Payment/ Acceptance against Import Bill for Collection
SL No Particular of Documents Mandatory(M)/ Page No
Optional(O)
Request letter with Debit Authority (received from
branch along with Bill presentation Memo)
1. Request Letter for Acceptance of BOE (received M 2-5
from branch along with Bill Presentation Memo)
3. Accepted BOE in case of Usance Bill (Available with M 6
Bill, to obtained from Branch at the time of
transaction)
Pre Checks
1. Bill of Exchange to be stamped as per Indian Stamp Act if usance period is 90 days
or more.
2. Bill drawn involving any counterparties/countries /shipping lines /ship flags /ports
/shore listed under OFAC/UN sanctions would not be handled by us.
3. RBI/FEMA guideline will be applicable from time to time
4. Depending on the nature of transaction ICICI Bank may ask for additional
documents as and when required.
Post Transaction – Compliance
1. Bill of Entry should be submitted within 90 days from the date of payment.
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For Office Use
Date & Time of Receipt Tracking [Link]. Bill Ref. No
(To be filled in by Branch) (To be filled in by Branch) (To be filled in by Branch)
(This letter needs to be taken from customer on their letter head, if taken on plain paper
then For seal of the customer needs to be affixed at all the places it is signed)
Customer’s Request letter for payment/Acceptance of Import Bill received under
Collection
The Branch Manager,
ICICI Bank Limited,
------------------------------ Branch Date
Dear Sir / Madam,
Account number:
We wish to make payment (in case of at sight bill)/ accept (in case of usance bill) the above
mentioned import bill received under collection by you (B2B):
1 Import bill reference number
2 Import bill value
3 Remittance amount
4 PAN No
5 IE Code
6 H S Code No
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7 Commodity description
8 Dealing as a: (Tick √ as { } Trader { } Manufacturer
applicable)
9 Type of goods (Tick √ as { } Capital { } Non Capital
applicable)
10 Current Account / Cash credit
account NO. (For collecting the
charges)
11 EEFC Account number (if
applicable)
Debit Authorisation:
We request you to debit our EEFC account (as mentioned above), to the extent of----------
______________ and collect balance amount including the charges from the Current account /
cash credit account number as mentioned above.
The details of forward contract(s), if any, booked against this payment is/are as follows:
Forward contract no. Forward contract Amount to be Due date of the
& date amount utilised for this contract
remittance
Reasons of delayed payment:
(Applicable if payment is being made after stipulated time as per FEMA guidelines; i.e. after
90 days/ six months from the date of shipment)
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DECLARATION-CUM-UNDERTAKING
Section- A ( Import Evidence Declaration)
We hereby undertake that we shall submit the documentary evidence of import (i.e. Bill of
Entry for home consumption/ courier wrapper/ Postal appraisal Form/ Customs Assessment
Certificate, as applicable) within three months from the date of payment/acceptance of
documents.
Section - B (FEMA DECLARATION)-
(Under Section10 (5), Chapter III of The Foreign Exchange Management Act, 1999)
I / We hereby declare that the transaction the details of which are specifically mentioned in
the schedule hereunder, does not involve, and is not designed for the purpose of any
contravention or evasion of the provisions of the aforesaid act of any rule, regulation,
notification, direction or order made thereunder.
I/ We also hereby agree and undertake to give such information/ documents as will
reasonably satisfy you about this transaction in terms of the above declaration.
I/ We also understand that if I/ We refuse to comply with any such requirements or make only
unsatisfactory compliance therewith, the bank shall refuse in writing to undertake the
transaction and shall, if it has reason to believe that any contravention /evasion is
contemplated by me/us, report the matter to Reserve Bank Of India.
SCHEDULE: Details of the foreign exchange transaction are given herein this request letter
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Section - B (NNL-Non Negative List declaration)
We hereby affirm, declare and undertake that: Tick √ as applicable out of below.
{ } The goods imported/ being imported by us are not covered under Negative list,
Restricted category and the items reserved for State Trading Enterprises (STEs)/
Nominated Agencies as per the latest Foreign Trade Policy ( as amended till date)
notified by Government of India, Ministry of Commerce & Industry, Department of
Commerce, Directorate General of Foreign Trade , New Delhi. Accordingly we are
eligible to import the above mentioned goods under the said Foreign Trade Policy
(FTP).We shall comply with the provisions contained in the said policy. Or
{ } The goods imported/ being imported by us are covered under Restricted category
as per the latest Foreign Trade Policy ( as amended till date) notified by Government
of India, Ministry of Commerce & Industry, Department of Commerce, Directorate
General of Foreign Trade , New Delhi and the Import License/Authorization under
which the goods imported/being imported, is enclosed. We shall comply with the
conditions and provisions of said license and also the said policy.
Or
{ } The goods imported/ being imported by us are covered under the category of
items reserved for State Trading Enterprises (STEs)/ Nominated Agencies as per the
latest Foreign Trade Policy ( as amended till date) notified by Government of India,
Ministry of Commerce & Industry, Department of Commerce, Directorate General of
Foreign Trade , New Delhi and accordingly we are eligible to import the above
mentioned goods under the current Foreign Trade Policy in place and we shall comply
with the provisions of the said policy.
I/We also hereby agree and undertake to give such information/documents as will reasonably
satisfy you about this transaction in terms of the above declaration. I/We also understand that
if I/We refuse to comply with any such requirement or make only unsatisfactory compliance
therewith, the bank shall refuse in writing to undertake the transaction and shall if it has reason
to believe that any contravention/evasion is contemplated by me/us report the matter to
Reserve Bank of India.
*I/We further declare that the undersigned has/have the authority to give this declaration and
undertaking on behalf of the company.
*Applicable when the declaration /undertaking is signed on behalf of the firm / company
* The necessary documents for processing the transaction to be shared along with this
customer request letter
Yours faithfully,
----------------------------------------------------------------
AUTHORISED SIGNATORY
(For seal of the company / firm to be affixed at the place)
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Bill of Exchange- 1st
Draft No:
Dated:
For Amount of: USD 50,000.00
On Demand/ At 90 days sight (Specific date as per LC term) of this first Bill of Exchange (Seconded date
and tenor remain same being unpaid).
Pay to the order of ICICI Bank Ltd / Name of Importer (As per the LC status) the sum of US Dollar 50,
00.00 .
Drawn under: Invoice No______________________________________
LC No: ______________________________
LC Issued By:__________________________
To.
Name of Importer
Address of Importer
Exporter name
Signature
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