Communication Patterns & Employee Performance
Communication Patterns & Employee Performance
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Article in The International Journal of Humanities & Social Studies · May 2019
DOI: 10.24940/theijhss/2019/v7/i5/HS1905-013
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Abstract:
Manufacturing businesses face challenges in terms of increasing productivity in which their products are competitive in
the market. Particularly, the manufacturing businesses in Eritrea face challenges in terms of producing a competitive
product. The contribution of the manufacturing businesses in Eritrea to the GDP is low and thus affecting to the economy
of the country. Therefore, the manufacturing businesses in Eritrea need to increase productivity by ensuring their
employees are performing efficiently and effectively. In this regard, effective communication patterns (formal and
informal patterns) can play a role by facilitating the exchange of pertinent information among employees in an
organization that actually supports them to achieve the required level of performance. It was therefore that the main
objective of this study was to determine whether communication patterns influence employee performance in selected
large manufacturing businesses in Eritrea. This study was a quantitative research study based on a quantitative data.
The study considered communication patterns as independent variable and employee performance as a dependent
variable. The target population for this study was employees of the selected large manufacturing businesses in Eritrea
with a population size of 4175 employees. The study considered a sample size of 365 employees. The sampled employees
were selected from each selected large manufacturing businesses using proportionate stratified random sampling
technique. Data was then collected using questionnaire. The collected data was analyzed using both the descriptive
(percentage) and inferential statistical analysis (correlation, regression and ANOVA) methods. SPSS was used as a tool to
conduct the descriptive and inferential statistical analysis. The study findings reveal that there was a significant positive
relationship between communication patterns and employee performance although the relationship was not so strong. It
is therefore that the study concluded that communication patterns did have influence on employee performance in the
selected large manufacturing businesses in Eritrea.
1. Introduction
Communication is the most important aspect of an organization. It is thus, there is no organization, including the
manufacturing businesses, without communication (Spaho, 2011). Employees of an organization communicate among
each other in order to exchange the relevant and pertinent information that enable them to carry out their duties and
achieve their given tasks as required. It is therefore that communication is becoming an important factor for the overall
functioning and success of an organization (Rajhans, 2012).However, there are patterns in which information flows within
an organization. Employees send and receive information or message through various layers of authority using various
message systems or patterns (Shonubi & Akintaro, 2016). This implies that information flows in an organization through
certain communication patterns. These communication patterns need to be so effective so that employees get the needed
information on time and achieve what it should be achieved. This is because effective communication patterns improve the
communication flow within the entire organization for smooth and better functioning of the business and for better
employee performance. Thus, according to Nwata, Umoh & Amah (2016), employee performance couldn’t be enhanced
without effective communication or interactions with one another in an organization, which requires effective patterns of
communication. This indicates that communication patterns have their own importance in organizations and hence they
can have an influence on employee performance.
Actually, communication patterns refer to the flow of information in the organization. It deals with how
information flows in the organization for smooth and better functioning of the business. According to Richmond,
McCroskey & McCroskey, (2005), information flows through formal and informal communication patterns. Thus,
employee’s share or exchange information with each other through formal and informal patterns of communication.
According to Richmond et al. (2005), the formal communication pattern follows the structure of the organization or the
chain of Authority. It follows the formally or officially established lines of contact. The informal communication pattern, on
the other hand, involves communication that follows the grapevine (Richmond et al., 2005). According to Subramanian (as
cited in Ergen, 2010), informal communication pattern is based on friendship, relationship, proximity and shared interests
between colleagues. It is therefore that communication patterns deal with the formal and informal communication among
employees within the organization to get work done. This implies that communication patterns could have their own effect
on employee performance in an organization including the manufacturing sectors(Rogers, 2013).
Today’s businesses organizations are facing challenges in terms of increasing productivity in which their products
are competitive in the market (Femi, 2014; Rajhans, 2012). They face challenges in terms of producing the required
quantity and quality of products that are competitive in the global market (Kovacic & Luzar, 2011). Particularly, the
manufacturing businesses in Eritrea face challenges in terms of producing a competitive product. The contribution of the
manufacturing businesses to the GDP of Eritrea is as low as 5.9% and thus affecting to the economy of the country (Nyende
& Mugisha, 2017). Therefore, the manufacturing businesses in Eritrea need to increase productivity by ensuring their
employees are performing efficiently and effectively. In this regard, effective communication patterns can play a role by
facilitating the exchange of pertinent information among employees in the manufacturing sector that actually supports
them to achieve the required level of performance. This is because of that communication patterns determine the flow of
information in an organization. It is therefore that when there are effective communication patterns in the manufacturing
businesses in Eritrea, it guarantees effective exchange of information among employees that ultimately improve the
performance of employees in producing the required quantity and quality of products. As a result, the manufacturing
sectors in Eritrea can play their role in improving the economy of the country.
Although there are some previous researches in relation to communication patterns, little research has been done
in relation to communication patterns and employee performance. Most of the reviewed past studies were not directly
related on the direct influence of communication patterns on employee performance in the manufacturing sectors. It was
therefore relevant to conduct a research study on the direct influence of communication patterns on employee
performance by considering some of the large manufacturing businesses in Eritrea in order to address the existed
research gap. So,the objective of this study was to determine whether communication patterns directly influence employee
performance in selected large manufacturing businesses in Eritrea. Hence, the main research hypothesis of this study was
that communication patterns are not significantly influence employee performance in the selected large manufacturing
businesses in Eritrea.
This research article discusses first by reviewing the previous relevant literature studies on communication
patterns and employee performance. It then discusses the methodology followed to conduct the research study. Next, the
findings of the study are presented and discussed. At last, the conclusion of the study is provided
2. Literature Review
Communication patterns refer to the flow of information in the organization. It deals with how information flows
in the organization for smooth and better functioning of the business. According to Chan Chun Ming (2010),
communication patterns allow information to transmit through defined channels so that information can reach intended
receivers in a timely and efficient manner.In any organization, information flows through formal and informal
communication patterns (Richmond et al., 2005). Thus, the patterns of communication are formal and informal
communication patterns in which employees exchange or share information or messages with each other in
manufacturing businesses (Shonubi & Akintaro, 2016).
According to Richmond et al. (2005), formal communication follows the hierarchical structure of the organization
or the chain of authority. It follows the formal, established official authority of lines of contact. Thus, “formal
communication patterns are the official paths recognized by management. They follow the established chain of command
or line of authority. Formal communications are official, organization-sanctioned episodes of information transmission”
(Shonubi & Akintaro, 2016, p.1906). Typically, it occurs through defined reporting channels established by the
organization’s hierarchy structure or management. Thus, according to the social network theory, formal communication
takes place in formal communication networks of the organization. In addition, formal communication can be described
functionally in terms of the kind of information it carries (Chan Chun Ming, 2010). Chan Chun Ming indicated that, for
instance, information or messages related to task or production, such as task outputs including job instructions and
performance feedback, are transmitted through the official and formal networks. This implies that formal communication
is often pre-arranged and necessary for performing some tasks (Banihashemi, 2011). Therefore, formal communication
can help employees in communicating clearly. Ineffective or unclear communication is detrimental for employees since it
leads to poor performance (Atambo & Momanyi, 2016). Therefore, formal communication can have an influence on
employee performance in manufacturing businesses.
Informal communication, as Mishara (as cited in Chan Chun Ming, 2010) stated, is also a major communication
network in an organization. According to Subramanian (as cited in Ergen, 2010), informal communication takes place
between employees due to proximity, friendship, relationship or perception of each other as a reliable member, and
trust.Informal communication creates informal links or networks among employees and there is no any formal structure
in which information flows. Thus, according to the social network theory, employees of an organization establish informal
links or networks where informal patterns of information flow. This informal link can enable employees to make the
communication effective and powerful. Above all, informal communication is fast and instant as there are no formal
channels to follow. Actually, informal communication occurs when the employees are not able to communicate the
required information to higher authorities due to certain reasons or communication barriers. Thus, as Crampton et al. (as
cited in Ergen, 2010) stated that informal communication takes place when the formal communication network has
inconsistencies and vulnerabilities in terms of the flow of information within the organization. These inconsistencies and
vulnerabilities create opportunity for the informal communication to appear within the organization
Actually, informal communication involves communication that follows the "Grapevine" (Richmond et al. 2005).
According to Subramanian (as cited in Ergen, 2010, p.7), “informal communication is called Grapevine”. The Grapevine,
according to Morgan Mishara (as cited in Chan Chun Ming, 2010), arise out of social interaction. Crampton et al. (as cited in
Ergen, 2010, p.7) described that “the Grapevine is linked with the intensity and importance of the communication to
employees; the degree of ambiguity and lack of clarity of the communication to employees; an organizational environment
that is insecure or threatening; and with an organization climate where lack of trust exists among employees toward
formal communications.”Since the Grapevine arises from social interactions of employees and occurs in a personal
network, it is faster as compared to formal communication. It allows generating more ideas among employees as a sort of
informal link between employees. It helps them to engage in deeper exchange of ideas and information about their work.
For instance, Albrech & Ropp (as cited in Verma, 2013) discovered that employees were more likely to communicate about
new ideas with colleagues with whom they actually communicate task related issues and personal matters rather than
following the formal channels that are based upon hierarchical relationship.This implies that informal communication can
lead to effective communication and hence can have an effect on employee performance. This is because smooth and fast
flow of information or communication among employees may likely create and facilitate high performance by employees
(Femi, 2014).
In relation to employee performance, the human relation theory indicates that employees are the main assets of
an organization because they do play a great role in organizational performance. Hikmah (2015) described that the
performance of an organization is the accumulation and summation of every employee performance. This implies that
organizational performance can’t be achieved without ensuring the individual employee performance. Thus, employee
performance is crucial for an organization including the manufacturing businesses to achieve the intended performance.
Performance, according to Beirut (as cited in Nebo et al., 2015), is about doing the work and about the results achieved.
This implies that performance is the achievement of work by an employee. However, Prabu (as cited in Hikmah, 2015)
stated that performance is the result of the quality and quantity of work achieved by an employee in carrying out their
duties in accordance with the responsibilities assigned. This implies that performance can be measured by the quality and
quantity of work achieved by an employee. Nebo et al. (2015) explained that measurement of performance is the process
of quantifying the efficiency and effectiveness of an organization. It is thus, according to Hikmah (2015), performance is
the degree of efficiency and effectiveness. However, Low (as cited in Bartusevicienė & Sakalyte, 2013) described that
employee performance can be measured in terms of the quantity and quality of products that characterize the efficiency
and effectiveness of the work achieved respectively. It is therefore relevant to consider the quality and quantity of
products to measure efficiency and effectiveness and thus to measure the performance of employee in the manufacturing
businesses.
According to Nwata et al. (2016), effective communication is important to employee performance. Employee
performance can’t be achieved without effective communication among employees in the organization. However, to have
effective communication, it is important to have effective formal and informal communication among employees within
the organization to get work done. This implies that communication patterns (formal and informal patterns) can have
their own effect on employee performance (Rogers, 2013). It was therefore important to conduct a research study to
determine the direct influence of communication patterns on employee performance in selected large manufacturing
businesses in Eritrea.
3. Methods
This study was dealt with communication patterns and employee performance in selected large manufacturing
businesses in Eritrea. Hence, the study area was in the country Eritrea. The study considered 14 large manufacturing
businesses that are located in the central region of Eritrea. It considered employees of these selected large manufacturing
businesses in Eritrea. Thus, the unit of analysis for this study was the individual employee of the selected large
manufacturing businesses. Hence, the target population of this study was employees of the selected large manufacturing
businesses in Eritrea with a total population size of 4175 employees. The study then considered a total sample size of 365
employees. The sample size was determined using Taro Yamane formula, which is a simplified formula to calculate a
sample size (Israel, 1992). Then, using the proportionate stratified random sampling techniques, the sample sizes for each
selected large manufacturing business were determined.
This study was based on quantitative data and thus the research design of this study was a quantitative research
design (Creswell, 2014). It was therefore that a cross-sectional survey was conducted. For the survey, a questionnaire was
used as a data collection instrument. The questionnaire was basically focused on the independent and dependent variables
of this study. The questionnaire was designed carefully to be relevant, appropriate, intelligible, precise, and unbiased so
that it can yield valid information and measures what is supposed to measure (Bolarinwa, 2015).Almost all the questions
in the questionnaire were prepared in Likert Scale (strongly agree, agree, neutral, disagree, and strongly disagree). To
ensure the validity of the questionnaire further, a pilot test was done on 30 employees of Saba Shoe Factory because 30 is
a reasonable number for piloting (Perneger, Courvoisier, Hudelson, & Ageron, 2014). Saba Shoe Factory was selected
randomly for the purpose of piloting and thus its employees were not part of the final sample for the actual study. In
addition, a Cronbach’s Alpha reliability coefficient was used to measure reliability of the questionnaire since it is the most
widely used to measure reliability (Bolarinwa, 2015). It is also appropriate for the reliability measure of the instrument in
Likert-type items (Gliem & Gliem, 2003). The calculated Cronbach’s alpha values were 0.77 for communication patterns
and 0.843 for employee performance. These values are acceptable since they are above 0.6 (George & Mallery, 2003).
Hence, there was a good internal consistency (reliability) of the items in the Likert-scale.
This study used both the descriptive and inferential statistical measurements for the data analysis. For the
descriptive analysis, percentage was used. For inferential analysis, the parametric measurements of statistics (correlation,
regression and ANOVA) were used. SPSS was used as a tool for the descriptive and inferential data analysis. Since the
parametric statistical measures assume that the sample distribution follows normality (Razali & Wah, 2011; Mordkoff,
2016) and the normality of the distribution influences how data are described and analyzed (Sainani, 2012), normality of
the data distribution was determined using the formal normality test (Kolmogorov-Smirnov test, Shapiro-Wilk test).
However, the Shapiro-Wilk test was considered to determine normality of the variables since it is more powerful for all
types of sample size and distributions than Kolmogorov-Smirnov test (Razali & Wah, 2011). Therefore, the Shapiro-Wilk
test indicated that the data distributions for the variables, communication patterns (p=0.063>0.05) and employee
performance (p=0.08>0.05), were normal. Hence, it was possible to move and conduct the inferential analysis using the
parametric measurements of statistics.
4. Findings
This section presents the findings of the analyses related to communication patterns and employee performance
in the selected large manufacturing businesses in Eritrea. Thus, it presents the descriptive findings in relation to the
importance of communication patterns, effectiveness of each communication pattern, and employee preferences on the
communication patterns. It then provides the findings of the inferential analyses of the study. However, it presents first the
response rate of the study.
However, in relation to the effectiveness of informal communication, Table 2 reveals that a majority of the
employees of the selected large manufacturing businesses confirmed that there was no good level of effectiveness of
informal communication in exchanging important and required information. Informal communication was not effective in
the selected large manufacturing businesses. Thus, the findings in Table 2 indicates that a total of 25.8% of the employees
strongly agree and agree, 14.6% neutral (neither agree nor disagree), and a total of 59.6% of the employees disagree and
strongly disagree.
In addition, Table 6 illustrates that the test of beta coefficient reveals that communication patterns significantly
predicted employees performance since P=0.004<0.05. Therfore, the model can be defined as Y=0.866+0.199X, where
Y=Employee performance and X=Communication patterns. This indicates that increase in the effectivenes of the
communication patterns leads to increase the performance of employees by 0.199. This means that communication
patterns did have influence on employees performance.
5. Discussion
The descriptive findings of this study indicate that the communication patterns (formal and informal patterns) are
important for the exchange of information among employees in the selected large manufacturing businesses in Eritrea
with a representation of 83.1%. Such exchange of information through the formal and informal communication patterns
enables employees to execute their given tasks. However, these communication patterns should have to be so effective so
that the pertinent and needed information would be reached to the right receiver accurately and on time. This is because
effective communication is important to employee performance and ineffective communication is detrimental for
employees and leads them to poor performance. Having said that, the findings of this study reveals that formal
communication was effective (56.2%) while informal communication was ineffective (59.6%) in the selected large
manufacturing businesses in Eritrea. The descriptive findings of this study further reveal that employees of the selected
large manufacturing businesses prefer to communicate through a formal communication pattern (65.5%) because formal
communication is effective to them.
Although, employees of the selected manufacturing businesses prefer formal communication because of its
effectiveness, only 56.2% confirmed that it is effective and 23.2% against it. It is therefore that the 23.2% should not be
ignored. It is thus, formal communication needs to be further effective to a very large proportion of employees of the
selected manufacturing businesses in order to achieve the maximum effectiveness of communication in the manufacturing
sectors. In relation to informal communication and despiteits importance in terms of easy and fastest way of
communication and bringing employee in deeper exchange of ideas and information about their work, only 9% of
employees of the selected large manufacturing businesses prefer to communicate informally. This is actually due to the
ineffectiveness of informal communication in the selected large manufacturing businesses. The ineffectiveness of informal
communication could be due to existed communication barriers and the management system of the selected large
manufacturing businesses in Eritrea, which might be unfavorable for informal communication to take place effectively.
This might be the reason why most employees of the selected large manufacturing businesses prefer formal
communication in order to execute their given tasks.
In addition to the descriptive findings, the inferential findings of this study indicate that there is a significantly
positive relationship between communication patterns and employee performance in the selected large manufacturing
businesses in Eritrea. However, the relationship is weak because the correlation coefficient is 0.178. Consequently,
although the regression findings reveal that communication patters fits to adequately predict employee performance in
the selected large manufacturing businesses, it is only 2.8% of the employee performance can be explained by the
communication patterns. The remaining 97.2% of the emplyees performance are due to other factors which are not
included in this model. However, the findings of the ANOVA analysis confirmed that communication patterns did have
influence on employee performance in the selected large manufacturing businesses in Eritrea. This finding is consistent
with the findings of Owusu-Boateng & Jeduah (2014) and Bhatia & Balani (2015) that internal communication (formal and
informal) had correlated with employee performance.
Although, inferential findings of this study reveal that communication patterns did have influence on employee
performance in the selected large manufacturing businesses, only 2.8% of the employee performance can be explained by
the communication patterns. This finding implies that the influence of the communication patterns minumal. It is therfore
that the communication patterns, both the formal and informal patterns, need to be so effective so that both patterns play
their role at improving the performance of employees in the selected large manufacturing businesses in Eritrea. This is
because, the communication patterns determine the flow of pertinent and needed information for employees to carry out
thier duties and achieve what it should be achiveed. As a result, their influence will be much more than that of 2.8%. It is
thus, the selected large manufacturing businesses in Eritrea should work diligently at improving the level of effectiveness
of both communication patterns, particularly the informal communication pattern, to increase their employee
performance. Informal communication is fast and can empower the exchange of information among employees and thus
help them to improve their performance. They need to recognize that ineffective communication is detrimental for
employees and leads them to poor performance. In addition, the manufacturing businesses should able to avoid any
obstacles to communication. They should create a favorable communication climate and management systems to
communication so that both formal and informal communication would be so effective and contribute in improving
employee performance in the sector.
Actually, this study was limited as it was done based on a quantittaive research method and considering only large
manufacturing businesses in Eritrea that are located in the central region of the country. It is therefore important to
conduct further research based on in-depth qualitative research considering manufacturing businesses that include large,
medium and small manufacturing businesses. The researcher believes thata qualitative research would further strengthen
the findings of this quantitative study.
6. Conclusions
Based on the descriptive findings of this study, it can be concluded that both formal and informal communication
patterns are important for information exchange among employees in the selected large manufacturing businesses in
Eritrea in order to execute their given tasks. However, the study further concluded that formal communication was
effective whereas informal communication was ineffective in the selected manufacturing businesses in Eritrea. In relation
to the preferences on the communication patterns, the study concluded that employees of the selected manufacturing
businesses prefer formal communication to exchange information within the manufacturing businesses. Furthermore,
based on the inferential findings, the study concluded that there is a significantly positive relationship between
communication patterns and employee performance in the selected large manufacturing businesses. Thus,communication
patterns did influence employee performance in the selected large manufacturing businesses in Eritrea. It is therefore that
the selected large manufacturing businesses should keep the communication patterns to be so effective so that employees
share the pertinent and needed information formally and informally to execute the given tasks and produce the required
quantity and quality of products.
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