Microsoft Publisher

2016

Introduction
Table of Contents
Introduction.................................................................................................................................................................. 3
Concepts ...................................................................................................................................................................... 3
Starting MS PUBLISHER. ............................................................................................................................................. 3
Text .............................................................................................................................................................................. 2
Zoom F9 ....................................................................................................................................................................... 3
Changing Effects.......................................................................................................................................................... 3
Images (Clip Art - Photographs) ................................................................................................................................ 5
File Handling ................................................................................................................................................................ 6
Printing Documents .................................................................................................................................................... 7
New Document ............................................................................................................................................................ 7
Exit Publisher .............................................................................................................................................................. 7
Portrait/Landscape Mode ......................................................................................................................................... 7
Copying Text and Images.......................................................................................................................................... 10
Borders, Shading, Shadows - (Text, Clip Art & Page) ............................................................................................. 10
Word Art ................................................................................................................................................................... 12
Editing Word Art ...................................................................................................................................................... 12
Drawing Tools ............................................................................................................................................................ 12
Line Tool ..................................................................................................................................................................... 13
Nudge ......................................................................................................................................................................... 13
Grouping Objects...................................................................................................................................................... 14
Photographs .............................................................................................................................................................. 14
Bulleted L ists ............................................................................................................................................................. 15
Inserting a Blank Page .............................................................................................................................................. 15
Deleting a page .......................................................................................................................................................... 15
Connecting Text Boxes .............................................................................................................................................. 15
Layout Guides ........................................................................................................................................................... 16
Background (Master) Page ...................................................................................................................................... 16
Cropping a Picture.................................................................................................................................................... 17
Wrapping Text .......................................................................................................................................................... 18

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Introduction
This tutorial is designed for MS Publisher 2016, but many of the features and
keystrokes are used in other versionsof MS Publisher and you should be able to
accommodate to the changes.
Concepts
When you use a word processor, you enter text from the top of the first
page and the text flows to subsequent pages. If you insert text or an
image on page one, the remainder of the text is pushed down the page
or may be pushed to the following page. Word Processing programs are
best suited for essay and report documents.
With a desk top publishing program (DTP), text is entered into a frame
and each frame can be moved anywhere on the page, can be re-sized or
placed on top of other frames. You create one page at a time and
generally, there is no flow of text between pages (although it can be
done). Desk Top Publishing software is therefore ideal for brochures,
calendars, newsletters, posters, certificates, etc. and has excellent
templates and wizards to create these.
There are times when the formatting bar is not visible. This may be
because you have not selected a frame in which to work. Click on a frame
and the appropriate property bar will be selected. Occasionally you will
have to display a toolbar using View < Toolbar and placing a checkmark
beside the toolbar you need.

Starting MS PUBLISHER.
Locate the MS Publisher icon and double click on it or select
it from the Start < Programs < Microsoft Publisher option.
The following screen will appear.

There is a task pane (left panel) where you can:

Open a Publication

Start a “New” publication

Choose from the Templates

(Templates include newsletters, calendars, certificates,

brochures, greeting cards, etc.)

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 Choose a Template provides the option of using pre-designed Wizards and
Templates. We will use these wizards and templates later.
It is important however, that you become
familiar with the basic concepts of MS
Publisher before using these.
Click on Blank 8.5 x 11 in the left panel.
The options will disappear and you are
presented with the worksheet. The main
outline is your 8.5 in x 11 in page.
The purple/blue dotted rectangle is a guide
for your text and border (0.5 inch margins)
and will not be printed. The space at the side
is a work area and a temporary storage area.
You will see the Microsoft ribbon with
tabs to display the various features and
tools of Publisher.
If you start to type, you will see a text box
appear which is the same size of the current
page. However, we usually create the text
boxes as described below.

Text To enter text, you create a text frame. Click on Home tab and select the Draw
Text Box tool from the Objects group (box with a letter A), move the pointer
to the top left corner of the page, press and hold down the left mouse button and
drag out a small (less than half the width of the page) rectangle. Let go of the
mouse button and a rectangle appears on the screen with a flashing cursor at
the top and eight "handles" (small circles) around it. This is called a text
frame. Notice the formatting toolbar appears giving you access to the bold
button, alignment buttons, etc.

It is probably difficult to see the cursor and the prompt to enter text so press the F9
ZOOM key and you will then be able to see the letters. Type some
information about yourself, e.g. My name is John and I live in London.

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Zoom F9
Press F9 Zoom to return to the full page. F9 toggles
between the Zoom view and the full page view.
You can also zoom in increments by using the zoom
tools (View< Zoom)

Click outside the text frame and the handles will

disappear. A grey outline surrounds the text box.
This is the text frame border. However, since it has
no handles, you cannot edit the frame (and your
property toolbar has disappeared). You have now
made a text frame, used the zoom feature and
entered text. If you wish to edit the text in the box,
click inside the text box to display the handles, and
edit the text.

Changing Effects
You can easily change the appearance of your text and MS Publisher has many ways to do this.
These include the use of the icons on the toolbar, pull down menus or keyboard combinations. The
text formatting toolbar is accessed from the Home tab and is shown below. It is assumed you are
familiar with the basic buttons.

You will find a summary of these basic formatting commands below.

Create a text frame, zoom in (F9), and type your name using the default font and default size.
Press Enter twice to go to a new line and also skip a line.

Click on the B for Bold on the toolbar. Type your name. To remove the bold for future typing,
click on the letter B to turn off. Press the enter key twice. Your name should be in Bold letters.

Repeat using the I for Italic and the U for Underline, making sure you turn off the effect
when complete. Your name should be Italicized and Underlined.

You can also use the following keystrokes - Ctrl < B (bold), Ctrl < I (Italic), or Ctrl < U
(underline) to turn the effects off and on.

Changing Fonts and Font Size

Click on the arrow beside the selected font on the toolbar. Several new fonts appear. Scroll
to select Arial or another of your choice. The new font is selected. Type your name using
the new font and press the enter key twice.

Click on font size drop down arrow on the toolbar and choose size 16. Type your name. Press
the enter key twice. Change the font size back to 10.

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Changing Alignment
The default alignment is Left alignment. Press the enter key for a new line. Click on the Centre
Alignment button. The cursor moves to the centre of the line (within the text box). Type your
name. Press the enter key. The cursor remains in the centre of the line. To remove the centre
function, click on another alignment.

Click on the right Alignment button. The cursor moves to the right of the line. Type your
name. Press the enter key twice. To remove the right alignment, click on another alignment.

To see the Justify alignment, you need a paragraph of text. When you justify text, both the left
and the right side of the text are aligned. For this document, the text is left aligned. However, I
have justified this paragraph and you will notice that the text on the right side (as well as the left)
of the page is perfectly straight.

Changing Typed Text

You can also change the appearance of text after you have typed it. Go to Full Page view (F9)
or select Page from the menu bar and select Full Page from the menu. Make another text box.
Press F9 to ensure you are in the zoom mode to make it easier to view. Type your name six
times, each on a different line, leaving a blank line between each one.

Selecting (Highlighting) Text

Move the mouse cursor to the first letter of your name. Click the left button and drag the cursor to
the last letter of your name to highlight your name. To remove the highlight, click outside the
highlighted text. You can also use the Aclick@ method to highlight text.

Single click - insertion point is placed in the word

Double click - word is selected
Three clicks - sentence or paragraph is selected

Changing Size
Select your name. Click on Size, select 20 and your name appears larger. Click outside your
name to remove the highlighting.

Changing Text
Select your name on the next line. Click on the Bold button. Click outside your name to remove
the highlighting and the text is bold. Repeat on the next two lines, making you name Italicized and
Underlined

Changing Alignment
Select your name on the next line or place the cursor on the line. Click on the Centre alignment
button. The text is centered. Click outside your name if you need to remove the highlighting. Click
on the Right Align button and the text is aligned on the right of the page.

Changing Font
Select your name on the next line. Change the font by selecting a font from the toolbar and
scrolling until you find the font you want. Select a new font and the font changes. Select your
name and change the font size. You should now be familiar with the basic effects and alignment
options.

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Moving Text Frames (and Images)
Click on a text frame to show the "handles". Move the cursor over part of the frame between two
handles until you see a "moving truck with a four arrows". Hold down the left button and then
move the mouse and the text frame to another location. Practice with other text frames.

Changing the Size of Text Frames

Click on the text frame. Move the cursor over a handle and one of the re-size pointers
appears (two headed arrow). Click and hold the left mouse button, drag
the mouse and the size of the frame will change. Try other handles,
including a corner one.

Removing a Text Frame (box)

Click on the text frame that you want to remove to display the handles. Hold down the Ctrl key
and press letter X (Ctrl < X) and the picture disappears.

Undeleting a Text or Image Box

You may accidentally delete text or a picture. If you do, immediately select Edit < Undo Cut or
Undo Delete Object(s) from the top menu or click on the Undo button on the toolbar. MS
Publisher 2010 gives you multiple AUndos@ so you can go back several steps.

Text Symbols
Occasionally you will notice symbols appear at the top or bottom of the text box when it is
selected. These will vary according to the task you are performing. The first one you may have
observed already. More detailed explanations of the other two will be given later.
This symbol appears in the bottom right side of the text frame and indicates that there is too
much text to fit in the frame. The text is still available as part of your document but it is not
visible. You can enlarge the text frame to see the text or you can connect it to another text frame
and flow the text into the new frame.
Images (Clip Art - Photographs)
Inserting Clip Art
To insert an image, select Insert < Illustrations < Clip Art and the Insert
Clip Art task pane will appear.

In the search field, enter: car (or the word for which you want to search)

A selection of car images appear similar to the selection on the far right. Move
your mouse over (mouse over) the green car (or any other) and a gray bar
appears on the right. Click on the bar and a menu appears. Select Insert and
the image is inserted onto your page and will appear in its default size with
eight small circles or handles.

You can also right mouse click on the image in the Insert Clip Art task pane
and select Insert from the menu, drag the image onto your page or double click
on the clip art image and it will be inserted.

The first time the clip art gallery is accessed on the computer, there may be an
install procedure. This may take a few minutes. You may also find this gallery
is not installed on some networked computers.

Click on a blank part of the screen to remove the handles and de-select the image.
Repeat the procedure to import another picture. If you do not de-select the image by removing
the handles, the new image will replace the previously selected image.
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Inserting images from folders
Select Insert <Picture < From File and the Insert Pictures dialogue box appears (The default
folder will probably be My Pictures). You can navigate to one of your folders and select an
image.

Moving Images (and Text)

This is similar to moving a text frame. Click on a picture frame to display the "handles". Move
the cursor over the picture until you see the move symbol (a four pointed cross). You may have
to place the pointer on the frame between two handles. Hold down the left button and then move
the mouse and the picture to another location. Practice with other pictures.

Changing the Size of Images

This is similar to changing the size of a text frame. Click on the picture. Move the cursor over a
corner handle and the re-size cursor appears (two headed arrow). Click and hold the left mouse
button, drag the mouse and the size will change. Always select a corner handle.
If you used the Insert < Picture < From File option and select a corner handle, you will notice the
ratio of height to width is maintained when you move the handle. You are maintaining the aspect
ratio of the width to the height. If you use a centre handle, you can distort the image.

Removing an Image
Click on the picture that you want to remove so the handles are displayed. Press the Delete key and
the picture disappears.

File Handling
Saving Documents
To save your document, select File < Save As. The Save As dialogue box will appear.

The program will probably default to the My Documents folder. Select the folder in which you
wish to save the document, enter the name of your project, e.g. mynames or test and press Save.
You do not need to put an extension on the filename, the program will put a .pub extension on the
file.

Note: When you select Save or Save As, the program may select a default filename with a .pub
extension.

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Printing Documents
To print your document, select File < Print menu,
and the following dialogue box appears.

Change any parameters and then click on the

Print button.

Closing a Document
When you have saved a publication, you can
continue to work on it or you can close it and
return to the initial screen to start a new
publication. To close a publication, select
File < Close. If the publication has not been
saved, you will see the prompt Do you want
to save the changes you made to this
publication? This is to prevent you
accidentally closing a publication and losing
all your work. If it is a practice
exercise, select No and a blank Publisher screen appears. If you need to save your work, select Yes and the
Save As dialogue box appears.

New Document
To start a new document, select File < New and the New Publication pane will appear as described
previously. You can also click on the New Document button on the toolbar (usually the first button
on the toolbar which appears as a white sheet of paper with a fold) and a blank page appears with
no panes.

Exit Publisher
To exit Publisher, select File < Exit.

Portrait/Landscape Mode
The Publisher default page is portrait mode which is 8.5 inches wide by 11 inches long. This is
called Portrait mode.

To change the orientation of the paper, select Page Design < Page Setup < Orientation and select
the Landscape or Portrait option

You can also select the publication type, e.g. Full Page, Business Card, Booklet, etc. on the Page
Setup screen.

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Copying Text and Images
You can copy text using the standard Windows methods. Highlight the text, click on the
Copy button on the Home < Clipboard tab and the text is copied to the clipboard. Place
the cursor in the desired location and select the Paste. Button on the Home < Clipboard
tab. You can cut text in a similar way using the Cut button.

To copy images or clip art, select the image and again, click on the Copy button on the
Home < Clipboard tab. The image is copied to the clipboard and can be pasted into the
document as required. If you paste the image several times, you may find each image is
superimposed on the previous one. These can easily be moved to the required position.

You can also use the cut, copy and paste keystroke commands - Ctrl <X (Cut), Ctrl < C (Copy), or Ctrl < V (Paste).

Borders, Shading, Shadows - (Text, Clip Art & Page)

Placing a border around a text or graphic frame
You can add borders, shading and shadows to clip art, text frames or pages.

Select the text frame to display the handles.

Select Format < Shape Styles and click on the Shape Outline tool.

Click on the weight option and select the line thickness you require. You
can now select the line style you want.

Click on More Lines and the Format Text Box dialogue box will appear.
Thisa will give you greater control over the colours and line thickness.

You can click on the Line < Colour and select a Colour and a Style.

To place a border on an image, follow the above commands but select

Format < Picture Styles instead of Format < Shape Styles.

Remove a Border
To remove a border, select the object, select Format < Picture Styles or Format < Shape
Styles and select No Outline from the drop down menu.

Drop Shadows on a Frame

Drop shadows can look quite effective.
To drop a shadow ona text frame, select the
frame and create a border and then click on
the Shadow button on the toolbar. You
can also drop a shadow on an image or photograph.

To remove the shadow, select the frame, click on the shadow button and
select No Shadow. Shadows are more effective if the text frame is shaded.

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Shading inside a frame
Select the text or picture frame and select Format < Shape Styles. Select the Fill Color
button and the frame will be filled with the selected colour. To change the colour, click on the
drop down arrow beside the Fill Color button and select More Fill Colors.
The dialogue box shown on the right appears with either the
Standard or the Custom colors displayed. Select a color.

When you click on the Color drop down arrow, you can also select
Fill Effects. A dialogue box will appear that will give you options
to select Gradient, Texture, Pattern, Picture or Tints by selecting the
appropriate tab. Click OK to apply the selection.

Below is an example of a text box with a thin border, a drop shadow

and a light grey shading. When selecting shading for a black/white
document, choose a light shading.

We can put state of the art technology on the desk

of every student, but without the vision of an
inspired educator, nothing of value will happen.

Placing a border on a page

To put a border on the page, select the Text button and draw a rectangle to match the purple page
guidelines on the single page layout. The rectangle should ASnap to Grid@ and lock onto the
guides. Click on the Lines button as described previously and select a line size/style.

You may find the text or other objects disappear. This is because the page border layer is on top of
the other layers. Select the page border and select Format (Drawing Tools) < Arrange < Order <
Send Backward. This will place the outside page border as the bottom or back layer and the other
layers are now on top of it and are visible.

Rotate and Flip

It is possible to rotate or flip an image (or text box) using the rotate button on the toolbar. Select
the object, select the drop down arrow beside the button and choose the rotation you require. You
can choose Free Rotate and place the mouse pointer on the coloured (green) handle and the twist
the mouse.

You can also select Home < Format < Arrange and select Rotate. You can then rotate right or
left, or flip vertical or horizontal.

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Word Art
Word art allows you to add special effects such as curves and shadows to text boxes or make words
appear in certain shapes, e.g. triangle.

Select Insert < Text < WordArt. Choose a Plain Word Art Style or a WordArt Transform
Style and you are prompted to type Your Text Here.

Type your first and last name. Click OK and your name appears. You will also see the Format
WordArt Tools

You can edit your text using the WordArt Tools.

To change the shape of the text, click on the Change Shape tool and the fly out will appear.
Choose a shape, e.g. waves, and the shape of the text will change.
You can change the spacing of the text from very tight to very loose using the button on the
WordArt toolbar.

You can use the Format WordArt button to format the text, e.g. shade the letters, make a
heavier outline on the border of the letters.

You can make all characters the same height using the same height button.

Editing Word Art

To edit the WordArt, click on the Edit Text button.

To re-size the frame, click once on the WordArt frame to display the handles, and then drag a
handle in the same way you did to resize text and graphic boxes. You can also rotate the
WordArt using the green rotation button. Place the mouse pointer on the green button to obtain
the rotation arrow and then rotate the mouse. You can also use the Rotation/Flip button on the
toolbar. Note that this button changes appearance according to the last selected action.
Drawing Tools
You can create interesting images using the Insert < Illustrations <Shapes to display the drop
down menu.

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Line Tool
From the drop down menu, click on the line button, place the pointer on the page, hold down the
mouse button and drag out a line. To move the line, click on the line to display the handles, place
the pointer on the line to display the four pointed move symbol, and press and drag the line.

Holding down the Shift key as you draw your line will create lines with angles of 15, 30, 45, 60
and 75 degrees.

Arrow Tool
To create an arrow, from the drop down menu, click on the arrow button, move the mouse
pointer onto the page and drag out an arrow. To edit the appearance of the arrow, select the
Shape Outline tool, select Arrows and then More Arrows. You can change the thickness of the
line, the beginning and ending style, etc.

Oval and Rectangular Tool

Click on the oval or rectangular tool, place the pointer on the page and hold down the mouse button
to drag out a rectangle or oval. To create a square or a circle, hold down the shift key as you draw
the shape. You can add borders, shadows or shading to these shapes, as well as rotate them.

AutoShape Tool
Select the Basic Shapes Tool and click on the Heart. Move to the page, click, hold and drag out a
heart. To enter text in an shape, start typing. Click on the heart shape and enter Happy Valentine=s
Day. You can use the regular editing tools, effects (bold, etc) and the alignment tools to format
this text. Click on Callouts and select a callout from the list. You are automatically prompted for
some text.

Advanced Use of Fill Effects

Some interesting effects can be made by combining Autoshapes with some of the fill effects.
Create a heart or other shape from the Shapes selection. Select the shape, select the Fill Colour
button drop down arrow and select Fill Effects. Select the Gradient, Texture or Pattern tab.

You can also insert a photograph into an Shape. Create an object and select it to display the
handles. Click on Select Picture, browse to locate the folder and image you wish to insert
and click on Insert. Some samples are shown below.
Nudge
There are times you want to move a graphic by a very small amount and you may find that moving
it with the mouse is very difficult. You will find it is easier to use the nudge option. Click on the
graphic to highlight the handles. Hold down the Alt key and at the same time, move one of the
directional keys in the required direction. The graphic image will move by a very tiny amount each
time the directional key is pressed. You may find zooming in will also help with making small
adjustments.

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Grouping Objects
If you have arranged several objects (pictures, clip art, text boxes, shapes) and then find you want
to move them all to a different part of your page, you could move each object separately. This can
be time consuming.

If you want all the objects to stay together, you can Group them. To group objects, click on the
first object, then hold down the Ctrl key and click on the second object. (Click on other objects
if you wish to group several objects together). Click Group on the Home tab. You can now
move them as one object.

To Ungroup the objects, select the grouped object, and select Ungroup from the Home tab..
Click on a blank part of the screen to complete the un-grouping.

Align Objects
There are times you want several objects to be aligned, e.g the top of each object to be at the same
distance from the top margin. This can be done using the rulers but it can be difficult to be
accurate.

Insert three clip art objects on to page, side by side. Select the first one. Hold down the Ctrl key
and click on the second and third objects (or use the mouse to select the three objects). The
objects will appear ready to be grouped. Do not lock the grouping by clicking the grouping
button.

Select Align from the Menu tab and a number of options appear. You can align Left, Centre
or Right or Top, Middle or Bottom.

Explore the various options to ensure you understand them.

Photographs
It is possible to scan a photograph, use a digital camera or download images from the Internet and
then insert the images into your document by selecting Insert < Picture < From File. You can
then move or resize the image as you do with clip art.

Inserting Symbols
You can only insert symbols in a text box. There are occasions you want to
use special symbols, e.g. ( + _ E q : 4 , 8 á é.

To do this, create a text box, select Insert < Text < Symbols. Recnetly
used symbols appear. Select the symbol you require and click Insert. The
symbol is inserted.

Select More Symbols and symbols from a selected font appear. These
symbols in the dialogue box at the right are selected from the Times New
Roman font. Different fonts have different symbols so explore these by
clicking on the arrow beside the font selector. The Wingdings font has
some excellent symbols. Try changing the font size to make the symbol
larger.

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Bulleted L ists
You may wish to include bullets in your text, e.g. you have a list of items. To do
this:

< Create a text box

< type the list of items
< Select the list
< Click on the Bullet button on the Home tab and select a bullet type
< If you want “custom” bullets, click on Bullets and Numbering at the
bottom of the list and the window shown will appear.
< Select the bullet you want, change the size if needed and click OK.

When you return to your document, the bullet is placed on your page.

If you want a numbered list, click on the Numbered List option. You can select number (1, 2, 3...) or letters (a, b,
c...). Note you can also change the line spacing.

To select a bullet that is not displayed, click on the Character button beside the size box and the font family will
open. Change to a different font family, e.g. Wingdings, if you wish.

To turn off the bullets, press the enter key before typing any text for a bullet or click on the bullet button.

Inserting a Blank Page

To insert a blank page, select Insert < Page and a new page appears.

However, if you click on the small arrow at the bottom of the

Page button, you have three choices. Select the third option –
Insert Page …

The dialogue box at the right appears. You have several options
such as indicating if the page is to be inserted before or after the
current page and the number of new pages to be inserted. You can
also duplicate the objects on another page.

When the page is inserted, a small page button with the page number appears on the status line
at the bottom of the page. Click on the appropriate button to go to that specific page.
Deleting a page
Right mouse click on the page you want to delete in the Page Panel and select Delete.
Connecting Text Boxes
To connect text boxes, click on a text box and the text box tools menu appears.

When the text box becomes full of text, the new text is stored in the box but is not visible. To see
the text, you need to make the box larger. To indicate the text box is full, a symbol with three dots

appears.

However, it is also possible to connect two text boxes together so that as the first one becomes
full, the text will automatically flow into the second one. As you edit, add or delete text, it will
flow freely between the two text boxes. This is also useful if you have a newsletter and you
start a story on page one and then want to continue it on page two. You will also see the
connecting symbols at the top or bottom of the text box.

Page 15
 To explore this feature, start a blank Publisher document and insert a second page. Draw a small
text frame on each page and enter page 1 and page 2 in the appropriate frames. Being able to see
the page numbers will make it easier for you to know which page is active.

Create an second empty text frame on each page. In the empty text frame on page 1, type some
text about a current news item and continue until you fill the text frame and three dots appear at
the side of the text frame.

Select the text frame on page 1 and then click on the Link button on the Text Box Tools
toolbar. Move to page 2 and the mouse pointer becomes an upright beaker full of letters. Move
the mouse pointer over the empty text frame and a beaker full of Letters appears to tip. Click the
mouse button and the text is poured into the empty text frame.

You will also notice that the text frame on the bottom of the first panel connects to the text
frame on the top of the second panel. The triangle symbols indicate this.

If you have a symbol on top of a text box with a left pointing arrow, this will indicate the text
box from where the text flows.

To disconnect the two text frames, select the text frame from where the link was originally made

and click on the Break Button

Layout Guides
There are times you need to create your own layout guides for a document, e.g. you want to create
a set of tickets for a draw or a show. To do this, start with a new document. Select Page Design <
Layout < Guides and the options will appear. Select Grid and Baseline Guides and set the
number of rows and columns.
Background (Master) Page
There are times when you want a symbol or a word to appear in the same spot on every page in a
document. For example, you may have a logo or crest you want at a specific spot. You can copy
the symbol each time you start a new page, but this is time consuming and difficult to place the
symbol with complete accuracy.

A Microsoft Publisher page has two parts to it. So far you have only been working on the
foreground page. However, there is a background page on which you have not worked yet. All
regular MS Publisher editing commands can be used on the background. Add your symbol or
text to the background and this will affect the background of every page in your document. You
can then "lay down" the foreground on top of it. It is as though the foreground is a transparent
sheet on which you write and the background is a white sheet of paper. As long as the
transparent sheet is on top of the background, any writing is on the transparency, not the
background. To move between the foreground and the background, select Page Design <Master
Page. You will notice a blue symbol with the letter. To return to the main working page, select
Close Master Page.

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Page Numbers
You can place a number on each page but this can be inefficient, e.g. if you insert a page between
existing pages, then all subsequent numbers need changing.

A better solution is to place automatic page numbering on the background and then as you
add new pages, they automatically acquire a page number.

Start a new document and select the background, Page Design <Master Page. Create a small
text box at the bottom centre of your page, just below the margin guide. Enter: Page and
leave two spaces after the word Page.

Select Insert < Page Numbers and a page number symbol is automatically inserted. Go to
the foreground Close Master Page and zoom in and you will see that page 1 is displayed.
Insert a new page and you will see the new page number changes to page 2.
Cropping a Picture
If there is a part of a picture that you do not want, you can crop that part from your picture.

To do this, insert the picture of the school

house which can be found by selecting
Insert < Pictures < Clip Art, and
selecting the Academic category. To
crop some of the students, select the
picture.
Select Format < Crop Picture or click on
the Crop button and two pairs of joined
scissors appear. Click on the image and
the circular handles change to a line or an
angle. Move the mouse on one of
the Anew style@ handles and move to
remove the part you do not want, in
this case, two of the students.

It is preferable to crop a picture using

an image editing program such as
Adobe Photoshop Elements before
you insert it into Publisher.

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Wrapping Text
Insert a clip art picture. As you type, the text is wrapped around the frame of
the picture. You can also make the text wrap around the contours of the picture by
using the wrap button on the Picture toolbar. Click on the image and the Picture
toolbar should appear. Click on the wrap button and select Square or Through.
You can see the difference in the wrap in these two pictures. You may also find
this paragraph is more difficult to read than the rest of this chapter.

Wrap Button

Continued on Page ... Feature

When a document continues on another page, you can insert the prompt ACont. on page 2" in your
document. Todo this, select the linked text box on page 1, select Format < Text Box and click on
the Text Box tab. Place a check mark in the AInclude AContinued on page ...@ at the bottom of the
dialogue box. The program will automatically insert the correct page number.

You can also insert a Cont. From Page .. on the second page in the same way. A text frame
can have a Cont. on page .. and a Cont. From Page...

When you use this feature, you should include a small sub-heading in a separate text box on the second
connecting frame to indicate the topic. This will help you as you read the story. This is really important
when you have two stories that are continued on the same page.

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