SAP PP Interview Questions and Answers List

1. Can we create Production order without bom and routing ?

yes we can create a production order without BOM & routing. Change the Config in
OPL8 (order type dependent parameters) as routing optional. But it may ask for a
sales order when we try to create order using CO01

2. What is the difference between PP and PP-PI? Which one is better and how ?
PP–> Production Planning mostly used for discrete type of industries, where at the
time of confirmation the output is sure to be fixed. eg Automobile
PP- PI–> Production Planning for Process Industries , here mostly used for the
typical chemical industries , as the Yield is not fixed due to chemical reaction yield
values can be varied to noticeable extent. Eg X+Y =Z some 10 kg of X and 1 KG of
Y gives yield that is Z of 10 Kg only.

3. If there are some errors in goods movements, and less stock of material
consumed, how can i solve that problem in SAP ?
According to me COGI is basically a SAP standardized system which will tell you
that what is the error in some cases it can rectify it too. But if the entry is done
manually by MB1A, MB1B, MB1C you have to bring back or cancel the movement or
move the stock to desired material and then refresh COGI.
If there are some errors in goods movements, and less stock of material consumed,
how can we solve that problem in SAP ?
First you have to do revoke Teco and then process the order, otherwise system
won’t allow..

4. Explain why their is need of production version ?

In production version, we assign the BOM and ROUTING combination. And in case
of alternate BOMs , it clears which alternative bom has to be selected automatically.

5. What are the customer activities followed for PP module ?

PP – Discrete Manufacturing. Production Planning / Master data: For Production
planning, only master data shall be migrated to SAP. In the 1st Stage, there is no
master data. Following is the master data elements relevant for PP: – Bill of
materials – Routing. – Work Centres. Transaction data: As of the cut off date, ideally
there should not be any work in process. All the open production orders should be
closed and semi finished goods should be dismantled and should be added to Raw
materials. This strategy should be followed for all production orders where lead time
to complete the production order is not large. Since, the production orders are for
longer duration and it is not possible to dismantle the product and add it to inventory,
following can be the strategy for migrating the data to SAP: – Create a material
master for the work in process and set the standard price as the cost incurred for
that product (ie. Work in process) – Create a bill of material (which will be used only
for this production order) including this material and other materials still to be
consumed. – Create Routing for rest of the production process. – Bring the work in
process material into inventory as of the cut off date. – Create the production orders
in SAP for the Work in process and issue materials to production order. Complete
the production process after the cut off date of the project.
6. What happens to planned after it has been converted into production order ?
When you convert Planned order to Production order. the planned order are offset by
production order. Reference of planned order can be seen in the production order.

7. How to attach a drawing for a material to BOM ? Is it possible ?

Yes, you can attach a drawing. First create a document using Transaction Code
“CV01N – Create Document”. Attach your drawing in that document. The system will
generate a document number. Assign this document in the BOM with item category
D. Report in Long Term Planning – You use long term planning for your customers,
what they need are very simple, just to calculate future requirements for 1 or 2 years.

8. Are there any reports in SAP to list of material requirement from LTP ?
You need a list of material requirement from long term planning result for each item.
Use MS70 then use MCEC.

9. Scheduling planned order – How can you get planned orders scheduled so that
you can do capacity leveling ?
MD11 and then Schedule works fine but ideally you would want the planned order
scheduled automatically on creation? You have tried setting up an action to schedule
the orders but cannot get that to work either. When running MRP, try selecting “2” in
the scheduling box this will bring planned orders into CM01 and CM21 Capacity
planning CM01 – When you run capacity planning T-code: CM01, you found the plan
orders are not included in the pegged requirement, you checked the profile, the
check box for order and plan order are all active. Guess that planned orders have
been created without capacity requirement indicator in MRP (“2” – Lead Time
scheduling), if this is the case, then when converted to process orders they will have
impact on the Resource. If you want to see them as planned orders, re-run the MRP
or change in every planned order, going to the Menu: Edit –> Scheduling Another
couple of possibilities are to do with the routing/work centers used and whether it is
actually calculates consumption of capacity of the category at the work centre being
displayed in CM01 (it might consume a capacity pool or it might not consume the
category). MPS in Background/Online – You want to run MPS for a plant either
online or in the background, but you do not get any results. If you run MPS for a
single material/plant, then everything is 100% OK. You need to run a planning file
and a consistency check first, transaction OMDO and MDRE respectively you’ll need
to set up two jobs to do it but it is straight forward, once you’ve done this set up the
background job for MPS to run and do it in NEUPL first time round and then change
to NETCH after that.

10. What is the output of MPS run ?

From MPS run you plan the materials which are of ‘A’ type in the abs analysis (80%
dollar value) that have to be planned before hand. MPS is also a type of MRP only in
which components just below the materials on which MPS run is taken place, are
planned. Table for production order status – What is the table for finding status (for
Ex TECO end prod orders). We are not able to find from AFKO and AFRU tables the
status of production orders or at least the link tables if known can be mentioned. You
are unable to link the structure cuffed and IOHEADER WITH AFKO and AFRU.
JEST is the table. Data dictionary table for SOP planning data – You are using
Standard SOP (Info structure S076), in which table can you see the planning values
that you maintained in MC93 transaction? You looked under table “S076” and did not
see any values there. Use Tcode MC95 to display your entries under the version
which maintained the table S076. Production order operation’s component allocation
– How does SAP know that an operation has components as indicated by the
component allocation indicator? Tcode CO08. Component allocation is done via
routing maintenance or BOM maintenance for the assembly. This is master data
maintenance. As soon as a PO is created, the master data is read into the PO.

11. How to delete a group of products that was created in screen MC84 ?
Delete the members in the product group and then archive the product group in
transaction SARA, object=MM_MATNR. (The product group is created as a material
master record with material type PROD and this record is deleted in SARA.)

12. Explain how the PP Module is Organized in SAP.

The PP module is made up of the following components:
PP-BD Basic Data
PP-SOP Sales and Operations Planning
PP-MP Master Planning
PP-CRP Capacity (Requirements) Planning
PP-MRP Material Requirements Planning
PP-SFC Production Orders
PP-KAN Kanban
PP-REM Repetitive Manufacturing
PP-PI Production Planning for Process Industries
PP-PDS Plant Data Collection
PP-IS Information Systems

13. Explain How ‘PP’ is ‘Integrated’ with Other Modules.

‘PP’ is one of the modules in SAP R/3 that is complex as the functions cut across
many modules. The following modules are tightly integrated with PP:
CO Controlling
FI Financial Accounting
MM Materials Management
SD Sales & Distribution
PS Project Systems
PD Personnel Planning and Development

14. What is a ‘Work Center’ in PP?

A ‘Work Center’ in PP (PP-BD-BOM) is an organizational unit that can be a
combination of machines or groups of craftsmen, people, and production lines,
wherein certain operations are carried out to produce some output. Each of the work
centers is assigned to a cost center. A work center can be assigned to a work center
in SAP-HR, which will enable assignment of employees, qualifications, etc.

15. What is a ‘Routing’ in PP?

A ‘Routing’ in PP (PP-BD-RTG) is used to define the sequence of operations (work
steps) and resources required to perform certain operations in order to produce a
material with or without reference to an order. The standard values of planned time
for the various operations need to be entered into the routing.
There are two different types of routing:
Routing
Rate routing
(A similar concept exists in PS where you define a ‘task list,’ which is similar to
‘routing’ in PP.)

16. What is a ‘BOM’?

A ‘BOM (Bill of Material)’ is nothing but a structured list of components (with the
object number, quantity, and unit of measure) that go into the making of a product or
an assembly. Depending on the industry sector, they may also be called recipes or
lists of ingredients. The structure of the product determines whether the bill of
material is simple or very complex.

17. What are the ‘BOM Categories’ Supported by SAP?

The following are the various Categories of BOM:
Equipment BOM
Material BOM
Sales Order BOM
Document Structure
Functional Location BOM
WBS BOM

18. What are all the ‘Technical Types of BOM’?

There are two ‘Technical Types of BOM’ supported in SAP:
Variant BOM
Material BOM

19. Differentiate ‘Variant BOM’ from ‘Multiple BOM.’

While a ‘Variant BOM’ groups together several BOMs that describe different objects
(for example, different models of a car) with a high proportion of identical parts, a
Multiple BOM groups together several BOMs that describe one object (for example,
a product) with different combinations of materials for different processing methods.
The Variant BOMs are supported for the following BOM categories:
Material BOMs
Document structures
Equipment BOMs
Functional location BOMs
Multiple BOMs are only supported for Material BOMs.

20. Define ‘BOM Group.’

A ‘BOM Group’ is a collection of BOMs that lets you describe a product or a number
of similar products. The value in the BOM group field uniquely identifies the BOM
group. You can use the BOM group as an alternative way of accessing the BOM. A
BOM group comprises either all the alternatives of a multiple BOM or all the variants
of a variant BOM.
When you create a BOM group, the system checks the special characters you use.
Apart from the usual alphanumeric characters, you can use the following special
characters: ‘-’,‘/’,‘_.’ You cannot use blanks.
Top 26 SAP PP Interview Questions &
Answers
1) Explain what is SAP PP?

SAP PP process is related to production planning of a company and it encompasses all

activities like MRP (Material Requirement Planning), BOM (Bills Of Material),
Routing, Capacity planning, etc. but mainly it contains two segments

 Material Planning: Material requirements planning, long term planning,

 Execution Planning: Creation of production order, workflow, conformations,
technical completion and good movement
2) Mention what are the production process in SAP?

There are three types of production process in SAP

 Discrete Manufacturing
 Repetitive Manufacturing
 Production- Process Industries
3) List out the activities carried out in Production Planning?

Activities involved in Production Planning includes

 Processing material master

 Creation of Bill of Material
 Displaying work center and routing
 Maintaining planning calendar
 Maintaining production lot
 Maintaining quota file
 Defining range of coverage profile and profile for safety time
 Defining MRP views
4) Explain what is Routing in SAP PP?

Routing in SAP PP is referred to a list of activities which are required to produce any
material. For example, when you do cost estimation for the material, the system
triggers the relevant routing and activity rates for all those described in routing. Which
will helpful to calculate the processing cost in product costing.

5) What are the steps of Production Execution Process?

Production Execution steps include

 Converting planned order to production order

 Releasing the production order
 Goods issue for production order
 Confirmation of production order
 Goods receipt against production order
6) What are the reports generated in product cost controlling information
system?

Product Cost Controlling information system generates information for following

areas

 Product cost planning

 Cost object controlling with the subcomponents
o Product cost by period
o Product cost by order
o Product cost by sales order
o Costs for intangible goods and services
 Actual costing / Material Ledger
7) Explain what is "work center" in SAP PP and what is the use of Data in Work
Centers?

"Work Centers" are business objects in SAP-PP that is used in task list operations
( routings, maintenance task lists, inspection plans) and work orders.Data in work
center is used for

 Scheduling: Formulas and operating time are entered, so that the duration of an
operation can be calculated
 Costing: Formulas are entered so that the costs of an operation can be calculated
 Capacity Planning: The available capacity and formulas for capacity requirements
is entered
 Simplifying operation maintenance: Various default values can be included in the
work center
8) What is the use of MRP PP evaluations?

This role contains a function for evaluating the MRP result. This function can be used
to find information about the availability of material and to identify any material
shortage situation.

9) Mention what is the purpose of using Capacity Planning?

Capacity Planning supports planning in all phases

 Long term rough cut planning

 Medium term planning
 Short term planning
It can be integrated with various SAP applications like SAP-SD, PP, PP-SOP, PP-
LTP, PP-SFC, etc.

10) Explain how can you create production order without routing and BOM?

Without BOM and routing you can create a production order by changing the config
in OPL8 ( order type dependent parameters) as routing optional. When we try to
create an order using C001 it may ask for a sales order.

11) Explain what happens to planned after it has been converted into production
order?

When planned order is converted to the production order, the planned order are offset
by production order. The planned order reference can be seen in the production order.

12) Mention what is the difference between stock transport order and stock
transfer order?

 Stock transfer order: It is referred to the transfer of stock for the usage in the
same company
 Stock transport order: It is referred to the change of title of stock in the name of
the buyer
13) Explain what is PRT (Production Resource Tools) in SAP PP?

PRT (Production Resource Tools) are moveable operating objects used to perform
repeated activities in plant or production maintenance, for example, documents such
as drawings or programs for which document management functions are used. Various
other PRT components include

 Engineering drawings
 Jigs
 Fixtures
 Measurement Instruments
14) Explain how to create PRT master records?

To create PRT master records you have to follow the following steps

1. Choose logistics/Accounting -> Project System -> Basic data -> Master data -

> Production resources and tools -> Create
2. The initial screen for creating a PRT appears
3. Enter a number for the PRT and choose continue
4. The basic data screen appears
5. Maintain the basic data
6. Choose Goto -> Defaults and enter the default values
7. Save the PRT
15) Mention what is the t-code for changing production order and to display
production order?

T-code to change the production order = C002

T-code to display the production order = C003

16) Explain what is PLM (Product Lifecycle Management) in SAP PP and what
is the use?

It is a collection of solutions with which you digitally create, maintain and make
product information, available in the whole company and for the entire life cycle of
the product.

PLM provides you the function with which you do following things

 The workplace is an open portal in the world wide web and allows you to access all
application and information that you need to work with all external and internal
business partners
 It can link with other internet applications like program management, change and
configuration management and engineering collaboration.
17) In SAP-PP what are the costing parameters?

In SAP-PP, the costing parameters are as below

 Work Center: Activity types and the formulas, cost center

 Routing: The time, activity types
18) In cost controlling information system mention the fields that are listed in the
list screen of the report?

Following fields are listed in the list screen of the report

 Key Figures
o Costing/MM
o %Costing/MM
o Revaluation
o VarCstRuns
o %VarCstRuns
 Basic data
 Valuation
 Cost component group 1/ Cost component group 2
 CostCompGr(fix)1 / CostCompGr( fix)2
19) Explain what is the use of SAP Material View and list out other parameters
where SAP Material View is applicable?
SAP Material View is an SAP object that not only hold name of the material, but
various other information related to material like

 Material production related information

 Material planning related information
 Material sales related information
 Material purchase related information
 Material storage and warehousing related information
 Material costing and Accounting related information
 Material batch specification information
20) Mention what are the types of Master Views for Production and Planning?

For production and planning types of Master Views are

 SAP MRP1 View

 SAP MRP2 View
 SAP MRP3 View
 SAP MRP4 View
 SAP Work Scheduling View
21) Mention how MRP (Material Requirement Planning) types are classified?

MRP types are classified in two leagues

 Materials for consumption based planning

 Planning based on demand
22) Mention what are the keyfields found in MRP View 1?

MRP views 1 are mostly maintained for production purposes.

 General Data
 MRP Procedure
 Lot size data
23) List out the basic procedure for dispatching operations in capacity leveling?;

For dispatch operations basic procedure includes

 Either the user determines the date of dispatch or else it is specified by scheduling
 A dispatching sequence needs to be determined if several operations need to be
dispatched
 The systems checks for
o The dates to which operations are to be dispatched
o The work center to which operations are to be dispatched
 Finite scheduling is performed
 Operation check is performed
 Status for the operation is set as "dispatched."
 System carries out midpoint scheduling
24) Explain what is the need of MRP list if the stock requirement list is already
given?

MRP list displays the result of the last planning run, changes that occurred between
planning runs are ignored in the MRP list. While contrary to this, in the stock or
requirement list all changes that occurred in the stock, issues and receipts are
displayed by the system.

25) Mention what are the t-codes for creating, changing and summarizing BOM?

BOM transaction codes for

 Creating BOM= CS01

 Changing BOM= CS02
 Summarized BOM=CS13
26) Mention what is the use of t-code CS20 in BOM?

With t-code CS20 you can do Mass changes to BOM like

 Change the item data

 Creating new material
 Replacing it with another material