified enrollment system in the city is noted,
while Denver, Colorado and New Orleans, Louisiana have different reasons for the
system. The resistance of a parent group in Oakland, California for a plan to create a
common-enrollment system in the city is also highlighted. (Prothero Arianna)

11
New enrollment system gets 3,500 applications

OneMatch, a new unified enrollment system for traditional public and charter
schools supported by Indianapolis Public Schools and education-reform advocates,
announced that it had already received more than 3,500 applications before its Jan. 16
deadline to apply to schools for the 2018-2019 school year.

OneMatch is a web-based application process for IPS and 90 percent of Marion County
charter schools. It replaces more than a dozen different school applications and deadlines.
Students use a single application and apply to up to 10 schools.

The goal is to find out which schools are most in demand, to help all schools plan better,
and to help increase efficiencies in the enrollment process. OneMatch is being run by
local not-for-profit Enroll Indy, which is headed by Caitlin Hannon, a former IPS school
board member. Local education-reform not-for-profit The Mind Trust funded the venture.

The group announced that, since mid-November, Enroll Indy has told 7,000 families
about the system through door-to-door canvassing and phone banking.

Enroll Indy will run a lottery to determine placements if there is more demand than seats
at a particular school. The lottery is based on student preferences and factors such as
whether siblings already attend the school and a student’s geographic proximity to it.
Families will be notified of the results on Feb. 15.

ADOPTING AUTOMATIC ENROLLMENT IN THE PUBLIC SECTOR A CASE

STUDY. (cover story)

The article presents a case study of South Dakota's automatic enrollment of public
employees into the Supplemental Retirement Plan (SRP). It states that the success and
12
existence of policies on automatic enrollment of private employees were some of the
reasons for the state's adoption of similar policies. It notes that other states looking at an
automatic enrollment system for their own supplemental enrollment plans may review the
policies and adoption process employed by South Dakota.

Educational Profiles of Students at Enrollment in a System of Care.

Systems of care have demonstrated improved outcomes for students and families in
a variety of domains. However, more information is needed about how these approaches
can be used to support positive school functioning. In an effort to articulate and better
understand how systems of care might be used in ways that complement the educational
system, this article examines the educational profiles of a cohort of students at the time
they entered a community-based system of care. Educational variables of interest
included attendance, discipline, and grades. Logistic regression models revealed
differences in terms of grades and discipline at enrollment. Implications for collecting
data at entry and future research on systems of care and school functioning are presented.

Enrollment and Achievement in Ohio's Virtual Charter Schools

This Fordham study, conducted by learning technology researcher June Ahn from
NYU, dives into one of the most promising-and contentious-issues in education today:
virtual schools. What type of students choose them? Which online courses do students
take? Do virtual schools lead to improved outcomes for kids? With over thirty-five
thousand students enrolled in its fully online charter schools ("e-schools"), Ohio boasts
one of the country's largest populations of full-time virtual students. The sector has also
grown tremendously, with a 60 percent increase in enrollment over the past four years--
more than any other type of public school. Using four years of comprehensive student-
level data to examine Ohio's e-schools, the study finds: (1) E-school students are mostly
similar in race and ethnicity to students in brick-and-mortar district schools. But e-school
students are lower-achieving (and more likely to have repeated the prior grade), more
likely to participate in the federal free and reduced-price lunch program, and less likely to

13
participate in gifted education. (2) Students taking online math courses are more likely to
enroll in basic classes relative to students taking face-to-face courses. Almost no students
take advanced math courses (like AP Statistics, Calculus, or Algebra II) online, especially
compared to students who take face-to-face classes. (3) Across all grades and subjects,
students who attend e-schools perform worse on state tests than otherwise-similar
students who attend brick-and-mortar district schools, even accounting for prior
achievement. In contrast, students in grades 4-8 who attend brick-and-mortar charter
schools perform slightly better than their district school counterparts in both reading and
math. Results are mixed but modest for students in grade ten. (4) Findings also suggest
that e-schools drag down the performance of the entire charter sector. Online schools
offer an efficient way to diversify--and even democratize--education in a connected
world. Yet they have received negative, but well-deserved, attention concerning their
poor academic performance, attrition rates, and ill capacity to educate the types of
students who enroll in them. This is especially true in Ohio, where virtual schools have
failed (as yet) to realize their potential. Using a slightly different analytical approach than
CREDO's Online Charter School Study (2015), Dr. Ahn's results corroborate the
disappointing findings on Ohio's online schools. Bold changes in policy and practice are
needed to ensure that these schools better serve their students. For advocates of online
learning and educational choice, the work has just begun. "Additional Results" is
appended. [Foreword by Dada Zeehandelaar, and Michael J. Petrilli.]

14
 Chapter III

METHODOLOGY OF THE STUDY

This chapter of the study introduces the design of the study, the research method
and technique to be used in particular. It also describes the subject or respondents of the
study, and the data gathering instruments utilized.

METHODS AND TECHNIQUES

The study will only be the proven successful, when the proponents show how the online
enrollment could be advantages to the end user. The reason why proponents found the
need to apply numerous methods of research in order to come up with favorable results of
descriptive method of research .

Descriptive method of research is a method that researches facts and shows

interpretation if arranges gathered information to complete this study. This study shows
activities that are observe for the software development of the existing system.

TARGET CLIENTELE

The target clientele of the propose system are the student who wants to enroll in
Centro De Malolos Institute for Education Departement, Registrar. The Registrar who
hold of enrollment information when the proposed system completed registrar save their
time filing document both are the target clientele of proposed system.

STATUS OF THE CURRENT CMI ENROLLMENT SYSTEM

In this part the proponent always to check the status of the current system if it is
functional and non- functional. In the exixsting system, enrollment is done manually
using this traditional method; the students tend to difficulties of enrollment. The existing
system is done through going to school filing document same students find it boring and
these results for studnets gainig lack of interest to study now that these problems are
analyzed, the proponent came up with solution on how these problems remove or lessen.

15
The solution is developing software which is reliable, accessible, more accurate,
convenient and sufficient. The proposed software is ussr friendly so that it can operate by
any one and it is window based software that makes it more unique and easy to access
student lessons for more interesting and fun way of enrollment.

Speed
Accuracy

Automated
Enrollment Security
Reliability System

User- Friendliness

RESEARCH LOCALE STUDY

Centro De Malolos Institute, Mojon, Malolos, Bulacan is the locale of the study,
particularly the present enrolment system of the school. The .Centro De Malolos Institute
Currently offers Pre- Elementary, Elementary, and Secnondary Education.

RESPONDENT OF THE STUDY

The respondent of the study will be the Administrators, faculty, Registrar and the.
They should be known all the information involved in the system. Wherein, the
researcher prepares a set of carefully prepared and logically ordered questions. This
respondent focuses on the company’s employees/staff and students for they are very
important in a sense that this study is all about them.

SOFTWARE DEVELOPMENT METHODOLOGY

The researchers used Iterative and Incremental Development in developing the

proposed enrollment system for Centro De Malolos Institute. Iterative and incremental
software development begins with planning and continues through iterative development
cycles involving continuous user feedback and the incremental addition of features
concluding with the deployment of completed software at the end of each cycle.

16
 Iterative and incremental development is a discipline for developing systems
based on producing deliverables. In incremental development, different parts of the
system are developed at various times or rates and are integrated based on their
completion. In iterative development, teams plan to revisit parts of the system in order to
revise and improve them. User feedback is consulted to modify the targets for successive
deliverables.

Initial planning – The planning process must be given proper attention because during
the planning process many people find a better idea or uncover valuable information
about their system they didn’t see before performing research. First things, first. We
colaborated our objectives to get the best goal in our system, we planned how we manage
the systems project needed.

Planning – Is the process of thinking about and organizing th activities required to

achieve a desired goal. It involves the creation and maintenance of a plan, such as
psychological aspects that require conceptual skills. We gathered informations from our
target client to have a background knowledge about their school which is Cento de
Malolos Institue. Also we planned the specific goal in creating and designing the system.

Requirements – The key benefit of this model is that it allows for the team to revisit the
requirements Gthering phase in order to accommo to the surefire changing scope of a
project; this is also conductive to the model management of ny risky entities thatarise as
well. We fulfillnthe client & the system requirements. For the client requirements, we go
to our target client which is CMI and we explained the reason why we choose their
school as our client and we presented our flowchart on how the systems flow. And
gladly! The principal of Centro de Malolos Institute approved our proposal. For the
system requirements, we gather information coming from client as our data.

Analysis & design –The systems development life cycle or SDLC, anf it inclufes the
entire process of planning, building, deploying, using, updating, and maintaining an
information system. The development of a new information system involves several
different, but related activities. We analize the layout of our system including the design
with support of the database.

17
 Implementation – Is the realization of an application, or execution, of a plan, idea,
model, design, specification, standard, algorithm, or policy. In this stage, the client are
responsible if they implement the system or not.

Testing – Is an nvestigation conducted to provide stakeholders with information about

the quality of the software product or service under test. We run the system repeatedly to
show the bugs and errors to fix it immediately.

Evaluation – Is a systematic determination of a subject merit, worth ang signifivcance,

using criteria govered by a set of standards. In this stage, the client must evaluate the
function and the result of our system.

Deployment – Is all of the acivities that make a software system available for us. The
general deployment process consists of several interrelated activities with the posiible
transitions between them. This is where the client are responsible to decide if they use the
system as their new and upgraded automated enrollment system.

DETERMINING THE ACCEPTABILITY OF AUTOMATED ENROLLMENT

SYSTEM

Meeting some form of specific criteria and standards is very important to

determine whether the proposed system can be an effective registration. The researcher
adopted the software evaluation criteria stated in the literature review to determine the
acceptability of the proposed Automated Enrollment System by coming up with a self-
made evaluation instrument. Based from Cranach Alpha reliability and consistency test,
the instrument has an index of 0.63.

There were five important areas of consideration: Accuracy, (1) Speed, (2)
Reliability (3), User-friendliness (4) and (5) security.

The proposed Automated Enrollment System for the Basic Education Department
was evaluated by three Information Technology experts of te University Of Regina
Carmeli.

18
 Experts A and Experts B are the professors for the computer science and
engineering department, and Experts C is a third year student with a computer science
course.

The experts used researcher-made evaluation instrument using the following five
point liker scale:

The instrument will be rated according to the following criteria.

Table 3.1 Five-point Scale Rating

SCALE CRITERIA

5 Very Good
4 Good
3 Fair
2 Poor
1 Very Poor

The score in the scale was average of the weights assigned to the particular
response made by the experts. To interpret the rating of the experts on the scale, the
following intervals and their corresponding description for acceptability were used.

Intervals Description

4.50 5.00 Very Acceptable

3.50 4.49 Acceptable

2.50 3.49 Moderately Acceptable

1.50 2.49 Limited in Acceptability

1.00 1.49 Not Acceptable

To further look into the technical merits of the system, the experts were asked to
write their genersl comments and recommendations

19
 Chapter IV

PRESENTATION, ANALYSIS, AND INTERPRETATION OF DATA

In this chapter, the researchers intends to show the interpretation and the
assessment of data gathered.

Presentation of Result

The system was demonstrate and explained to the [Link] were given
time to browse and test the system. The evaluator gave corresponding ratings based om
the systems accuracy, speed, reliability, security and user friendliness.

1. What was the status of the current enrollment?

In the existing system, the Centro De Malolos Institute still follows the traditional manual
of enrollment. The Registrar shall open for 7:00 am to 4:00 pm with have 30 minutes
lunch break. The Student will secure their enrollment permit from the admission
committee. Then present original report card, enrollment permit to enrollment section,
birth certificate, good moral character, 2x2 picture and accomplish registration from
completely and present it to the enrollment adviser for approval.

2. Is there a need to replace the current enrollment?

The Centro De Malolos Institute uses a manual system in enrollment. Manual system
may lead to time consuming and effort.

Nowadays, more and more fields in different sectors are converting their manual systems
into computerized system using a more modernized one computerization can help
enrollment in terms of its speed, accuracy and reliability which could improve the quality
of services to the student at the same time will simplify the schools and employee’s task.
And the school can probably competent in terms of its high standard facilities.

20
 3. What application design model was used in developing automated enrollment
system for Centro De Malolos Institute?

The application design model used in the development of the automated enrollment
system for CMI was the Iterative and Incremental Model is a method used that greatly
affects the development of the system. It is an accurate description of the implementation
task that must be accomplished;

4. How acceptable was the automated enrollment system for CMI?

4.1 Accuracy

Table 4.1

Weight Mean and Description of Expert’s Response on the Accuracy of the

Automated Enrollment System for Centro De Malolos Institute

Indicators Experts Expert’s Response

A B C Mean Description
The content is organized in 5 4 5 4.66 Acceptable
logical manner.
The records is inserted on the 5 5 5 5 Acceptable
database are correct.
Authorized users can easily 5 5 5 5 Acceptable
update their Data.
General weighted mean 4.88 Acceptable

Table 4.1 shown the summary of the respondents rating on the developed systems’s
Accuracy. It acquired a mean of 4.66. The respondents agreed the system is Acceptable
when talking about its Accuracy.

21
4.2 Speed

Table 4.2

Weight Mean and Description of Expert’s Response on the Accuracy of the

Automated Enrollment System for Centro De Malolos Institute

Indicators Experts Expert’s Response

A B C Mean Description
5 5 5 5 Acceptable
The system provides
reports/result quickly.
The program loads quickly. 5 5 5 5 Acceptable
The system is up-to-date. 5 5 5 5 Acceptable
General weighted mean 5 Acceptable

Table 4.2 shows the summary of the respondents rating on the developed system’s
efficiency. It acquired a mean of 5. The respondents agreed the system is acceptable
when talking about its speed.

22
 4.3 Reliability
Table 4.3

Weight Mean and Description of Expert’s Response on the Accuracy of the

Automated Enrollment System for Centro De Malolos Institute

Indicators Experts Expert’s Response

A B C Mean Description

Consistency with interface. 4 5 4 4.33 Acceptable

The content of the system are 4 4 5 4.33 Acceptable
organized in a logical
manner.
The system is reliable in 5 5 5 5 Acceptable
terms of security of
information in the database.
General weighted mean 4.55 Acceptable

Table 4.3 shows the summary of the respondents rating on the developed system’s
efficiency. It acquired a mean of 4.55. The respondents agreed the system is acceptable
when talking about its Reliability.

4.4 Security

23
 Table 4.4

Weight Mean and Description of Expert’s Response on the Accuracy of the

Automated Enrollment System for Centro De Malolos Institute

Indicators Experts Expert’s Response

A B C Mean Description

System database is safe from 4 5 5 4.66 Acceptable

unauthorized.
Only authorized personnel or 5 5 5 5 Acceptable
system administrator and
password protected.
The database is ID 4 5 5 4.66 Acceptable
authorization and password
protected.
General weighted mean 4.77 Acceptable

Table 4.4 shows the summary of the respondents rating on the developed system’s
efficiency. It acquired a mean of 4.77. The respondents agreed the system is acceptable
when talking about its Security.

4.5 User Friendly

Table 4.5

24
 Weight Mean and Description of Expert’s Response on the Accuracy of the
Automated Enrollment System for Centro De Malolos Institute

Indicators Experts Expert’s Response

A B C Mean Description
The controls are easy to use 5 5 4 4.66 Acceptable
and easy to operate.
The color 5 5 4 4.66 Acceptable
Themes of the web
applications are pleasant and
chromatically non-disturbing.
Text is clear and printed in 5 5 5 5 Acceptable
type suitable for target
audience.
General weighted mean 4.77 Acceptable

Table 4.5 shows the summary of the respondents rating on the developed system’s
efficiency. It acquired a mean of 4.77. The respondents agreed the system is acceptable
when talking about its User-friendliness.

4.6 Summary Table

Table 4.6

Respondents Evaluation of the Proposed System

25
 Criteria Expert’s mean Experts Response
Description
Accuracy 4.88 Acceptable
Speed 5 Acceptable
Reliability 4.55 Acceptable
Security 4.77 Acceptable
User friendly 4.77 Acceptable
General Average 4.79 Acceptable

Table 4.6 shows the overall average score of the development system. The system
acquired 3.78 as the overall average score. The tabulated results reflects that the
respondents agreed that the system was Acceptable.

Chapter V

SUMMARY OF FINDINGS, CONCLUSION, AND RECOMMENDATIONS

Summary of Findings

The general objective of this research is to develop a system for multi – tasking
capabilities in keeping students records. Some specific objectives must have to

26
determine on how the existing system operates and to determine the problem encountered
in the existing system, and to determine the acceptability of the proposed system.

The proponents wants to prove that the proposed system is acceptable under the
following critetia: Accuracy (4.88), Speed (5). Reliablity (4.55), Security (4.77), and
User-friendliness (4.77).

The Evaluators are the students (1), teachers (2) from the Faculty and Registrar
department. They tested the system, answered the evaluation sheet and gave their
personal comments and suggestions that the proponents accepted and tried to follow to
improve th

CONCLUSION

After a methodical study as the proposed system the proponents concluded that the
project is advantageous especially for the Registrar’s office who handles a task manually
for filling a document of the students.

RECOMMENDATION

Some researchers recommend some thoughts below for further improvement of the
system.

1. The developed system should be improved to its design to be more attractive to

the user.
2. The developed system should be adding some effects for the individuality, and
also for the future editing of version of the system.
3. The developed system should be implemented because of its advantage that
would add up the productivity and improvement of the Centro De Malolos
Institute.
4. The user of this new system must be trained to preserve the privacy of data.

27
Preferences

NOTES/BIBLIOGRAPHY

A. BOOKS

Halvorson, Michael. (1999). Microsoft Visual Basic Professional 6.0 Step by Step.
Microsoft Press,

Redmond, WA.

B. UNPUBLISHED MATERIALS

28
Lee, Ma. Kristina Shailla and Et AL “Student Portal: School Information management
System” March 2009

Espina, Christine and ET AL “URBAN LOG: Local Government Information

Management System, March

2009

C. WEBSITES

 [Link]
 [Link]
 [Link]
Maritime-Institute-DasmariNasCavite-A
 [Link]
 [Link]
System
 [Link]
 [Link]
 [Link]
development
 [Link]
 [Link]

29