LIST OF FORMS/RETURNS/REGISTERS TO BE SUBMITTED/MAINTAINED AT FAC
S,NO. NAME OF FORM/REGISTER/RETURN FORM NO.
FACTORIES' ACT, 1948
Application for permission to construct, extend or
1 Form 1 alongwith 1-A
take in to use any building as a factory
Application for registration and grant or renewal of
2 Form No. 03
license.
3 Half yearly return Form no. 35
4 Yearly return Form no. 34
Abstract of the Factories' Act, 1948 and the
5 Form no. 34
Factories' Rules, 1950
6 Notice of period sof work for adult workers Form no 11
7 Register of adult workers Form no 12
8 Notice of periods of work for child workers Form no. 13
9 Register of child workers Form no 14
10 Muster roll Form no.25
11 Register of leave with wages Form no.15
12 Certificate of fitness(adolescent workers) Form no.05
13 Humidity register Form no.06
14 Record of lime washing, painting etc. Form no.07
15 Report of examinationof presssure vessels Form no.08
16 Register of compensatory holidays Form no.09
17 Overtime muster roll Form No.10
18 Health register Form no.17
19 Notice of accident or dangerous occurrence Form no.18
20 Notice of poisoning or disease Form no.19
21 Register of accidents & dangerous occurences Form no.26
22 Inspection book
PAYMENT OF WAGES ACT, 1936
1 Payment of wages register Form no 15
Abstract of the payment of wages act, 1936 and
2 Form 5
the ruels made thereunder
3 Register of advances made to employees Form V
MINIMUM WAGES' ACT, 1948
1 Register of fines Form I
Caused to employer by neglect or default of
2 Form II
employee
3 Payment of wages register Form X
4 Overtme register for workers Form IV
The rules made thereunder including rates of
5 wages fixed by Govt. and the name and address of Form IX-A
the inspector
EMPLOYEES PROVIDENT FUND & M.P.ACT
1952
1 Eligibility Register
2 Nomination & Declaration Form Form 2 (revised)
3 Return of ownership Form 5A
4 Monthly returns Form 5/10 & 12A
5 Monthly Deposits(challans) Form 01, 02, 10, 21, 22
6 Annual Returns Form 3A & 6A
7 Register of employee contribution Form 3A
8 Details of employee at the time of coerage Form 09
9 Inspection Book
EMPLOYEES STATE INSURANCE ACT, 1949
1 Employer's registration form Form 01
2 Declaration Form Form 1
3 Return of declaration form Form 3
4 Returns Form 6
5 Register of employees (contribution details) Form 7
6 Monthly contributions challan
7 Accident Book Form 15
8 Accident Report from Employer Form 16
9 Inspection Book
PAYMENT OF GRATUITY ACT, 1972
1 Gratuity Payment Register
Abstracts of the Act
2 Form U
3 Notice of opening Form A
4 Nomination Form F
5 Notice for payment of Gratuity Form L
PAYMENT OF BONUS ACT, 1965
1 Bonus Payment Register Form C
2 Computation of allocable surplus Form A
3 Set on & set off on allocble surplus Form B
NDUSTRIAL EMPLOYMENT (STANDING ORDERS) ACT, 1946
5 copies of draft standing orders under section3
1
Positioning of certified standing orders under
section 9
2
OTHERS
Name and addresses of inspecting authoities under
1
the various enactments
Notices showing rates of minimum wages, hours
for work, wage period, dates of payment of wages,
2 inspector's name & address, date of payment of
un-paid wages - under contract labour (Reg &
Abo.) Act, 1970
D/MAINTAINED AT FACTORY UNDER VARIOUS LABOUR LAWS
PERIOD AUTHORITY/PLACE
Commencement (Beginning/Extension) Chief inspector of factories
By oct 31st every year Chief inspector of factories
By July 31st every year Chief inspector of factories
By Jan 31st every year Chief inspector of factories
Once& to be displayed permanently at
comon entrance/ workplace in factory
Once& to be displayed permanently at
comon entrance/ workplace in factory
Regularly field and kept in possession of
authorised person
Once& to be displayed permanently at
comon entrance/ workplace in factory
monthly by P& IR Labour authorities
monthly by P& IR Labour authorities
to be maintained regularly by P & IR Labour authorities
if deploying adloescent workmen Labour authorities
To be maintained regularly Labour authorities
To be maintained regularly Labour authorities
6 monthly Labour authorities
To be maintained regularly Labour authorities
To be maintained regularly Labour authorities
To be maintained regularly Labour authorities
as & when required Labour authorities
as & when required Labour authorities
To be maintained regularly Labour authorities
to be maintained regularly by P& IR Labour authorities
monthly by P& IR Labour authorities
once and to be displayed permanently at
common entrance/workplace in factory
monthly by P & IR Labour Authorities
monthly by P & IR labour authorities
monthly by P & IR labour authorities
monthly by P & IR labour authorities
monthly by P & IR labour authorities
once and to be displayed permanently at
common entrance/workplace in factory
Updation on joining and kept in P & IR P.F.Authorities
Joining or on change of nominee P.F.Authorities
once on coverage under Act P.F.Authorities
By 25th of every month in PF office P.F.Authorities
By 25th of every month in Bank P.F.Authorities
By 30th of every month in PF office P.F.Authorities
To be maintained by P & IR regularly P.F.Authorities
Once at coverage time of factory P.F.Authorities
To be maintained by P & IR regularly P.F.Authorities
Once at coverage time of factory E.S.I Authorities
once if employee joins first ime E.S.I Authorities
within 10 days of new joinings E.S.I Authorities
every 6 months within 42 days of closing
E.S.I Authorities
cont. period
every month E.S.I Authorities
by 21st of every month E.S.I Authorities
regularly on accident E.S.I Authorities
on accident Local office or ESI Authorities
to be maintained by P & IR regularly E.S.I Authorities
Regularly by P & IR payment Controlling Authority
once and to be displayed permanently at
common entrance/workplace in factory
Within 30 days of opening Controlling Authority
By employee on joining Controlling Authority
Application by claimant Controlling Authority
For every year Controlling Authority
For every year Controlling Authority
For every year Controlling Authority
Once on coverage under Act within 6
Labour Commissoner
months
To be permanently displayed on special
boards maintained for the purpose or near
main entrance
To be permanently displayed on special
boards maintained for the purpose or near
main entrance
To be permanently displayed on special
boards maintained for the purpose or near
main entrance
Following Statutory Compliances have to be done within time.
Name of
S.No. the Act Form No. Name of Return / Compliance
1 Factory
Act,
A Board should be displayed at Gate having the Name of
1948
SR.Asstt. Director (IS&H), Lab. Officer, Lab. Inspector,
Display Board Certifying Surgeon & Factory Manager with Imp Tel. Nos.
Application for permission to construct,
### Form No. 01 extend, or take into use any building as a factory.
### Form No.1-A Particulars of Rooms in the Factory
### Form No.1-B Application
Certificate offorstability
Registration and grant
of a factory or renewal
or part of licence,
of a factory.
a notice of occuplation specified in sections 6 & 7 of
### Form No. 02 Factory Act, 1948
### Form No. 2-A Notice of Change of Manager
### Form No. 04 Licence to work a Factory
### Form No. 05 Certificate of Fitness
### Form No. 06 Humidity Register (Readings of Hygrometer)
### Form No. 07 Record of Lime, Washing, Painting, etc.
### Form No. 08 Report of Examination of Pressure Vessel or plant.
### Form No. 09 Register of Compensatory Holidys
### Form No. 10 Overtime Muster Roll for exempted workers
### Form No. 11 Notice of Period of work for Adult Workers
### Form No. 12 Register of Adult / Child Workers
### Form No. 13 Notice of period of work for Child Workers
### Form No. 15 Register of Leave with Wages
### Form No. 17 Certificate of Fitness
### Form No. 17-A Health Register (Sch. VI. R 102)
Notice of Accident and Dangerous Occurrence
### Form No. 18 resulting in bodily injury
### Form No. 18-A Notice of Dangerous Occurrence
### Form No. 19 Notice of poisoning or disease
Abstract of the Factories Act, 1948 and the Punjab
### Form No. 20 Factories Rules, 1952
### Form No. 21 Annual Returns
### Form No. 22 Half Yearly return period ending 30th June.
### Form No. 25 Muster Roll / Compensatory Holiday
### Form No. 26 Register of Accidents and Dangerous Occurances
### Form No. 27 Special Certificate of Fitness
### Form No. 31 Accidents - Annual Return
### Form No. 32 Certificate of fitness for Dangerous Operations
### Form No. 33 Register of Water Sealed Gas Holder
### Form No. 33-A Report of Examination of Water-Sealed Gas Holder
### Form No. 34 Return for the month ending on ….
### Form No. 35 Inspection Book
Attendance, Leave with Wages/Adult workers
### Form No. 36 registers and notices of periods of work for Adults
### Form No. 37 Report of Examination of Hoist or Lift
### Form No. 38 Test Report (Dust Extraction System)
### Form No. 39 Certificate of Fitness (Sch.-DVII R.102)
### Form No. 40 Health Register (Sch. XVII R. 102)
2 The Application for Registeration of Establishments
### Form No. I
Poncidherry Employing Contract Labour
CLR
### Form No. II Certificate of Registration
### Form No. IIII Register of Establishments
### Form No. IV Application for Licence
### Form No. V Form of Certificate by Principal Employer
### Form No. VI Granting Licence
### Form No. VI-A Notice of commencement/completion of contract work
### Form No. VI-B Notice of commencement/completion of contract work
Form No. VI-C Application for adjustment of Security Deposit
### Form No. VII Application for Renewal of Licence
### Form No. VIII Register of Particulars of Contractors
### Form No. IX Register of Workmen Employed by Contractor
### Form No. X Employment Card
### Form No. XI Service Certificate
### Form No. XII Muster Roll
### Form No. XIII Register of Wages
### Form No. XIV Form of Register of Wages-cum-Muster Roll
### Form No. XV Wage Slip
### Form No. XVI Register of Deductions for Damage or Loss
### Form No. XVII Register of Fines
### Form No. XVIII Register of Advances
### Form No. XIX Register of Overtime
Return to be sent by the Contractor to licensing officer
### Form No. XX for the half year ending
Annual Return to be sent by the Principal Employer
### Form No. XXI to the Licensing Officer
3 Payment of
Gratuity Act,
1972 ### Form No. A Notice of Opening
### Form No. B Notice of Change
### Form No. C Notice of Closure
### Form No. D Notice for Excluding Husband from Family
Notice of Withdrawl of Notice for excluding
### Form No. E Husband from family
### Form No. F Nomination
### Form No. G Fresh Nomination
### Form No. H Modification of Nomination
### Form No. I Application for Gratuity by an Employee
### Form No. J Application for Gratuity by a Nominee
### Form No. K Application for Gratuity by a Legal Heir
### Form No. L Notice for Payment of Gratuity
### Form No. M Notice Rejecting Claim for Payment of Gratuity
### Form No. N Application for Direction
### Form No. O Notice for Appearance before the Controlling Authority
### Form No. P Summons
### Form No. Q Particulars of Application under Section 7
### Form No. R Notice for Payment of Gratuity
Notice for Payment of Gratuity as Determined by
### Form No. S Appellate Authority
### Form No. T Application for Recovery of Gratuity
### Form No. U Abstract of the Act and Rules
Name of the Officer with Designation authorised by the
### Nodal Officer Employer to receive Notices on his behalf
No Form
Prescribed Intimation when Gratuity is paid to an employee
4 Employees
Provident Challan Monthly challan of EPF must be deposit in SBI
Fund & Monthly
Pension Return Monthly Return to be submited to Regional Commissioner
Scheme Annual
1995 Return Annual Return to be submitted to Regional Commissioner
Form No. 2 Nomination and Declaration Form
Form No. 3A
(Revised) Contribution Card for currency period
Form No. 5 Return of Employees qualifying for membership
Form No. 5A Return of Ownership to be sent to the RC (in duplicate)
Form No. 6A Annual Statement of contribution for currency period
Application for review filed under sub-section (1) of Section
Form No. 9 7B of the Employees' Provident Funds & P.S. 1995
Form No. 10 Return of Members leaving service during the month
Form No. 13 Application for transfer of EPF Account
Form No. 19 For claiming EPF
Form No. 10-B For claiming Pension Fund
Form No. 31 Application for Advance from the Fund
Form No. 7 (IF) Monthly EDLIS return to be submitted
Employee
Statement Annual Return of EDLIS of Covered Employees
5 Employees' ESI Contribution to be deposited in Bank by 20th of
State Monthly Challan every month
Insurance
Act, 1948 Form No. 06 Half Yearly return should be deposited within time.
Form No. 07 Register of Employees
Form No. 15 Accident Register
Form No. 16 Accident Report to Local Office in ordinary accident
Form No. 16 Accident Report to Local Office in Death Case
Form No. 01 Employer's Registration
Form No. I Declaration Form to be submitted through Computer
Form No. 1-B Change in Family Declaration Form
6 Minimum
Wages Form No. III Annual Return under Minimum Wages Act, 1948
Act, 1948
ABSTRACT Abstract should be displayed at Gate
Wage Slips
7 Payment of
Wages Form No. IV Annual Return under Payment of Wages Act, 1936
Act, 1936
ABSTRACT Abstract should be displayed at Gate
Register of wages, fines, deductions & advances
8 Payment of
Bonus Form No. D Annual Return under Payment of Bonus Act, 1965
Act, 1965
ABSTRACT Abstract should be displayed at Gate
Form - A Computation of Allocable Surplus
Form - B Set-on & Set-off of allocable Surplus
Form - C Bonus paid to the Employee
10 National
Holidays &
Festival
Rules, 1966 On Letter Head Statement of National & Festival Holidays
11 Employment
Exchange
Compulsory
Notification of
ER - I Quarterly return (Notification of vacancies)
Vacancies Act, Qccupational return to be submitted to the local
1959 employment
ER - II exchange once in a two years
12 Workmen's
Compen-
sation Act,
1923 EE Report of serious bodily injuries / fatal accident.
Annual Return to be submitted to Concerned Authority
(Part of Form No. 21)
13 The
Maternity
Benefit Annual Return to be submitted to Concerned Authority
Act, 1961 L,M,N,O (Part of Form No. 21)
14 The
Apprenticeshi
p
Act, 1961 APP - 2 Half yearly return march ending
APP - 2 Half yearly return Sept. ending
15 Superannuati
on
Scheme On Letter Head Quarterly amount to be deposited with statement
Pre
sen
Aut t
Whom Date & Month hrit Sta
Responsible of Completion y tus Non Compliance
Factory Manager /
HR Manager Always OK
Factory Manager /
HR Manager AWR OK
Factory Manager /
HR Manager AWR OK
Factory Manager /
HR Manager AWR OK
Factory Manager /
HR Manager Upto 30th Nov. OK
Factory Manager /
HR Manager AWR OK
Factory Manager /
HR Manager AWR OK
N.A. N.A.
Factory Manager /
HR Manager Three times in a day
Factory Manager /
HR Manager Monthly OK
Factory Manager /
HR Manager Every six months OK
Factory Manager /
HR Manager Monthly OK
Factory Manager /
HR Manager Continuous OK
Factory Manager /
HR Manager AWR OK
Factory Manager / At the time of
HR Manager Appointment OK
Factory Manager /
HR Manager N.A.
Factory Manager / At the time of
HR Manager Appointment OK
Factory Manager /
HR Manager AWR OK
Factory Manager /
HR Manager Continuous OK
Factory Manager /
HR Manager On Occurance OK
Factory Manager / At the time of
HR Manager Accident OK
Factory Manager /
HR Manager AWR OK
Factory Manager /
HR Manager Display at Gate OK
Factory Manager /
HR Manager 31st Jan OK
Factory Manager /
HR Manager 15th July OK
Factory Manager /
HR Manager Continuous OK
Factory Manager /
HR Manager On Occurance OK
Factory Manager /
HR Manager AWR
Factory Manager /
HR Manager AWR
Factory Manager /
HR Manager AWR
Factory Manager /
HR Manager AWR
Factory Manager /
HR Manager AWR
Factory Manager /
HR Manager AWR OK
Factory Manager /
HR Manager AWR OK
Factory Manager /
HR Manager AWR OK
Factory Manager /
HR Manager AWR OK
Factory Manager /
HR Manager AWR OK
Factory Manager /
HR Manager AWR OK
Factory Manager /
HR Manager AWR OK
Principal Employer AWR OK
Registering Officer AWR OK
Principal Employer AWR
By Contractor AWR
Principal Employer AWR OK
Registering Officer AWR
By Contractor AWR
Principal Employer AWR
By Contractor AWR
By Contractor AWR OK
Principal Employer AWR OK
Principal Employer AWR
By Contractor AWR
By Contractor AWR
By Contractor AWR
By Contractor AWR
By Contractor AWR
By Contractor AWR Not providing
By Contractor AWR OK
By Contractor AWR OK
By Contractor AWR OK
By Contractor AWR Not giving Double
By Contractor AWR
Principal Employer AWR OK
Employer Within 30 days OK
Employer Within 30 days
Employer Within 60 days
Employees At the time of App.
Employees At the time of App.
Employees At the time of App. OK
Employees AWR
Employees AWR
Employees AWR
Nominee of Employee AWR
Legal Heir of Emp. AWR
Employer AWR
Employer AWR
Applicant/Employee AWR
Controlling Authority AWR
Controlling Authority AWR
Controlling Authority AWR
Controlling Authority AWR
Controlling Authority AWR
Applicant/Employee AWR
Employer Continuous
At the time
Employer of person change OK
Employer No time stipulated
By 15th of
HR Manager every month OK
by 25th of
HR Manager every month OK
HR Manager by 30th April OK
HR Manager At the time of App. OK
HR Manager by 30th April OK
HR Manager By 20th of every month OK
HR Manager AWR
HR Manager by 30th April OK
HR Manager AWR
HR Manager By 20th of every month OK
HR Manager AWR
HR Manager AWR
HR Manager AWR
HR Manager AWR
HR Manager By 20th of every month OK
HR Manager BY 1st Nov. OK
By 20th of
HR Manager every month OK
HR Manager 12th May/Nov. OK
HR Manager Monthly OK
HR Manager AWR
HR Manager within 48 hrs. OK
HR Manager Immediately OK
HR Manager One Time OK
HR Manager At the time of App. OK
HR Manager AWR OK
HR Manager by 31st Jan. OK
HR Manager OK
HR Manager Every Month OK
HR Manager by 31st Jan. OK
OK
HR Manager Every Month OK
HR Manager By 31st Jan. OK
HR Manager Continous OK
HR Manager OK
HR Manager OK
HR Manager OK
HR Manager By 30th Nov. OK
Last day of
Every Quarter
HR Manager (April, July, Oct., Jan.) OK
HR Manager OK
within 7 days of
HR Manager Accident OK
HR Manager By 31st Jan. OK
HR Manager By 31st Jan. OK
HR Manager By 15th Apr OK
HR Manager By 15th Oct. OK
HR Manager OK
STATUS REPORT ON STATUTORY RETURNS
Compliance
NAME OF THE STATUTE FORM Nature of Return
position
JANUARY
The Factorice Act1948 22 Annual Return Complied
The Minimum Wages Act 1948 III Annual Returns Complied
The Payment of Wages Act 1936 IV Annual Return Complied
The Employment ExchangesCNV Act ER-I Quarterly returns Complied
The Maternity Benefit Act 1961 K Annual Return Complied
Half Yearly Return to Licencing
The Contract Labour (R&A) Act 1970 XXIV Complied
authority by contractor
Monthly Return of employee's
The Employees PF Act 1952 5,10&12A qualifying/leaving& remittance Complied
statement
FEBRUARY
The Contract Labour (R&A) Act 1970 XXV Annual Returns by Employer Complied
Monthly Return of employee's
The Employees PF Act 1952 5,10&12A qualifying/leaving& remittance Complied
statement
MARCH
Monthly Return of employee's
The Employees PF Act 1952 5,10&12A qualifying/leaving& remittance Complied
statement
APRIL
The Employment ExchangesCNV Act ER-I Quarterly returns Complied
The Apprenticeship Act APP-2 Half Yearly Return Not complied (not
in practice)
The Employees PF Act 1952 3A & 6A Annual individual Returns & Complied
Monthly Return of employee's
The Employees PF Act 1952 5,10&12A qualifying/leaving& remittance Complied
statement
MAY
Summary of Contributions in
The Employee state Insurance Act 1948 6 Complied
quarduplicate
Monthly Return of employee's
The Employees PF Act 1952 5,10&12A qualifying/leaving& remittance Complied
statement
JUNE
Monthly Return of employee's
The Employees PF Act 1952 5,10&12A qualifying/leaving& remittance Complied
statement
JULY
The Factorice Act1948 21 Half yearly return Complied
The Employment ExchangesCNV Act ER-I Quarterly returns Complied
Half Yearly Return to Licencing
The Contract Labour (R&A) Act 1970 XXIV Complied
authority by contractor
Monthly Return of employee's
The Employees PF Act 1952 5,10&12A qualifying/leaving& remittance Complied
statement
AUGUST
Monthly Return of employee's
The Employees PF Act 1952 5,10&12A qualifying/leaving& remittance Complied
statement
SEPTEMBER
Monthly Return of employee's
The Employees PF Act 1952 5,10&12A qualifying/leaving& remittance Complied
statement
OCTOBER
The Employment ExchangesCNV Act ER-I Quarterly returns Complied
The Apprenticeship Act APP-2 Half Yearly Return Not complied (not
in practice)
The Factorice Act1948 2 Renewal of Licence Complied
Monthly Return of employee's
The Employees PF Act 1952 5,10&12A qualifying/leaving& remittance Complied
statement
NOVEMBER
Summary of Contributions in
The Employee state Insurance Act 1948 6 Complied
quarduplicate
Application for approval of
The National & Festival Holidays Act 1963 IV Complied
holidays with list
The Payment of Bonus Act 1965 D Annual Return Not complied (not
in practice)
Monthly Return of employee's
The Employees PF Act 1952 5,10&12A qualifying/leaving& remittance Complied
statement
DECEMBER
Monthly Return of employee's
The Employees PF Act 1952 5,10&12A qualifying/leaving& remittance Complied
statement
The Employment ExchangesCNV Act ER -II Bi annual return Complied
COMPLIANCE CHECKLIST - HR & ADMINISTRATION DEPARTMENT (OCTOBER - 2006 )
ACTUAL
SR. NO. PARTICULARS REFERENCE DUE DATE DATE
STATUS
1 Employees Provident Fund & Misc. Provisions Act. 1952 Challan 15th Oct. 11th Oct.
2 Employees Provident Fund & Misc. Provisions Act. 1952 Form 12-A 25th Oct. 20th Oct.
3 Employees Provident Fund & Misc. Provisions Act. 1952 Form - 5 25th Oct. 20th Oct.
4 Employees Provident Fund & Misc. Provisions Act. 1952 Form -10 25th Oct. 20th Oct.
The Contract Labour (R&A) Act. 1970 - Amendment in
5 Annexure 31st Oct. 31st Oct.
Registration Certificate
The Factory Act. 1948 - Application for Renewal of Factory
6 Form - 3 31st Oct. 05th Oct.
License
7 The Employment Exchange ER-1 31st Oct. 31st Oct.
