PRESENTATION

ON

HSE DATA MANAGEMENT

&
UNSAFE ACT AUDITING

MONTH: SEPTEMBER, 2023.

HEALTH, SAFETY AND ENVIRONMENT

What is HSE – Health, Safety and Environment is commonly used as short

hand for HSSES (health, safety, environment, security and social economics).

HSE is the set that studies and implements the practical aspects of protecting
the environment and maintaining health and safety at occupation. In simple
terms, it is what organizations must do to make sure that their activities do
not cause harm to anyone.

Health
Health function typically deals with the well-being of the employee as they
live and working E & P environment. Typically the health function focuses on
the effects of oilfield chemicals and oilfield physical environment and
employees. E & P means exploration and production.

Safety
Safety function focuses on protecting the employee from risk involved in E &
P operations. All E & P operations involves some risk from operational
hazards the safety function seeks to minimize these risks and monitor the
effectiveness of the minimization activities.
Environment
The environmental function focuses on the effects E & P have on the external
environment. Typically, the discipline deals with those effect that occurs
outside the E & P footprint, included are the effects of air emissions, waste
water discharges and disposal of waste.

Regulatory requirements play an important role in HSE discipline and HSE

manaers must identify and understand relevant HSE regulations, the
implications of which must be communicated to executive management so
the company can implement suitable measures.

HSE Institutionalization
Though government regulations protect HSE interests, it is up to the industry
and organizations within the industry to go beyond those regulations.
Institutionalized organization includes the following characteristics:
1) Leadership – Leaders should be proactively involved in HSE activities
and set goals that include all levels of management. Examples, chairing
an HSE committee, participating in inspections /audits, leading safety
campaigns or meetings, assisting in accident investigations.
2) Competency – Represents training, knowledge, skill and experience.
Competency may start in the classroom, but it continues to job site
task instructions, refresher training, testing and licenses. All critical
tasks should align with job task analysis and all job tasks should follow
job procedures.
3) Risk Awareness – Risk awareness transforms average HSE performers
into world class HSE performers. Risk awareness and communication
includes individuals and groups who talk amongst themselves about
hazards and risks. Interactions could happen between a worker and co-
worker, a worker and fireman, tenant with different functions.
Everyone would need to be trained in hazard identification, encouraged
to openly report hazards and be empowered to stop serious unsafe
acts or conditions of warranted.
4) No-way and Open Communication – Poor communication is almost
always one of the direct or indirect causes of an accident or process
incident. Negative communication, exemplified by finger – pointing,
shooting and constant blame, hinders open communication. Good
communication skills, which includes open-door policies, open
 communication between all workers and management, positive re-
enforcement/praise for good work are all attributes of an
institutionalized company.

Principles of HSE
 Identify and respond to hazards in advance to allow the implementation
of effective risk control measures.
 Support all permit to work requirements.
 Ensure that all risks are reduced to levels that are as low as reasonably
practical (ALARP).

HSE Data Management System

HSE data manual – Is a document showing how the management plans to
run its health and safety and environmental management system.
The data provides a detailed framework for an HSE management system in
that establishment. The introduction of an HSE data management for the
improvement of data processing and the implementation of management
systems to enhance a unified organizational sustainability strategy.

The reporting of HSE data is mandatory for all production sites of the
company under study. Environmental data is collected biannually via a
questionnaire on the basis of a failure made IT system.

The questionnaire features five different environmental topics: energy and

resource wage, water usage and sources, waste water and water emissions,
emissions and waste.

HSE data involves several different topics with diverse data types and
processes therefore, each environmental hope has a unique data processing
chain.

Nevertheless, the processing can be grouped into:

(1) Raw data collection
(2) Data transfer
(3) The actual data processing at the HSE department
(4) IT system data entry
The first phase is raw data collection at source, it includes for example online
measurements, random samples, meter readings or data provided by a
service company or database. This phase is also called the data acquisition
phase.

The second phase is data transfer. This involves data transfer from the
source to data processing as well as all transfer steps, such as change of
media, during process at the site. This can be data transfer from an
electronic waste database, a manual transfer between two documents,
transfer between two documents, transfer between two employees via email
or an interface transfer between two electronic systems.

The third phase is the actual data processing at the HSE department or by
subject matter experts at the site, this data may be altered, filtered, enriched
or aggregated to derive additional information. These are usually carried out
by different employees and different data services may be combined and
multiple transfers effected. This phase is particularly prone to error and
should be investigated for data errors.

The fourth phase is the IT system data entry, this includes the preparation of
the collected data to be fed into the system. Data has to be summarized or
differentiated to comply with reporting definitions. Additional calculations
with own or provided calculation sheets may be necessary. In each location
at least two people are assigned to data entry and check in line with the
four-eye principle.

Unsafe Act Auditing

Unsafe act auditing means that people management at work, and building a
safe team where all workers are deliberate at accident prevention is key. This
will start with a conscious effort to avoid the work process and make vital
observations regarding unsafe acts and conditions.

Unsafe act auditing can also be said as a procedure design which enables an
organization to identify unsafe practices of employees in the organization.
Examples of an unsafe act;
 Improper lifting techniques
 Weaning a back pack vacuum in correctly
 Walking in ice outside a building
 Mopping without a “caution: wet floor sign”.
 Talking on a cell phone while working.