RULES AND REGULATION

FOR EXAMINATION

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 Table of Contents

Title Page----------------------------------------------------------------------------------------------------------01

Vice Chancellor Message--------------------------------------------------------------------------------------03

Controller of Examination Message------------------------------------------------------------------------06

Deputy Controller of Examination Message--------------------------------------------------------------07

Manager Examination Message-----------------------------------------------------------------------------07

PART I: GENERAL CLAUSES-----------------------------------------------------------------------------------09

PART II: EXAMINATION CENTERS & CENTER SUPERVISORY STAFF--------------------------------10

PART III: INSTRUCTIONS TO THE CANDIDATES---------------------------------------------------------11

PART IV: WITHDRAWAL OF ADMISSION FORMS-------------------------------------------------------13

PART V: APPOINTMENT AND DUTIES OF PAPER SETTERS--------------------------------------------14

Part VI: APPOINTMENT/ DUTIES OF PAPER ASSESSORS---------------------------------------------18

PART VII: APPOINTMENT OF EXAMINERS FOR PRACTICAL AND CLINICAL EXAMINATION----23

PART VIII: APPOINTMENT/ DUTIES OF CENSOR---------------------------------------------------------28

PART IX: SECRECY OF EXAMINATIONS---------------------------------------------------------------------29

PART X: SECRECY CELL-----------------------------------------------------------------------------------------30

PART XI: INTERNAL ASSESSMENT--------------------------------------------------------------------------32

PART XII: TABULATION OF RESULTS-----------------------------------------------------------------------33

PART XIII: RECHECKING OF ANSWER BOOKS/ AWARDS-----------------------------------------------35
PART XIV: USE OF UNFAIR MEANS-------------------------------------------------------------------------36
PART XV: PRESCRIBED LIFE OF RECORDS OF CONFIDENTIAL DOCUMENTS ---------------------38
PART XVI: MPORTANT INSTRUCTIONS---------------------------------------------------------------------39

Layout of the Examination Department-------------------------------------------------------------------40

Organogram ------------------------------------------------------------------------------------------------------41

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Prof. Dr. Muhammad Umar
(Sitara-e-Imtiaz)
(MBBS, MCPS, FCPS, FACG,
FRCP (Lon), FRCP (Glasg), AGAF)

Vice Chancellor
Rawalpindi Medical University & Allied Hospitals
The role of an examination office is more like a guardian of a student, ensuring complete systematic records
and facilitating trustworthy support and service. This all is done to prevent results from being unproductive
or unfair. Examination department, headed by Controller of Examinations is responsible for examination
conduction, results announcements and awarding of degrees as per the PMDC requirements.

“As a Medical University, our Motto is truth, service & wisdom this Motto will be the path way to guide us
with which we can actively design the future of medicine."

Every vision needs to be instilled with life: Rawalpindi medical university will become one of the top
universities in the global structure of academic and research institutions in the field of Human science -
together with the researchers, professors, student and patients! In short, Rawalpindi medical university will
continue to create, impart and apply knowledge: In the triple pack consisting of research, education and
clinical treatment.

 The Rawalpindi Medical University will be a long-standing, international top university for medicine,
as well as a research center and innovation driver for medical sciences - in the triad of the triple pack
of research, education and patient care.
 In Future, the Rawalpindi Medical University belongs to the especially innovative, dynamic and
globally known medical training and research institutions.

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z
Prof. Dr. Rai Muhammad Asghar
(MBBS, MCPS, FCPS, MHPE)

Controller of Examinations (Officiating)

Examination department is one of the most important departments in Medical University. This office is the
face of the university and is crucial to give the positive reputation to the university. The primary role of the
Examination department is to ensure that, the process involved in award of “Degree/ Diploma is genuine and
transparent after fulfilling the legal and academic requirements.

Examinations Department in Rawalpindi Medical University will develop an integrated, technologically,

efficient, students friendly, and transparent system that should guarantee highly reliable testing and
evaluation procedures with zero tolerance towards unfair and inefficient practices.

To achieve the laid down objectives the given pathway will be followed:

 To establish a strong, reliable and credible examination/evaluation system.

 To improve the quality of examination and evaluation and ensuring credibility of the processes
throughout the process.
 To ensure that all sections of the examinations department in the university follow the rules and
SOP’s of the examination in true letter and spirit to ensure the same quality standards across the
board.
 To improve the examinations and evaluation policies of the university to make them flexible
enough to adopt the changing environment on continuous basis,
 To boost the examination system to the optimum level to get better, speedy and reliable results,
 To establish a network that could guarantee constant information sharing between all the
departments and other medical institutions.

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 Dr. Syed Muarraf Hussain
(MBBS, FCPS)

Deputy Controller of Examinations (Officiating)

Being responsible for issuance of transcripts to Under Graduate & Post Graduate students; and exercise
such other powers and perform such other duties as may be prescribed or assigned to him, by the
Controller of Examinations. Bringing into the notice of the Controller of Examinations all cases of
infringement of rules of examinations with full report for disposal. Managing issues related to issuing date
sheet, appoint supervisory staff, allocate examination centers and issue admit cards to students.

Mr. Syed Rizwan Saeed

(B. Com, M. Com, MPA)

Manager Examinations

Quality is the hallmark of my responsibility. In order to maintain this excellence, the department of
examinations is selective in choosing suitable employees, who have to achieve the goals of transparency,
accuracy and secrecy and also have to keep pace with its expansion and modernization programs under the
supervision of Controller of Examinations.

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 EXAMINATIONS REGULATIONS, 2019
Short title and commencement:
(i) These Regulations may be called, the Examinations Regulations, 2020 framed under
Section 34 (Chapter-V) of the Rawalpindi Medical University Act, 2017.
(ii) These Regulations shall be applicable to Rawalpindi Medical University and its
Constituent/Affiliated Institutes and Colleges.
(iii) These regulations shall come into force at once.
Definitions:
 “Government” means Government of the Punjab.
 “University” means Rawalpindi Medical University, Rawalpindi.
 “Syndicate” means the Syndicate of the University.
 “Authorities” means entities established under Section 20 of the RMU Act 2017.
 “Pro-Chancellor” means the Minister of Health from Government under Section 11 of the
Rawalpindi Medical University Act, 2017.
 “Vice Chancellor” means the Vice Chancellor of the University.
 “Registrar” means the Registrar of the University.

 “Constituent College” means the Rawalpindi Medical College, Rawalpindi.

 “Affiliated Institutes and Colleges” means an educational institute that cooperates
independently but has a formal collaborative agreement with RMU for control over its
academic policies, standards, programs and examinations.
 “Examinations Committee” means the Committee constituted by the Vice Chancellor from
amongst the senior faculty members of the University and responsible for rules and
regulations, monitoring and other matters of Examinations in collaboration with Controller
of Examinations.
 “Controller of Examinations” means the Controller of Examinations of the University.
 “R.I.” means the Resident Inspector for a theory examination in the examinations centre
being held by RMU.
 “Auditor” means a senior subject specialist from the University or outside who audits the
results before declaration.
 “Censor” means a senior subject specialist from the University or outside who monitors the
quality of oral/ practical/ clinical examinations during an on-going examination held by the
University.
 “Supervisory Staff” means the persons including Superintendent, Deputy Superintendent
and invigilators supervising a theory examination held by the university.
 “OSAT” means Objectively Structured Assessment of Tasks

Regulations requiring further Standard Operating Procedures (SOPs) are mentioned as (*) in
this document.

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 PART I: GENERAL CLAUSES

1. Rawalpindi Medical University shall hold all annual examinations with one
supplementary examination for each. In exceptional circumstances like National
calamities, war or accidental loss of solved answer books, syndicate may allow a
special examination.

2. Examination calendar shall be prepared by Controller of Examinations in consultation

with each Chairman of the Board of Studies for the subject after the approval by the
Vice Chancellor. The calendar must be prepared and approved three months prior to
the commencement of the next academic year.

3. Controller of Examinations shall prepare and notify the Date Sheet for written and
practical Examinations. Date Sheet once notified shall not be changed, however, the
Vice Chancellor under exceptional circumstances, to be recorded in writing, may
recommend a change in the date sheet.

4. Examination department will entertain those Admission forms which shall be verified
by Vice Chancellor or his nominee in terms of their minimum attendance (lectures,
tutorial & practical) set by university (75% Undergraduate, 80% Postgraduate) and
“certify that the candidate is eligible as per Rules & Regulations of PMDC & RMU,
Rawalpindi to take the above mentioned examination”.

5. Admission Forms will be available online and can be downloaded from RMU web
site www.rmur.edu.pk.

6. A Facilitation counter will be available in the E-library for online submission of the
Admission form as per SOPs (*).

7. Examination fee once deposited shall not be refunded.

8. Information provided by the candidates in Admission Forms shall be used to make

the list of Examinees (stratified list) and transferred subsequently to Admittance
Cards. Any subsequent change, claimed by the candidate after preparation of
Admittance Card shall be made with the approval of the Controller of Examinations
on verification by the Dean undergraduate for MBBS/ BDS and Director
Postgraduate for Postgraduate courses and recorded in writing.

9. Admittance Card of the eligible candidate shall be uploaded on the web site (*) at
least five days before commencement of the Examination. A copy of stratified list
shall be sent to the Centre Superintendent.

10. Admittance Card shall bear the stamp of Controller of Examinations, and shall have
the particulars of candidate, name of Examination Centre and her/ his latest
photograph pasted on it, in the same format as required by the Government of
Pakistan for the passport.

PART II : EXAMINATION CENTERS & CENTER SUPERVISORY STAFF

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 11. The Supervisory Staff (*) and helping staff (*) of each centre shall be appointed by
the Controller of Examinations with the approval of the Vice Chancellor.

12. The criteria for appointment (*) of the supervisory staff shall be in accordance with
the regulations made by Rawalpindi Medical University. No person shall claim to be
a member of Supervisory Staff as a matter of right.

13. The regulations relating to the duties of the Supervisory Staff may be framed and
amended by Rawalpindi Medical University, as and when required. The Supervisory
Staff shall perform their duties according to the regulations.

14. Centre supervisory staff shall comprise the superintendent, deputy superintendent
and invigilators. Deputy Superintendent and invigilators shall assist the
superintendent. Supervisory staff shall wear jackets, identification card, shall not
leave hall/ centre during examination and must not have mobile phones except
superintendent.

15. In case of an emergency, owing to the refusal or non-availability of the

superintendent at the examination centre, the Deputy Superintendent shall take over
as the Superintendent and immediately inform and seek approval of the Controller
of Examination, who shall then bring it to the notice of the Vice Chancellor.

16. The Superintendent shall have the power to remove at once from duty any invigilator
who is found to assist or aid any candidate in copying or using unfair means in the
examination. The Superintendent shall immediately send a detailed written report of
such an incidence to the Controller of examinations.

17. The Examination shall be held at centres approved by the Vice Chancellor and
notified by the Controller of Examinations.

18. The superintendent shall call upon the candidates before the start of examination to
surrender all the books or notes, papers, bags, pagers, mobile phones, calculators
(unless if applicable*), palmtop, computers, tape recorders or any other material or
equipment in their possession. Only transparent pouches are allowed.

19. The Superintendent shall forward to the Controller of Examinations, along with
answer books, the balance of question papers, daily attendance sheet and other
relevant record on the same day.

20. The Supervisory Staff shall be paid remunerations as prescribed by RMU. The
remuneration rates are subject to revision after every three years.

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 PART III: INSTRUCTIONS TO THE CANDIDATES

21. Candidate shall be instructed to arrive at the notified Examination Centre at least
half an hour before commencement of the examination.

22. No candidate shall be allowed to enter the examination centre without Admittance
Card bearing Roll # & photograph, which shall be displayed throughout the
examination.

23. No candidate shall be allowed to enter into the Examination Centre after
commencement of the examination. However, in exceptional circumstances, the
Centre Superintendent may provisionally allow into the Examination Hall a candidate
who is late up to fifteen minutes after commencement of the examination, provided
the candidate submits a written valid reason, and this shall be subjected to the
subsequent approval of the Controller of Examinations.

24. No compensation time shall be given to the late arriving candidates.

25. In case of examination starts late, for any reason to be recorded in writing, the
Centre Superintendent shall, after approval of Controller of Examinations, extend
the time for the period that has been lost.

26. No candidate shall be allowed to leave the Examination Centre until half the
scheduled time of that examination has passed. In case a candidate has to leave
the Examination Centre in emergency situation before this time, for any reason to
be recorded in writing by the Centre Superintendent, he/ she shall not be allowed to
take the question paper with her/ him.

27. No candidate shall be allowed to re-enter the Examination Centre if she/ he leaves
after handing over the answer book.

28. No candidate shall leave the Examination Centre during the examination without
permission of the Centre Superintendent.

29. No candidate shall be allowed to use toilet facilities until at least one hour (*) has
elapsed after commencement of the examination.

30. In subject(s) in which Multiple Choice Question (MCQ) paper and Short Essay
Question paper are held on the same day, the candidate shall hand over both MCQ
paper and MCQ response sheet to the Supervisory Staff at conclusion of the time
for MCQ paper, after which SEQ paper shall start. No candidate shall be allowed to
take 2nd component of paper if he has not returned MCQ paper and MCQ response
sheet.

31. The candidate shall be strictly forbidden to take MCQ paper out of the examination
centre otherwise his/ her paper will be cancelled.

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 32. In SEQ/MCQ response sheet, candidate shall write his/ her roll number with blue ink
before starting the paper. Both the candidate and Superintendent/ Deputy
Superintendent will sign the SEQ/ MCQ paper/ response sheet.

33. In answer book for short/long essay question, candidate shall fill in the details on the
title page of answer book. Candidate shall not, however, write his/ her name, name
of college, or make any identification marks to disclose his/ her identity otherwise
this can lead to strict disciplinary action.

34. In answer book for essay question, candidate shall write answer on the answer book
printed and specified for a particular question or a group of questions.

35. Candidate shall conclude his/ her answer to questions on the pages provided in the
answer book. Continuation sheets shall not be provided.

36. Candidate shall be allowed to take into the Examination Centre, pens, pencils,
rubbers, slide rulers, transparent stationary cases and any item that is required for
the examination.

37. Candidate shall not take into the Examination Centre, books or notes, papers, bags,
pencil cases, pagers, mobile phones, calculators (unless specify*), ear phones,
electronic equipment’s, palmtop computers, programmable watches, tape
recorders, blue tooth devices, headphones, or any other helping/ aids equipment.
Anything, deemed as possible helping aid by the supervisory staff/ monitoring staff,
found in possession of anyone shall be disqualified (*). Same rules are applied to
the supervisory staff and helping staff.

38. Smoking shall not be allowed in the Examination Centre.

39. Candidate shall not ask for, and shall not to be given any explanation about the
question paper. In case any clarification for misprint/ error, is required for any valid
reason, as ascertained by the Centre Superintendent, it shall be communicated to
R.I., who may explain such an error/ misprint if necessary.

40. Candidate shall not talk or disturb other candidates after commencement of the
Examination or borrow anything from other candidates during the examination.

41. Candidate shall not be allowed to use dictionary or spell-checker.

42. Candidate shall not remove a leaf or any part of the answer books, otherwise strict
disciplinary action will be taken against him/ her.

43. Candidate who tries to use unfair means or creates law and order situation during
the conduction of the examination or otherwise shall be dealt with according to RMU
regulations (*) pertaining to the use of Unfair Means by the candidates.

44. In case a candidate is found to use the unfair means, the superintendent will
register the case according to the UMC regulations of RMU. Such a candidate shall
(may) then be allowed to continue that examination for the stipulated time (*).
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 45. Controller of Examinations shall send a request to Registrar prior to the
commencement of examination to appoint at least two security officials (*) at the
examination centre to prevent/ deal with any law and order situation arising at
centre during the examination.

46. In case answer book of a candidate is lost (*) after having been received by the
Centre Superintendent, and the candidate passes in all other subjects of the
examination, his/ her result shall be declared on the basis of internal assessment
and viva/ practical/ OSCE, or he/ she may be required to reappear in that one
subject in the next examination/ special examination as decided by the Vice
Chancellor upon the report of the Controller of Examination. If reappearing, he/ she
obtain required pass marks he/ she shall be deemed to have passed the
examination. Reappearance in these circumstances shall not be counted as an
attempt.

47. In case of any dispute as to whether a candidate’s answer book was duly received
by the Superintendent or not, the findings of the Examinations Committee and
Controller of Examinations, subject to the approval of the Vice Chancellor, shall be
final.

PART IV: WITHDRAWAL OF ADMISSION FORMS

48. Admission Form, once submitted for any examinations can only be withdrawn until
the deadline for the submission with double fee after the approval of the concerned
Dean/ Director RMU. No Admission form can be withdrawn after the deadline for
submission with double fee for the examination. However, for such a candidate the
attempt rules will be applicable according to PMD&C criteria.

49. Admission Forms for subsequent concerned examination in which the candidate
has applied for re-checking may be withdrawn if a candidate has been declared
passed after revision of the result on account of re-checking.

50. Fee in any case is non-refundable. However, any fee may be re-adjusted for
subsequent examination or award of degree in case of timely withdrawal of
admission form.

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 PART V : APPOINTMENT AND DUTIES OF PAPER SETTERS
51. Initial Paper Setter shall set the initial question paper(s) for a certain subject of an
examination conducted by the University.

52. Final Paper Setter shall set the final question paper(s) for a certain Subject of an
examination conducted by the University.

Note: The nomenclature of Internal Examiner and External Examiner with reference to
paper setting shall not be used.

53. Paper Setters shall be appointed by the Vice Chancellor for undergraduate and
postgraduate examinations of the University from amongst the panel of names duly
recommended by the concerned Board of Studies and Board of Faculties.

54. The Vice Chancellor may appoint a suitable substitute, if necessary, with reasons
to be recorded.

55. Qualifications prescribed for Paper Setters in various subjects for undergraduate
and postgraduate examinations of various disciplines shall be in conformity with the
regulations framed by Pakistan Medical and Dental Council for examiners.

56. The senior most faculty member of the concerned subject from the RMU may be
involved in the initial paper setting in terms of the quality of the paper set by the
initial setter from outside or if needed to set the paper himself / herself. Initial paper
setting should be at least three months prior to the final examination.

57. Final Paper Setter shall ordinarily be from other institution/university provided he/
she fulfils the minimum prescribed criteria. The Vice Chancellor may, however, on
the recommendation of the Concerned Boards appoint Final Paper Setter from the
faculty member of the University. A written documentation with valid reasons for
such recommendation must be provided.

58. A Retired Professor may be appointed as Final Paper Setter up to ten years after
the date of his retirement provided he/ she is in good health and is involved in
continued medical education and or professional development.

59. In a Subject where teachers with requisite experience/ designation are not
available, a consultant with recognised, relevant postgraduate qualification may be
eligible to be appointed as a teacher according to Pakistan Medical and Dental
Council regulations and may be appointed as a Paper Setter.

60. Final Paper Setter shall be appointed for a particular examination only. However,
he may be re-appointed in subsequent examination for a term not exceeding three
consecutive years from the first appointment. However, the Final Paper Setter can
be re-appointed for further term after interval of at least of three years.

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 61. Supervisor of a Postgraduate candidate shall not be appointed as a Paper Setter
for his own trainee.

62. No person shall be appointed as Paper Setter (Initial or Final) whose close relative
(Wife, husband, son, daughter, adopted son, adopted daughter, grand-son, grand-
daughter, full and half brother and sister, niece/nephew, brother and sister in law,
son and daughter in law, paternal and maternal uncle and aunt etc) is appearing in
the same examination. A Paper Setter shall decline the appointment if he/ she have
been appointed inadvertently. (Undertaking proforma should be implemented).

63. No person shall be appointed as a Paper Setter against whom previously there has
been an adverse report, an inquiry pending or a decision in this regard made by the
Vice Chancellor.

64. The Vice Chancellor has the authority to cancel the appointment of a Paper Setter
without assigning any reason.

65. No faculty member shall claim an inherent right to be appointed as a Paper Setter.
The Board of Studies/ Board of Faculties concerned shall take into account
reputation and previous conduct of every faculty member to his/her appointment
as a Paper Setter.

The Paper Setting

66. The Syllabus & Table of Specification will be provided by the Examination
Department.

67. Initial Paper Setters shall set three question papers with soft copy complete with
“keys” for all questions and shall send/ submit these to the Controller of
Examinations through special courier in a sealed envelope marked as
‘CONFIDENTIAL’ before the date (as per SOPs) within the stipulated time.

68. The correspondence with Paper Setters shall be made at the residential address.

69. Final Paper Setting shall be carried out in the Department of Examination. Under
no circumstances shall Final Paper Setting be permitted at any place other than
that specified above.

70. Final Paper Setter, in theory question, is required to keep not more than 50% of the
questions set by the Initial Setter for each individual question paper. Final Paper
Setter shall set finally three question papers complete with the “keys” of all
questions in the subject for which he/ she has been appointed. Paper Setter shall
prepare the “key” (agreed answers/ weightage) in the prescribed manner and
submit it along with the draft of question paper.

71. The Final Paper Setters are requested to ensure the following;

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 i. Design the questions with utmost clarity. Vague expressions like ‘Discuss’ or
‘Give an account’ should be avoided.
ii. The question paper and the ‘keys’ should comprise of hard copy duly signed
by paper setter and soft copy.
iii. The question paper shall be strictly in accordance with the syllabus.
iv. No abbreviations shall be used.
v. Table of specification (TOS) must be followed.
vi. The sum total of all the questions as recorded in the margin specified for this
purpose shall accurately correspond with the total marks of the question
paper.
vii. Corrections and overwriting shall not be allowed. If any correction is required
the question paper shall be rewritten/ retyped.
viii. Every paper (including continuation sheet) shall be properly signed.
ix. Sketch or figure, if required shall be drawn/ provided on a separate page
signed and attached to the question paper from the source.
x. Every question paper shall be kept as a ‘top secret’ document and no copy of
any question paper shall be retained.
xi. The “key” (agreed answers/ weightage) for all the questions shall be prepared
in the prescribed manner (*) and enclosed with the office copy.
xii. The reference of textbooks and content area of syllabus for every question in
the paper shall be provided. This shall be written legibly below each question.
Only standard text/ recommended books, as prescribed in the subject
curriculum, should be used for developing the Theory Paper.

72. All rough work done during the process of Paper Setting shall be sealed in a
separate envelope and handed over to the Secrecy Section for shredding.

73. Paper Setter shall be required to sign an undertaking to the effect that he/ she has
carefully studied all the instructions given above and has followed these faithfully.

74. Paper Setter shall certify that he/ she has no close relative appearing in the
examination in which the paper set by him/ her is to be used.

75. Paper Setter may also be appointed as Practical Examiner and Paper Assessor.

76. Paper Setter shall keep his/ her appointment strictly confidential and no indication
of it shall be given to any person directly or indirectly.

77. Paper Setter shall promptly communicate any change in his/ her residential/official
address and telephone number to the Controller of Examinations.

78. All the records pertaining to the examination shall be kept secret by all concerned
as long as it is necessary and thereafter, these shall be kept and treated as
confidential and privileged documents not open to inspection, comments and
utilization other than the purpose for which required unless permitted by Vice
Chancellor under special circumstances.

79. The University may frame and amend Regulations from time to time governing the
appointment of Paper Setters and the manner in which they shall be required to
perform their duties.

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 Multiple Choice Questions
80. MCQs shall be invited from all Initial Paper Setters throughout the year. All initial
MCQs shall be scrutinized by a panel of subject experts recommended by Board of
Faculties concerned and MCQs labelled “Satisfactory” shall be deposited in MCQs
Bank maintained by the examinations department.

81. Final paper setter shall select from MCQs Bank to set the paper and while setting
the final MCQs paper he/ she shall ensure that:
i. The Content Validity is in excess of 80%.
ii. The MCQs are included to assess knowledge at all levels, i.e., simple recall,
conceptual knowledge data interpretation, and problem solving skills (C1,
C2 and C3).
iii. MCQs must be of single best answer type and have 5 options each.
iv. The key of every question along with its Reference Book and Page No. is
given.
v. Only standard text books/ recommended books, as prescribed in the subject
curriculum, should be used for developing the MCQs.

Remunerations
82. Paper Setter (Initial/ Final) shall receive such remunerations as may be prescribed
by the university (*) from time to time.

Disqualification of paper setter

83. Any Paper setter who commits errors more than twice in Final paper setting in terms
of errors of language, course contents or paper pattern or deliberately distorts,
disfigures or deforms the question paper, shall be disqualified as a Paper Setter.
The decision shall be taken by the Vice Chancellor on the recommendations of the
Controller of Examination and the findings shall also be reported to Head of the
Institution of the Paper Setter.

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 Part VI : APPOINTMENT/ DUTIES OF PAPER ASSESSORS

84. Paper Assessor shall evaluate or mark the answer books of candidates appearing
in the examination of the university.

85. Auditors in a subject shall make an audit of the assessment made by the Paper
Assessors before the announcement of the result when required. At least two
Auditors, one senior faculty member of the University and one equally senior faculty
member/ retired Professor from some other Institute will perform such an audit at
the same time in the Examinations Department.

86. Reassessment of the marked questions by the auditors is generally discouraged.

They should address any unmarked portion, totalling and transferring mistakes in
the scripts. However, upon identification of such an omission they, with mutual
consensus and after informing the concerned official from examinations
department, may amend the marks for the mistakes.

87. The nomenclature of Internal Examiner and External Examiner with reference to
paper assessment shall not be used.

Criteria for appointment

88. Paper Assessor, Convener and Auditors of assessment shall be appointed by the
Vice Chancellor for undergraduate and postgraduate of the University from
amongst the panel of names only recommended by the Board of Studies/ Board of
Faculties concerned.

89. Qualifications prescribed for paper assessors, convener and auditors in various
subjects for Under-graduate and Postgraduate examinations of various disciplines
shall be in conformity with the regulations framed by Pakistan Medical and Dental
Council.

90. Paper Assessor shall be the faculty member of the University and from other
medical Institutes as recommended in panel of Assessors by the concerned Board
of Studies/ Board of Faculties prior to the Examination. Preferably at least half of
the questions in each paper must be assessed by the Assessors other than the
faculty members of RMU.

91. Retired Professor may be appointed as a Paper Assessor up to ten years after the
date of retirement provided he/ she is in good health and is involved in continued
medical education and or professional development.

92. In a subject where teacher with requests are not available, a consultant with
recognized, relevant postgraduate qualifications eligible to be appointed as a
teacher according to Pakistan Medical and Dental Council regulations may be
appointed as a Paper Assessor.

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 93. Paper Assessor shall be appointed for a particular examination only. However, he/
she may be reappointed in subsequent examination subject to the approval of the
Vice Chancellor.

94. Paper Assessor for a subject shall be appointed from amongst the panel duly
recommended for the same subject. In Final Professionals MBBS, however, the
Vice Chancellor may appoint a sub specialist to mark answer books of the
respective subspecialty, e.g., dermatology, psychiatry, pulmonology, neurology,
urology, anaesthesiology, neurosurgery, orthopaedic surgery, etc. However these
assessors should be included and approved in the panel of Paper Assessors prior
to the examinations.

95. Supervisor of a postgraduate candidate shall not be appointed as a Paper Assessor

for his/ her own trainee.

96. Paper Assessor may also be appointed as a Paper Setter and a practical/ clinical
examiner in the same examination.

97. No Person shall be appointed as Paper Assessor whose close relative (wife,
husband, son, daughter, adopted son, adopted daughter, full and half brother and
sister niece/ nephew, brother and sister in law, son and daughter in law, paternal
and maternal uncle and aunt etc., is appearing in the examination. (Undertaking
proforma should be implemented).

98. No person shall be appointed as a Paper Assessor against whom previously there
has been an adverse report, an inquiry pending or a decision in this regard made
by the Vice Chancellor.

99. The Vice Chancellor has the authority to cancel the appointment of a Paper
Assessor without assigning any reason.

100. No Faculty member shall claim an inherent right to be appointed as a Paper

Assessor.

101. The Board of Studies/ Board of Faculties concerned shall take into account
reputation and previous conduct of every faculty member prior to his/ her
appointment as a Paper Assessor.

Process of Paper Assessment

102. Paper assessment shall be carried out in the Department of Examination. Under no
circumstances shall paper assessment be permitted at any place other than that
specified above.

103. Paper Assessor shall mark only those answer books that have been labelled with
fictitious roll numbers. Under no circumstances shall paper assessment be
permitted with original roll numbers of the candidates.

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 104. Paper Assessor shall have no right to find out the original roll number of the
candidate whose answer book he/ she is marking.

105. Each Paper Assessor shall mark only the number of questions of all the candidates
as specified/ assigned by the Controller of Examinations.

106. Paper Assessor shall mark the questions according to the key provided with the
question paper.

107. In Case the key is not provided or is unsatisfactory, Paper Assessor shall be
required to make it before assessment under intimation to the Controller of
Examinations.

108. Paper Assessor shall not keep in his/ her possession any copy of the award list or
the key. Paper Assessor shall keep his/ her appointment strictly confidential and no
indication of it shall be given to any person directly or indirectly.

109. Paper Assessor shall promptly communicate any change in his/ her residential
/official address or telephone numbers to the Controller of Examination.

110. When a Paper Assessor anticipates his/ her inability to complete the work for any
valid reason to be recorded, he/ she shall forthwith return the marked/ unmarked
answer books to the Assistant Controller (Secrecy)

111. The answer book shall be marked even if a candidate has crossed a portion or the
entire answer book.

112. Blank answer book shall be crossed and awarded zero and entry made as such, in
the award list.

113. After Assessment, Paper Assessor shall arrange the answer books in serial order
and prepare the award list in the same sequence.

114. The marks entered on the title page of answer book shall not be altered. When such
an alteration is made for any specified reason, the original marks not be erased or
over-written.

115. The Paper Assessor shall draw a line crossing the marks to be corrected in such a
way that what has been cancelled is still legible and then enter fresh marks with
his/ her signature against the cancelled ones.

116. Each answer book shall bear the signature of the Paper Assessor at the appropriate
place provided for this purpose on the title page.

117. All columns specified for the Paper Assessor on the title page of answer book shall
be filled in by red ink.

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 118. Award of fractional marks except 0.5 is generally discouraged in individual question.
However, roundup formula is used only while calculating total marks for the subject
(both theory and practical examination separately).i.e. – 0.25 will be rounded up to
1 full marks on the higher side e.g. 25.25 will be round up 26.

119. Award list shall be filled in with blue/ black ink in the handwriting of the Paper
Assessor. Each page of the award list shall bear the signature of the Paper
Assessor. The blank space must be crossed.

120. The marks obtained by the candidate shall be entered correctly in the award list
both in figures and words against the corresponding fictitious roll number.

121. The marks of a candidate in the award list shall be the same as written in the answer
book. Paper Assessor must endorse correct question number on the script and
award list.

122. The marks entered in the award list shall not be altered. When such an alteration
is inevitable for any specified reason the original marks shall not be erased or
overwritten. The Paper Assessor shall draw a line crossing the marks to be
corrected in such a way that what has been cancelled is still legible and then enter
marks with his signatures against the cancelled ones.

123. In case, a candidate attempts more than required questions the question having
the minimum marks shall be treated as cancelled.

124. Paper Assessor shall report to the controller of examinations by roll number, the
case of a candidate who:
a. Communicates or attempts to communicate with him/ her by any means to
influence him/ her in the award of marks and or persuades him/ her,
threatens and uses other unfair means.
b. Discloses his/ her name or makes in his/ her answer book particular
identification marks, which tend to identify his/ her answer book or help to
reveal his identity.
c. In his/ her opinion has copied the answer or, any part of it from another
candidate or from any book, material or other source.
d. Has attached to answer book a paper not normally supplied by the centre
superintendent.
e. Uses obscene language in the answer book.
f. Has removed a leaf or a part thereof from the main answer book.
g. Has in the opinion of the examiner used other unfair means.

125. Such reports shall invariably be accompanied by the original answer book
concerned. A duplicate copy of this report, however, shall be kept in place of the
answer book in the packet of assessed answer book.

126. The Vice Chancellor shall have the powers to take a disciplinary action of such
Paper Assessor who declines to attend the assigned duty of Paper Assessment
without any valid reason.

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 127. Paper Assessor shall not keep in his possession any answer book or a part of it or
any copy of the award list prepared by him.

128. The University may frame rules and regulations from time to time governing the
appointment of Paper Assessors and the manner in which they shall be required to
perform their rules.

Remunerations

129. The Paper Assessors, Convener of Assessment and Auditor shall receive such
remuneration as may be prescribed by the University from time to time.

Disqualification of Paper Assessor

130. Paper Assessor who deliberately commits faults as mentioned below shall be
disqualified for at least three academic years:
(1) Leaves unmarked answers or a part of it.
(2) Leaves columns of the award list blank.
(3) Leaves answer book or award list unsigned.
(4) Allocates more marks than the maximum.
(5) Makes an incorrect total.
(6) Counts marks of over attempted questions.
(7) Transfers erroneous marks to the award list.
(8) Commits any other mistake which is liable to make the result of the
candidates invalid/ incorrect.

131. The decision shall be taken by the Vice Chancellor on the recommendations of the
Controller of Examinations and the findings shall also be reported to the Paper
Assessor concerned and Head of Institution of the Paper Assessor.

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 PART VII : APPOINTMENT/ DUTIES OF EXAMINERS FOR ORAL AND
PRACTICAL AND CLINICAL EXAMINATION

132. Internal Examiner shall be the one who is teaching or has taught for at least six
months within two years of commencement of the concerned examination
candidates for the particular subject (or part of it) or examination for which he/ she
is appointed, unless and until university decides otherwise.

133. External Examiner shall be the one who is not teaching (or has not taught during
the academic year) candidates for the particular subjects of examination for which
he/ she is appointed.

134. The nomenclature of Internal Examiner, External Examiner, Convener Examiner

and Censor shall only be used with reference to Oral/ Practical & Clinical
Examinations (OSAT). The conduct of practical/ clinical examination including
OSAT should be uniform in all subjects as approved by concerned Board of
Studies.

Criteria for Appointment of Examiners

135. Examiners shall be appointed by the Vice Chancellor for undergraduate and
postgraduate examinations of the University from amongst the panel of names
recommended by the Board of Studies and Board of Faculties concerned.

136. The Vice Chancellor may appoint a suitable substitute other than those
recommended, if necessary, with reasons to be recorded.

137. Qualifications prescribed for Examiners in various subjects for undergraduate and
postgraduate examinations of various disciplines shall be in conformity with the
relevant regulations framed by Pakistan Medical and Dental Council/ Pakistan
Nursing Council/ College of Physicians and Surgeons Pakistan/ Higher Education
Commission of Pakistan.

138. Examiners shall be the faculty members of the university and from other medical
institutes as recommended in panel of examiners by the concerned Board of
Studies/ Board of Faculties prior to the examination.

139. Retired professor may be appointed as examiner up to ten years after the date of
retirement provided he/ she is in good health and is involved in continued medical
education and or professional development.

140. In sub-specialties where teachers with requisite experience are not available, a
consultant with recognized, relevant postgraduate qualifications eligible to be

23 | P a g e
 appointed as a teacher according to Pakistan Medical & Dental Council regulations,
involved in postgraduate training duly approved by relevant authorities, may be
appointed as Examiner.

141. Supervisor of a postgraduate candidate shall not be appointed as an Examiner for

his/ her own trainee and should not take part in final evaluation.

142. Examiner in MD, MS and Diploma examinations shall possess the same
qualifications and experience as prescribed for Professors in various subjects.

143. The subject in which there is no Professor, Head of Department shall be eligible to
act as Examiner.

144. Additional Examiner shall have the same qualifications as prescribed for other
Examiners.

145. An Examiner shall be appointed for a particular examination only. However, he/ she
may be reappointed in subsequent examinations subject to the approval of Vice
Chancellor.

146. Examiner may also be appointed as a Paper Setter, Paper Assessor, Auditor and
convenor in the same examination.

147. A teacher teaching any dental subject (Clinical or Basic), must possess post-
graduate qualification as the subject so as to act as Internal or External Examiner.

148. No person shall be appointed as an Examiner whose close relative (wife, husband,
son, daughter; adopted son, adopted daughter, grand-son, grand-daughter, full and
half brother and sister, niece/ nephew, brother and sister in law, son and daughter
in law, paternal and maternal uncle and aunt etc.) is appearing in the examination.

149. No person shall be appointed as an Examiner against whom previously there has
been an adverse report and inquiry pending or a decision in this regard made by
the Vice Chancellor. The Vice Chancellor may cancel the appointment of an
Examiner at any time without assigning any reason.

150. No faculty member of any Constitute/ Affiliated College shall claim an inherent right
to be appointed as examiner.

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 151. The Board of Studies and Board of Faculties concerned shall take into account
reputation and previous conduct of every faculty member prior to his/ her
appointment as an Examiner. Any recommendation of senior management of
Affiliated Colleges for appointment of any faculty member as Examiner shall be
considered unethical and an act of impropriety.

152. Examiner shall conduct the Oral and Practical/ Clinical examination in accordance
with the prescribed rules of the University.

153. When an examiner anticipates his/ her inability to participate in any examination
for any valid reason to be recorded, he/ she shall return the Acceptance Form
marked as “Unwilling” without any delay to the Controller of Examinations.

154. Oral and Practical/ Clinical examination shall be held at a place approved by the
University.

155. The number of External Examiners and Internal Examiners shall be equal.

156. External and Internal Examiner shall jointly assess the candidate in Oral/ Clinical
examination. However, the marks shall be awarded separately. However, at the
time of final tabulation, if a possible victimization in the examination is suspected
by a gross disparity of >50% between internal and external examiner, the controller
of examination in collaboration with examination committee may consider the case
using victimization formula** provided the candidate has been examined at the
same time by the examiners. (**letter Annex at -A)

157. The Board of Examiners for postgraduate examinations shall at last be four
examiners.

158. Supervisor of postgraduate candidate shall not act as an Examiner for his/ her own
trainee in final evaluation.

159. The Vice Chancellor, in case of any reported risk or impropriety in any examination,
can appoint an Additional Examiner from the panel of Examiners. Additional
Examiner shall be an equal and independent assessor in practical examination.

160. Examiner shall promptly communicate any change in his/ her residential/ official
address or telephone numbers to the Controller of Examinations.

161. (1) While preparing the award list for Oral and Practical/ Clinical examination, the
Examiner must ensure that:

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 a) Award list is prepared separately by both External Examiner and Internal
Examiner.
b) Only prescribed form of the University is used for practical awards.
c) The name of examination, subject and institution should be clearly written on
each page.
d) Award list shall be filled in with blue/ black ink in the handwriting of the
Examiner.
e) Absent candidate shall be marked in red.
f) No candidate should be missed out.
g) Each page of the award list is signed by the Examiner.
h) Marks obtained by the candidate are entered correctly in the award list both in
figures and words against the corresponding roll number.
i) Marks entered on the award list shall not be altered. When such an alteration
is inevitable for any specified reason, the original marks shall not be erased or
over-written. The Examiner shall draw a line crossing the marks to be
corrected in such a way that what has been cancelled is still legible and then
enter fresh marks, and put his/ her signature against the cancelled ones.
j) Immediately after completion of Oral and Practical/ Clinical examination, the
award lists should be sent through special courier to the Controller of
Examinations on the same day in a sealed envelope marked as
‘CONFIDENTIAL’

(2). Examiners shall report to the Controller of Examinations in writing the case of a
candidate who, in the opinion of the Examiner is involved in using or has used
any unfair means. Such a candidate may be examined and allowed to complete
the examination. However the award of that component of his/ her examination
shall not be included in the regular award list of rest of the candidates and shall
be communicated separately along with the case report including the evidence
(if any). The case of this candidate will be referred to Unfair Means Committee
by the Controller of Examinations.

(3). Vice Chancellor, on the recommendations of the Controller of Examinations, may

disqualify for any specified period an Examiner who violates the conditions as
laid down in the Regulations. The University may frame Rules from time to time
governing the appointment of Examiners and the manner in which they shall be
required to perform their duties.

Remunerations

162. The Examiners (Internal, External) shall receive such remunerations as may be
prescribed by the University.

Disqualification of Examiner

163. Any Examiner making a single deliberate error with mala fide intention shall be
disqualified as an Examiner. An Examiner, who more than twice makes such errors,
distorts or deforms the practical results, shall also be disqualified. The decision shall
be taken by the Vice Chancellor on the recommendations of the Controller of
Examinations and the findings shall also be reported to Head of Institution of the
Examiner. Such disqualification can be imposed during an on-going examination if

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 gross misconduct is reported or mala fide intentions observed and confirmed, by
fellow examiners for the same examination or censor for the examination. Controller
of Examinations has the authority to appoint as substitute an eligible examiner/
teacher from the existing faculty of the university or from outside the university from
the approved panel of examiners and after approval by the Vice Chancellor.

Resident Inspector (R.I.)

164. Resident Inspector will be appointed from each concerned department during the
written examinations. The Resident Inspector will be either Professor of the
department or a senior faculty member and subject specialist for the smooth
conduct of written examination of the concerned subject. Resident Inspector (and
substitute in case of emergency/ unplanned absence of appointed Resident
Inspector) must be approved by the concerned Board of Studies and Vice
Chancellor prior to the commencement of examination. One Resident Inspector
will be appointed in each center.

165. Resident Inspectors will strictly follow and will be governed by the RMU rules and
regulations of examinations.

Remunerations

166. The Resident Inspector shall receive such remunerations as may be prescribed by
the University.

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 PART VIII : APPOINTMENT/ DUTIES OF CENSOR

167. Censor shall be eminent senior person, preferably the subject specialist, with vast
experience in various aspects of examinations to qualify for such an appointment.

Criteria for Appointment

168. Censor shall be appointed by the Controller of Examinations with the approval of
Vice Chancellor, as and when required.

169. The Censor shall not be teaching (or has not taught during the academic year)
candidates for the particular subjects of examination for which he/ she is appointed.

Duties

170. Censor shall apprise and judge organizations, conduct and standard of the
examination by personal inspection for which he is appointed.
171. Censor shall critically observe, evaluate, record his findings and submit an impartial
report to the University for the purpose of unprejudiced and fair feedback.
172. Censor shall submit a report within a period of seven days of completion of
inspection on the prescribed proforma duly signed by him.
173. Censor shall not, in any way, intervene or influence the process of examination of
the candidates by the Examiners.
174. Censor shall not take over any of the duties of Convener, Examiner and
Supervisory Staff or of any other official of the University.
175. Censor shall cooperate with the Convener/ Examiners in all matters relating to the
conduct of the examination. He shall not himself manage the examination.
176. Censor may suggest further improvements, if required, in the conduct of the Oral
and Practical/ Clinical examination.

177. Censor should submit the report on the prescribed proforma (Annex-B).

Remunerations

178. The Censor shall receive such remunerations as may be prescribed by the
University.

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 PART IX : SECRECY OF EXAMINATIONS

179. The question papers and answer books shall be dispatched and collected from
Examination Centre by special arrangements through Staff members of the
Department of Examination, appointed by the Controller of Examinations.

180. All the examination material shall be stored in special security lockers provided by
the University, wherefrom this material shall be issued for use in Examination
Centre on the day and time of the examination for distribution to the candidates
under the direct supervision of the Centre Superintendent.

181. At the Examination Centres, the examination material shall be received by the
Centre Superintendent.

182. If Centre Supervisory Staff, Paper Assessor, Practical Examiner or any other
person employed in connection with an examination fails to comply with instructions
issued by the Controller of the Examinations, commits any other irregularity during
the examination, he is liable to immediate disqualification by the controller of
examinations. The Vice Chancellor shall take administrative action and/ or take
any other disciplinary action that may be deemed necessary as recommended by
examination committee.

183. Anyone concerned found guilty of any of the followings, shall be liable to such action
as may be determined by the Controller of Examinations, Examinations Committee
and Vice Chancellor:

i. Divulgence of information pertaining to the question papers, answer books,

assessors, Examiners, conduct of examination, fictitious roll numbers,
examination results or any other additional information.
ii. Substitution of an answer book or any portion of that.
iii. Awarding with ulterior motive, either more marks or less marks than actually
deserved.
iv. Recording in any document with dishonest intent, either more marks or less
marks than actually awarded by the Assessor or Practical Examiner concerned.
v. Providing to a candidate during his/ her examination, answer to a question
contained in the question paper or a question put at an oral and practical/ clinical
examination.
vi. Mutilation, alteration, interpolation or erasure in any certificate or other
document or any record maintained by the University, or in any matter using or
causing to be used as a certificate, document or record, knowing that it is so
mutilated, altered, interpolated or erased.
vii. Falsification of official examination results by any means including substitution
of answer book, mutilation, alteration or falsification of any record of the
Examination Department/ University.
viii. Impeding the progress of examination at any Examination Centre by any means
whatsoever.

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 ix. Assault or threatening to assault by a candidate in or around the Examination
Centre any person associated with the process of the examination in any way
or any employee of the University or any other person employed in connection
with an examination shall be dealt with strictly. In case such an assault is
proved, the candidate concerned shall be permanently debarred from taking any
examination of the University and his/ her registration shall be cancelled.
x. Approaching or influencing any employee of the University to act corruptly or
dishonestly in the conduct of an examination.
xi. Attempting or abetting the commission of the aforesaid acts.
xii. Attempting or abetting the act of sabotage, omission or commission on the part
of any person, which tends to or is likely to impede and hamper progress of the
examination, and tamper with the sanctity, reliability and accuracy of the same.

184. Findings or facts arrived at by the Vice Chancellor or the committee shall be
conclusive and shall not be taken up before any executive, administrative or
judicial forums.

PART X : SECRECY CELL

185. Secrecy Cell is a high security area of secrecy section that deals with coding of
answer books with fictitious roll numbers, paper assessment and result sheet
generation:

The Secrecy cell is divided into two stations:

i. Undergraduate
ii. Postgraduate

186. This section shall also handle other examinations as may be assigned from time
to time.

187. The SOP of handling of solved answer books by the Secrecy Cell shall be as
under:
i. Receive sealed bags of solved answer books.
ii. Record delivery and its receipt in the dispatch book.
iii. Sealed bags must be sent to Secrecy section on the same day. In case of delay
(after working hours) the sealed bags shall be received and kept safe in
conduct section according to written instruction by the controller of
examinations.
iv. Sealed bags shall reach the relevant station and recorded accordingly.
v. Enter date of receipt and bag number on each bag.
vi. Prepare a fictitious roll number ‘Key’ using cut list.
vii. Count the scripts and tally with superintendent’s memo. Any discrepancy, if
found, must, immediately be reported to the Deputy Controller (Secrecy) and
the Controller of Examinations.
viii. Prepare absence report of candidates from memo and send it immediately to
the Controller of Examinations.

30 | P a g e
 ix. Ensure that bags are opened within 07 days of receipt. In case of delay, inform
the Controller of Examinations.
x. Stamp fictitious roll numbers on every script using preformed ‘Key’.
xi. Submit the ‘Key’ of fictitious roll numbers to the Controller of Examinations for
deposit to safe room of the Vice Chancellor.
xii. Sort the scripts question wise.
xiii. Tear the counterfoil of receipt.
xiv. Staple counterfoils and save these in envelope.

188. Make a bundle (Lot) containing appropriate number of answer books of each
question or a group of questions separately (in case of essay question). Make sure
to include the followings:
i. Question paper of that subject.
ii. Answer ‘Key’.
iii. Blank award list.

189. Write the following on the bundle (Lot):

i. Bundle number/ question number/ subject.
ii. Maximum marks of the paper/ maximum marks of the question
iii. Name of the concerned examination
iv. Fictitious numbers of the answer books in the bundle

190. Store prepared bundles (Lots) in specified shelves at the station.

191. The lots allocation to a particular assessor will be assigned by the Deputy
Controller Secrecy.
192. Provide bundle (Lots) to Assessors as they arrive.
193. Receive assessed answer books with awards list back from the Assessors.
194. Check and verify from the answer books each and every entry of award list
carefully. Enter awards in the result sheet question-wise and recheck.
195. Send answer books to store.
196. Send copies of award lists and awards of practical examinations to tabulation
section. Submit result sheet to the Assistant Controller (Secrecy) for final checking.
197. Minimum honorarium and overtime will be paid to the examination staff as
nominated by the controller of examinations. The rates will be implemented as per
Government/ RMU rules.
198. Any official/ staff member of any section of examination department held
responsible for any error/ omission relating to his/ her station will be liable to a
formal inquiry by the examination committee, upon the report of the controller of
examinations.

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 PART XI : INTERNAL ASSESSMENT
199. Minimum weightage of Internal Assessment shall be 10% of total marks of the
subject, any increase in the Internal Assessment recommended by a Department
must be approved by approval body (Board of Studies, Examinations Committee
and Vice Chancellor).

200. Continuous internal assessment shall consist of evaluation at the end of each
assignment, e.g. stages/ sub-stages, class/ ward test etc., attitudinal assessment
from educational and or clinical supervisors, clinical skill assessment from clinical
supervisors, ward & lecture attendance and year’s work books.

201. Assessment of Knowledge, Skills and Attitude shall contribute towards internal
assessment. Methods used to assess these domains shall include multiple choice
questions of single best type, short essay questions, oral/viva, and Objectively
Structured Assessment of Tasks - OSAT (OSPE, OSCE, etc.).

202. Final University examination of each subject shall contribute 90% total score, and
the contribution of score of internal assessment shall be 10% i.e. half to the theory
and half to the practical/ viva voce examination.

203. Awards of internal assessment in all the subjects of all candidates shall be
submitted to the Controller of Examinations for the annual examination. Internal
Assessment received after commencement of the final examination shall not be
accepted.

204. The marks of internal assessment shall be submitted only once prior to annual
examination and the same shall be counted both for annual and supplementary
examinations. No fresh assessment or a revision of assessment for supplementary
examination is permissible, unless under exceptional circumstances, which must
be approved by concerned committees and Vice Chancellor.

205. For detained candidates, new internal assessment will be submitted. The
candidate may be given an advantage by considering the internal assessment with
higher score in that case (after documented approval by the concerned Dean and
Controller of Examinations and according to the RMU rules).

206. Proper record of continuous internal assessment shall be maintained by the

concerned department and secrecy department until the candidates get through
that particular professional examination.

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 PART XII : TABULATION OF RESULTS

In compliance with judgment of Supreme Court of Pakistan, no grace marks or any such increase in
marks by any other name is allowed. (Annex-C)

207. Tabulation Section shall compile the results on computers from the Award Lists.

208. Half of internal assessment should be added to the theory (SAQ & MCQ) and half
of it to practical/ clinical examination.

209. For the basic sciences, the candidate shall have to pass theory and practical &
viva examination separately.

210. For the clinical sciences, the candidate shall have to pass theory, clinical
examinations (Long & Short cases) and in the aggregate total of the clinical
component (Clinical examination, OSAT, and half of the Internal Assessment)
separately in the subjects as and where applicable.

211. The Department of Examinations in collaboration with the department of medical

education shall study & review the process of evaluation annually for subsequent
improvement. The annual report will be presented to Academic Council within
three months conclusion of the calendar year.

212. Any gross disparity between theory and any component of the Oral/ Practical/
Clinical examinations identified during final tabulation before declaration of the
result where a doubt arises about any intentional/ unintentional error/ victimization
(*), the Deputy Controller tabulation shall bring in the notice of Controller
Examinations who may refer the case to the Examination Committee for further
investigation. The result of such a candidate/s may be held as “Result later on”
until the final decision of the committee.

213. Any ambiguity arising out of result compilation of marks, posting of marks from
previous examination in case of failed candidates, pass marks etc, shall be
resolved by the Assistant Controller (Tabulation) with the approval of the Controller
of Examinations. Tabulators shall be responsible for any error and omission in the
Results Notifications and Detailed Marks Certificates.

214. Result shall be tabulated question-wise in predetermined format according to

fictitious roll numbers.

215. After tabulation of data, the result will be decoded from fictitious roll numbers to
original roll numbers. The marks of MCQs, practical/ clinical examination and
internal assessment, shall then be computed by obtaining copy of original award
lists.

216. Every detail of previous examination record and roll number shall be reflected
accurately in the current result of candidates detained in pervious classes.

217. Result of a candidate shall be declared R.L. (Result Later on) on the following
accounts:
 Lack of registration, old record, awards, etc., non-payment of fee, pending of
unfair means/ court case, pending verification of documents or eligibility for

33 | P a g e
 the examination concerned or any other inconsistency in the result pending
clarification.

218. Result of the candidates in different examinations shall be compiled according to

marking scheme laid down in the Statutes and Regulations for the concerned
(undergraduate and postgraduate) courses.

219. Result shall be checked by the tabulator and, after compilation, shall be duly
singed by Assistant Controller (Tabulation). Final results shall be declared only
after a detailed final scrutiny is carried out by Deputy Controller Tabulation/ Master
Checker appointed for this purpose. The Deputy Controller Tabulation/ Master
Checker shall make a detailed comparison with the original award lists eliminating
any chances of error/ omission in tabulated results and shall authenticate/ sign all
results.

220. All officers/ personnel involved in the tabulation of result i.e., Tabulator, Assistant
Controller & Deputy Controller (Tabulation)/ Master Checker shall be the signatory
to the final result and shall be held responsible for any error/ omission.

221. Positions/ Distinctions in the examination among all candidates shall be declared
according to Statutes and Regulations and reflected on first page of the Result
Notification.

222. Original result shall be kept with be Deputy Controller (Tabulation) in Tabulation
Section, who shall make entry of declared result in record register and keep it in
safe custody.

223. Detailed Marks Certificates shall be prepared, reflecting marks of the subjects in
the examination, verified, and signed individually by the tabulator preparing the
results, Assistant Controller (Tabulation) and any other person nominated by the
Controller of Examinations.

224. Detailed Marks Certificates shall be issued to all candidates, passed or failed, after
declaration of the result free of cost. However, a duplicate Detailed Marks
Certificate, clearly labelled as ‘DUPLICATE’ shall be issued according to RMU
prescribed rules and fee.

225. No candidate or any other person shall be provided any details of the result other
than those given in Detailed Marks Certificate.

Degree Cell

226. The Degree documents shall be prepared by Degree cell after due verification by
Registration office, Deputy Controller (Tabulation), and the Controller of
Examinations. The Degree then be signed by the authorities (Registrar, Controller
of Examinations, Vice Chancellor and Chancellor) and shall subsequently be
presented to the candidates at the time of Convocation after payment of prescribed
fee.

227. In case a candidate is unable to receive Degree at the time of Convocation, the
same shall be issued on completion of the prescribed formalities and payment of
the prescribed fee.

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 228. A Duplicate Degree shall be issued only in case of loss after payment of prescribed
fee duly supported by an affidavit, F.I.R. and advertisement in at least 3 daily
National newspapers, including one English newspaper.

229. The scholarships, medals, positions, distinctions and merit certificates shall be
awarded as per RMU regulations.

230. Distinction Criteria – A candidate is awarded distinction in a subject if he/she

scores at least 85% of the total marks in the subject. The minimum marks for the
award of distinction is liable to change according to the format of examination but
must not be less than 85% for any format.

PART XIII : RECHECKING OF ANSWER BOOKS/ AWARDS

231. After declaration of results, a candidate may apply to the Controller of Examination
for rechecking within ten working days of declaration of his/ her results.

232. The candidate shall apply to the controller of examinations on the prescribed
application Form duly recommended by the concerned chairman/ director along
with prescribed fee and a copy of the Detailed Marks Certificate.

233. The prescribed fee for rechecking shall be notified separately by the University.
The fee for rechecking shall be non-refundable.

234. Application for rechecking shall be received in the office of the Controller of
Examinations not later than ten working days after the date of declaration of the
result of the concerned examination.

235. The answer books of a candidate in any examination of the University shall only
be rechecked (not be re-assessed) after the declaration of the result.

236. Whereas rechecking does not mean reassessment or re-evaluation of an answer

book, the Controller of Examinations or any officer authorized by him or the
Rechecking Committee approved by the Vice Chancellor shall satisfy that the
result of the candidate has been correctly compiled and declared. This includes:

i. No answer in the answer book or part of it has been left unmarked.

ii. The Paper Assessor has correctly transferred the total of each question from
the answer book to award list.
iii. No error is detected in the grand total of marks.
iv. All entries in the answer book and practical awards have been correctly
transferred to the result sheet and subsequently to the Detailed Marks
Certificate of the candidate.
v. The answer book or any part of it has not been changed or detached.
vi. The answer book is in the hand writing of the candidate.

237. The benefit of grant of average marks shall not be given to the candidate in case
of rechecking if his/ her answer book (s) is/ are not traceable at the time of
rechecking. In such cases, verification from original award list shall be deemed to
be final.

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 238. The Officer/ Rechecking Committee appointed by the Vice Chancellor in the event
of detection of any omission or mistake in the answer books or in the compilation
of the result of the candidate shall report the case to the Controller of
Examinations. After careful confirmation of the omission/ mistake, the Controller
of Examinations shall take necessary steps with the approval of the Vice
Chancellor to rectify it and, after such rectification, shall issue a revised Result
Notification and Detailed Marks Certificate.

239. A candidate may apply for reviewing his/ her SAQs and MCQs answer
sheets after the declaration of result. The answer sheets (SAQs and MCQs)
should be seen through a glass screen in the designated area of the
examinations department. No unauthorized person would be allowed to see
the answer sheets during this process. The purpose of viewing the scripts
and MCQ response form (where applicable) is only to verify the identity of
scripts and the fact that no script or part thereof is missing.

PART XIV :USE OF UNFAIR MEANS

240. Any candidate who after announcement made by Superintendent, fails to part with
or is found to have in his/ her possession or access, books or notes, papers, bags,
pencil cases, pages, mobile phones, headphone, Bluetooth devices, calculators,
palmtop computers, tape recorders or any other material or equipment deemed as
unfair means in his/ her possession relating to the subject of examination of that
paper or detected in giving or receiving assistance, or using or attempting to use
any other unfair means in connection with the examination, shall be held by the
Superintendent and formal case be registered according to RMU rules and
regulations. Such a candidate, upon completion of all formalities, then may be
allowed to continue the examination upto the stipulated time and the case be
subsequently submitted to the Controller of Examinations. However if such a
candidate is involved in creating a law and order situation or commits a criminal
act during the procedure, he/ she should be expelled from the examination centre
by the superintendent or be handed over to law enforcing agencies after
registering an F.I.R. and his/ her answer books shall be cancelled thence forth
with. Such an incidence must be brought in the notice of Controller of Examinations
immediately who shall endorse all proceedings according to rules and regulation
of RMU.

241. Upon receiving a case of use of unfair means from the Controller of Examinations,
the disciplinary/ unfair means committee may:

a. Any candidate found guilty of possessing an electronic device including note

books, mobile phones, calculators, palmtop computers, tape recorders,
camcorders or any other electronic material or equipment deemed as unfair
means (whether functional or switched off) that paper shall be cancelled. Such
a device shall remain in possession of the controller of examinations locker as
evidence until the execution of the final decision of unfair means committee
and Vice Chancellor. The device then may be handed back to the candidate
upon receipt of an affidavit declaring that the candidate has received back the
device and will not commit such an act in future.

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 b. Any candidate found guilty of copying from any paper, book or notes, or
allowing any other candidate to copy his/ her answer-book, shall be
disqualified from appearing in examination for period of one year.

c. Any candidate found guilty of impersonation, who impersonates such

candidate and is on the rolls of university, shall be disqualified i.e. both the
candidates and impersonator for a period of one year.

d. If the impersonate is not on the rolls of the university, the Controller of

Examination shall register a case with the Police, and shall send intimation to
this effect to the Vice Chancellor.

e. Any candidate found guilty of resorting to physical assault on the Supervisory

staff or University Officers or University Officials or any other person deputed
in the Examination Centre or other candidates shall be disqualified
permanently.

f. Any candidate found guilty of possessing firearm, dagger, knife and other
weapons which may cause injury, shall be disqualified for a period of three
years to appear in any examination of the University.

g. Any candidate found guilty of instigating others to stage a walk out or resort to
a pen-down strike shall be liable to expulsion by superintendent or the
Controller of Examinations or any Officer duly authorized by the Vice
Chancellor and shall be disqualified for a period up to three years to appear in
any examination of the University.

h. Any candidate found guilty of obtaining admission to the examination on false

statement made or his/ her “Admission Form” shall be disqualified to appear
in that examination.

i. Any candidate found guilty of forging another person’s signatures on his/ her
application or Admission Form shall be disqualified for one year.

j. The answer book of a candidate shall be cancelled if found guilty of disclosing

his/ her identity or making peculiar marks or using abusive or obscene
language or making an appeal in his/ her answer book to the Examiner.

k. Any candidate found guilty of influencing or attempting to influence, the

Examiners or supervisory staff or the Controller of Examinations and other
University Staff directly or through his/ her relatives or guardians or friends
with the objective of gaining benefit in the examination shall be disqualified for
the examination.

l. Any candidate who refuses to obey the Centre Superintendent or changes his/
her seat with another candidate, or changes his/ her roll number shall be
expelled from the Examination Centre and his/ her answer book shall be
cancelled.

m. Any candidate found guilty of cheating in the examination by way of depositing

less fee and enhancing it through forgery on Bank receipt shall be debarred
to appear in that Examination. A Committee shall be constituted by the Vice
Chancellor to deal with unfair means cases.

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 242. No punishment shall be imposed, unless a student accused of using unfair means
in an examination, has been given a reasonable opportunity of showing cause
against the action proposed to be taken with respect to him.

243. In case of an emergency, the Vice Chancellor may award suitable punishment
without reference to the Committee, in commensuration with gravity of the offence,
to any candidate or to any student on the rolls of the University, who creates law
and order situation or any kind of criminal act during any component of an
examination in or around the examination premises.

PART XV : PRESCRIBED LIFE OF RECORDS OF CONFIDENTIAL DOCUMENTS

244. The following maximum life of the archived records of different documents in the
Secrecy/ Tabulation Section shall be observed;

i. The Original awards (Theory and practical) & Original result sheets shall be
shredded after being archived as scanned documents after receipt of the degree
of index course.

ii. Question Paper files administered in different examinations shall be kept for one
year after the conduct of respective examination.

iii. Photocopy of bills or Remuneration paid to the Paper Setters, Paper Assessors,
censors, auditors, R.I.s, supervisory staff and helping staff for and involved in an
index examination shall be kept for one year after the payment.

iv. Solved Answer Books (Theory and practical) and details of lots/ perforated slips
shall be kept six months after the declaration of result.

v. Manual tabulation (if any) results shall be kept for six months after the declaration
of results.

vi. Rechecking Files shall be kept for six months, after decision of the cases (the
date of decision will be reckoned from the date of issue of reply).
vii. Unfair means cases files shall be kept for one year, after decision of the cases
(the date of decision shall be reckoned from the date of issue of notification).
viii. The SOP (*) of disposal of examinations material shall be followed as approved
by the Vice Chancellor.

PART XVI :IMPORTANT INSTRUCTIONS

245. It is mandatory for all officers/ officials of the University to be well versed and
follow strictly the prescribed Regulations of the University in letter and spirit. All
the officers/ officials should maintain the sanctity of the regulations. One will be
individually responsible for any violation of the regulations and:

1. For any illegal or illegitimate action taken, the sole responsibility will lie on the
shoulders of the officer/ officials concerned. It will not be an excuse that the
officer/ official was instructed by his senior, even if the instructions are given
in writing. The officer concerned should refuse to carry out illegitimate orders
and record the reasons of his/ her refusal in writing.

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 2. Any legal or legitimate function/ instruction must be carried out at once and
necessary actions should be taken immediately without any delay.
3. However, small number of cases where the decision falls in grey areas, the
junior officer should request in writing for the written advice of his senior.
4. No document/ file labelled/ deemed confidential can be removed from
Secrecy/ tabulation sections. This applies to every officer, no matter how
senior.
5. Scripts/ Answer Books & rechecking files shall not be moved outside the
Examinations Department. Any rechecking case shall be processed with the
approval of Controller of Examinations and Vice Chancellor but the files shall
remain intact in the relevant Section.
246. Failing to implement the above noted orders the concerned officer/ official shall
be proceeded against as per University rules.
247. Chain of command of the University officers should be maintained. The VC,
Registrar & Controller of Examinations shall exercise their supervisory powers
but in the prescribed manner.
248. The Registrar and the V.C, should make it convenient for periodical inspections
of the various Sections of Examinations Department after informing the Controller
of Examinations.

===================================================

The regulations are subjected to review and amendments according to the

evolving scope and Rules of the University. Any amendments in the above
mentioned is subjected to the approval by Vice Chancellor and the Syndicate.

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 Other Staff Members for Examination Department
 IT Programmer (Execution & Programing of our software's) BPS-16
 Stenographer to Controller of Examinations (01) BPS-15
 Sr. Store keeper (01) BPS-14
 Store keeper (01) BPS-11
 Fictitious Machine Operator BPS-11
 Receptionist (01) BPS-07
 Security Guards (03) one is Female BPS-05
 Photo Copier Machine Operator (01) BPS-05
 Book binder (01) BPS-02
 Naib Qasid/Peon (05) BPS-01
 Sweepers (02) BPS-01
Note:
• Assistant Work as Officer of Respective Department.
• Sr. Clerk Work as Jr. Officer of Respective Department.
Reference:
• Name of the post & Scales are taken from Yard Stick of (SHE & ME)
and University of Health Sciences, Lahore.

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 STANDARD OPERATING PROTOCOLS
CONDUCT SECTION
 Examination Calendar (Comprehensive date sheet) for all undergraduate and
postgraduate examination is notified after approval of concerned Board and
Vice Chancellor.
 Appointment of Initial & Final Paper Setters, Assessors, Conveners and
Internal/External Examiners from the Panel of examiners approved by BoS&
ASRB recommended by the Controller and final approval by Vice Chancellor.
 Assortment of admission form & internal assessment received from different
institutions according to the notified schedule.
 Preparation of examination material as per stratified list for conduct of theory
and practical examination.
 Appointment of Supervisory staff for local and peripheral examination centres
after approval of COE & finally by the Vice Chancellor.
 Distribution of sealed question papers, blank answer books etc. to the
examination centres through special couriers (Security Guards) in the presence
of centre Superintendent, nominee Principal to be kept in strong lockers having
triplicate keys.
 Presence of Supervisory staff in the examination centre one hour before
commencement of examination.
 Maintenance of examination halls (watch, light, speakers & cleanness) one day
before the exam.
 Examination centre closure half an hour before the start of exam.
 Body searching of the candidate by male/female staff before entering in
examination halls.
 Distribution of answer books/Response form sheet to candidate 15 minutes
before the commencement of examination.
 Taking pictures of sealed question paper bundles before opening the in-
examination centre and share what’s app to COE from each centre.
 Distribution of identification sheets to supervisory staff row-wise.
 Handover of the sealed solved books to the assessment section directly.
 Immediate collection of sealed solved answer books from periphery canters
through special courier (security guards).
 Assortment of the award list and OSPE question from different institution and
handed over to respective section of examination.
 Front information and diary/dispatch desk for public dealing and inter section
communication.
 Computerised record keeping of answer book bundles, MCQ response forms
bundles, OSPE/OSCE practical award list from all examination centres as well
as medical, dental & allied institutions.

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 
STANDARD OPERATING PROTOCOLS
TABULATION SECTION
ONLINE ADMISSION FORMS SUBMISSION & ADMIT CARD DOWNLOAD
 Form processing.
 Receiving of admission forms.
 Eligibility Criteria.
 Verification of registration number
 Preparation of stratified list.
 Dispatch to appropriate authorities.
 Record of admission form & stratified list.
 Maintenance of records.
Degree Verification
 Check all attested copies of DMC’s of all passed Professional exams with name
spelling as per Matric Certificate.
 Check the copy of MBBS Degree for (Post graduation/Diplomas) duly attested
 Check the fee of 5000/- to be paid by Bank Draft or Pay order in favour of
Treasurer RMU, Rawalpindi or RMU Bank Challan.
 Check the ID Card Copy Duly attested.
 Check the attested three passport size Photographs.
 Applicant Name and his/her Father’s name must be written exactly as per
matriculation Certificate.
 The Candidate must have to submit Original DMC’s of all professional exams
passed under university other than RMU along with their verified copies from
COE of respective university. The Original DMC’s will be returned with the
degree.
 The Degree application form will not be received by the Examination
department unless all the above listed corrected documents are provided with
the form and all the documents be attached in descending order.
 For the M. Phil Degree all the requirements of the Thesis have been fulfilled.
Check the attested copy of result notification of thesis awards.
Verification Desk
 Issuance of NOC.
 Issuance of Duplicate Detail Marks Certificate.
 Issuance of Transcript.
 Verification of Documents.
 Issuance of Distinction Certificates
Development of Customized Result Sheets
 Name of the Examination.

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  Marks Distribution subject wise.
 Formula of Sum + range of formula (Theory Portion)
 Formula of Sum + range of formula (Practical Portion)
 Stratified (cut) list incorporated in spread sheet.
 Check all formulas related to failed candidate as per stratified list.
 Internal Assessment incorporation.
 SEQ’s Award lists received from secrecy
 Difficulty Index Formula applied if the number of candidates more than 10.
 Difficulty Index level for SEQ’s/MCQ’s (10%)
 Aggregate in SEQ’s (if DI formula applies).
 Fictitious key incorporation in the spread sheet after receiving it from VC’s
Lockers.
 MCQ’s Award Received from Secrecy Section.
 Aggregate in MCQ’s (If DI Formula Applies)
 Queries of (MCQ/SEQ’s) sent to Secrecy Section and rectified after clarification.
 Absent report incorporated in excel sheet.
 Confirm Subject Wise observation received from paper setting before audit.
 Generate audit report subject wise and match with assessment section audit
report.
 Enter Theory, Practical/OSPE/OSCE awards.
 Formula of Victimization applied if applicable.
 Information on UMC’s, Court issues, and registration cases must be informed
to COE before declaration of results.
 Result sheet submitted to Master Checking.
 After Master Checking, Prepare Positions and result notifications.
 Generate the Detailed Mark Certificates.

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 STANDARD OPERATING PROTOCOLS
SECRECY SECTION
 Assessment Section Receives sealed colour Bags of Solved answer books.
 Date of receipt & bag number of each bag is recorded.
 Fictitious roll number is generated using the stratified list (Cut List).
 Slips are counted & tallied with superintendent MEMO, if found any
Discrepancy, then immediate reported to DCE & COE.
 Absent report of candidate from MEMO is prepared and then send immediate
to COE.
 Bags are open within 1-3 days of receipt.
 Fictitious roll number is stamped on every script using prepared fictitious key.
 Scripts are sorted Question-wise.
 Counterfoil of every script is detached.
 Counterfoils are stapled & saved.
 A bundle /Lot containing specified number of scripts of each question
separately is made.
 Each Bundle/Lot includes Question Paper, Answer Key, Printed Blank Award
List.
 Mention these things on Bundle/Lot: Lot Number, Maximum Marks of
Question, Name of Concerned Exam, Fictitious Numbers, Time of Handing &
Receiving the Lot.
 Store Prepared the Lots on Specified Shelve.
 Provides Lots to Assessor as they arrive.
 Receive Assessed Lot with Award list from assessor.
 Check & Verify from the scripts of each & every entry of award list carefully.
 Enter awards in the Excel sheet question-wise.
 Send answer books to store.
 Hand over spread sheet to Master Checker/DCE for further actions.


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 STANDARD OPERATING PROTOCOLS
PAPER SETTING
Finalizing of Examination Schedule
 Examination schedules finalized by Boards of Studies.
 Date Sheet Prepared by the Conduct section of Examination Department
according to the final examination schedules.
Appointment of Initial & Final Paper Setters
 List of the Initial & Final Paper Setters approved by the vice chancellor exam-
wise.
 Subject wise & with the date of their arrival for paper setting received from the
conduct section.
Preparation of Files for Paper Setting
 Before arrival of Paper Setter, the question paper setting material (exam-wise
& subject-wise) for each paper setter prepared by the staff of paper setting
section.
 Question Paper setting has the followings important documents:
Course Outline, Table of Specification (TOS), Sample SEQ Paper, Marks scheme,
General Instructions.
 Question Paper Setting Material is then provided to Conduct section where the
material is attached with the appointment letter of paper setter.
 The Initial Paper setting received by the Paper setting section.
 On arrival, the final Paper setters shows the appointment letter to paper
setting staff used to him/her by the conduct section.
 The Initial Paper Setting Provide to Final Paper setters at time of Final Paper
Setting.
Process of Question Paper Setting
 Paper setter must set one SEQ/LEQ with complete reference from table of
specifications (TOS) and books & then he/she duly signed on that paper.
 Paper Setter must prepare KEY/correct Answer to that question on separate
page/sheet & signed the same.
 Final Paper setter should use 75% from Initial Paper Setting.
 Each set of Question is type & formatted by the staff of paper setting section
and then proof read by the paper setter.
 Paper setter must ensure that he has carefully vetted and proof read the final
question paper and it has no typographical, grammatical, technical error &
spelling mistake & must signed the final Completion Certificate.

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Multiple Choice Questions (MCQ’s)
 Final Paper Setter must write only one single best type MCQ with 5 options
with complete reference from table of specifications (TOS) and books & then
he/she duly signed on that paper.
 Final Paper setter must prepare KEY/Correct Answer to that Question on the
same page by writing the key separately or encircling the right option & will
signed that page.
 Final Paper Setter should use 75% of Initial setting from MCQ’s Paper set by
initial paper setter.
 Initial Paper setter may e-mail the question paper ONLY to Controller of
Examination at [email protected] is Password protected & only
opened by the Controller.
 All USB Ports in Paper Setting Section have been disabled Except Main
System.
 The Initial Paper Setter must have signed the scanned copy of completion
certificate & resend to Controller ID in case the paper is E-mailed.
 The Initial Paper Setter will bring the assigned question paper in USB/CD and
handover the Data to the In-Charge of Paper Setting Section for further
processing.


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 STANDARD OPERATING PROTOCOLS
PRINTING SECTION
Receiving of Question Paper setting files in printing section
 The sealed question paper files received from the In-Charge Paper setting
section by the In-Charge Printing Section for safe custody & printing.
 For each subject, one Question paper printing file/set is prepared ready to be
used at time of examination.
Proof Reading the Final Question Paper by the Controller of Examination
 At the time of Examination on of the three sets by the final Paper setter is
selected.
 Question paper is matched with the table of Specifications.
 The In-Charge of Printing section proof read the Question paper by applying
both English & Medical spell checkers installed in all computer systems of
paper setting & Printing sections.
 Final Formatted Question Paper Printing file will be handed over to the
Controller of Examination for vetting with following contents:
1. Original & Formatted Question Paper set by the final paper setter.
2. Final Proof-read Printout of the paper.
3. Initial Setting of the relevant subject if available.
 The Controller of Examination makes changes/corrections (if any) in red ink
on the final formatted printout of the paper.
 The changes made by Controller of Examination will be incorporated in the
paper & the Final print out is taken out.
 Once the controller of Examination has vetted that there is no grammatical,
typographical, formatting technical errors and the questions set conform to
the instructions provided by the university to the paper setter and the paper
has high content & construct validity in relation to the syllabus and TOS,
he/she sign the final print out.
Master Copies of the Final Paper & Shuffling of MCQ’s Paper
 Print out the master copy of the SEQ & MCQ after making all necessary
corrections.
 Make up-to Four (04) Codes in Annual examination and up-to Three (03)
Codes in Supplementary examination of the MCQ paper by shuffling the
sequence of the questions as well as Responses within.
 Print out the master copy of all four codes with KEYS that will be added to the
file.
 Master Check of all four codes of MCQ’s paper with the master copy ensuring
that no error has occurred throughout the shuffling process.
 Removal of KEYS of the master copies of four codes.

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  Adding the water mark to all the codes centre-wise thus making it ready for
printing.
 Final Print outs of the four codes of MCQ’s paper without key carefully
checked again before the process of final printing.
Printing of the SEQ’s and MCQ’s
 On receipt of printing envelops from the conduct section, a comprehensive
printing plan is made exam-wise, subject-wise, SEQ-wise, MCQ-wise, and for
the MCQ’s codes-wise of each exam centre.
 The Papers Printed on heavy duty printers and machines ensuring error-free
printing through random checking.
 All the codes checked again at the time of shuffling of question papers to
ensure that the questions statement and answers are in fine alignment and
there are no formatting errors.
Packing of the Question Papers
 The Printer Papers Are Packed in transparent envelop and sealed centre-wise
in confidential envelopes received from the conduct section according to the
provided dated sheet.
 The Printing envelops are sealed by using glue and RMU LOGO stickers.
 The Confidential sealed envelopes will be packed into the “printed specifically
coloured cloth bags” that are stitched by hand machine, sealed by glue gun
and stamped with the controller’s seal.
 The sealed envelopes are stored in the strong room in heavy looked Locker.
 The Keys of the locker and strong room are ONLY in the procession of
Controller of Examinations.
 The printing process always be done under supervision of COE.
 No Staff member EXCEPT for the printing section can enter the printing
section during the printing.
 No Staff member of the printing section can leave the section before
completion of the entire process.
 All kind of electronic devices are strictly prohibited in the printing section.

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