As a member of your residential society, write an email to inspector of local police station, Mr.
Sharma, informing him about miscreants who ride their bikes rashly every evening outside your
society. Sign the email as William.
Phrases: residential area - ride - rashly - children - play - elderly - walk - grocery shop -
across the road - dangerous - accidents - nuisance - action - immediately.
Dear Mr. Sharma,
I am writing this mail to complain about the miscreants who ride their bikes rashly in our residential area.
In our society, every evening children play outside and elderly people take walk. Across the road, near the
grocery shop some miscreants create nuisance by riding their bikes rashly. Many dangerous accidents had
taken place because of this and which requires your immediate attention.
So I would request you to take necessary action immediately.
Thanks & Regards,
William
As a student representative of your department, write an email to your batch mates, suggesting a
party for Head of Department Prof.Sunil who is retiring next month. Sign the email as Sam.
Phrases: inform - retire - plan - surprise - party - host - family - exceptional teacher - guide
- mentor - groom - students - helpful - together - memorable
Dear Batch mates,
I am very happy to inform you about the party we are planning to host.
Our Prof.Sunil, an exceptional teacher, guide and mentor, will retire next month. It’s time for us to get together
and give our mentor a very memorable surprise party to honour him along with his family.
It’s time for us to groom our self in our best to host the party on the following Sunday.
Regards,
Sam,
Student representative
As your company is doing good business and expanding, your company is relocating it's office to
a new address. Using the following phrases, write an email with a minimum of 70 words and a
maximum of 100 words to your customer informing the change in address.
Phrases: near outer ring road-shifting to - bigger office space - November 10 - change in
telephone number - new address is provided below - fourth floor - Cesina Business Park.
Dear Customer,
We are happy to inform you that we have moved into a bigger office space!
Please make a note of our new address for correspondence. We will be working from our new premises
from 10th of November. Please note the change in telephone number.
The new address is provided below
Thanks & Regards,
Raja
You are the project leader for a team of 20 members. As the team members are not submitting
the weekly time sheets regularly, you need to email them stressing the need to submit without
fail. Using the following phrases, write an email with a minimum of 70 words and a maximum
of 100 words to your team members informing the same.
Phrases: can be accessed online-lead to loss of pay-every week-do not default-used to bill
client-actual working hours-by Friday-failure to adhere-time sheet filling application.
Dear team members,
We have been observing that many of our team members are not submitting their weekly time sheets. It is
mandatory for everyone to submit the time sheets by Friday every week. The time sheet filling application
lets us to know the actual working hours of each employee which can be used to bill the client. Please do
not default this and failure to adhere would lead to loss of pay.
Please note these can be accessed online easily.
With regards,
Team leader
Using the following phrases, write an email with a minimum of 70 words and a maximum of 100
words to your parents describing the experience related to your first campus interview.
Phrases: 80 minutes – tensed – formal shirt – negative marking – polish – write a program
– early in the morning – written test – four member panel – explain – offer – very happy
Dear Parents,
Today, was my first campus interview and I was able to crack it. Before attending the test I polished my
concept and ironed my formal white shirt. Test stated early in the morning and I was very tensed. It
comprise of 80 minute written test with negative marking. After clearing first round there was interview
conducted by four member panel, they asked me to write a program, and i did confidently. Then they
explained the offer and I was finally selected. Feeling very happy.
Regards,
Rakesh
Using the following phrases, write an email with a minimum of 70 words to a company
requesting them to sponsor your college cultural festival.
Phrases: pdf file – reputed institute – 10 days – 200 college – sparkling performance –
extravaganza – sponsor the event – request appointment – brochure attached
Dear Sir,
I would like to tell you that our college is organizing a cultural festival next month. The festival will be
held at college premises for 10 days. About 200 colleges are expected to participate in the various
programs. As our college is a reputed institute of city, a sparkling performance with extravaganza is
expected. So, we request you to sponsor the event. Please find the brochure attached in pdf file format
So, we request appointment to talk on this in detail.
Regards,
Xyz
Write an e-mail to request to conduct a training session for your associates using the following
phrases, with a minimum of 50 words and a maximum of 150 words.
Phrases: training – sixteen associates – tenth – twelfth August – three days –
communication skills – assertiveness – telephone etiquette – e-mail writing – confirm – two
days – clarifications
Dear Sir,
I am writing to request you for conducting a training for sixteen associates, between tenth and twelfth
August. In this three days I want you to polish the communication skills, assertiveness, telephone
etiquette and e-mail writing skill of the associates. Please confirm this training session within two days.
You can contact us for any clarifications.
I am looking forward to hearing from you.
Yours Faithfully,
XYZ
You are Anna and you have to write a mail to Jack for seeking permission to bring the camera in
company premise.
Phrases: bring- camera- high tea- celebrations- security personnel – ontime delivery –
instruct- cafeteria- not working area
Dear Mr. Jack,
I am writing in reference to the ontime delivery of my project for which I have arranged for high tea
celebrations in the cafeteria. I would be much obliged if you will allow me to bring camera and take
pictures only in the cafeteria (not working area).
Kindly instruct the orders to the security personnel for the same.
Thank you for your consideration.
Best Regards,
Anna
You are Navin, working in an organization that works with overseas clients. There is a call
scheduled for March 27 with the client leader German national living in Berlin. Suddenly you
realize that March 27th is Holi. None of your team members would be coming to office (in
India) that day. You realize that you need to reschedule the call. You are a little busy so you send
an email to the German client in Berlin. Write the email using following
Phrases: cancel-meeting-March 27th - Holi- national holiday - reschedule – response –
email – apologize – inconvenience - date
Dear Sir,
We request you to cancel the meeting to be held on March 27th and approve a new date.
We apologize for the inconvenience caused to you. The meeting to be held on March 27th needs to be
rescheduled due to the festival of Holi - a national holiday in India.
Please let us know your preferred date to reschedule the meeting. We will start the process of
rescheduling on your response to this email.
Regards,
Navin
You are Vaibah, on 12/03/2016 you see that one of the employee is doing something unethical,
which could damage the image of the company. You need to write an e-mail to HR of your
company reporting this incident.
Phrases: inform- employee- organization- impact- seen- previously- reported- manager-
take action
Dear HR,
I am writing this mail to inform you about the unethical activity by one of the employee Mr. Rajarajan of
our organization. I reported the same to the manager on 12/3/2016 when I noticed this for the first time
but no improvement is seen. I have reported this previously to the management. This unethical activity
may impact the image of our organization. So kindly take action.
Regards,
Harish Bala
You are the project leader for a team and you notice that one of the team member, Vijay is not
coming on time for the past one month in spite of you giving verbal warning. You need to write
an e-mail to the HR, Mrs Kavita Raj, stating the above problem and asking to take disciplinary
action. Sign off as Martin.
Phrases: notice- new- employee- warning- affect- team- process- business- hire-
professionals
Dear Mrs. Raj,
This is to bring to your kind notice about a new employee Mr.Vijay , inspite of prior warnings he hasn’t
been on time for the past one month. His late coming continously would affect the team’s progress and
the business process.
I would request you to hire professionals in future with proper work ethics.
Regards,
Martin
As an intern at ABC consulting Pvt. Ltd, write an email to your internship Project Manager, Mr.
Ramesh, informing about the progress that you are making and some difficulties that your are
encountering. Sign the email as Ben.
Phrases: thank - challenging - progress - tight schedule - support - report - analytics -
guidance - access - doubt - requirements - design.
Dear Mr.Ramesh,
Thank you for allotting a challenging project for my internship. I am making steady progress and
learning many new things. The project is due next month and we are on tight schedule. I need some
additional support with regard to the reporting of Analytics. Your guidance helped me access the
database with ease but I have several doubts in regard with the requirements of the design. But I still
encounter some problems in making the report.
Thanks and regards
Ben
Using the following phrases, write an email with minimum of 70 words to the customer Mr. Gill
Roy explaining delay to the project.
Phrases: payment processing system – schedule – 10th May (Friday) – unexpected power
outage – 3 days – overall delay – 7 days – includes recovery of lost work – will not recur
Dear Gill Roy,
The project “Payment processing system” was scheduled to be delivered on 10th May (Friday).
However, due to an unexpected power outage in our offshore site for the past 3 days, work did not
progress as expected. Also we lost a few of our works as backup systems did not come online. Hence we
are expecting an overall delay includes recovery of lost work in the delivery of the project for a
maximum of 7 days within which our team will work on the issues. Apologies for the delay and we will
ensure that the mistake will not recur in future again.
Thanks and Regards
XXX
As a resident, write an email to the Municipal commissioner of your city, Mr. Ashok, reporting
nuisance of a building under construction beside your place. Sign the email as Kumar.
Phrases: building - construction - long time - three years - water usage - mosquitoes -
unhygienic - construction workers - bad behaviour - attention -request - action –
immediately
Dear Mr.Ashok
I am a resident of Indira Nagar. I would like to bring to your kind notice that M/S abc constructions
limited has started a building construction in our locality. For the last three years the work has been
progressing very slow and lot of water is being used indiscriminately by the company. Due to unhygienic
conditions created by the construction, mosquitos, pigs are growing fast in this locality. In addition to
this, most of the ladies and young women are reporting the construction workers bad behaviour. I request
you to pay attention to this problem and take action immediately.
Thanks and Regards
Kumar
