GSJ: Volume 9, Issue 3, March 2021
ISSN 2320-9186 1417
GSJ: Volume 9, Issue 3, March 2021, Online: ISSN 2320-9186
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COLLEGE EVENT MANAGEMENT SYSTEM
Mansi bhardwaj Priya bachhawat Sonu jaiswal
Department of Computer Science & Department of Computer Science & Department of Computer Science &
Engineering Engineering Engineering
Galgotias University Galgotias University Galgotias University
Greater Noida,India Greater Noida,India Greater Noida,India
[email protected] [email protected] [email protected] Abstract— The “EVENT MANAGEMENT SYSTEM” management executer. Once the records are entered it is
has been developed to override the problems prevailing in the very difficult to update these records. It was also very
practicing manual system. This web application is supported difficult to find errors while entering the records.
to eliminate and, in some cases, reduce the hardship faced by
the existing process. The application is reduced as much as III. PROPOSED SYSTEM
possible to avoid errors while entering data. No formal Event Management System is an Online event management
knowledge is needed for the users to access this application. software project that serves the functionality of an occasion
Event management system, can lead to an error free, secure, manager. The system allows only registered users to login
reliable and fast system. It can assist the user to concentrate and new users need to first register on the application. This
on the other activities rather to concentrate on record keeping. is a web application but desktop application of the
Thus, it’ll help organization in better utilization of resources. equivalent application is additionally available. It allows the
The aim is to automate and fix the manual system by the user to pick from the list of events which are available on
assistance of computerized equipment and full-fledged the website. Once the user enters an event, they get to see all
computer software, fulfilling their requirements, so that their the information related to that event like date, time, venue of
valuable data\information can be stored for an extended the event etc. The user can register from the list of events
period with quick access and manipulation of an equivalent. available. All this data is logged in the database and the user
Basically, the project explains how to manage for good is setting up his username and password while registering.
performance and better services for the clients. The data is then sent to the administrator (website owner) so
that they may interact with the client as per their
requirements and their contact data is stored in the database.
I. INTRODUCTION
In these days almost every college is conducting technical, Advantages:
cultural and promotional fests where we can gain some • It will help the person to know the management of
knowledge by participating. College, which is conducting passed year perfectly and vividly.
fest, will invite other colleges for the competition. This • It will also reduce the cost of collecting the
project is an organizer for event management in a college fest. management and collection procedure will go
This provides college fest management to schedule events smoothly.
online and assign student coordinators for an event. Event • It is easy to understand by the user and operator.
coordinator can upload information related to the event in the
form of audio, video files. Students and participants can view
these files online. Event organizers can create schedules for
IV. SOFRWARE REQUIREMENT SPECIFICATION
events using well developed web interface and assign student
coordinators at the time of schedule creation. The students The software requirements specification is produced at the
register to interested events on the website. Only event culmination of task analysis. The function and performance
organizer and coordinator can upload event content to the allocated to the software as part of system engineering are
site. refined by establishing a complete information description, a
detailed functional and behavioral description, an indication
of performance requirements and style constraints,
II. Existing System
appropriate validation criteria, and other data relevant to the
The existing system is not providing secure registration and
requirements.
profile management of the users properly. Since, whole of
the system was to be maintained on pen and paper the The proposed system has the following requirements:
process of keeping, maintaining and retrieving the
• System needs to store the information about new
information was very tedious and lengthy. The records were entry of college.
never used to be in systematic order. This system is not
providing on-line help. This system does not provide track • System needs to help the internal staff to keep
of the user activities and their progress. This manual system information of event and find them as per various
gives us very less security for saving data and some data queries.
may loss due to mismanagement. This system is not • System needs to maintain quality record.
providing event management through the internet. This
system is giving manual information through the event • System needs to keep the record of student.
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GSJ: Volume 9, Issue 3, March 2021
ISSN 2320-9186 1418
• System needs to update and delete the record. on minimum possible cost factor. All hardware and
software cost has got to be borne by the
• System also needs a search area. organization. Overall, we’ve estimated that the
• It will also need a security system to prevent data. advantages the organization is going to receive
from the proposed system will surely overcome the
V. IMPLEMENTATION initial costs and therefore the afterward running
cost for system.
The system developed by us includes following modules: B. Technical feasibility- This included the study of
• College management module: used for managing function, performance and constraints which will
college details. affect the power to achieve a suitable system. For
• Registration module: used for managing details of this feasibility study we studied complete
registration. functionality to be provided in the system as
• Services module: Used for managing details of described in the system requirement specification,
services. and check if everything was possible using
• Event management module: Used for managing the different type of frontend and backend platform.
data and details of the event. C. Operational feasibility- There is no doubt that the
• Student module: Used for managing the candidate proposed system is fully GUI based that is very
details. user friendly and all inputs to be taken all self-
• Login module: Used for managing the login details. explanatory even to a layman. Besides, a proper
• Users' module: Used for managing the users of the training has been conducted to let know the essence
system. of the system to the system to the users so that they
feel comfortable and happy as the system has cut
down their loads and doing.
VI. DATA FLOW DIAGRAM
ACKNOWLEDGMENT
We have taken efforts in this project. However, it would not
have been possible without the kind support and help of many
individuals and organisations. We would like to extend our
sincere thanks to all of them.
We would like to express our special thanks and gratitude to
our guide Anupam Lakhanpal, Assistant Professor who
gave us the golden opportunity to do this wonderful project
on the topic (College event management system), which also
helped us in doing a lot of research and we came to know
about so many new things for that we are really thankful to
them.
Secondly, we would also like to thank our parents and friends
who helped us a lot in finalizing this project within the limited
time frame.The generosity and expertise of one and all have
improved this study in innumerable ways and saved us from
many errors; those that inevitably remain are entirely our own
VII. FEASIBILITY STUDY responsibility.
REFERENCES
After doing the project, study and analysis of all the existing
[1] Google for problem solving
and required functionalities of the system, the next task is to
[2] http://www.javaworld.com/javaworld/jw-01-1998/jw-01-
do the feasibility study of the project. All projects are Credentialreview.html
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ways to supply an answer to the given problem. The [5] http://www.javatpoint.com/java-tutorial
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easily done supported the longer-term upcoming [8] Httpd.apache.org/docs/2.0/misc/tutorials.html
requirements.
A. Economic feasibility- This is often a really
important aspect to be considered while developing
a project. We decided the technology is supported
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