North South University

School of Business and Economics

Department of Accounting & Finance

Course Title: Accounting Information Systems

Course Code: ACT430
Section: 1

Assignment on:
“Chapter 3”

Submitted To:
Mr. Muin Uddin Ahmed
Initial: AHU

Submitted By:

Name ID
Antor Podder 1721325030

Date of Submission: 5th Nov, 2020

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3.1. Prepare flowcharting segments for each of the following operations:
a. Processing transactions stored on a sequential medium such as a magnetic tape to update
a master file stored on magnetic tape.

Transactions

File Update
Old Master File Old Master File

b. Processing transactions stored on magnetic tape to update a database.

Transactions File Update Data

base

c. Querying a data base and printing the query result.

Conversion of
OCR Source Source Data
Documents to Tape
Document
by OCR

Converted OCR
Source Document

d. Using a terminal to enter paper-based source document data and send it to a remote
location where a corporate computer updates the company database.

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 Update
OCR Source Database
Document Data
Base

Converted OCR
Source Document

e. Using a terminal to query your customer sales database.

Update
Data Database Report
File

f. A scheduled automatic backup of a database to an external hard drive.

Scheduled External
Internal Automatic Backup
hard hard
Drive Drive

g. Use a terminal to enter employee hours recorded on time cards to update both thepayroll
transaction file and the wage data in the payroll master file.

Payroll
Transaction
File

Time Card Enter Time Process timecard data

Card Data

Payroll
Master
File
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h. Use a terminal to access a price list in the sales database to complete a purchase order. An
electronic copy of the purchase order is sent to the vendor and a backup copy is printed
and filed by vendor name.

Purchase Vendor
order

Access price list, Price

Enter PO
create electronic
data
purchase order…

Purchase
order

i. Make an airline reservation using your home computer.

Enter Reservation data of

airline reservation Reservation
changes
system
system

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3.2. Flow charts.
a. Prepare a system flowchart of the process described

Remote location
View job time job time ticket
Ticket form

Terminal
Express-mailed
weekly to
headquarters

Enter job-time
ticket data

Weekly: Update payroll, work

in process, & payroll
Payroll summary transaction databases, disburse
report funds, print reports

Scan job time

tickets

Disburse
Funds

Employee
Payments
View
payroll
data
Government
Payments

Work in Payroll Payroll

401K company process database transaction
Payments database file
Employee
query

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b. Prepare a business process diagram for the process described.

Employee Activities Performed

Weekly Remote locations
Job Sites
Express mail Enter job
Enter job paper job time Tickets
time tickets time tickets daily

Data
Processing Update payroll Disburse funds
Process job database, work in to employees, Create and send
process database, government, summary payroll
time tickets payroll transaction 401K company report
file

Payroll
Supervisor Review summary
payroll report

Employees
Access payroll
data using
Internet

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3.13 Flowchart of the process of sales order:
Shipping To shipping
order

Sales
order
entry
display

Process sales Picking

orders To warehouse
ticket

Sales
order file

Sales
Customer Sales invoice
master file invoice records
master file

Accounts
Prepare
sales receivable
invoices master file

Summary Sales
report invoice

D To
customer
s

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3.14 Flowchart of taking order:

1.1
Take
Customer
order
Order
Order Data

1.1
Take
order
Customer

Approved
order

Acknowledgement
1.3
Check
invention
availability

Picking Inventory
Sales order ticket

Sales order

Shipping Billing Warehouse

“The End”

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