INTERNSHIP POLICY – Faculty of Law,

Gurugram University

Pursuant to BCI PART IV RULES OF LEGAL EDUCATION

SCHEDULE II:
Rule 24. Moot court exercise and Internship:
SCHEDULE III
Rule 25 Minimum Period of Internship
Rule 26 District-wise list of Senior Lawyers willing to guide students under internship
Rule 27 Formal Dress Code during internship

Short Title:
This policy shall be called the Faculty of Law, Gurugram University “Internship and Placement
Policy”

Vision:
To bridge the chasm between the theory and practice thereby transforming an amateur to a
thorough legal professional with a practical experience having requisite skills to excel at bar and
bench.

Applicability:
The rules are applicable to the internships of the students of three-year course of LLB.

Definitions:
1. Absent during internship means the fact of not being in the Organisation where the intern is
usually expected to be during their internship program.
2. Absence Form is a document which has to be duly signed by the Internship Supervisor
approving the intern’s absence.
3. Academic Supervisor is a designated faculty for an intern, to monitor and supervise throughout
the internship program
4. Affidavit / Mandatory Undertaking is a sworn statement in writing especially made under oath
or affirmation signed duly by the student and countersigned by their parents which shall be
notarised.
5. Attendance means being present as per the rules and regulations of the internship organisation

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6. BCI is Bar Council of India
7. GU-FOL is Gurugram University - Faculty of law
8. Dress Code as mentioned in the BCI rules or Internship organisation prescribed
9. Indemnity means security against or exemption from legal responsibility for one's actions.
Indemnity is a contractual obligation of intern (indemnitor) to compensate the loss occurred to
the Bennett University (indemnitee) due to the act of the indemnitor or any other party.
10. IPC is internship and placement committee headed by the Dean and assisted by the Faculty and
the Student Committees
11. Internship Report is a summary of the work undertaken and the learning experiences of the
student during their internship tenure.
12. Internship Supervisor [or Industry Supervisor] is a designated member of the Organisation for
an intern, to monitor and supervise throughout the internship program and renders the
feedback on their performance at the end of the internship period in their organisation
13. Feedback Form is a confidential report by the Internship Supervisor on the intern’s
performance during their internship.
14. Misconduct means any kind of personal and professional wrongful, improper or unlawful
conduct and includes minor and gross misconduct motivated by wilfull, premeditated or
intentional purpose or by obstinate indifference to the consequences of the action that causes
serious and imminent risk to the health, safety of any person; reputation, viability or
profitability of the University and the Organisation, entails to be inconsistent with the
continuation of the internship program in such semester where misconduct has been proved
and further refrains that intern from future IPC activities.
15. Organisation means a place of work for internships and placements and includes NGO’s, social
organisations, governmental organisations, local bodies, legislative bodies, law practitioners,
judicial offices, corporates, law firms, market regulators etc.,
16. Placement means securing a job in a suitable organisation.
17. SIPC is student internship and placement committee comprises of Convenor, eight members
(senior students) along with other supporting eight members (junior students) in total 17
members
18. Weekly Report is the progress and learning of the intern recorded on a day to day basis, which
is documented and submitted at the end of every week of their internship to the Supervisor for
evaluation.
19. Work Diary means a document which mentions the day to day tasks assigned and tasks
accomplished by the intern in the Organisation during the entire tenure of internship, which
shall be submitted for evaluation
20. Viva -voce is oral examination in which the intern answers the questions in an interview with
the Examiner. It is an evaluation criterion to understand the effectiveness of the internship
program

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Constitution of IPC:
The Dean – School of Law in consultation with the Faculty will constitute the IPC consisting of Head-
Placements and two other faculties as members and a ‘Student Committee’ comprising of a
Convenor with eight student members along with other eight supporting student members.

Internship and Placement Committee (IPC): the IPC shall

• Assist and facilitate the process of internships and placements to students in various
organisations depending on their areas of interest.
• Assist in identifying new internship opportunities for the students;
• Provide appropriate orientation regarding internships; and
• Mediate in case of any issues with the internships.

Selection criteria for internships:

(i) The CGPA score / attendance percentage / co-curricular achievements / publications etc., shall
be considered for prioritising the choice of internship.

Internship Application Process

1. IPC shall announce the period of Internships in the academic calendar at the commencement
of each academic year.
2. IPC shall assist in obtaining one (1) internship of twelve (12) weeks. Any student desirous of
undertaking more than one internship can do so on their own arrangement.
3. Students are also encouraged to procure their own internships subject to the rules and
guidelines framed herewith. Such procurement should be after furnishing the details to IPC and
with prior intimation and written consent of the Dean.
4. IPC shall notify the criteria and the requisites for the submission of internship preferences and
the students should adhere to the same.
5. The pattern of internships shall be as follows:
• Third Year: Tribunals, Regulatory bodies, Law firms, Legislatives Committees, Advocates
practicing at the Appellate Level, High court Clerkship, Legal wing of Political Party, Legal
reporting at Media Houses, Electronic Legal Resource Analysis, Student Research
Assistantship, Registry of a Court or a Tribunal, practical law application projects
undertaken in association with the School of Law, law reforms commission , Law Firms,
Corporates, PSU’s and Regulatory Bodies, SC clerkship, any other places of law in action or
litigation and management, etc.

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 The teaching assignments, legal publishing and information technology-based activities do
not qualify as an internship experience as they are not practical oriented.

EVALUATION OF INTERNSHIP
6. Every student shall complete minimum 12 weeks of internship. Duration of Internship should
not be more than a period of four weeks at any given point during their course of three years
to award the final degree.
7. The students should undertake a minimum twelve (12) weeks of internships . All such
internships undertaken by the students during their VIth Semester shall be evaluated at year
end as a credit paper of 100 marks.
8. The intern shall submit through emails the weekly reports at the end of every week explaining
their weekly progress and experiential learning on their internship to the Academic Supervisor.
9. The intern shall submit to IPC the Work diary, Internship Report and the Internship Supervisor’s
Feedback form within a period of two weeks from the date of completion of the internship
program. During the Viva Voce exam, the expert panel shall evaluate the work diary, weekly
reports, internship supervisor’s feedback form to assess the effective participation and learning
of the intern during their internship program, and award marks and grades accordingly as a
semester-end result in the specified semester.

POLICY AMENDMENTS: The Dean in consultation with the Faculty, IPC and the SIPC shall amend,
alter, repeal and add the provisions to the above-mentioned policy subject to approval of Academic
Council.

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 INTERNSHIP RULES
APPLICATION PROCESS

10. The students should submit their details in a template provided by IPC indicating their
location preferences and the Firms / Organisations they intend to intern.
11. IPC can decline to send the applications to any of the Organisations, and can do so after
seeking the approval of the Dean and the student shall be communicated accordingly if it is
their preferred choice.
12. The communication between the IPC, interns and the Organisation are treated as
confidential and shall not be misused in any form. Misuse of communications by any student
shall refrain them from participating in the internship process. IPC is the only point of contact
for all the information pertaining to the internships.
13. The student desirous of internship with any Organisation, can do so by submitting the
complete details of such organisation to the IPC and with a written consent of the Dean. The
SOL shall not recognize any internship undertaken without the prior written consent from
the Dean if it is not arranged / sponsored by the IPC.
14. IPC shall allocate the internships depending on the preferences and career interest of the
students based on their CGPA.
15. IPC shall not encourage more than four (4) applications in any Organisation. If the number
of applicants exceed the limit specified for any Organisation, the applications shall be
shortlisted based on CGPA and the order of preferences specified by the students in their
internship application, and the remaining applications shall be sent to the second / alternate
preferences. In such cases the decision of the Dean shall be final.
16. If any student could not get the preferred internship, IPC shall support with alternate
options. If IPC is of opinion that the preference of the student does not match with their
areas of interest, then the IPC shall have the discretion to procure appropriate internship.
17. Once the applications for the internships are sent to the Organisations, IPC shall regularly
follow-up and update the status to the student applicants, through emails.
18. Non-compliance of any of the directions and instructions by IPC shall refrain the student
from participating in the internship process.

AFTER ALLOCATION OF INTERNSHIPS

19. Knowledge about the Organisation: The selected students should equip themselves with
the necessary information about the nature of work, the Organisation and its culture and
should get acquainted with the Organisational expectations from the intern, to optimize
their learning during the short span of internship program.

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DURING INTERNSHIP PERIOD
20. Academic Supervisor: IPC, for each student shall allot an Academic Supervisor to monitor
their internship program by constantly communicating with the Organisations. IPC shall send
a Feedback Form to all the organisations to receive their inputs on the interns, which is
confidential in nature.
21. Comply with the Policies and Procedures: During the internship period, the student shall
comply with and follow all the directions and instructions and abide by the conduct and
behavioural norms of the Organization. And comply with the policies, procedures and
internal security measures etc., of the Organisation. The intern shall carry the identity cards
of the Organisation, if provided any.
22. Misuse of Information and other Resources: the intern shall maintain the confidentiality of
information of the Organisation and its processes, its employees, clients. The intern shall use
the resources of the Organisation appropriately and responsibly. The intern shall execute
and submit a ‘Confidentiality Agreement’ to IPC, besides if required by the Organisation.
23. Misconduct: The Misconduct is as defined in point 14 of Internship Policy. The interns are
considered to carry the goodwill and image of the University and their conduct shall have a
bearing on the reputation of the University. Avoid discrimination and harassment at
workplace. Any unprofessional behaviour, indiscipline and misconduct by the intern shall be
viewed seriously and shall refrain them from further participation in IPC activities. Along
with the internship application the student shall submit an ‘Affidavit / Mandatory
Undertaking/ Indemnity Bond’ signed by the student and counter signed by the parents of
such student declaring that they shall be solely responsible for any consequences
attributable to the misconduct of the student during the period of internship.
24. Attendance and Working Hours: The intern shall strictly abide by the working hours and
office timing rules of the respective Organisations. The intern should get the ‘Attendance
Form’ duly signed by the Internship Supervisor.
25. Absence: Any absence during internship is discouraged and shall be recorded in the Work
diary and submit a duly filled in ‘Absence Form’ signed by the Internship Supervisor to the
IPC / Academic Supervisor. The intern should inform appropriately to the Organisation for
any absence and take necessary approvals, if required. If an intern could not attend to the
office for more than two (2) days, shall also inform the IPC accordingly and should state the
reasons for such absence. The number of days of absence shall extend the period of
internship by such days to complete the internship program, if such absence is not
attributable to any exigency conditions.
26. Dress Code: The students shall conform to the formal dress code as prescribed by the BCI or
the Organisation of the intern.
27. Work Diary: The intern on a day to day basis shall record the details of the work undertaken
for the entire internship program in a designated book called as Work diary. At the end of
internship, the student shall have to submit the diary along with the internship report to IPC
for evaluation and viva-voce.

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28. Weekly Report: The intern shall record day to day work accomplished and submit the weekly
report at the end of each week throughout the tenure of internship or on the dates
prescribed by IPC. Non-submission of weekly report to the Academic Supervisor on time
every week end shall have negative impact on the marks awarded.
29. Final Internship Report: Within two weeks of completing the internship program the intern
shall submit to the Academic Supervisor an ‘Internship Report’ summarising the tasks
assigned and tasks accomplished and the learning experience from their internship program,
in a prescribed format given by IPC, which shall be evaluated.
30. Feedback Report / Assessment Form from the Organisation: IPC shall share a feedback form
which has to be filled-in by the Internship Supervisor evaluating the performance of the
intern on various parameters during their internship period and is received in a sealed
envelope. Such feedback is confidential in nature and shall not be shared with the concerned
intern.
EVALUATION OF INTERNSHIP
31. Viva Voce: The Academic Supervisor along with an Expert Panel shall evaluate the Weekly
Report, Work diary, Internship Report, Feedback Report of the Internship Supervisor and
conduct the viva-voce to assess the effective participation and learning of the intern during
their internship program. The marks and grades awarded during such assessment shall be
the end semester result of the internship program.
32. The following is the pattern of evaluation of the internship program comprising of
semester end assessment of 100 marks:
(i) Weekly Report: 20 marks
(ii) Internship Report and Internship Completion Certificate: 20 marks
(iii) Presentation of Final Report and Viva- Voce: 50 marks
(iv) Internship Supervisor’s Assessment From: 10 marks