MUNI UNIVERSITY

Office of the Academic Registrar

P.O. Box 725 Arua, Uganda
Tel: +256 476 420314; Fax: +256 476 420316
Email: [email protected]/www.muni.ac.ug

“CIRCULAR”
Our Ref: MU/CR/200/214/5
Wednesday January 25, 2023
Graduands (Class of 2020/2021 & 2021/2022 AY), Muni University
Bachelor of Science in Information Technology
Bachelor of Information Systems
Bachelor of Science with Education
Bachelor of Nursing Science
Postgraduate Diploma in Financial Management

Dear esteemed Graduands,

GRADUATION REQUIREMENTS AND OTHER PERTINENT INFORMATION
I wish to inform you that the 5th Graduation Ceremony for students who satisfied all
requirements for Conferment/award of Degrees/Postgraduate Diploma of Muni University will
be held on Friday 10th February 2023, at Muni University Campus, in Arua City, starting at
9:00 a.m. to 1:30 p.m. Further, during the same occasion, Rtd. Archbishop Henry Luke Orombi
shall be installed as the 2nd Chancellor of Muni University
GRADUANDS ARE REQUESTED to take note of the following pertinent information.
1.0. CLEARANCE
1.1. Graduands are required to clear with different Academic and Administrative
Units/Departments accordingly; i.e., Head of Department, Dean of Faculty, Office of the
Bursar (Accounts), University Library, Dean of Students, and lastly Academic Registrar.
1.2. Pick copy of the Clearance Form from the Office of the Academic Registrar, with
immediate effect.
2.0. GRADUATION RELATED FEES [COMPLETION FEES]
2.1. Graduands are REQUIRED to pay the following Graduation related fees BEFORE
Graduation.
i) Graduation fee Ug. Shs. 40,000
ii) Academic Transcript Ug. Shs. 20,000
iii) Degree Certificate Ug. Shs. 20,000
iv) Convocation Ug. Shs. 20,000
v) Certification of documents Ug. Shs. 3,000 per copy
2.2. All fees are paid using a Payment Reference Number (PRN) generated on the AIMS
portal [Academic Information Management System]. Follow procedure below.
i) Obtain invoice by logging on to: https://payments.muni.ac.ug/pay/
ii) Complete the option of: “Do not have an Invoice Number? Fill in the form to
proceed”
iii) Select items in the table [Certification of Academic Documents fees, Graduation
fees, Transcript fees, and Convocation fees].
iv) For certification of Documents, indicate quantity (number) of copies to be certified.
Copies of Transcript and certificate are charged separately.
v) You can either print or record the invoice Payment Reference Number (PRN).
vi) Use the PRN to pay in any Bank (at the counter and NOT agents). Remember to
include Bank Charges.
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3.0. REGISTRATION FOR GRADUATION
3.1. Upon completion of clearance with various offices, and payment of applicable
graduation fees, Graduands are REQUIRED to register for graduation with the Office of
the Academic Registrar NOT LATER THAN 3rd February 2023.
3.2. STUDENTS WHO WILL NOT HAVE COMPLETED PAYMENT OF APPLICABLE FEES
WILL NOT BE PRESENTED FOR GRADUATION.
3.3. During this exercise you will be REQUIRED to submit; Clearance Form, Payment slips
for Graduation expenses, as well as other University fees, including all slips for UNSA
fees and NCHE Student Contribution.

4.0. PICKING OF GRADUATION ITEMS

4.1. Graduands will pick Invitation cards, Graduation books and Tags from the Office of the
Academic Registrar; w.e.f Thursday 9th February 2023 NOT LATER THAN 4:00 PM.
4.2. It must be emphasized that, Each Graduand is allowed one Invitation card for two (2) of
his/her selected Guests (either, parent/guardian/friend) only.

5.0. GRADUATION ATTIRE

5.1. Graduation attire (gown, cap and hood) will be privately purchased from the recognized
couture firms/tailors.
5.2. Samples of the academic attire shall be made available at the Office of the Academic
Registrar, Muni University.
5.3. Please refer to Appendix A for specifications of the Graduation Gowns, and the Colour
of the Hood for different professions/disciplines (as approved by Senate).

6.0. CONFERMENT/AWARD OF DEGREES/POSTGRADUATE DIPLOMAS

6.1. Before the conferment of Degrees, Certificate of recognition shall be awarded to first
class student/s and selected Student Guild leaders.
6.2. The name(s) of a student(s) with the highest CGPA for each Programme shall be read
out and they will come forward to receive a certificate of recognition.
6.3. During conferment of Degrees, male Graduands shall remove caps (motor boards) from
their heads, while female students shall maintain the caps on their heads.
6.4. When Dean of Faculty reads out the names, Graduands shall move from their seats,
and in an orderly manner assemble in one place in a guided / organized manner, and
resume their seats after Conferment.
6.5. Graduands may celebrate the achievement with minimal/reasonable level of excitement
in form of ululations, however no acts of misbehavior or indiscipline are expected.

7.0. PROFESSIONAL OATH FOR BACHELOR OF NURSING SCIENCE

7.1. In line with the professional requirements, Graduands of Bachelor of Nursing Science
are REQUIRED to take a professional Oath before they conferred the Degree.
7.2. The Dean Faculty of Nursing Science together shall administer the professional oath.
7.3. Please find hereto appended (Appendix B) the Professional Oath for your reference.

8.0. SECURITY AND PROHIBITED ITEMS (AT THE CEREMONY)

8.1. The following are prohibited, but not limited to; alcohol, dangerous weapons, canned
food and drinks, pocket radio, firearms, large bags, cells/batteries and chemicals,
bottled drinks.
8.2. Where the situation demands, security personnel will take charge of all security and
public order during the function

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9.0. DECENCY AND GOOD CONDUCT AT THE CEREMONY
9.1. Graduands are EXPECTED to dress appropriately and in a manner that depict s
decency and espouse virtues of a model University.
9.2. No INDECENT dressing including (but not limited to) revealing attire (i.e., very short
skimpy/see- through/figure-hugging/tight-fitting) shall be accepted at the University
Campus.
9.3. Furthermore, graduands are warned against dress codes with “political undertones”.
9.4. Security personnel have been instructed to admitted (at the main gate and/or entrance
to the graduation square) only those graduands who are decently dressed.
9.5. Graduands are warned against the use of unbecoming/vulgar language or such acts of
misbehavior in and around the campus.

10.0. ACADEMIC TRANSCRIPTS AND CERTIFICATES

10.1. Transcripts and Certificates shall be issued on the day of Graduation.
10.2. For purposes of printing Academic Transcripts, Graduands without Photos on “AIMS”
system (portal) are required to visit ICT Department.
10.3. Before picking the Transcripts and Certificates, Graduates are REQUIRED to complete
the Graduate Tracer form appropriately. Pick the Graduate Tracer form from the Senior
Assistant Registrar or Secretary, and submit the completed form accordingly.
10.4. Academic Transcripts and Degree Certificates shall be issued from the Office of the
Academic Registrar, Muni University.
10.5. Before you are issued your Academic Documents, you will be REQUIRED to fill and
sign a Transcript and Certificate Collection Form. Academic Documents SHALL be
picked “IN PERSON” by the Graduate only (Transcripts and Certificates shall not be
issued to any other person other than the Graduate).

11.0. CERTIFICATION OF ACADEMIC DOCUMENTS

11.1. For purposes of job application and any other official use, all Graduates are REQUIRED
to certify Photocopies of their Transcripts and Certificates.
11.2. The approved Certification fees for Academic Documents is Uganda Shillings. 3,000 per
copy.
11.3. Please note that certification of Transcript and Certificate are charged separately.
11.4. For purposes of certification, you will be REQUIRED to present Receipt for Certification
fees payment, University ID, Photocopies and Original Transcript and Certificate.
12.0. INQUIRIES
Please contact the Office of the Academic Registrar on: Tel: (+256) 476 420 314; or
Email: [email protected].

Yours sincerely,

Felix A. Opio Okello

ACADEMIC REGISTRAR Wednesday January 25, 2023
Copy:
Ag. Vice Chancellor Deputy Vice Chancellor (F & A)
University Secretary/AO Ag. University Bursar
Dean of Students Ag. University Librarian
Dean, Faculty HoDs & Staff

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 APPENDIX A
MUNI UNIVERSITY
OFFICE OF THE ACADEMIC REGISTRAR

Design Specifications for the Graduation Gowns

NOTE:
Graduation gown for Undergraduate programmes shall be made up of three (3) components:
Motor board, Hood, Master piece/Body,
WHILE,
Gown for Postgraduate Diploma programmes shall be made up of two (2) main components,
i.e., Motor Board/Cap and Master Piece only.
1.0. MASTER PIECE (All programmes- Shall be customized)
i) Black colour (Code: #00000)
ii) Pleats (smoked by either machine or hand-made)
iii) Sleeves in box shape design in equal size
iv) Sleeves shall be customized with university logo and colours in a prescribed
pattern/design.
v) Hem (machine or hand-made)
2.0. MOTOR BOARD/CAP (All programmes)
i) Square Motor board
ii) Black Colour (Code: #00000) – Jet Black
iii) Gold Tassel (code: #D4AF37 [RGB (212,175,55)] for GOLD)
3.0. HOOD
Note: Different Academic programmes have specific Hood Colours representing their
professions/Disciplines.
3.1. Faculty of Technoscience
i) Orange colour (colour: #FF9800)
ii) White velvet Edge (Code: #FFFFFF)
iii) Loop/hook
3.2. Faculty of Education
i) Light Blue [colour code: # ADD8E6 rgb (173,216,230)]
ii) White Velvet edge (Code: #FFFFFF)
iii) Loop/hook
3.3. Faculty of Health Sciences
i) Purple- Medium Orchid [colour code: #BA55D3 rgb (255,0,211)]
ii) White Velvet edge (Code: #FFFFFF)
iii) Loop/hook
3.4. Faculty of Management Science
i) Royal Blue [colour code: #5576D1 rgb (85, 118, 209)]
ii) White Velvet edge (Code: #FFFFFF)
iii) Loop/hook
Note:
Postgraduate Diploma programmes DO NOT put on “Hoods”, instead, the Master Piece
shall possess the faculty colour in form of VERTICAL STRIP (i.e., 4 inches width -Royal
Blue colour) on either side of front flanks running from top-down wards to the hem)

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 APPENDIX B

MUNI UNIVERSITY

PROFESSIONAL OATH
FOR
BACHELOR OF NURSING SCIENCE

JANUARY 2023

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When taking their professional oath, Graduands shall raise their right hand and
the male graduands remove their caps.

FACULTY DEAN: Do you as a holder of the Degree of Bachelor of

Nursing Science of Muni University, solemnly
pledge before the Almighty God and in the
presence of this assembly:

FACULTY DEAN: 1) that you will pass your life in

purity and practice your profession faithfully?

GRADUAND: I DO

FACULTY DEAN: 2) that you will abstain from

whatever is deleterious and mischievous, and
will not take or knowingly administer any
harmful drug?

GRADUAND: I DO

FACULTY DEAN: 3) that you will do all in your

power to maintain and elevate the standard of
your profession, and will hold in confidence all
personal matters committed to your keeping,
and family affairs coming to your knowledge
in the practice of your calling?

GRADUAND: I DO

FACULTY DEAN: 4) that with loyalty, you will endeavour

to Promote inter-professional collaboration by
aiding the Physician in his/her work, and as a
“Missioner of Health”, you will devote yourself
to the welfare of those committed to your
care?

GRADUAND: I DO

FACULTY DEAN: You may resume your seats

Hereafter, the Faculty Dean shall read the names of the graduands for the
conferment of the Degree of Bachelor of Nursing Science.

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