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Procurement Process Mapping

This document provides a process map for the purchase process. The key inputs to the process are customer schedules, production plans, raw material standards, drawings, and requirements from other departments. The main methods and procedures used are the purchasing procedure, customer service representatives, and an approved supplier list. The main outputs are suppliers' schedules, materials that meet specifications, purchase orders, and supplier feedback on low ratings and audit findings. Key performance measures include maintaining a supplier rating above 90%, supplier rejections below 1000 PPM, and minimizing production losses and premium freight costs.

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Vikas Malekar
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169 views2 pages

Procurement Process Mapping

This document provides a process map for the purchase process. The key inputs to the process are customer schedules, production plans, raw material standards, drawings, and requirements from other departments. The main methods and procedures used are the purchasing procedure, customer service representatives, and an approved supplier list. The main outputs are suppliers' schedules, materials that meet specifications, purchase orders, and supplier feedback on low ratings and audit findings. Key performance measures include maintaining a supplier rating above 90%, supplier rejections below 1000 PPM, and minimizing production losses and premium freight costs.

Uploaded by

Vikas Malekar
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLSX, PDF, TXT or read online on Scribd

Document No.

: -

Rev. No : -
Process Mapping Purchase
Rev. Date : -

Process Owner : - Purchase Incharge

REFER REVISED MAP

With what? (Materials / Equipment) With Who? (Competence/Skills/Training)

1) Computer system (SAP, Emails, Phone) 1) Negotiation skill

2) Stock monitoring. 2) Raw Material knowledge

3) Logistics / Transport. 3) Process knowlege .

4) Market Knowledge.

5) Pricing Knowledge

6) Supplier Coordination

7) System/SAP knowledge

Key inputs Key Outputs


1) Customer schedule 1) Suppliers schedule.
2) Production plan
Purchase 2) Material as per specification (TC/PDIR).
3) Raw material standard 3) Purchase order.
4) Drawing 4) Supplier QMS certification
5) Customer approved & directed sources 5) Supplier feedback on low rating and audit findings
6) Requirements from other requirements

7) Stock , WIP (BOP/RM)

8) Purchase Requisition

What results? (Key Process measures)

How? (Methods / Procedures / Techniques) Interacting Process 1) Supplier Rating – Above 90%

1) Purchasing procedure Store 2) Supplier rejection/PPM – 1000 PPM Max

2) CSR QA 3) Production/Assembly loss hrs due to shoratge

3) Customer Approved Supplier List.

Risk- Refer risk assessment


PREPARED BY : APPROVED BY :
ISO/TS 16949:2009 PU/PM-01
[Link]
PROCESS MAPING [Link].08.13
Page NO 1
1-PURPOSE: The purpose of this process is to establish & maintain systematic method for R.M. & B.O. purchase

2-PROCESS APPROACH DIAGRAM


With what? (Materials / Equipment) With Who? (Competence/Skills/Training)
1) ERP / Tally software/ Communication media, ext. 1) Negotiation skill
2) Stock monitoring. 2) Metallurgical knowledge
3) Logistics / Transport. 3) Sheet Metal & Fabrication process knowledge
4) Market Knowledge.
5) Pricing Knowledge
6) Supplier Relation

Key inputs Key Outputs


1) Customer schedule 1) Material schedule plan.
2) Marketing plan 2) Material receipt.
3) Weekly plan 3) Material as per specification (TC).
4) Tool condition (Out Sourcing) PURCHASE 4) Purchase order.
5) Raw material standard 5) Cost control.
6) Drawing 6) Taxation Monitoring
7) Approved supplier list
8) Finance planning
9) Production Plan
10) Stock (WIP/FG/RM

How? (Methods / Procedures / Techniques) What results? (Key Process measures)


INTERACTING PROCESSES 1) Supplier Rating – 90%
1) Purchasing procedure Marketing 2) Supplier rejection/PPM – 1000 PPM Max.
2) CSR Quality 3) Production loss hrs. – 5 Hrs
3) Customer Approved List. Production 4) Premium Freight Rupees. – 500 Rs.
Store 5) Customer complaint due to R.M. & B.O.

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