Dear Amazonian,

As you will likely need to travel to other Amazon locations in Europe as part of your training program for
your new role, it is Amazon's policy to reimburse you for all reasonable expenses incurred by you in the
proper performance of your duties.

Travel and Expense (T&E) credit cards are available to Amazon permanent employees who travel
regularly, and need to pay for business expenses. To ensure that you do not need to use personal funds
to pay for business travel, we encourage you to apply for a T&E card. In order to have the card ready for
you as soon as possible after your start date, we need you to do the following:

a. Print out the attached T&E terms & conditions, and Application Form. Please make sure
that you use your personal address in the form, not your FC address.
b. Fill in the cardholder information to the application form
c. Sign the terms and conditions
d. Scan both documents and send the soft copies (files) to Emea-new-hire-
[email protected], as soon as you can
e. Bring the signed hard copies (print-outs) with you on Day1 in your FC
f. In case your mailing address is different from your permanent address, please send an
email to: [email protected] informing them where to send the T&E
card to.
 AMAZON CORPORATE TRAVEL AND EXPENSE CARD

TERMS & CONDITIONS OF USE

It is Amazon’s policy to reimburse for all reasonable expenses incurred by you in the proper performance of your duties. To
facilitate this, Amazon provides eligible employees with a company credit card, to be used in a way consistent with our frugality
leadership principle. By signing this agreement, you will agree to comply with and be bound by the following conditions

1. I understand that this card is company property and that I will be making commitments on behalf of the company
when using the card. I agree that usage of this card is limited to business purposes only, as authorized by the
company and in line with both Amazon’s Spend & Transaction Policy (S&TP) and it’s Travel Policy.

2. I understand that this card is a “Centrally Billed” card i.e. Amazon pays for expenditure on the card (unless identified
as Personal spend which will be paid back to Amazon)

3. It is recognized that whilst travelling on business or entertaining clients there may be exceptional circumstances
where it is necessary to incur personal expenses on a T&E Card. In such circumstances, any personal expense must be
notified to the approving manager and repaid to Amazon as soon as possible. Repeated use of the T&E Card for
personal items, even with subsequent reimbursement to Amazon, is strictly prohibited. This is considered to be
misuse and will lead to the card being withdrawn and may result in disciplinary action being taken.

4. I agree to reconcile my expenses and submit an expense report in Amazon’s expense management system within 30
days of the transaction date. Failure to do so will result in a strike being issued. Three strikes issued in a rolling twelve-
month period will result in the card being suspended.

5. I understand that T&E cards cannot be used for cash withdrawals

6. I understand that it is my responsibility as the cardholder to check & review all transactions incurred on the card and
are subsequently expensed according to Amazon’s standard expense policies. Failure to do so will result in the card
being removed.

7. I understand that if I believe my T&E Card has been used fraudulently, or I have any disputed transactions in my
statement, I am responsible for identifying these and reporting them to the card issuer within 30 days of receiving the
statement. Failure to do so will mean that the cost of the transaction(s) cannot be recovered, and will therefore be
deemed to be a personal expense for which I will be required to reimburse Amazon.

8. I agree to obtain valid receipts for all spend incurred against my card. A valid VAT receipt is required (a credit card slip
alone is not sufficient) and these receipts will be provided to Amazon via the expense management system.

9. I understand that T&E Cards should not be used for ordering goods and services required by your business. Approved
sourcing channels are in place to cover this type of expenditure. Employees who regularly purchase goods and
services on behalf of Amazon should do so using either the purchase order process or using a company purchasing
card.

10. I understand that should I move to another business unit, I shall inform the EU Corporate Cards Team via a Trouble
Ticket at least 15 days prior to the moving date.

11. I understand that should I resign from Amazon, I will inform the EU Corporate Cards Team via Trouble Ticket at least
15 days prior to the termination date.

Signature: _______________________________ Date: _________________

CARD APPLICATION

FULL NAME

DOB (DD/MM/YY)

COUNTRY OF NATIONALITY

GENDER

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