REQUEST FOR PROPOSAL

for
Selection of
Supervision and Quality Control
Consultant (SQC) for
Multi Village Drinking Water Supply Schemes
(MVDWSS) for
Project Implementation Unit (PIU), Ujjain
under Jal Jeevan Mission (JJM)
in Madhya Pradesh
(Second Call)

NIT No. 188/SQC/Proc./MPJN/2023-24 Bhopal, Date: 12.03.2024

PAC – Rs. 4.63 Crore

MADHYA PRADESH JAL NIGAM

(A Government of Madhya Pradesh Undertaking)
8, Arera Hills, Bhopal – 462004
Web: [Link] || E-mail: mpjalnigam@[Link]
CIN - U41000MP2012SGC028798
Table of Contents

Short Notice ............................................................................................................................... 3

PART 1 – SELECTION PROCEDURES.................................................................................. 5

Section I: Instruction to Consultants .......................................................................................... 7

Section II: Data Sheet .............................................................................................................. 20
Section III: Technical Proposal Evaluation Methodology ....................................................... 21
Section IV: Technical Proposal Forms .................................................................................... 28

PART 2- TERMS OF REFERENCE ....................................................................................... 42

Section V: Terms of Reference ................................................................................................ 43

Annexure 1 ............................................................................................................................... 63
Annexure 2 ............................................................................................................................... 64

PART 3 – CONDITIONS OF CONTRACT AND CONTRACT FORMS ............................ 66

Section VI: Form of Contract .................................................................................................. 67

Section VII: General Conditions of Contract (GCC) ............................................................... 69
Section VIII. Special Conditions of Contract (SCC) ............................................................... 88
Section IX: Appendices ........................................................................................................... 91
 Short Notice

MADHYA PRADESH JAL NIGAM

(A Government of Madhya Pradesh Undertaking)
8, Arera Hills, Bhopal – 462004
Web: [Link], E-mail: mpjalnigam@[Link]
CIN - U41000MP2012SGC028798

NIT No. 186-188/SQC/Proc./MPJN/2023-24 Bhopal, Dated 12/03/2024

Notice Inviting Online Request for Proposal (RFP) for Selection of
Supervision and Quality Control Consultant (SQC) for Multi Village
Drinking Water Supply Schemes (MVDWSS)
under Jal Jeevan Mission (JJM) in Madhya Pradesh (Second Call)
Madhya Pradesh Jal Nigam (MPJN) intends to engage Supervision and Quality Control
Consultant (SQC) for Multi Village Drinking Water Supply Schemes (MVDWSS) under Jal
Jeevan Mission (JJM) in Madhya Pradesh (Second Call) on man-month basis through Quality
and Cost Based Selection (QCBS) method. Bids are invited online through Madhya Pradesh
Government E-Procurement Portal.
S. NIT Total PAC Duration EMD Document
PIU
No No. Villages (Rs. Cr.) (months) (Rs. Lakh) Fee (Rs.)
1 186 Jhabua 1,260 12.30 27 10.00 30,000
2 187 Gwalior 603 7.22 27 7.22 20,000
3 188 Ujjain 885 4.63 27 4.63 15,000

Terms:

1. Detailed NIT can be seen and downloaded from the Madhya Pradesh Government E-
Procurement Portal ([Link]
2. Cost of Tender Document and EMD of required amount is to be submitted online on
Madhya Pradesh Government E-Procurement Portal.
3. The schedule for bidding process is specified as critical dates on the Madhya Pradesh
Government E-Procurement Portal.
4. The Pre-bid meeting will be held as per schedule mentioned on Madhya Pradesh
Government E-Procurement Portal at MPJN head office, Bhopal.
5. MPJN will not be responsible for any delay in submission of Bid due to any reason.
6. Bidder’s Financial Proposal shall only allow quotation of a single percentage above or
below the PAC. Contract Price shall be calculated based on the percentage quoted above /
below the PAC. Monthly remuneration shall be calculated based on monthly cost of
respective resource mentioned in the BoQ (Financial Proposal) and tender premium /
discount.
7. The Client will select the Consultant in accordance with the QCBS (Quality and Cost Based
Selection) method of selection. 80% weightage will be awarded for Technical Proposal and
20% weightage will be awarded for Financial Proposal.
8. The financial bids shall be opened in the order specified in the table above.
9. Award Criteria – “One firm shall be awarded maximum of 1 project from the above
NIT 186-188”.
10. To prevent conflict of interest,
i. firms working as PMC / TPIA would not be eligible for SQC in their zone / PIU;
and
ii. firms working as SQC / TPIA would not be eligible for PMC in their zone / PIU.
11. The successful bidder will not be eligible for participating in future for PMC / TPIA for the
schemes forming part of the packages awarded to them.
12. In case a firm is adjudged to be selected bidder in more than one package with the same
proposed key experts within the above packages, it will be allowed to use the proposed key
experts which had already qualified for other packages within the above packages, in which
it is not adjudged the selected bidder without any penalty for replacement of manpower as
specified in the NIT.
13. MPJN reserves the right to accept or reject any Bid, cancel the bidding process and reject
all bids, at any time prior to the award of contract, without incurring any notice and
answerability to the affected bidder or bidders or any obligation to inform the affected
bidder or bidders regarding the grounds for the decision.
14. For any queries related to bid submission, please call Madhya Pradesh Government E-
Procurement Cell Help Desk Number 0120-4001 002, 0120-4200 462, 0120-4001 005,
0120-6277 787.

Managing Director
Madhya Pradesh Jal Nigam
PART 1 – SELECTION PROCEDURES
 Contents
Section I: Instruction to Consultants .......................................................................................... 7
1. Definitions ............................................................................................................... 7
2. Introduction ............................................................................................................. 8
3. Conflict of Interest ................................................................................................... 8
4. Corrupt and Fraudulent Practices ............................................................................ 9
5. Eligibility ............................................................................................................... 10
6. Preparation of Proposals ........................................................................................ 11
7. Proposal Validity Period ........................................................................................ 11
8. Clarification and Amendments of RFP ................................................................. 12
9. Proposal Format, Submission and Content............................................................ 13
10. Technical Proposal Format and Content ............................................................... 13
11. Financial Proposal Format and Content ................................................................ 15
12. Submission of Proposals........................................................................................ 16
13. Opening of Proposals............................................................................................. 16
14. Proposal Evaluation ............................................................................................... 17
15. Availability of Key Experts ................................................................................... 19
16. Signing of Contract ................................................................................................ 19
17. Confidentiality ....................................................................................................... 19

Section II: Data Sheet .............................................................................................................. 20

Section III: Technical Proposal Evaluation Methodology ....................................................... 21
Section IV: Technical Proposal Forms .................................................................................... 28

Form TECH-1: Technical Proposal Submission Form .................................................... 29

Form TECH-2: Consultant’s Organization and Experience ............................................ 31
Form TECH-3: Consultant’s Turnover ............................................................................ 34
Form TECH-4: Description of Approach, Methodology and Work Plan for Performing
the Assignment................................................................................................................. 35
Form TECH-5: Summary of Team Composition – Key Experts .................................... 36
Form TECH-6: Curriculum Vitae (CV) for Proposed Key Experts ................................ 37
Form TECH-7 (Form ACK): Acknowledgement of Compliance ................................... 40

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 Section I: Instruction to Consultants

A. General Provisions
1. Definitions
1.1. The following words and expressions shall have the meanings hereby assigned to them.
a) “Affiliate(s)” means an individual or a firm that directly or indirectly controls, is controlled
by, or is under common control with the Bidder.
b) “Bidder” or “Consultant” means any firm that may provide or provides the Services to the
Client under the Contract.
c) “Client” means Madhya Pradesh Jal Nigam.
d) “Contract” means a legally binding written agreement signed between the Client and the
Consultant and includes all the attached documents listed in paragraph 1 of the Form of
Contract.
e) “Data Sheet” or “DS” (Section II of the RFP) means an integral part of the RFP that is used
to reflect specific country and assignment conditions to supplement or amend the
provisions of the ITC.
f) “day” means calendar day.
g) “Drinking Water Supply Project” shall mean a project involving all the following
components: Intake Well, Water Treatment Plant, multiple Service Reservoir(s) and
Distribution Network.
h) “Experts” means, collectively, Key Experts, Non-Key Experts, or any other professional
personnel of the Bidder(s).
i) “firm” means a private entity, a state-owned enterprise or institution.
j) “Government” means the Government of India or Government of Madhya Pradesh as the
case may be.
k) “SQC” means Supervision and Quality Control Consultant.
l) “TPIA” means Third Party Inspection Agency.
m) “Instructions to Consultants” or “ITC” (this Section I of the RFP) means an integral part of
the RFP that provides the Consultants with all information needed to prepare and submit
their Proposals.
n) “Key Expert(s)” means an individual professional whose skills, qualifications, knowledge
and experience are critical to the performance of the Services under the Contract and whose
Curriculum Vitae (CV) is considered in the technical evaluation of the Bidder’s Proposal.
o) “QCBS” means Quality and Cost Based Selection.
p) “Non-Key Expert(s)” means an individual professional provided by the Bidder and who is
assigned to perform the Services or any part thereof under the Contract and whose CVs are
not evaluated individually.
q) “Portal” means Madhya Pradesh Government E-Procurement Portal ([Link]).
r) “Proposal” means the Technical Proposal or the Financial Proposal of the Consultant, or
both, as appropriate.

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s) “RFP” means this Request for Proposals prepared by the Client for the selection of
consultant.
t) “Services” means the work to be performed by the Consultant pursuant to the Contract.
u) “Selected Bidder” means the bidder having the highest combined score in accordance with
evaluation methodology specified in bid document.
v) “Terms of Reference” or “TOR” (Section V of the RFP) means an integral part of the RFP
that describes the objectives, scope of services, activities and tasks to be performed and
their timing, the relevant background information, respective responsibilities of the Client
and the Consultant, the required experience and qualifications of the Key Experts, the
expected results and deliverables of the assignment including any reporting and submission
requirements.

2. Introduction
a. Scope of Proposal
2.1. In connection with the NIT specified in the DS, the Client issues this RFP for the services
as specified in Section V, Terms of Reference. The name of the assignment is specified
in the DS.

b. Interpretation
2.2. Throughout this RFP:
a) the term “in writing” means communicated in written form and delivered against
receipt; and
b) except where the context requires otherwise, words indicating the singular also
include the plural and words indicating the plural also include the singular.

c. Method of Selection
2.3. The Bidders are invited to submit a Technical Proposal and a Financial Proposal, for
consulting services required for the assignment named in DS 2.1. The Proposal will be
the basis for a signed Contract with the selected Bidder.
2.4. The Client will select the Consultant in accordance with the QCBS (Quality and Cost
Based Selection) method of selection. The weightage for technical and financial proposal
is specified in DS.

d. Local Conditions
2.5. The Consultant shall familiarize themselves with the local conditions relevant to the
Services and take them into account in preparing their Proposal, including attending a
pre-bid meeting conference if one is arranged under ITC 8.2.

3. Conflict of Interest
a. Impartiality
3.1. The Consultant is required to provide professional, objective, and impartial advice, at

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 all times holding the Client’s interest paramount, strictly avoiding conflicts with other
assignments or its own corporate interests and acting without any consideration for future
work.
b. Conflict of Interest
3.2. The Consultant has an obligation to disclose to the Client any situation of actual or
potential conflict that impacts its capacity to serve the best interest of its Client. Failure
to disclose such situations may lead to the disqualification of the Consultant or the
termination of its Contract. Without limitation on the generality of the foregoing the
Consultant shall not be hired under the circumstances set forth below:
a) Conflict between consulting activities and procurement of goods or non-consulting
services: A Consultant that has been engaged to provide goods or non-consulting
services for a project, or any of its Affiliates, shall be disqualified from providing
consulting services resulting from or directly related to those goods or non-consulting
services. Conversely, a Consultant hired to provide consulting services for the
preparation or implementation of a project, or any of its Affiliates, shall be disqualified
from subsequently providing goods or non-consulting services resulting from or
directly related to the consulting services for such preparation or implementation.
b) Conflict among consulting assignments: Neither a Consultant nor any of its Affiliates
shall be hired for any assignment that, by its nature, may be in conflict with another
assignment of the Consultant.
c) Relationship with Client’s staff: A Consultant that has a close business relationship
with professional personnel of the Client who are directly or indirectly involved in any
part of:
(i) preparation of the TOR for the assignment;
(ii) selection process for the assignment; or
(iii)supervision of the Contract resulting from the selection process;
shall be disqualified.
d) One Bid per Bidder: Based on the “One Bid per Bidder” principle, which is to ensure
fair competition, a firm, and any Affiliates shall not be allowed to submit more than
one Proposal either individually as a single firm or in association.
e) Any other form of conflict of interest other than (a) through (d) of this ITC 3.2.

4. Corrupt and Fraudulent Practices

4.1. It is Client’s policy to require that the Bidders observe the highest standard of ethics
during the procurement and execution of such contracts. In pursuance of this policy,
Client:
a) will reject the result of evaluation of Proposals if it determines that the Consultant
evaluated as the highest- ranked has engaged in any corrupt or fraudulent practice in
competing for the contract in question.

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 b) will recognize a Consultant as ineligible, for a period determined by Client, to be
awarded a contract if it at any time determines that the Consultant has engaged in any
corrupt or fraudulent practice in competing for, or in executing, another contract.
c) will recognize a Consultant as ineligible to be awarded a contract if the Consultant is
debarred by any Government.
Client will recognize a Consultant as ineligible to be awarded a contract if the
Consultant is debarred for the period starting from the date of issuance of this Request
for Proposals up to the signing of the contract, unless (i) such debarment period does
not exceed one year, or (ii) three (3) years have passed since such debarment decision.
If it is revealed that the Consultant was ineligible to be awarded a contract according to
above, Client will, in principle, impose sanctions against the Consultant.

4.2. If the Client determines, based on reasonable evidence, that the Consultant has engaged
in any corrupt and fraudulent practice, the Client may disqualify such Consultant after
notifying the grounds of such disqualification.
4.3. Furthermore, the Consultant shall be aware of the provision stated in Clause 1.10 of the
General Conditions of Contract.

5. Eligibility
5.1. The Consultant shall be a single entity incorporated in India or incorporated in any
country and having registered office in India.
5.2. The Consultant shall meet the minimum eligibility requirements as specified in Section
III, Technical Proposal Evaluation Methodology.
5.3. The Consultant that has been determined to be ineligible by Client in accordance with
ITC 4.1 above, shall not be eligible to be awarded a contract.
5.4. The Consultant shall provide such evidence of its eligibility satisfactory to the Client at
any time, as the Client shall reasonably request.
5.5. If proceedings for suspension or cancellation of registration or for blacklisting or for
termination of contract due to poor performance by the Consultant/association has been
started by any Department / Undertaking of Government of Madhya Pradesh /
Government of India before the issue date of this RFP and the same is subsisting on the
last date of submission of bid, the bidder cannot participate in bidding process.
5.6. Client may disqualify or terminate the Contract at any stage if the Consultant has made
untrue and false representation in the forms, statements and attachments submitted in the
proof of the qualification requirement and/or have a record of poor performance such as
abandoning the works, not properly completing the contract, inordinate delay in
completion or financial failure, litigation history, etc.

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 B. Preparation of Proposals

6. Preparation of Proposals
a. Completeness of RFP
6.1. Unless obtained in the manner specified in the RFP, the Client is not responsible for the
completeness of the RFP, responses to requests for clarification, the minutes of the pre-
bid meeting (if any), or addenda to the RFP in accordance with ITC 8.3. In case of any
contradiction, documents obtained directly from the Portal shall prevail.

b. Information to be furnished
6.2. The Consultant is expected to examine all instructions, forms, and terms in the RFP in
detail and to furnish with its Proposal all information and documentation as is required
by the RFP. The information or documentation shall be complete, accurate, current, and
verifiable.

c. Cost of Proposals
6.3. The Consultant shall bear all costs associated with the preparation and submission of its
Proposal and contract signing. The costs might include site visit, collection of
information, and if selected attendance at agreement negotiations. The Client is not bound
to accept any proposal and reserves the right to annul the selection process at any time
prior to Contract award, without thereby incurring any liability to the Consultant.

d. Language of Proposals
6.4. The Proposal, as well as all related correspondence exchanged by the Consultant and the
Client, shall be written in English language.
6.5. Supporting documents and printed literature that are part of the Proposal may be in
another language provided they are accompanied by an accurate translation of the
relevant passages in the language of Proposal, in which case, for purposes of
interpretation of the Proposal, such translation shall govern.

7. Proposal Validity Period

a. Validity Period
7.1. The Consultant’s Proposal must remain valid for a period specified in the DS after the
Proposal submission deadline.
7.2. During this period, the Consultant shall maintain its original Proposal without any change
including the availability of the Key Experts if required, proposed rates and total price.
7.3. If it is established that any Key Expert nominated in the Consultant's Proposal was not
scheduled at the time of Proposal submission to be available or was named in the
Proposal without confirmation of his/her availability, such Proposal shall be disqualified
and rejected from further evaluation.

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b. Extension of Validity Period
7.4. The Client will make its best effort to complete discussions / contract signing within this
period. However, should the need arise, the Client may request, in writing, all Bidders to
extend the validity period of their Proposals. Bidders who agree to such extension shall
confirm that they maintain the availability of the Key Experts named in the Proposal
subject to the provisions under ITC 7.6.
7.5. The Bidders who do not agree have the right to refuse to extend the validity of their
proposals in which case their Proposals will not be further evaluated.

c. Substitution of Key Experts at Validity Extension

7.6. If any of the Key Experts becomes unavailable for the extended validity period, the
Consultant shall provide a written adequate justification and evidence satisfactory to the
Client together with the substitution request. In such case, a replacement Key Expert shall
have equal or better qualifications and experience than those of the originally proposed
Key Expert.
7.7. If the Consultant fails to provide a replacement Key Expert with equal or better
qualifications, such Proposal will be rejected.

8. Clarification and Amendments of RFP

a. Clarification of RFP
8.1. The Consultant requiring any clarification of the RFP shall contact the Client in writing
at the Client’s address specified in the DS or raise its queries during the pre-bid meeting
if provided for in accordance with ITC 8.2. The Client shall upload its response on the
Portal, including a description of the inquiry but without identifying its source. Should
the clarification result in changes to the essential elements of the RFP, the Client shall
amend the RFP following the procedure under ITC 8.3.

b. Pre-bid Meeting
8.2. If specified in the DS, the Consultant’s designated representative is invited to attend a
pre-bid meeting. The purpose of the meeting will be to clarify issues and to answer
questions on any matter that may be raised at that stage. Attending the pre-bid meeting
is at the Bidders’ expense. Any modification to the RFP that may become necessary as a
result of the pre-bid meeting shall be made by the Client exclusively through the issue of
an addendum pursuant to ITC 8.3. Nonattendance at the pre-bid meeting will not be a
cause for disqualification of a Consultant.

c. Amendment of RFP
8.3. At any time prior to the Proposal submission deadline, the Client may amend the RFP by
issuing an addendum in writing in sufficient time before the submission of Proposals.
The addendum shall be uploaded on the Portal and will be binding on all the Bidders. To
give the Bidders reasonable time in which to take an amendment into account in their

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 Proposals the Client may, if the amendment is substantial, extend the Proposal
submission deadline.
8.4. The Consultant may submit a modified Proposal substituting the already submitted
Proposal in accordance with ITC 12.4 at any time prior to the Proposal submission
deadline. No modifications to the Technical or Financial Proposal shall be accepted after
the Proposal submission deadline except as permitted under ITC 7.6.

9. Proposal Format, Submission and Content

9.1. Preparation of Proposal
9.1.1. Bidder should login on the Portal and prepare the bid after following the complete
procedure of Portal.
9.1.2. Bidder should consider any corrigendum / addendum published on the Portal before
submitting their bids.
9.1.3. Bidder should login on the Portal well in advance for bid submission so that they can
upload the bid in time i.e., on or before the bid submission time. Bidder will be
responsible for any delay due to any issues.
9.2. Preparation of covers: single stage three cover system
9.2.1. In the Cover 1 of online submission, Bidders are required to submit the detail of tender
document fee and EMD.
9.2.2. In the Cover 2 – Technical Proposal of online submission, Bidders are required to
submit the Technical Proposal as specified in ITC 10.
9.2.3. In the Cover 3 – Financial Proposal of online submission, Bidders are required to
submit Financial Proposal in Portal as specified in ITC 11.

10. Technical Proposal Format and Content

10.1. The Cover 2 - Technical Proposal shall comprise the following:
a) completed Technical Proposal Forms, in accordance with ITC 10.2;
b) Power of Attorney, authorizing the signatory of the Proposal to commit the Consultant,
in accordance with ITC 12.2; and
c) Letter of association in case of proposal submitted in association

a. Contents
10.2. The Technical Proposal shall provide the information requested in subparagraphs (a)
through (i) below, using the forms provided in Section IV, Technical Proposal Forms.
The forms shall be completed without any alterations to the text, and no substitutes shall
be accepted. All blank spaces shall be filled in with the information requested.

a) Form TECH-1: This form entitled “Technical Proposal Submission Form”, once
completed, shall be the Technical Proposal Submission Letter.
b) Form TECH-2: A brief description of the Consultant’s organization and an outline of
recent experience i.e., eligible assignments of the Consultant, is required in Form

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 TECH-2. For each assignment, the outline shall indicate the names of all JV members
(in the case of a JV), duration of the assignment, contract amount, and the
Consultant’s involvement. Information shall be provided only for those assignments
for which the Consultant was legally contracted individually as a single firm or, as a
lead firm or one of the members of a JV. Assignments completed by individual
Experts working privately or through other consulting firms cannot be claimed as the
experience of the Consultant or that of JV members but can be claimed by the Experts
themselves in their CVs. The experience of affiliated entities (such as the parent
company(ies), group company(ies), subsidiary(ies) or other affiliate(s)) shall not be
included. The Consultant shall also submit documentary proof for the experience
claimed.
c) Form TECH-3: Consultant’s turnover certified by Statutory Auditor / Chartered
Accountant in the format provided.
d) Form TECH-4: A description of the approach, methodology and work plan for
performing the assignment. Guidance on the content of this section of the Technical
Proposals is provided in Form TECH-4. The work plan shall be consistent with the
Terms of Reference.
e) Form TECH-5: The list of the Key Experts (as specified in DS) and a summary of
essential CV information in Form TECH-5, duly completed considering the
following:
(i) The Bidders shall not propose alternative Key Experts. Only one CV shall be
submitted for each Key Expert position. Failure to comply with this
requirement will make the Proposal non-responsive.
f) Form TECH-6: CVs of the Key Experts signed by the Key Experts themselves or by
the authorized representative. In case of CVs signed by the authorized representative,
should the firm be ranked first, copies of the same CVs signed by the Key Experts
must be submitted to the Client prior to contract signing.
g) Form TECH-7: The Acknowledgement of Compliance as Form TECH-7. The
Consultant’s authorized representative shall sign and date this Form on behalf of the
Consultant.

10.3. The Technical Proposal shall not include any financial information. A Technical
Proposal containing material financial information shall be declared non-responsive.

b. Volume
10.4. The contents of the Technical Proposal and the recommended number of pages are
indicated in the table below. A page is considered to be one printed side of A4 (210mm
× 297mm). If other sizes of paper are used, the number of pages is determined on a pro-
rata basis (e.g.: one (1) A3 page is equivalent to two (2) A4 pages.). Excessively
voluminous Technical Proposals at the discretion of the Client may not be evaluated.

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 Technical Proposal Form No. of Pages
Consultant’s Organization and Experience
a) Form TECH-2A Consultant’s Organization Two (2) pages.
1.
As required for
b) Form TECH-2B Consultant’s Experience
information requested
Form TECH-3 As required for
2.
Consultant’s Turnover information requested
Form TECH-4 Twenty-Five (25) pages
3. Description of Approach, Methodology and Work inclusive of charts and
Plan for Performing the Assignment diagrams.
Form TECH-5 As required for
4.
Summary of Team Composition information requested
Form TECH-6 Five (5) pages for each
5.
Curriculum Vitae (CV) for Proposed Key Experts Key Expert’s CV.
Form TECH-7 As required for
6.
Acknowledgement of Compliance information requested.

11. Financial Proposal Format and Content

11.1. The Financial Proposal shall be submitted using the Forms provided in Cover 3 - BOQ
to be completed as described therein. The forms shall be completed without any
alterations to the text, and no substitutes shall be accepted. All blank spaces shall be filled
in with the information requested.
a) All activities or items described in the Terms of Reference / Technical Proposal are
deemed to be included in the prices provided for in the Financial Proposal.
b) The Consultant shall quote the prices for the contract period for carrying out the entire
work as specified in Terms of Reference.
c) The price shall be inclusive of all taxes except GST (if applicable) which will be paid
separately on prevailing rates.

a. Duties, Taxes and Levies

11.2. All duties, Taxes and levies arising out of the Contract except GST (if applicable) shall
be considered and included in the Financial Proposal:
a) the Consultant (including associate member, if any) and all Experts shall be responsible
for meeting all liabilities in respect of duties, taxes and levies arising out of the Contract
except as specified in the RFP.
b) Taxes and duties paid by the Consultant for this work, for which Consultant was not
responsible on the day of submission of financial bid will be reimbursed on production
of proof of deposit of such claim.

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b. Currency of Proposal and Payment
11.3. The currency of the Financial Proposal shall be Indian National Rupee.
11.4. Payments under the Contract shall be made in Indian National Rupee.

C. Submission, Opening and Evaluation of Proposals

12. Submission of Proposals
12.1. The Consultant shall submit a signed and complete Proposal online on the Portal in
accordance with the process specified in ITC 9 and comprising the documents in
accordance with ITC 9, ITC 10 and ITC 11.

a. Format and Signing of Proposals

12.2. The Proposal shall be signed by a person duly authorized to sign on behalf of the
Consultant. The authorization shall be in the form of a Power of Attorney included in the
Technical Proposal. All pages of the Proposal where entries or amendments have been
made shall be signed or initialled by the person signing the Proposal. Any interlineation,
erasures, or overwriting shall be valid only if they are signed or initialled by the person
signing the Proposal. Letter of association to be submitted if the Proposal is submitted in
association.

b. Proposal Submission Deadline and Late Proposals

12.3. The Proposals must be submitted online as indicated in the DS no later than the date and
the time specified in the DS, or any extension to this date in accordance with ITC 8.3.
The Portal would not allow any late submission of bids after due date and time as per
server time.

c. Substitutions and Modifications

12.4. The Bidders may substitute their Proposal on the Portal up to due date and time of
submission of Proposals. The Portal would not allow any substitution or modification of
bids after due date and time as per server time.

13. Opening of Proposals

13.1. The Client shall open and read out in public, in accordance with ITC 13.2, all Technical
Proposals received by the deadline, at the date, time and place specified in the DS, in the
presence of designated representatives of the Bidders who choose to attend.
13.2. Next, all other envelopes containing the Technical Proposals shall be opened one at a
time, reading out and recording:
(a) the name of the Consultant; and
(b) any other details as the Client may consider appropriate.

13.3. At the end of the Technical Evaluation, the Client shall notify in writing the Bidders
whose Technical Proposal were determined to be responsive to the key aspects of the

Page | 16
 RFP, indicating the date, time and place of public opening of the Financial Proposals.
The opening date shall allow Bidders sufficient time to make arrangements for attending
the opening.
13.4. The Client shall simultaneously notify those Bidders whose Technical Proposals were
determined to be non- responsive to the key aspects of the RFP.
13.5. The Client shall conduct the opening of the Financial Proposals in the presence of the
Bidders’ representatives who choose to attend at the place, date and time specified by the
Client. The expected date for the public opening of the Financial Proposal is indicated in
the DS.
13.6. At the opening of the Financial Proposal, first, the name of the Bidders shall be read out.
Next, all envelopes containing Financial Proposals shall be opened one at a time, reading
out and recording:
a) the name of the Bidder;
b) the Price of the Financial Proposal; and
c) any other details as the Client may consider appropriate.

14. Proposal Evaluation

14.1. The Consultant is not permitted to alter or modify its Proposal in any way after the
Proposal submission deadline except as permitted under ITC 7.6.
14.2. For the purpose of evaluation of the Proposal, the Client has appointed an evaluation
committee comprising of the persons competent for such purpose as its members. The
members of such evaluation committee shall conduct the evaluation solely on the basis
of the submitted Technical and Financial Proposals. They shall have no access to the
Financial Proposals until the technical evaluation is concluded. During evaluation, the
Client may seek clarification on the Proposal if required.

a. Technical Proposals
14.3. During the evaluation of the Technical Proposals, the evaluation committee shall
determine if the Technical Proposals are responsive to the key aspects of the RFP and
achieve the minimum Technical Score specified in the DS, applying the evaluation
criteria, sub-criteria, and point system specified in the Section III.
14.4. A Proposal shall be rejected at this stage if it is determined to be non-responsive to the
key aspects of the RFP, particularly the TOR or if or if it fails to achieve the minimum
Technical Score.
14.4.1. In case it is found that the bidder has given false representation in any of its submission
at any stage of the bid process / contract execution, the bid will be treated as non-
responsive and EMD of the bidder will be forfeited and further action may be taken.

b. Financial Proposals
14.5. The evaluation committee will review the detailed content of each Financial Proposal
and the compatibility of the Technical and Financial Proposal. Financial Proposals will

Page | 17
 be reviewed to ensure that they are complete and in compliance with the requirements
set forth in the RFP.
14.6. The first-ranked Consultant based on the combined technical and financial score as
computed below shall be the selected consultant/selected bidder.
The computation of financial score shall be as below:

The lowest evaluated Financial Proposal will receive the maximum score of 100
marks. The score for each other Financial Proposal is inversely proportional to its
financial proposal and will be computed as follows:
SF = 100 x FM / F
where:
SF is the financial score of the Financial Proposal being evaluated,
FM is the lowest evaluated Financial Proposal,
F is the Financial Proposal under consideration.
14.7. Upon completion of evaluation of Technical and Financial Proposals, final ranking of
the Proposals will be determined. This will be done by applying a weight as specified
in DS 2.4 respectively to the technical and financial score of each evaluated qualifying
Technical and Financial Proposal and then computing the combined total score for each
Consultant. Proposals will finally be ranked according to their combined score (S)
scores as follows:
S = ST x Tw + SF x Fw
Where, ST is score received for the Technical Proposal and SF is score received for
Financial Proposal and, Tw and Fw are weights assigned to Technical Proposal and
Financial Proposal that shall be as specified in DS 2.4.
The first-ranked Consultant based on the combined technical and financial score as
computed above shall be the selected Consultant/selected bidder.
14.7.1. In the event that the combined score received by two or more bidders are the same (the
“Tie Bidders”), Client shall identify the selected bidder through following criteria in
the order given below:
i) The Bidder with the highest score in Technical Proposal evaluation
ii) The Bidder with the highest Average Annual Turnover
iii) By draw of lots.

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 D. Award and Contract Signing

15. Availability of Key Experts

15.1. The selected Consultant shall confirm the availability of all Key Experts included in the
Proposal as a pre-requisite to the signing of the Contract, or, if applicable, a replacement
in accordance with ITC 7.6.
15.2. Notwithstanding the above, the substitution of Key Experts before signing of the Contract
may be considered if due solely to circumstances outside the reasonable control of and
not foreseeable by the Consultant, including but not limited to death or medical
incapacity. In such case, the Consultant shall offer a substitute Key Expert prior to
signing of the Contract, who shall have equivalent or better qualifications and experience
than the original candidate.

16. Signing of Contract

16.1. Upon confirmation of the availability of Key Experts, the Client shall invite the selected
Consultant for signing of the Contract.
16.2. The Consultant is expected to commence the Services on the date and at the place
specified in the DS.
16.3. The Consultant will be required to submit Performance Security as specified in SCC Part
III – Conditions of Contract and Contract Forms prior to signing of the Contract.
16.4. The Earnest Money Deposit (EMD) of the selected consultant shall be forfeited if it fails
to sign the contract / commence services by the date specified in the Letter of Award
(LoA).

17. Confidentiality
17.1. Information relating to evaluation of Proposals shall not be disclosed to the Bidders who
submitted the Proposals or to other persons not officially concerned with the selection
process. The use by any Bidder of confidential information related to this selection
process may result in the rejection of its Proposal.
17.2. Any attempt by a Bidder to influence the Client in the examination, evaluation, ranking
of Proposals, and recommendation for contract signing may result in the rejection of its
Proposal.
17.3. Notwithstanding ITC 17.2, from the time of Proposal opening to the time of Contract
signing, if any Consultant wishes to contact the Client on any matter related to the
selection process, it shall do so in writing.

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 Section II: Data Sheet

Clause
Description
Reference
NIT No. 188/SQC/Proc./MPJNM/2023-24 Bhopal, Date: 12.03.2024
Selection of Supervision and Quality Control (SQC) Consultant for Multi Village
Drinking Water Supply Schemes (MVDWSS) of Project Implementation Unit
ITC 2.1
(PIU) Ujjain under JJM in Madhya Pradesh (Second Call)
The details of scheme(s) are provided in the Section V – Terms of Reference -
Annexure 1.
80% weightage will be awarded for Technical Proposal and 20% weightage will
ITC 2.4
be awarded for Financial Proposal.
The validity of proposal should be: 180 days from the last date of submission of
ITC 7.1
bids.
Last Date for Queries: Prior to pre-bid meeting or in pre-bid meeting.
Address for Queries
Project Director
ITC 8.1 MADHYA PRADESH JAL NIGAM
(A Government of Madhya Pradesh Undertaking)
8, Arera Hills, Bhopal – 462004
Website -[Link]

ITC 8.2 A pre-bid meeting will take place at the date and time specified on the Portal at
the Client’s address specified in DS 8.1.
The Key Experts whose CV will be evaluated are:
1. Team Leader
2. Resident Engineer
ITC 10.2 e)
3. Manager – Community Mobilization
Minimum required qualification and experience of Key Experts is provided at
Section III: Technical Proposal Evaluation Methodology.
ITC 12.3 The Portal address for Proposal submission is: [Link]
The Proposal submission deadline is specified as Critical Dates on the Portal.
ITC 13.1 The opening of the Technical Proposals shall take place at Client’s address
specified in DS 8.1 as per the schedule specified as Critical Dates on the Portal.
ITC 13.5 The opening of the Financial Proposals is expected to take place at Client’s address
specified in DS 8.1 as per the schedule specified as Critical Dates on the Portal.
The minimum Technical Score required to be achieved: 70%
ITC 14.3 Criteria, sub-criteria, and point system for the evaluation are as specified in Section
III: Technical Proposal Evaluation Methodology.
The assignment is expected to commence immediately after the award of contract
ITC 16.2 or as directed by the Client at the project sites located in the state of Madhya
Pradesh.

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 Section III: Technical Proposal Evaluation Methodology
A. Minimum Eligibility Requirements
1. The bidder should have a minimum of five (5) years of experience of undertaking PMC
/PDMC/DSC/SQC/equivalent works with similar nature scope of works on full-time man-
month basis in drinking water supply.
2. The bidder should have monitored as PMC/PDMC/DSC/SQC/equivalent works with
similar nature scope of works on full-time man-month basis at least four (4) projects of
drinking water supply sector of single project cost at least Rs. 200 crores. Ongoing projects
meeting other requirements, which have completed at least one year of consultancy (from
the date of agreement) shall be considered as eligible project for evaluation.
Note 1: Bidder shall have to clearly show that a single drinking water supply project of
Contract Value of at least Rs. 200 Crore was part of the assignment. In case, the bidder fails
to clearly showcase this through the submitted documents, the project shall not be
considered for evaluation under this criteria.
3. The average annual turnover of firm shall be at least Rs. 25 crores from consulting services
in the any 3 consecutive financial years out of last four financial years preceding the bid
due date (2019-20, 2020-21, 2021-22 & 2022-23).
4. The bidder may include an additional associate firm also. Letter of association shall be
submitted as part of bid proposal. The maximum share of associate firm in execution of
consultancy works can be 25%. Credential for associate firm, except key personnel, if any,
will not be considered for evaluation.
5. The bidder should not be working as Project Management Consultant (PMC) / Third Party
Inspection Agency (TPIA) for any of the schemes (list included in Annexure 1 to Section
V Terms of Reference).
6. Technical Proposals of only the bidders meeting above minimum eligibility criteria will be
evaluated further.
Note 2: For the purposes of Technical Proposal Evaluation, drinking water supply project shall
mean a project involving all the following components: Intake Well, Water Treatment Plant,
multiple Service Reservoir(s) and Distribution Network.
B. Criteria, sub-criteria, and point system for the evaluation are as follows:

Criteria / Sub Criteria Points

(a) Experience of the Bidders relevant to the assignment:
Experience as Supervision & Quality Control Consultant (SQC) / Project
Management Consultant (PMC) / Design and Supervision Consultant (DSC)
(i) /PDMC/ equivalent works with similar nature scope of works on full-time man-
month basis for drinking water supply projects of at least Rs. 200 crore each 20
during the last seven years preceding the bid due date.
4 Projects - 14
5 Projects - 17
More than 5 Projects - 20

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 Criteria / Sub Criteria Points
Experience as Supervision & Quality Control Consultant (SQC) / Project
Management Consultant (PMC) / Design and Supervision Consultant (DSC) /
PDMC/ equivalent works with similar nature scope of works on full-time man-
(ii) month basis in the rural drinking water supply sector projects with a single 10
project of at least Rs. 50 crore each during the last seven years preceding the bid
due date.
Points - 2.5 for each project (Maximum up to 4 Projects)
Note:
1. Multiple projects covered under single Supervision & Quality Control
Consultant (SQC) / Project Management Consultant (PMC) / Design and
Supervision Consultant (DSC)/ PDMC/ agreement will be considered as
separate projects if separate work orders have been issued for the construction
of the projects. E.g., If Project A & Project B are being covered under a single
PMC scope but their work orders have been awarded to contractors separately
(even if same contractor), they will be considered 2 projects for evaluation if
they meet other criteria specified above.
2. Bidder shall have to clearly show that a single drinking water supply project of
contract value of at least Rs. 200 Crore / a single rural drinking water supply
sector project of at least Rs. 50 Crore was part of the assignment for
consideration for the respective criterion. In case the bidder fails to clearly
showcase this through the submitted documents, the project(s) shall not be
considered for evaluation under that specific criteria.
3. Ongoing projects meeting other requirements, which have completed at least
one year of consultancy (from the date of agreement) shall be considered as
eligible project for evaluation.
4. In case the work done by bidder involves works other than water supply, then
the cost of water supply components should be mentioned clearly.
Average annual turnover
Rs. 25 Crore – Rs. 50 Crore – 2.5 Points
(iii) Rs. 50 Crore – Rs. 75 Crore – 5.0 Points 10
Rs. 75 Crore – Rs. 100 Crore – 7.5 Points
More than Rs. 100 Crore – 10 Points
Total points for criterion (a): 40
Adequacy of the proposed methodology and work plan in responding to the
(b)
Terms of Reference:
Understanding of Objectives
(i) Criteria: General understanding of the project requirements; coverage of 2.5
principal components as requested in TOR; and site visit assessment.
Quality of Methodology
(ii) Criteria: The degree to which the consultant presented written 2.0
methodology/ approach addresses the requirements of the TOR.
Innovativeness / Comments on Terms of Reference
Criteria: Suggestions, which could improve the quality of the project.
(iii) 1.0
Factors to consider: Points will be given for workable suggestions
proposed. No innovativeness will be given zero points.

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 Criteria / Sub Criteria Points
Work Program
Criteria: A work program showing graphical presentation of activities (bar
(iv) 1.5
chart); an organization chart showing the relationship of the MPJN, the
Consultant and the civil works contractor.
Personnel Schedule
(v) Criteria: Relationship between required person-months and proposed work 1.0
program.
Counterpart Personnel and Facilities
(vi) Criteria: Requirement for counterpart personnel, office space, 1.0
transportation, equipment and services.
Proposal Presentation
(vii) Criteria: Clarity and ease of assessment of the entire proposal (including 1.0
material presentation).
Total points for criterion (b): 10
(c) Experience of the proposed Key Experts
(i) Team Leader 25
1 Educational Qualification
1.1 Minimum Educational Qualification (Graduation in Civil Engineering) 4
1.2 Desired Educational Qualification
1.2.1 Master of Engineering in Civil/ any relevant stream 2
1.2.2 Graduation in Civil Engineering from NIRF 2023 Top 200 Institute in
2
Engineering
2 Experience
2.1 Minimum 7 years’ experience in drinking water supply project 4
2.2 Desired Experience (Additional Points for desired experience)
2
10 years’ experience in drinking water supply project
3 Relevant Project Experience
3.1 Minimum experience of 3 Projects of drinking water supply costing at least Rs.
8
50 Crore each
3.2 Desired Relevant Project Experience for above project - (Additional Points for
each qualified project as per 3.1)
3.2.1 Experience of drinking water supply project costing at least Rs. 100 Crore each
3
(1 for each, maximum 3 projects)
(ii) Resident Engineer 15
1 Educational Qualification
1.1 Minimum Educational Qualification (Graduation in Civil Engineering) 3
1.2 Desired Educational Qualification (Additional Points for desired Educational
Qualification)

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 Criteria / Sub Criteria Points
1.2.1 Master of Engineering in Civil/ any relevant stream 2
1.2.2 Graduation in Civil Engineering from NIRF 2023 Top 200 Institute in
1
Engineering
2 Experience
2.1 Minimum experience of 6 years’ experience in drinking water supply project 3
2.2 Desired Experience (Additional Points for desired experience)
1
8 years’ experience in drinking water supply project
3 Relevant Project Experience

3.1 Minimum experience of 2 Projects of drinking water supply costing at least Rs. 4
50 Crore each
3.2 Desired Relevant Project Experience for above project - (Additional Points for
each qualified project as per 3.1)
3.2.1 Experience of drinking water supply project costing at least Rs. 100 Crore each
1
(0.5 for each, maximum 2 projects)
(iii) Manager - Community Mobilization 10
1 Educational Qualification MSW or related field with Minimum experience of 7
years’
or 6
Prime Minister Rural Development Fellowship (PMRDF) with at least one year
experience
2 Relevant Project Experience
2.1 Minimum experience of 2 Projects of drinking water supply/ sanitation projects 2
2.2 Desired Relevant Project Experience for above project - (Additional Points for
each qualified project as per 2.1)
2.2.1 Experience in rural water supply project (1 Project) 1
2.2.2 Experience in drinking water supply/sanitation project in Madhya Pradesh
1
(1 Project)
Total points for criterion (c): 50
Total points [(a) + (b) + (c)]: 100

Note:
1. In case more than one expert is required for any package as part of team requirement, the
points will be equally divided for each candidate.
2. Each Key Expert CV must fulfil the Minimum Educational Qualification and Minimum
Experience criteria. Key Expert failing to meet the Minimum Educational Qualification or
Minimum Experience criteria or both, shall be disqualified and marks for such personnel
shall not be considered for the Bidder’s Technical Proposal Evaluation. Such experts should
be replaced before signing the agreement if bidder is adjudged as selected bidder.

3. The person should have worked for at least one year on the project for it to be considered

Page | 24
 eligible for evaluation as part of Relevant Project Experience.
4. Each Key Expert CV must clearly show that a drinking water supply project of required
Contract Value (Rs. 50 Crore / Rs. 100 Crore) was part of the assignment for consideration
for the relevant criteria. In case, the bidder fails to clearly showcase this through the
submitted documents, the projects shall not be considered for evaluation under that specific
criteria.
5. Desired Relevant Project Experience (Experience of drinking water supply) shall be
considered for only those projects that are eligible for Minimum Relevant Project
Experience. Thus, in case Minimum Relevant Project Experience required is of 2 projects,
then only those 2 eligible projects shall be evaluated for Desired Relevant Project
Experience.
6. Each Key Expert must score a minimum of 70% marks. Any Key Expert scoring less than
70% marks will be disqualified and marks for such personnel shall not be considered for the
Bidder’s Technical Proposal Evaluation. Such experts should be replaced before signing the
agreement if bidder is adjudged as selected bidder.

7. In case the project done by individual expert involves works other than water supply, then
the cost of water supply components should be mentioned clearly. The same shall not be
less than Rs. 50 Crore / Rs. 100 Crore to be considered for the respective criterion.

C. Qualification and Experience Requirement for Team

Qualification and experience requirement of remaining personnel is as follows:
Minimum
No. Particulars Minimum Experience
Qualification
Deputy Team Bachelor’s Degree in • 6 year experience in drinking water supply
Leader / civil engineering projects.
1. Construction • Should have experience of at least 2 drinking
Manager water supply projects costing at least Rs. 50
Crore each
• 7 year experience in engineering works
Water Supply Bachelor’s Degree in • 5 year experience in drinking water supply
2.
Expert civil engineering • Should have experience of at least 2
drinking water supply projects
• 5 year experience in engineering works of
which 3 year in drinking water supply
Assistant Bachelor’s Degree in or
3.
Engineer (Civil) civil engineering • Graduation in Civil Engineering with
GATE score of more than 90 percentile,
with 2 year experience in engineering works
• 5 year experience in engineering works of
which 3 year in E&M Projects
Bachelor’s degree in or
Assistant
4. Electrical/Mechanical • Graduation in Electrical/Mechanical
Engineer (E&M)
Engineering Engineering with GATE score of more than
90 percentile, with 2 year experience in
engineering works

Page | 25
 Minimum
No. Particulars Minimum Experience
Qualification
• Prime Minister Rural Development
Fellowship (PMRDF) with at least 6 month
Assistant experience
Master’s degree in
Manager –
5. social work or related or
Community
field • 5 year experience
Mobilization
• Should have experience of at least 1
drinking water supply project
• Degree holders - 3 year experience in
engineering works of which at least 2 year
in drinking water supply
or
Bachelor’s degree /
Field Engineer • Graduation in Civil Engineering with
6. Diploma in Civil
(Civil) GATE score of more than 90 percentile
Engineering
or
• Diploma holders - 5 year experience in
engineering works of which at least 3 year
in drinking water supply
• Degree holders - 3 year experience in
engineering works of which at least 2 year
in E&M project
or
Bachelor’s degree /
• Graduation in Electrical/Mechanical
Field Engineer Diploma in
7. Engineering with GATE score of more than
(E&M) Electrical/Mechanical
90 percentile
Engineering
or
• Diploma holders - 5 year experience in
engineering works of which at least 3 year
in E&M project
• Degree holders - 3 year experience in
engineering works of which at least 2 year
in drinking water supply
or
Bachelor’s degree /
Quality Control • Graduation in Civil Engineering with
8. Diploma in Civil
Engineer GATE score of more than 90 percentile
Engineering
or
• Diploma holders - 5 year experience in
engineering works of which at least 3 year
in drinking water supply
• 02 year experience in similar work.
Billing / Finance
9. B. Com Graduate • Should have proficiency in accounting
Assistant
software like Tally or similar
Computer
10. DCA/PGDCA • 02 year experience
Operator
11. Office Manager Graduate • 02 year experience

Page | 26
 Minimum
No. Particulars Minimum Experience
Qualification
12. Office boy Higher secondary -
Note:
1. Bidders need to submit the CVs of Key Experts i.e., Team Leader, Resident Engineer and
Manager (Community Mobilization) in technical proposal.
2. CVs of remaining personnel shall be approved prior to deployment by MPJN.
3. Maximum working age shall be 60 years. CVs submitted for evaluation / approval should
not be beyond 60 years of age as on bid submission date.

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Section IV: Technical Proposal Forms

Page | 28
 Form TECH-1: Technical Proposal Submission Form

Date: [insert date of Proposal submission]

To,
Managing Director
Madhya Pradesh Jal Nigam
8, Arera Hills, Bhopal - 462004

Sub.: Selection of Supervision and Quality Control Consultant (SQC) for Multi Village
Drinking Water Supply Schemes (MVDWSS) of Project Implementation Unit (PIU)
____________ under JJM in Madhya Pradesh
Ref.: NIT No. _______/SQC/Proc./MPJN/2023-24 Bhopal, Date: ………….

Dear Sir/ Madam:

We, the undersigned, offer to provide the consulting services for [Insert name of assignment]
in accordance with your Request for Proposals dated [Insert Date of NIT] and our Proposal.

We are hereby submitting our Proposal which includes this Technical Proposal, and a
Financial Proposal.
[Insert the following in case of an Association]
We are submitting our Proposal as an Association comprising of: [Insert a list with the full
name and the legal address of consultant and association, starting from the consultant]. We
have attached a copy [insert: “of our letter of intent to form association” signed by each
member, which details the likely legal structure of and the confirmation of association.
We hereby declare that:

(a) All the information provided, and statements made in this Proposal are true and we accept
that any misinterpretation or misrepresentation contained in this Proposal may lead to our
disqualification by the Client.

(b) Our Proposal shall be valid and remain binding upon us for the period of time specified in
Section II, Data Sheet (DS) 7.1.

(c) We have no conflict of interest in accordance with Section I. Instructions to Consultant

(ITC) 3.

(d) We meet the eligibility requirements as stated in ITC 5.

(e) We undertake to sign a Contract on the basis of the proposed Key Experts. We accept that
the substitution of Key Experts for reasons other than those stated in ITC 7.6 and ITC 15.2

Page | 29
 may lead to the termination of Contract.

(f) Our Proposal shall be binding upon us up to expiration of the validity period of the
Proposal, i.e. before the date indicated in DS 7.1.

(g) We understand that the Client is not bound to accept any Proposal that the Client receives.

(h) We hereby certify that we have taken steps to ensure that no person acting for us or on our
behalf will engage in any type of fraud and corruption.

We remain,

Yours sincerely,

Authorized Signature : [Insert signature of the person duly authorised to sign the
Proposal, in full and initials]
Name and Title of Signatory : [Insert full name and title of the person above]
Name of Consultant : [Insert name of firm]
In the capacity of : [Insert position of the person signing above]

Contact information : [Insert mailing address]

[Insert tel. no. with country and city codes]
[Insert fax no. with country and city codes]
[Insert email address]

[Person signing the Proposal shall have the Power of Attorney given by the Consultant to be
included in the Technical Proposal.]

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 Form TECH-2: Consultant’s Organization and Experience

A - Consultant’s Organization

1 Details of Consultant
(a) Name of the Consultant
(b) Address
Date of incorporation and / or
(c) commencement of business
(d) PAN
(e) GSTIN

2 Details of Authorised Signatory

(a) Name
(b) Designation
(c) Mobile Number
(d) E-Mail Address

[Please include supporting documents including registration & GST documents of the
Consultant for this assignment.]

[Provide here a brief (two page) description of the organization and general experience of the
Consultant relevant to this assignment.]

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 B - Consultant’s Experience
Abstract of Eligible Assignments

Capital Cost Duration of

the Project
No Name of Project Name of Client of the Project
(Start Date
(Rs. crore)
– End Date)
(1) (2) (3) (4) (5)
1
2
3
4
5

Note: The details on the above projects should be provided in the format below along with
supporting document.

Page | 32
[Using the format below, provide information on each assignment for which your firm for this
assignment, was legally contracted either individually as a single firm or as a lead firm or one
of the members of a JV, for carrying out services similar to the ones requested under this
assignment. The experience of affiliated entities (such as the parent company(ies), group
company(ies), subsidiary(ies) or other affiliate(s)) shall not be included.]

Assignment name: Approx. value of the consulting fee (in Rs.

Lakh):

Country: Duration of assignment (months):

Location within country:

Name of Client: Total No. of man-months of the assignment:

Address: Cost of projects (INR Cr)

Start date (month/year): Completion date (month/year):

Narrative description of Project:

Description of actual services provided by the firm in the assignment:

Note:
1. Certificate from Principal Employer (Executive Engineer or above) regarding experience
should be furnished.
2. The above certificate shall clearly show all the separate projects which were part of the
consulting assignment and their separate cost. Thus, it shall clearly show that a single project
of Contract Value of at least Rs. 200 Crore was part of the assignment. In case, the bidder fails
to clearly showcase this through the submitted documents, the experience shall not be
considered for evaluation under this criteria.

Page | 33
 Form TECH-3: Consultant’s Turnover
Format for Certificate for Annual Turnover
(To be submitted on the letterhead of Statutory Auditor / Chartered Accountant)

We have verified the relevant statutory and other records of ________________ [Name of
the Applicant], and certify that the annual turnover from consultancy services in the any 3
consecutive financial years preceding the bid due date is as follows:
(in Rs Crore)
Annual Turnover from Consultancy Services
Bidder Name
2022-23 2021-22 2020-21 2019-20 Average

This certificate is being issued to be produced before Managing Director, Madhya Pradesh
Jal Nigam, Bhopal.
Date & Signature and Seal of the Statutory Auditor / Chartered Accountant
(clearly indicating membership number)
Date: ___________
Place: ___________

Note:

1. Along with the above format and information, the Bidders for demonstrating the Financial
Capacity shall attach copies of the audited annual reports for 3 (three) years preceding the
Proposal Due Date. The financial statements shall:
a. reflect the financial situation of the Bidder;
b. be complete, including all notes to the financial statements; and
c. correspond to accounting periods already completed and audited (no statements for
partial periods shall be requested or accepted).

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Form TECH-4: Description of Approach, Methodology and Work Plan for
Performing the Assignment

[Technical approach, methodology and work plan are key components of the Technical
Proposal. It is suggested that the Consultant presents its Technical Proposal (about 25 pages,
inclusive of charts and diagrams) divided into the following three chapters:
(a) Technical Approach and Methodology:
The Consultant shall explain its understanding of the objectives of the assignment,
approach to the services, methodology for carrying out the activities and obtaining the
expected output, and the degree of detail of such output.
The Consultant shall highlight the problems being addressed and their importance and
explain the technical approach it would adopt to address them. The Consultant shall also
explain the methodologies it proposes to adopt and highlight the compatibility of those
methodologies with the proposed approach. A simple repeat/copy of the TOR will not be
appropriate.
.

(b) Work Plan:

The Consultant shall propose the main activities of the assignment, their content and
duration, phasing and interrelations, milestones (including interim approvals by the
Client), and delivery dates of the reports. The proposed work plan shall be consistent with
the technical approach and methodology, showing understanding of the TOR and ability to
translate them into a feasible working plan.

A list of the final documents, including reports, drawings, and tables to be delivered as
final output, shall be included here.

(c) Organization and Staffing:

The Consultant shall propose the structure and composition of its team for this assignment.
The Consultant shall list the main disciplines of the assignment, the Key Experts and Non-
Key Experts, and proposed technical and administrative support staff.]

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 Form TECH-5: Summary of Team Composition – Key Experts

Position Education / Degree No. of years

No Name of Person
Assigned (Year / Institution) of relevant experience
1.
2.
3.
4.
5.
6.
7.
8.
9.

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 Form TECH-6: Curriculum Vitae (CV) for Proposed Key Experts

[ The Consultant shall prepare the CV of each Key Expert it proposes, using the format below
(about 5 pages for each Key Expert).]

1. General

Position Title and No. [e.g., K-1, TEAM LEADER] [Note: only one candidate shall
be nominated to each position.]
Name of Key Expert [Insert full name]
Name of the Firm proposing the
Key Expert
Date of Birth [day/month/year]
Nationality
Country of
Citizenship/Residence

2. Education
[list college/university or other specialized education, giving names of educational institutions,
dates attended, degree(s)/diploma(s) obtained]
________________________________________________________________________
________________________________________________________________________

3. Employment record relevant to the assignment

[Starting with present position, list in reverse order. Please provide dates, name of employing
organization, titles of positions held, types of activities performed and location of the
assignment, and contact information of previous clients and employing organization(s) who
can be contacted for references. Past employment that is not relevant to the assignment does
not need to be included.]

Period Employing organization and your Country Summary of

title/position. activities
Contact information for references* performed
relevant to the
Assignment
[e.g., May [e.g., Ministry of ……,
2005-present] advisor/consultant to…

For references: Tel………/e-mail……;

Mr.…….., Deputy Minister]

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 *Contact information for references is required only for assignments during the last 3
years.

4. Membership in Professional Associations and Publications:

________________________________________________________________________

5. Language Skills (indicate only languages in which you can work):

________________________________________________________________________

6. Adequacy for the Assignment:

Detailed Tasks Assigned on Consultant’s Team of Experts:

[list major deliverables/tasks in which the Expert will be involved]

Reference to Prior Work/Assignments that Best Illustrates Capability to Handle

the Assigned Tasks
[insert Name of Project No. 1]
Country :
Period :
Client :
Funding Source :
Type of Service :
Position :
Description of :
work/ Assignment
[insert Name of Project No. 2]
Country :
Period :
Client :
Funding Source :
Type of Service :
Position :
Description of :
work/ Assignment
[insert Name of Project No. 3]

Page | 38
 Country :
Period :
Client :
Funding Source :
Type of Service :
Position :
Description of :
work/ Assignment

7. Certification:
I, the undersigned, certify to the best of my knowledge and belief that:
(a) this CV correctly describes my qualifications and my experience;
(b) In the absence of medical incapacity, I will undertake this assignment for the duration
and in terms of the inputs specified for me in the proposal provided team mobilization takes
place within the validity of this proposal or any agreed extension thereof;
(c) I am committed to undertake the assignment within the validity of Proposal;
(d) I am not part of the team who wrote the terms of reference for this consulting services
assignment;
(e) I am, pursuant to Clauses 3 and 4 of the Instructions to Bidders, eligible for engagement.

I understand that any misstatement described herein may lead to my disqualification or

dismissal, if engaged.

Date:

[Signature of Key Expert or authorized representative of the firm]1 Day/Month/Year

Full name of authorized representative:

Notes for the Bidders

1. This CV can be signed by an authorized representative of the Bidder. If the Bidder’s proposal
is ranked first, a copy of the CV signed by the Key Expert must be submitted to the Client prior
to signing of contract.

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 Form TECH-7 (Form ACK): Acknowledgement of Compliance
To be submitted by the consultant and associate separately
A) I, [insert name and position of authorized signatory] being duly authorized by [insert name
of Consultant] (hereinafter referred to as the “Consultant”) to execute this
Acknowledgement of Compliance, hereby certify on behalf of the Consultant and myself
that:

(i) all information provided in the Technical and Financial Proposals (collectively
“Proposals”) submitted by the Consultant for [name, number and identification of
assignment as stated in DS 2.1] (hereinafter called “the Project”) is true, correct and
accurate to the best of the Consultant’s and my knowledge and belief; and

(ii) the Consultant has not, directly or indirectly, taken any action which is or constitutes
a corrupt or fraudulent practice and is not subject to any conflict of interest as
stipulated in the Request for Proposals.

<If debarment for more than one year by the Government is NOT imposed, use the following sentence
B).>

B) I certify that the Consultant has NOT been debarred by the Government for more than one
year since the date of issuance of the Request for Proposals.

<If debarment for more than one year by the Government has been imposed BUT three (3) years have
passed since the date of such debarment decision, use the following sentence B’).>

B’) I certify that the Consultant has been debarred by the Government for a period more than
one year BUT that on the date of issuance of the Request for Proposals at least three (3)
years had passed since the date of such debarment decision. Details of the debarment are
as follows:

name of the debarred starting date of ending date of

reason for debarment
firm debarment debarment

C) I certify that the Consultant will not enter into a subcontract with a firm or an individual
which has been debarred by the Government for a period more than one year, unless on
the date of the subcontract at least three (3) years have passed since the date of such
debarment decision.

D) I certify, on behalf of the Consultant, that if selected to undertake services in connection

with the Contract, the Consultant shall carry out such services in continuing compliance
with the terms and conditions of the Contract.

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E) I further certify, on behalf of the Consultant, that if the Consultant is requested, directly or
indirectly, to engage in any corrupt or fraudulent act or practice under any applicable law,
such as the payment of a rebate, at any time or any stage of a process of consultant selection
such as evaluation, execution or implementation of contract (including amendment
thereof), the Consultant shall report all relevant facts regarding such request to the relevant
section in Client or Government in a timely manner.

The Consultant acknowledges and agrees that the reporting obligation stated above shall
NOT in any way affect the Consultant’s responsibilities, obligations or rights, under
relevant laws, regulations, contracts, guidelines or otherwise, to disclose or report such
request or other information to any other person(s) or to take any other action, required to
or allowed to, be taken by the Consultant.

F) If any of the statements made herein is subsequently proven to be untrue or incorrect based
on facts subsequently determined, or if any of the warranties or covenants made herein is
not complied with, the Consultant will accept, comply with, and not object to any remedies
taken by the Client and any sanctions imposed by or actions taken by Client.

Authorized Signatory
[insert name of signatory; title]

For and on behalf of the Consultant

[insert name of the Consultant]
Date: [insert Date]

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PART 2- TERMS OF REFERENCE
 Section V: Terms of Reference
1. Background
Madhya Pradesh Jal Nigam (MPJN) was incorporated as a wholly owned State Government
Company under the Companies Act, 1956 on 9th July 2012. It is under the Chairmanship of
Hon'ble Chief Minister, Govt. of Madhya Pradesh, as a separate entity under Public Health
Engineering Department. It is responsible for design, execution, implementation, operation and
maintenance of rural water supply schemes in the state to ensure safe, adequate drinking water
to every household with tap connection in the areas of the state.
MPJN is a nodal agency for implementing Multi Villages Schemes (MVS) under Jal Jeevan
Mission (JJM) which is a flagship programme of Government of India. According to JJM,
‘Every rural household should have drinking water supply in adequate quantity of prescribed
quality on regular and long-term basis at affordable service delivery charges leading to
improvement in living standards of rural communities. MPJN is establishing decentralized,
demand-driven, community-managed implementation of multi-village systems which will
instil the sense of ownership among the local community.
Vision
MPJN envisions to provide safe and sustainable tap drinking water to communities and raw
water to industries by utilizing surface water resources and to provide sustainable treatment
and disposal of sewage.
Project Implementation Unit
MPJN has formed Project Implementation Units (PIUs) to supervise the execution, operation
and maintenance of schemes. The organogram of PIUs is shown below.

Project Implementation Unit

General Manager

Manager (Design Manager Accountant Manager

& Monitoring) (Technical) (Community
Participation)

Dy. Dy. Dy. Dy.

Manager Manager Manager Manager

Schemes / Projects
Multi Village Drinking Water Supply Schemes (MVDWSS) comprise planning and
development of water supply infrastructure viz. intake well, water treatment plant, raw water
& clear water mains, overhead tanks, distribution network, functional household tap
connections, SCADA, etc. complete and operation and maintenance of the water supply
infrastructure to ensure continuous and sustainable water supply to end users in according with

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applicable guidelines of Government of India and Government of Madhya Pradesh. MPJN lays
high emphasis on quality as well as time bound execution of schemes. The contractor appointed
by MPJN also undertakes operation & maintenance of schemes for 10 years after completion.
Madhya Pradesh Jal Nigam (MPJN) is implementing Multi Village Drinking Water Supply
Schemes (MVDWSS) across the state. The schemes are funded through New Development
Bank (NDB), NABARD, State Mining Fund & District Mining Fund.

2. Scope of Consulting Services

In order to augment the project supervision & quality control capability during execution, it is
proposed to engage a Supervision & Quality Control Consultant (“Consultant”). The objective
for deploying the Consultant is to engage qualified & experienced supervision & quality control
personnel for day-to-day monitoring of execution of multi-village water supply scheme(s) to
ensure that high quality construction is achieved and to ensure that all works are carried out in
full compliance with the engineering design, technical specifications and other contract
documents within the stipulated time period. The main purpose is to supervise the overall
activities for an efficient execution of a multi village water supply system to provide safe,
potable drinking water as per quality and quantity, with adequate pressure at convenient
location and time on a sustainable basis and advise to maintain the necessary record as per
norm & inspect the records. Madhya Pradesh Jal Nigam (MPJN) shall be the employer of the
Consultant. The details of the scheme are provided at Annexure 1. If required, Client may
instruct Consultant to undertake Supervision and Quality Control (SQC) for additional
schemes.
The overall execution from reservoir / river, intake well & other components of the scheme
and up to functional tap connections to each consumer of the different villages covered under
the scheme shall be done by executing agency. Generally, the MVS comprises of following
components:
(i) Intake well
(ii) Raw water pumping main
(iii) Water treatment plant
(iv) Clear water rising main
(v) Master Balancing service Reservoirs / Break Pressure Tanks
(vi) Gravity Main
(vii) Overhead Tanks/Ground level service reservoirs & IPS, if any
(viii) Distribution network including house service connection
(ix) Electrical & Mechanical Equipment
(x) Overhead lines & Substations
(xi) SCADA including instrumentation & Automation
(xii) Approach roads, buildings, protection of all structures and other assets created by
executing agency
The objective of the consulting service is to supervise the project on day to day basis and
achieve the efficient and proper execution, implementation, timely completion of the
scheme(s). As the Consultant is being deployed on man-month basis, the Client may direct the
Consultant to undertake any engineering work like reply to contractor(s), preparation of new

Page | 44
proposal, variation, extra work, preparation of proposal for change in scope of work of
contractor(s), etc. The scope of Consultant will include but not be limited to the following:
2.1. The basic responsibilities of Consultant are as follows:
(i) To supervise the overall activities for an efficient execution of multi village water
supply scheme(s) to provide safe drinking water as per designed quality and
quantity, with adequate pressure at convenient location and time on a sustainable
basis and advise to maintain the necessary record as per norm & inspect the record
of contractor to supervise overall execution of all components of schemes & all
assets being created by the contractor during construction of overall scheme & to
fulfil overall service level bench mark as given in agreement with contractor.
(ii) To advise & instruct the contractor and if required to undertake demonstration
sessions to maintain the quality in every activity related to execution.
(iii) To assist PMC in overall Project Management of schemes
(iv) Verifying the provisions at site with respect to bid documents
(v) To assist PMC in Establishment of Construction Management and Project
Performance Monitoring and Reporting System and maintain the records thereof;
(vi) Supervision and Quality control of works being executed by the EPC Contractor.
(vii) Quality Assurance of different material procured by the contractor
(viii) Project Level Quality monitoring
(ix) To assist PMC in Approval of Quality Plan, Safety Plan, Project Plan, Quality
Assurance Plans for different material procured by contractor
(x) Assist in day to day working of Client as directed by Client
(xi) Any other activity as directed by Client related to execution of schemes.
(xii) Act as a coordinator in between EPC Contractor, VWSCs of different villages,
other related institutions & PIU (Project Implementation Unit) in Execution
matters.
(xiii) To maintain & upkeep of overall record related to Execution works.
(xiv) To provide the necessary assistance in getting house service connections,
disconnection as per advice of VWSCs based on merits and demerits during
Execution period.
(xv) To provide necessary assistance in formation of VWSCs of villages if not formed
or new VWSC if dissolved.
(xvi) To supervise the work & get it recorded in Measurement Books (MBs) & to
produce bills as per norms during execution period and in preparation of final bills.
(xvii) To attend the orientation program/workshop if organized by MPJN for up gradation
or orientation.
(xviii) To prepare the estimate of work, if required, as per requirement & instruction by
GM, PIU.
(xix) To supervise the execution on day-to-day basis.
(xx) Acts as coordinator in case of labour strike, etc. from the side of Employer.

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2.2. Overall Supervision, Quality Control & Project Management

The duties of the Consultant will be to properly supervise the works and approve the materials
and workmanship of the works in cooperation and in consultation with the Employer to ensure
timely completion of the project. The Consultant will administer the construction works
contracts and will ensure that the contractual clauses, whether related to quality or quantities
of work, are respected. The Consultant shall have no authority to relieve the contractor of any
of their duties or obligations under the contracts or to impose additional obligations not
included in the contracts. The duties of the Consultant will also include issuing decisions,
certifications and orders as specified in detail in the construction contract document. The
Consultant shall assist MPJN in overall Supervision, Quality Control of the projects for all
components on technical, physical, financial, social and institutional matters including
formulation of Quality assurance & Quality Control plan, project management plans and other
plans, monitoring, supervision, preparation of various reports including daily, weekly, monthly
reports and completion reports, and advice on problems & bottlenecks prevailing or anticipated
and countermeasures / corrective actions required. The following activities will have to be
carried out by the Consultant:
a) On behalf of MPJN, draft procedures and ensure adherence to works procurement, billing,
contract management and quality control.
b) Project Performance Monitoring and preparation of Project Completion Report
c) Sites visit as required

2.3. Coordination with Third Party Inspection Agency (TPIA)

The Client may appoint a Third-Party Inspection Agency (TPIA) for carrying out specific
activities in accordance with the Jal Jeevan Mission guidelines. The Consultant shall coordinate
with and provide support to the appointed TPIA to carry out all their activities. The Consultant
shall share all the records regarding progress, quality and quantity of the executed works with
the TPIA. The Consultant shall get TPIA’s suggestions implemented through the contractor.
Deputy Team Leader of the Consultant shall act as the nodal person for coordination with
TPIA.

2.4. Construction Supervision

The Consultant shall perform his duties during the contract implementation period of the
contracts to be executed by the contractor(s) and ensure that work is carried out as per provision
of the contract with respective contractor(s) with the help of PIU. In this context, the Consultant
shall:
a) Check whether the MVS design done by Contractor is as per the provisions in JJM / DDWS,
MoJS / CPHEEO and other applicable guidelines as applicable.
b) Check whether all the survey works have been carried out by the contractor and water
demand has been estimated properly.

Page | 46
c) Check the design parameters and make sure that they are as per JJM / DDWS, MoJS /
CPHEEO and other applicable guidelines as applicable.
d) Visit the site on day-to-day basis.
e) Point out the short comings while execution of the works and offer suggestions for their
rectification. Drafting letters or any other communication with the contractor/ PIU/Project
Management consultant on day-to-day basis.
f) Advise on procedures and methodologies regarding Contractor’s work program, method
statements, material sources, etc.
g) Scrutinize the Contractor’s detailed work program, suggesting modification, if any, after a
careful study and ensuring timely completion.
h) Scrutinize the Construction Methods proposed by the Contractor for carrying out the works
to ensure that these are satisfactory with reference to the technical requirements, and
deployment of plant and machinery, project implementation schedule and environments
aspects as well as safety of works, personnel and the general public.
i) Scrutinize on random basis and/or reviewing contractor's supervision personnel and
suggests modifications, if any.
j) Advise PIU on regular inspection of the Contractor’s equipment, plant, machinery,
installation, etc. to ensure that they are adequate and are in accordance with the terms and
conditions of the contract.
k) Act as the Engineer to execute construction supervision and contract administration
services in accordance with the power and authority to be delegated by MPJN.
l) Provide assistance to MPJN concerning variations and claims which are to be
ordered/issued at the initiative of MPJN. Advise MPJN on resolution of any dispute with
the contractor.
m) Issue instructions, approvals and notices as appropriate.
n) Provide recommendation to MPJN for acceptance of the contractor’s performance security
and required insurances.
o) Assess adequacy of all inputs such as materials, labour and equipment provided by the
contractor.
p) Check and approve the contractor’s method of work, including site organization, program
of performance, quality assurance system, method statements, safety plan, and
environmental monitoring plan so that the requirements set forth in the applicable laws and
regulations, the specifications or other parts of the contract are to be duly respected.
q) Regularly monitor physical and financial progress, and take appropriate action to expedite
progress if necessary, so that the time for completion set forth in the contract will be duly
respected by the contractor.
r) Explain and/or adjust ambiguities and/or discrepancies in the Contract Documents and
issue any necessary clarifications or instructions. Give instructions to the contractor for any
works which may not be sufficiently detailed in the contract documents, if any.
s) Review and recommend for approval the contractor’s design & working drawings if found
in accordance with the contract.

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t) Liaise with the appropriate authorities to ensure that all the affected utility services are
promptly relocated.
u) Carry out field inspections on the contractor’s setting out of the works in relation to original
points, lines and levels of reference specified in the contract.
v) Organize, as necessary, management meetings with the contractor to review the
arrangements for future work. Prepare and deliver minutes of such meetings to MPJN and
the contractor.
w) Monitor the works so that all the contractual requirements are met by the contractor,
including those in relation to i) quality of the works, ii) safety and iii) protection of the
environment. Confirm that an accident prevention / safety officer proposed by the
contractor is duly assigned at the project site. Require the contractor to take appropriate
remedies if any questions are recognized regarding the safety measures.
x) Witness and Assist MPJN in assessing field test report, sampling and laboratory test report
to be carried out by the contractor.
y) Reviewing the test results/certificates of all construction material and/or sources of material
and undertake additional tests as necessary to assess the quality of works as 1st tier quality
control.
z) Consultant shall make recommendations for payment of bills as per the agreement between
contractor and MPJN. Any corrections, if required, shall be made only after the
recommendations of the General Manager (GM) of the concerned PIU.
aa) Verifying the request for area addition in the contractor’s scope of work during execution
period. The request can be through Contractor, Client or public and need to be verified at
site and change in scope planned accordingly.
bb) Evolve and implement a system for the quality assurance of the works in line with the
contractor’s quality assurance plan. The system of control of quality of material and
completed works shall also include sampling method and criterion, and acceptance criteria.
The sampling method and the acceptance criteria shall be based on statistical methods and
the recommendations of the relevant IS codes and JJM / DDWS, MoJS / CPHEEO
guidelines.
cc) Inspect the construction method, equipment to be used, workmanship at the site, and attend
shop inspection and manufacturing tests in accordance with the Employer’s Requirements.
dd) Check bills submitted by the contractor and recommend for payment as per the provisions
of the contract.
ee) Coordinate the works among different contractors/consultants employed for the projects.
ff) Assess the modifications in the Employer’s Requirements as may be necessary in
accordance with the actual site conditions and recommend regarding variation orders.
gg) Carry out timely reporting to MPJN for any inconsistency in executing the works and
suggesting appropriate corrective measures to be applied.
hh) Inspect, verify and determine claims issued by the parties to the contract (i.e. MPJN and
contractor) in accordance with the contract;

Page | 48
ii) Ensure that the Test on Completion carried out by the contractor and assist MPJN in
carrying out the Test after Completion, as applicable.
jj) Perform the inspection of the works and to issue certificates such as the Taking-Over
Certificate, Performance Certificate as specified in the contract, Check and
recommend/certify as-built documents prepared by the contractor.
kk) Check the construction phase final bill in detail and verify on site and accordingly
recommend for payment.
ll) To direct the Contractor in all matters concerning construction safety and care of the works
(including the erection of the temporary signs at MPJN works) and if required, to require
the Contractor to provide any necessary lights, guards, fencing and watchmen.
mm) To provide adequate supervision of Contractor’s work carried out in more than one shift
thus matching the working hours to be the same as that of the contractors(s);
nn) Provide assistance to the Employer in respect of contract implementation, claims and other
matters.
oo) Assist to acquire land for different component of scheme and take necessary permission
from concerned department such as revenue, forest, agriculture, private land, etc. Also
assist in acquiring necessary permission from road authorities, railway, water resource
department, electricity department, etc.
pp) Assist/advice Employer for advance actions required to be taken for handing of site and in
achieving different milestones for completion of projects as per schedule.
qq) Online Entries on the MIS/Works Contract Management System (WCMS) Module as per
requirement for recording information regarding project, measurement and bills, etc.
rr) Assist the Employer in co-ordination works with different agencies and hold meetings for
proper and timely implementation of the project.
ss) Checking and review of complete structural as well as hydraulic design and drawing
including all components of the Multi Village Rural Water Supply Scheme as per provision
of work contract, prepared and submitted by contractor and preparation of evaluation report
of design and drawing.

2.5. Safety Measures

The Consultant shall:

a) Review and ensure implementation of the safety plans submitted by the bidders from the
point of view of securing the safety during the construction.

b) Review and ensure implementation of the program submitted by the contractors from the
point of view of securing the safety during the construction and ask the contractor to submit
further details, if necessary; and

c) During the supervision of the construction work, ensure that an accident prevention officer
/ safety officer proposed by the contractor is duly assigned at the project site and that the
construction work is carried out according to the safety plan as well as the safety measures

Page | 49
 prescribed in the program. If Consultant recognize any questions regarding the safety
measures in general including the ones mentioned above, the Consultant shall suggest
MPJN to ask the contractors to make appropriate improvements.

3. Implementation Arrangements

3.1. The Supervision and Quality Control Consultant (Execution) would be attached to Project
Implementation Agency (PIU), MPJN for coordination, reporting and approval of
payment purposes and would advise and assist in capacity and quality enhancement of
the executing agency.
3.2. Under the overall guidance of the MPJN / Project Management Consultant (PMC), the
Consultant will provide management advice to PIUs’ on methodologies and procedures
for contract management, 1st tier quality control, monitoring project performance and
coordination, quality monitoring of works for the project, etc.
3.3. The Consultant will establish its office in the project area at the locations indicated in
Annexure 2 on its own.
3.4. The Consultant will directly liaise with the PIU, MPJN in enforcing the agreed
procedures.
3.5. Status of all the activities entrusted to the Consultant would be reviewed in weekly /
monthly and any other meetings scheduled by Client. Corrective actions as identified
during such meetings would be required to be taken up by the Consultant.

4. Staffing and Other Inputs

4.1. The Consultant is expected to provide the personnel for the indicated duration. The
duration given is indicative and subject to variation by agreement between the Consultant
and the MPJN. The Consultants’ team composition and indicative inputs along with office
location are included as Annexure 2.
i. Consultant shall ensure that staff shall always be available and shall plan the
deployment of the additional staff if any within 15 days from the approval of the
required personnel by MPJN.
ii. The staff deployment may be amended (increased / decreased) based on Client
instructions.
iii. The duration of the assignment along with the different offices is indicated in
Annexure 2. MPJN may extend the duration of the assignment further based on mutual
agreement subject to satisfactory performance.

4.2. Roles and Responsibilities of the Staff

Detailed information on the major tasks and duties are as follows, however in case of partial
deployment as instructed by MPJN, as per or due to any other reason, the responsibilities of
undeployed staff shall be delegated to the deployed staff by the consultant so that the project
does not suffer in any way.

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1. Team Leader
a) Lead the Project Team to finish all work related to assignment of consulting services during
the project implementation process; Act as Employer’s Representative on Design-Build
(DB) Conditions (EPC) Contract.
b) Shall take the overall responsibility under the consulting services of the Consultant, and
shall represent the Consultant in all matters relating to the performance of services,
communication between Contractors, PIU, MPJN and the Project Management Consultant,
coordinating with and managing Consultant team to deliver services as per the scope of
work during the stipulated time schedule
c) Develop and help project implementation plans and procedures for monitoring and control;
d) Shall be in regular contact with the Client, PIU, PMC and attend all the meeting as required
/ instructed by Client.
e) In consultation with the PIU, develop a detailed framework for the Project Performance
Management System (PPMS) including overall system design, refinement of indicators,
targets and outputs, and form of report formats. This task must be completed within first 6
months of the contract.
f) Shall issue instructions to contractor(s) and check the documents and drawings submitted
by the contractor(s).
g) Shall prepare monthly and quarterly progress reports
h) Scheduling and ensuring timely mobilization / demobilization of team members
i) Ensuring deployment of the entire team in accordance with the Contract / Client
instructions
j) Undertake site visits at least twice a week ensuring coverage of all project area in the
month.
k) Provide detailed review and recommendation on checking of bills, checking / preparation
of proposals for variation, extra work, time extension, delay analysis, etc. as directed by
Client.
l) Set up and maintain a correspondence and document storage and retrieval system to record
all relevant communications between the parties to the Contracts and all measurement and
quality control details and variations to the works as they occur.
m) Develop the format of a brief monthly construction report and prepare project relevant
reports required by MPJN, including inception report, brief monthly reports, quarterly
reports, and project completion report.
n) Review all documents and supervision reports before final submission to MPJN.
o) To approve the Contractors key superintendent personnel and, construction mobilization
programs.
p) To approve the contractors’ work program including activity scheduling and resource
programming.
q) Issue interim certificates for payments to the contractors.

2. Deputy Team Leader cum Construction Manager

a) Shall support TL and represent Consultant team in case TL is not present

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b) Shall function as technical advisor in supervision of all the schemes
c) Shall assist to coordinate with other experts in delivering the entire scope of work
d) Responsible for overall construction management, quality control & quality assurance and
administration of the contracts.
e) Shall assist PIU/MPJN in correspondence to clarifications from the contractors in technical
aspects
f) Shall oversee the contractor’s submission documents and coordinate for reviewing the
contractor’s submissions
g) Undertake regular site visits as directed by the Client ensuring coverage of the entire
scheme during a month,
h) To review, compile and finalize progress reports.
i) To test check measurements as per TOR
j) Shall assist the team in reviewing the documents and drawings submitted by the
contractor(s)
k) Shall assist the team in resolving inter-department issues and will recommend on
resolution of hindrances in execution
l) All other duties assigned by the Team Leader and GM/CGM.

3. Water Supply Expert

a) To review and monitor the ongoing work on site as per approved design drawing
b) Shall function as technical advisor in supervision of all the schemes
c) Shall assist to coordinate with other experts in delivering the entire scope of work
d) Shall assist PIU/MPJN in correspondence to clarifications from the contractors in technical
aspects
e) Shall oversee the contractor’s submission documents and coordinate for reviewing the
contractor’s submissions
f) Undertake regular site visits as directed by the Client ensuring coverage of the entire
scheme during a month,
g) To review, compile and finalize progress reports.
h) To test check measurements as per TOR
i) Shall assist the team in reviewing the documents and drawings submitted by the
contractor(s)
j) To coordinate with contractor(s) to ensure progress of works as per the approval plans
k) Any engineering work like design check, bill check & reply to contractor(s).

4. Manager (Community Mobilization)

a) Ensure every revenue village/habitation have covered with FHTCs, done PRA and prepare
VAP with participatory approach and have constituted VWSC, as per JJM
guidelines/Gazette Notification of MP.

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b) To provide assistance in conducting PRA and VAP
c) Liaising/coordination among Gram Panchayat/Jila Panchayat/MPJN/PIU and other
concerned line department.
d) To provide necessary support for Capacity Building plan, Surveys, IEC activities plan and
Social Mobilization Activities.
e) To identify Critical Capacity/Skill gaps among Key Stakeholders for implementation to
promote a community-led approach to rural water supply and facilitate the process of
bridging these gaps.
f) Any other task relevant to the project for social mobilization and other activities of the
project.
g) To steer the Project Team in the implementation of the JJM programme and its objectives.
h) Conduct monthly review meeting with all related concerned stakeholder.
i) Apart from above, he/she will be responsible for implementing JJM guidelines

5. Resident Engineer
a) To review and monitor/supervise the ongoing work on site as per approved designs,
drawings, specifications in line with approved QAQC plan.
b) Reporting and interacting with Team Leader to sort out routine construction problems.
c) To coordinate with contractor(s), PIUs, PMC to ensure progress of works as per the
approval plans
d) To update the team and Client in case of foreseeable issues & hindrances which could
impact the progress of the projects as per the approved plan
e) Any engineering work like design check, bill check & reply to contractor(s).
f) Review project design drawings and provide direction, if need be, highlight potential
technical problems and suggest means to resolve the same in consultation with PIU, DTL
& TL.
g) Witness, provide advice and assistance on start-up, testing and commissioning as per
detailed specifications and contract conditions.
h) To inspect the works, during the construction period and during the Trial run and at proper
interval.
i) Establish a system of Quality control & Quality Assurance of works, approve materials,
concrete mix designs, sampling and testing procedure and ensure implementation of the
same on site.
j) To interact with GM/DGM.
k) To review progress reports submitted by the contractor and prepare weekly, monthly
progress reports highlighting the bottlenecks.
l) To check measurements as per TOR
m) All other duties assigned by the Team Leader and GM/DGM.
6. Assistant Engineer (Civil/E&M)
a) Coordinate with client and the contractors appointed by client for execution of work water

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 supply schemes to monitor construction work as per the schedule of each works.
b) Monitor progress with reference to pre-fixed targets drawn up jointly with the Contractors
and furnish monthly progress reports in the formats as decided in consultation with the
MPJN.
c) To direct contractor to take all necessary steps to maintain the rate of progress of works as
per the approval programme.
d) Guiding team of Field Engineers to approve setting out of the works layout, to verify the
drawings of the contractor, quality control & Quality assurance procedures, etc.
e) Ensure monitoring and checking of day to day works ongoing on the site, and issue
monthly/interim payment certificates.
f) To direct the Contractor in all matters concerning construction safety.
g) To verify and correct the as built drawings.
h) Record measurements in measurement books at various stages of works, verification of
measurement and preparation of bills based on recorded measurements jointly with the
Departmental Officers during each stage.

7. Field Engineer (Civil/E&M)

a) In case of works where measurements are hidden after completion, as in the case of
foundations, reinforcements in RCC structures etc, check measurements are to be carried
out immediately after each activity is completed and before they are covered up.
b) To attend the Requests for Inspections (RFIs) timely and give go ahead to the contractor if
the work is as per the drawings and technical specifications.
c) Witness Quality Assurance of works, materials concrete mix designs, sampling and testing
procedure and Quality Control measures.
d) Witness/Check the laboratory and field test carried out by the contractor, ensure proper
record and testing of cubes as required.
e) Order removal and substitution of improper materials.
f) To make independent measurements and check all quantity measurements and calculations
required for payment purpose.
g) To monitor and check the day-to-day quality control, keep all measurement records.

8. Assistant Manager (Community Mobilization)

a)Ensure every revenue village/habitation have covered with FHTCs as per JJM guidelines.
b)Ensure every revenue village done PRA and prepare VAP with participatory approach.
c)To provide assistance in conducting PRA and VAP
d)Ensure every village have constituted VWSC, as per JJM guidelines/Gazette Notification
of MP.
e) Liaising/coordination among Gram Panchayat/Jila Panchayat/MPJN/PIU and other
concerned line department.
f) To provide necessary support for Capacity Building plan, Surveys, IEC activities plan and
Social Mobilization Activities.
g) Any other task relevant to the project for social mobilization and other activities of the
project.

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h) To steer the Project Team in the implementation of the JJM programme and its objectives.
i) To support, Monitor and Evaluate the JJM programme on a regular basis to achieve its
milestones and objectives within the defined time frame.
j) Apart from above, he/she will be responsible for implementing JJM guidelines

9. Quality Control Engineer

a) Establish a system of Quality control & Quality Assurance of works, approve materials,
concrete mix designs, sampling and testing procedure and ensure implementation of the
same on site.
b) To ensure that the ongoing work is going on as per approved designs, drawings,
specifications in line with approved QAQC plan.
c) Guide the Field engineers (AE & FE) regarding QAQC issues.
d) To inspect the works, during the construction period and to update/highlight the team
leader any non-conformity to the QAQC.
e) Provide advice and assistance on testing and commissioning as per detailed specifications
and contract conditions.
f) All other duties assigned by the Team Leader and GM/DGM.
g) Ensure that the Field engineers (AE & FE) laboratory will carry out the field tests as per
standards and proper record and testing of cubes as required.
The above tasks are indicative and further tasks may be allotted to the experts by Client / Team
Leader depending on the requirements of the projects / schemes. The above tasks are to be
delivered by the Consultant as a whole and non-deployment / absence of some members of the
Consultants’ team shall not be considered as a reason for non-delivery of any aspects of the
Services as envisaged under the Contract. It is the responsibility of the Consultant to ensure
delivery of the entire scope of work as envisaged under the Contract at all times during the
contract period.

4.3. Mobilization / Replacement of Staff

i. The Consultant will be responsible for deployment / withdrawal of staff / additional

staff for efficient and complete monitoring of works. In case the deployment is less than
40% at any time during the contract, Client may terminate the contract. After award of
the contract, the Client expects all the proposed personnel to be available during
implementation of the contract as per the agreed staffing schedule unless instructed by
the client to reduce the deployment. If, at any point in time, the deployment of key
personnel drops below 50% of the total required manpower of the Consultant, the Client
shall give a notice to the Consultant to ensure the required deployment within a month.
If the Consultant fails to ensure the required deployment even after the lapse of one
month notice period, a penalty of 0.1% of the contract value for each month or part
thereof where deployment is below 50% will be applicable.

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 ii. The Employer will not consider substitutions during contract implementation except
under exceptional circumstances. In case of such replacements, the Consultant will
ensure that there is a reasonable overlap of at least one month between staff to be
replaced and replacement for knowledge transfer, at the cost of the Consultant.
iii. Only under exceptional circumstances and with approval of MD, MPJN any staff shall
be allowed to be replaced. Any such request for replacement shall be raised by giving
proper justification of the need of replacement. Any such replacement of expert shall
draw a penalty of 5% of the quoted cost of resource. Subsequent replacements shall
draw a penalty of additional 5% of the quoted cost of resource. PD, MPJN shall have
the sole discretion of waiving such penalty in the following cases:
a. if the candidate during interview is found better qualified and capable;
b. if the personnel joins any other consulting assignment being executed by
Madhya Pradesh Jal Nigam on man-month basis after being deployed by the
firm for the current assignment;
c. if replacement is undertaken based on instructions of MPJN;
d. if the replacement is necessitated because of medical reasons. The Consultant
will be required to provide medical reports or doctor’s advice mentioning the
incapacity of the expert to perform. MPJN if required, can ask for a certificate
from a doctor empanelled with it.
iv. The Employer may ask for mobilization or demobilization of team / staff as per
performance and requirement of work. The team / staff shall be mobilized / demobilized
as communicated by Employer. Approval for mobilization / replacement /
demobilization of any Key Expert (personnel whose CV has been evaluated as part of
the Technical Proposal Evaluation) shall be accorded by the respective CGM. Approval
for mobilization / replacement / demobilization of all other personnel shall be accorded
by the respective GM, PIU.
v. The consultant shall provide sufficient and required training regarding duties to be
performed, checking/approval process to be adopted and Quality Assurance – Quality
Control (QAQC) & safety procedures to staff to be deployed at the project to deliver
their duties as per Terms of reference within 30 days of the deployment on site and
consultant shall provide training certificate to the staff to that effect. CGM shall confirm
the deployment of concern staff after satisfactory interview. In case the consultant fails
to provide such training, Rs. 10,000/- per staff per month shall be deducted from the
consultant’s monthly bill as penalty till the time the training is completed satisfactorily.

4.4. Entitlement for Outstation Visit Cost Reimbursement

The costs towards travel expenses, boarding and lodging pertaining to outstation (outside
project area) visits undertaken with prior approval of Client shall be reimbursed by the Client
on production of bills with the invoices. The class of travel and stay shall be as per latest

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applicable rules of Government of Madhya Pradesh as on the date of travel as per entitlement
for the respective Experts as per the following table:

Equivalent Designation for

No. Key Expert Designation
Reimbursement
1. Team Leader General Manager, PIU
2. Deputy Team Leader/ Construction Manager Manager, PIU
3. Water Supply Expert Manager, PIU
4. Resident Engineer Manager, PIU
5. Manager (Community Mobilization) Manager, PIU

5. Action Requiring Specific Approval of Employer

5.1. The Consultant will be required to obtain the specific approval of the Employer in the
matters as specified in Contract Agreement for EPC works of the specific schemes.

5.2. The Consultant will seek prior permission of the Employer before taking any of the
following actions:
a. Consenting to the sub-contracting of any part of the works.
b. Certifying additional cost determined.
c. Ordering suspension of work.
d. Issuing the notice to commence the work.
e. Approving extension of time.
f. Approving new rates either for existing items of work, which arises from variation
quantities beyond the limit, defined in the contract or fixing rates of non-priced
works involving any extra item and extra item and certifying any additional cost
determined under the provisions of contract;
g. Issuing the order for special tests not provided for in the contract and determining
the cost of such tests, which shell be added to the contract price.
h. Issuing/approving the Technical Specification, if not provided for an item of works
in the Construction Contract, similarly, for any change in Technical Specification
of any item of work.
6. Interim and Final Payments

6.1. The Consultant will process interim and final payments to the Contractor. Interim monthly
payments shall be based on interim payment certificates processed by the Consultant
following claims filed by the Contractor. The Consultant will be responsible for ensuring
that all measurements are taken as per specification and drawings for the works and are
recorded in presence of the representative of contactor(s) and are countersigned by him.
All measurements (100%) will be taken by the Field Engineer or any senior technical staff
and also recorded in prescribed measurement book manually and/or by computer. All
measurements will be 100% checked by Assistant Engineer. In processing contractual
payments, the Resident Engineer and DTL of the Supervision Consultant will certify that
they have checked at least 25% and 10% respectively of the measurements and quality

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 control tests. The Resident Engineer shall intimate the details of these check tests to the
GM, PIU before undertaking them, so that the GM, PIU or his officers could associate, if
they wish to do so. The Resident Engineer or any of his concerned experts shall do the
repeat tests or measurements, if directed by the GM, PIU of the construction package, in
the presence of GM, PIU or any of his representatives. In case of any conflict the Team
Leader will check minimum to 3% of total measurement/quality control tests. In the event
of such conflict the Employer will release to the contractor 80% of the disputed amount as
certified by the Consultant and then instruct the Consultant to respond to the discrepancies
within 14 days. Any discrepancy found will be settled in the following interim payment
certificates.

6.2. Measurement of the works and supplies will be checked by the staff of Consultant as
follows.
(i) Team Leader :- 3%
(ii) Deputy Team Leader :- 10%
(iii)Resident Engineer :- 25%
(iv) Assistant Engineer :- 100%

7. Reports

7.1. The Consultants will submit the following periodic reports at the time and in the number
of copies (also in electronic copies) indicated for each, in addition to reports, which will
be submitted on the specific tests under the scope of work. Some of the reports would be
in questionnaire form so that all required aspects are covered.

Particulars of the Report No. Of Copies

1) Monthly Progress Reports 5 + softcopy
2) Quarterly Progress reports 5 + softcopy
3) Completion Reports of each package 5 +soft copy
4) Final Completion Report with CD 5 + soft copy
5) Any additional report and power point
As & when required
Presentation in Hindi and English

i. Inception Report: To be submitted within three (3) weeks of the commencement of

services. The report will be based on the Terms of Reference and will include the
Consultants detailed work program. (5 Copies in Hard and 1 in Soft Copy).
ii. Daily Progress Report: Daily progress report shall be sent by email by next day
morning.
iii. Weekly Progress Report: Weekly progress report shall be submitted on every
Monday. Team Leader Should give a presentation to Client regarding weekly
progress of the project, hurdles/bottlenecks, if any with strategies to address them.

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 Mere submission of reports will not suffice.
iv. Monthly Progress Report: Monthly progress reports to be submitted by the fifth day
of the following month in Hindi and/or in English. The report shall include the
progress of works, any hindrances observed, or foreseen, and corrective measures
taken or proposed to resolve the hindrance along with photographs of construction
progress. (5 Copies in Hard and 1 in Soft Copy). The report shall summarize the work
accomplished by the Consultant for the preceding month (along with photographs).
The report will outline any issues/concerns/problems encountered (administrative,
technical, environmental, social or financial) and give recommendation on how these
problems may be overcome. Brief work progress summaries will be included for on-
going works and outlining problems encountered and recommending solutions. The
report should record the status of payment of contractor’s monthly certificates, of all
claims for cost or time extensions, and of action required of government and other
agencies to permit unconstrained works implementation.
v. All reports should be given in hard copy as well as MS office formats in soft copy.
Report should include the work plan in Microsoft Project (MSP) or equivalent
software. Actual work plan submitted by the Contractor during the tender and the
actual work done on site should be presented in Microsoft Project (MSP) or
equivalent software to the Client regularly showing the progress, delays / hurdles /
bottlenecks in the schemes.
vi. Quarterly Site Assessment Report: The Consultant shall submit a comprehensive
report summarizing all activities under the services at the end of each quarter, and
also at other times when considered warranted by the Employer because of delay of
the construction works of because of the occurrence of technical or contractual
difficulties. Such report shall summarize (i) the activities of the Consultant (ii) the
progress of the Contracts (iii) all contract variations and change orders (iv) the status
of Contractor’s claims, if any; etc. The report shall include brief descriptions of the
technical and contractual problems being encountered, physical and financial
progress in approved formats, financial status of the contracts as a whole consisting
the cost incurred, and cost forecast, and other relevant information for the on-going
contracts.
vii. Any other reports as required by the Client from time to time as instructed.
8. Facilities
8.1. The Consultants are required to quote their rates for other incidental expenses on monthly
basis for providing the following for their own use. The Consultant will have to maintain
separate office(s) as specified in Annexure 2. The offices will be fully equipped with
furniture, office equipment with computer, telephone, fax, electricity, water cooler, other
equipment necessary for site and required for executing the job, water supplies, vehicles
for office and field visits, office support staff, all traveling expenses of all personnel,
personnel, stationery required for regular office use, reporting, documentation, etc. The
Bidder shall give a monthly rate for the different offices as under, which will include all

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 expenses detailed above. The details mentioned below is minimum what is required to be
deployed by the Consultant:
8.1.1. All office expenses for the offices as specified in Annexure 2.
8.1.2. Total number of minimum vehicles as specified in Annexure 2 inclusive of hire
charges, diesel/petrol, wages of driver, maintenance, etc.
[Link]. Four-Wheeler - Hard top jeep, Bolero, Scorpio, TUV 300 or equivalent
[Link]. Two-Wheeler - Motorcycle 100 cc or equivalent / above
8.1.3. Computers & laptops as required with minimum configuration as Intel Core i5, 4 GB
DDR RAM, 500 GB Hard Disk with internet/Wi-Fi connectivity, office furniture and
equipment etc. along with all latest compatible software as per requirement.
8.1.4. Any other incidental cost like survey equipment including the equipment required
during construction to regulate the quality of construction on hire basis.
8.1.5. The expenses for running the office which is to be included in the other incidental
expenses shall comprise to run the Consultant’s office items like desks, chairs,
computer table, cupboards, filing cabinet, meeting table with chairs, white boards, sofa
set, etc. Expenses of all consolidated items as assessed by Consultant on monthly basis
rate to be quoted.
8.1.6. The expenses for deployment of office equipment which is to be included in the other
incidental expenses shall comprise to run consultant’s office items includes plotter,
laser printer, photocopy machine, external CD writer, laptop, camera, SLR, generator,
refrigerator, etc. Expenses of all consolidated items on monthly basis to be quoted.
8.1.7. Office furniture purchase shall comprise to run the Consultant office items like desks,
chairs, computer table, cupboards, filing cabinet, meeting table with chairs, white
boards purchased by the Consultant. There will be no reimbursement of any office set
up cost or any cost except for those specified in the financial proposal.
8.1.8. The Consultant will have to maintain / provide vehicle as specified in Annexure 2.
Payment of vehicles will be made after submission of the logbook of vehicle. If vehicle
runs less/or in excess than prescribed limit, the payment will be deducted/made
additional accordingly with following rates for less/excess KM.
i. Four-wheeler vehicle - Rs. 15/ KM.
ii. Two-wheeler vehicle - Rs. 05/ KM.
The prescribed limit for the vehicles is as follows:
i. Four-wheeler vehicle – 2,500 km per month
ii. Two-wheeler vehicle – 1,000 km per month

8.2. The rental cost for all these items will be included in the financial proposal and shall be
considered for evaluation.

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8.3. The quality control laboratory for performing various types of tests shall have to be
arranged by the Contractor including the testing personnel. The supervision consultant
will perform all the required tests and supervise all the tests done by the contractors.
Financial cost for setting up of laboratory and equipment and testing need not made in
financial proposal.

8.4. Employer will provide to the consultants the copies of all the project reports including
design and drawings and relevant databases collected by the design consultants. One set
each of designs and drawings shall be maintained at Team Leader office and also at each
site office (resident engineer office).
9. Deficiencies in Services
Deficiencies in the services on part of Consultant may attract penal provisions in the form of
fines, up to a maximum amount of 10% of contract price and /or debarment, etc. The
deficiencies on part of Consultant may include the following but not be limited to:
a. Not acting impartially or acting in collusion with contractor in award of variation,
fixation of new rates, etc.
b. Not keeping proper records regarding quality control, inspection, rejection/rectification
of work, etc.
c. Failure to give proper and timely advice to Employer / contractor to enable correction
during execution.
d. Delay in design and withholding approvals, etc.
e. Recommending extension to the contractor with a view to extending duration of
supervision services.
f. Refusing to give reasons for decisions when called for by the Employer.
g. Not being fully conversant with manuals, specifications, standards, Employer’s
/Ministry’s guidelines and requirement of the project to be following during
construction.
h. Certifying substandard work for payment.
i. Not exercising required scrutiny non-approval of temporary stretch/works.
j. Lack of proper coordination with contractors and Employer’s representative to ensure
smooth implementation of projects.
k. Permitting subletting of any part/major works without authorization.
l. Delay in mobilization of required staff at any stage of the contract.
In case of any deficiency in services, a show-cause notice will be issued by the Client, providing
the Consultant with 15 days for a response / remedial action. In case the response / remedial
action is not satisfactory, penalty of 0.1% of contract value shall be imposed in accordance
with Clause 6.7 of GCC.

9.1. Half Yearly Performance Review

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MPJN will review the performance of the consultant half yearly through performance review
committee chaired by MD, MPJN along with following members:
i. Additional Managing Director, MPJN
ii. Project Director, MPJN
iii. Additional Project Director, MPJN
iv. Chief General Manager, MPJN
v. General Manager, PIU
vi. Team Leader, Project Management Consultancy (PMC)
In case the consultant’s work is found to be unsatisfactory consistently during two consecutive
performance review meetings, MD, MPJN has right to terminate the contract

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 Annexure 1
Scheme Details - Narmada Gambhir

1. Source Gambhir Dam

2. Number of Villages Covered 885
2023 – 11,42,782
3. Population 2038 – 13,45,474
2053 – 15,64,029
4. Intake Well 152.55 MLD
5. Water Treatment Plant 124.29 MLD
6. Master Balancing Reservoirs 2 MBR
7. Overhead Tanks 185 Nos.
(i) Raw Water Pumping Main 20.0 km (MS)
8. (ii) Clear Water Pumping Main 1,639.88 km (DI K9, MS)
(iii) Clear Water Gravity Main 150.54 km (DI K7)
9. Distribution Network 3,299.36 km (HDPE)
10. House Service Connections 55,486 Nos.
11. Operation & Maintenance 10 years after successful commissioning

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 Annexure 2
Scheme Details – Narmada-Gambhir MVS, District: Ujjain & Indore
Table 1: Consultants Team Composition and Staffing Schedule
No Position / Particulars No Duration (months)
A Full Time Deployment
1 Team Leader 1 27
2 Deputy Team Leader / Construction Manager 1 27
3 Water Supply Expert 1 27
4 Manager - Community Mobilization 1 27
5 Resident Engineer 1 27
6 Assistant Engineer (Civil) 4 27
7 Field Engineer (Civil) 6 27
8 Quality Control Engineer 1 27
9 Asst. Manager- Community Mobilization 1 27
10 Billing Assistant 1 27
11 Computer Operator 2 27
12 Office Manager 1 27
13 Office Boy 2 27
B Partial Deployment
14 Assistant Engineer (E &M) 1 6
15 Field Engineer (E &M) 1 6

Table 2: Office Location*

No. Name of the office Quantity Duration (months)

1 Team Leader 1 27
2 Resident Engineer 1 27

* Office location can be anywhere within the scheme area and will be specified prior to
deployment.
Table 3: Transport / Vehicle
Total Duration
No. Name of office Type of Vehicle Quantity
(months)
1. TL Office Jeep 3 81
2. RE Office (1 Nos.) Jeep 5 135
3. RE Office (1 Nos.) Motorcycle 9 222

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Note:
1. Office location of Team Leader / Resident Engineer may be changed by GM, PIU.
2. At Team Leader office vehicle should be hard top Jeep, Bolero, Scorpio, TUV 300
or equivalent of 2018 or later model.
3. It is essential to have own mobile by each staff mentioned and payable as per
following provision: Maximum Rs. 1,000 for Team Leader and Rs. 500/- for
remaining Key Experts or actual whichever is less is reimbursed to firm in monthly
bill.
4. CV of the personnel excluding the Key Experts will be approved after interview by
General Manager of the respective PIU.
5. Tour program should be submitted for each month by Key Experts and not more
than 10% deviation will be allowed from submitted tour program.
6. If required, Client may instruct Consultant to undertake Supervision and Quality
Control (SQC) for additional schemes.
7. Manpower / deployment (man-months) of consultant may be increased / decreased
as per requirement of MPJN.
8. Deployment should be done as per requirement of MPJN. GM, PIU will intimate in
writing to consultant. Consultant should deploy personnel within a month
compulsorily.
9. Maximum working age shall be 60 years. Person completing age of 60 years will be
demobilized or deemed to be demobilized on the same day. However, in case of
satisfactory performance, MD, MPJN may extend the deployment by 6 months or
up to scheme completion period.
10. For the post of Assistant Engineer (Civil / E&M), Retired Assistant Engineers from
government service may be considered for the position, subject to approval of the
Client.
11. For the post of Field Engineer (Civil / E&M), Degree holder Engineers with less
than the minimum required experience may be allowed up to 25% of total number
of posts. Remuneration for these Field Engineers shall be paid at the rate of 75% of
rate quoted by the Consultants for Field Engineers. After these Field Engineers meet
the minimum experience requirement, they shall be paid at the rate quoted by the
Consultants for Field Engineers.
12. All the personnel of the Consultant deployed at RE Office / undertaking site visit
shall have a uniform dress code, as proposed by the Consultant and approved by the
Client.

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PART 3 – CONDITIONS OF CONTRACT
AND CONTRACT FORMS
 Section VI: Form of Contract

Form of Contract: TIME-BASED

This CONTRACT (hereinafter called the “Contract”) is made the [day] day of the month of
[month], [year], between, on the one hand, [name of Client] (hereinafter called the “Client”)
and, on the other hand, [name of Consultant] (hereinafter called the “Consultant”).

WHEREAS
(a) the Client has requested the Consultant to provide certain consulting services as defined in
this Contract (hereinafter called the “Services”).
(b) the Consultant, having represented to the Client that it has the required professional skills,
expertise and technical resources, has agreed to provide the Services on the terms and
conditions set forth in this Contract.

NOW THEREFORE the parties hereto hereby agree as follows:

1. The following documents attached hereto shall be deemed to form an integral part of
this Contract:
(i) This Form of Contract.
(ii) The Special Conditions of Contract (SCC).
(iii) The General Conditions of Contract (GCC).
(iv) The following Appendices:
Appendix A : Description of Services
Appendix B : Consultant Personnel
Appendix C : Financial Proposal
Appendix D : Form of Performance Security
Appendix E : Acknowledgment of Compliance
In the event of any ambiguity or conflict between the documents listed above, the order
of precedence shall be the order in which the documents are listed in this Clause 1.

2. The mutual rights and obligations of the Client and the Consultant shall be as set forth
in the Contract, in particular:

(a) the Consultant shall carry out the Services in accordance with the provisions of
the Contract; and

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 (b) the Client shall make payments to the Consultant in accordance with the
provisions of the Contract.

IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their
respective names as of the day and year first above written.

For and on behalf of [name of Client]

[Authorized Representative of the Client – name, title and signature]

For and on behalf of [name of Consultant]

[Authorized Representative of the Consultant – name and signature]

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 Section VII: General Conditions of Contract (GCC)

Table of Clauses

1. GENERAL PROVISIONS .................................................................................... 70

2. COMMENCEMENT, COMPLETION, MODIFICATION AND TERMINATION
OF CONTRACT .............................................................................................................. 72
3. OBLIGATIONS OFTHE CONSULTANT ........................................................... 77
4. CONSULTANT’S EXPERTS ............................................................................... 81
5. OBLIGATIONS OF THE CLIENT ...................................................................... 82
6. PAYMENTS TO THE CONSULTANT ............................................................... 83
7. FAIRNESS AND GOOD FAITH ......................................................................... 86
8. SETTLEMENT OF DISPUTES ............................................................................ 86
9. JURISDICTION .................................................................................................... 87

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1. GENERAL PROVISIONS
1.1. Definitions
Unless the context otherwise requires, the following terms whenever used in this Contract
have the following meanings:

a) “Applicable Law” means the laws and any other instruments having the force of law in
India, as they may be issued and in force from time to time.
b) “Base Date” means the date 28 days prior to the latest date for submission of the
Proposal.
c) “Client” means Madhya Pradesh Jal Nigam.
d) “Consultant” means the firm, named as Consultant in the SCC.
e) “Contract” means the legally binding written agreement signed between the Client and
the Consultant and includes all the attached documents listed in paragraph 1 of the Form
of Contract (the General Conditions (GCC), the Special Conditions (SCC), and the
Appendices).
f) “Contract Price” means the amount stated in Clause SCC 6.1(a).
g) “Currency” means Indian National Rupee.
h) “day” means calendar day unless indicated otherwise.
i) “Effective Date” means the date on which this Contract comes into force and effect
pursuant to Clause GCC 2.1.
j) “Experts” means, collectively, Key Experts, Non-Key Experts, or any other
professional personnel of the Consultant assigned by the Consultant to perform the
Services or any part thereof under the Contract.
k) “GCC” means these General Conditions of Contract.
l) “Government” means the Government of Madhya Pradesh or Government of India, as
the case may be.
m) “Key Expert(s)” means an individual professional assigned by the Consultant to
perform the Services or any part thereof under the Contract, whose skills, qualifications,
knowledge and experience are critical to the performance of the Services under the
Contract.
n) “Non-Key Expert(s)” means an individual professional assigned by the Consultant to
perform the Services or any part thereof under the Contract.
o) “Party” means the Client or the Consultant, as the case may be, and “Parties” means
both of them.
p) “SCC” means the Special Conditions of Contract by which the GCC may be amended
or supplemented.
q) “Services” means the work to be performed by the Consultant pursuant to this Contract,
as described in Appendix A.
r) “Third Party” means any person or entity other than the Client or the Consultant.

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1.2. Relationship between the Parties
Nothing contained herein shall be construed as establishing a relationship of master and servant
or of principal and agent as between the Client and the Consultant. The Consultant, subject to
this Contract, has complete charge of Experts, if any, performing the Services and shall be fully
responsible for the Services performed by them or on their behalf hereunder.

1.3. Law Governing Contract

This Contract, its meaning and interpretation, and the relation between the Parties shall be
governed by the Applicable Law.

1.4. Language
This Contract shall be executed in the language specified in the SCC, which shall be the binding
and controlling language for all matters relating to the meaning or interpretation of this
Contract.

1.5. Headings
The headings shall not limit, alter or affect the meaning of this Contract.

1.6. Communications
1.6.1. Any communication required or permitted to be given or made pursuant to this Contract
shall be in writing in the language specified in the SCC. Any such communication shall
be deemed to have been given or made when delivered in person to an authorized
representative of the Party to whom the communication is addressed, or when sent to
such Party at the address specified in the SCC.
1.6.2. A Party may change its address for notice hereunder by giving the other Party any
communication of such change to the address specified in the SCC.

1.7. Location
The Services shall be performed at such locations as are specified in Appendix A and, where
the location of a particular task is not so specified, at such locations, as the Client may approve.

1.8. Authority of Lead Member – Deleted.

1.9. Authorized Representatives
Any action required or permitted to be taken, and any document required or permitted to be
executed under this Contract by the Client or the Consultant may be taken or executed by the
representatives specified in the SCC.

1.10. Corrupt and Fraudulent Practices

If the Client determines, based on reasonable evidence, that the Consultant has engaged in
corrupt or fraudulent practices, in competing for or in executing the Contract, then the Client
may, after giving 14 days’ notice to the Consultant, terminate the Contract and the provisions
of Clause GCC 2.9 shall apply as if such termination had been made under Clause GCC 2.9.1
Should any Expert of the Consultant be determined, based on reasonable evidence, to have
engaged in corrupt or fraudulent practice during the execution of the work then that Expert

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shall be immediately removed and replaced by a suitable Expert in accordance with Clauses
GCC 4.4 and 4.5.
The Consultant is required to comply with Client's policy in regard to corrupt and fraudulent
practices as declared in Appendix E.

2. COMMENCEMENT, COMPLETION, MODIFICATION AND

TERMINATION OF CONTRACT
2.1. Effectiveness of Contract
With respect to the effectiveness of the Contract, the following shall apply:
a) This Contract shall come into force and effect on the date (the “Effective Date”) when
this Contract has been signed by the Parties.

2.2. Termination of Contract for Failure to become effective

If this Contract has not become effective within four (4) months after the date of the Contract
signed by the Parties, the Consultant or the Client may, by not less than twenty-one (21) days
written notice to the other Party, declare this Contract to be null and void, and in the event of
such a declaration by either Party, neither Party shall have any claim against the other Party
with respect hereto.

2.3. Commencement of Services

With respect to the commencement of the Services, the following shall apply:
a) Subject to Clause GCC 6.5(a), the Consultant shall commence carrying out the Services
not later than fourteen (14) days from the Effective Date, or as instructed by Client.
b) The Consultant shall confirm in writing the date of commencement of the Services
before starting to deliver the Services.
c) In the absence of such confirmation, the Consultant is deemed to have commenced the
services on the last day of the above period of fourteen (14) days.

2.4. Expiration of Contract

2.4.1. Unless terminated earlier pursuant to Clause GCC 2.9, this Contract shall expire at the
end of such time period, as specified in the SCC, after the commencement of the Services
specified in Clause GCC 2.3.
2.4.2. The Contract can be extended by further period, as specified in the SCC, based on
performance of Consultant and project requirement. The decision of Managing Director,
Madhya Pradesh Jal Nigam regarding any extensions shall be final.

2.5. Entire Agreement

This Contract contains all covenants, stipulations and provisions agreed by the Parties. No
agent or representative of either Party has authority to make, and the Parties shall not be bound
by or be liable for, any statement, representation, promise or agreement not set forth herein.

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2.6. Modifications
2.6.1. Modifications or Variations
a) Any modification or variation of the terms and conditions of this Contract, including
any modification or variation of the scope of the Services, may only be made by written
agreement between the Parties. However, each Party shall give due consideration to any
proposals for modification or variation made by the other Party.

2.6.2. Extension
If the Consultant has been delayed or impeded in the performance of any of its obligations
under this Contract by any of the reasons specified in paragraphs (a) through (f) of this Clause
GCC 2.6.2, the contract term as set forth in Clause GCC 2.4 shall be extended by such period
as shall be fair and reasonable in all the circumstances and as shall fairly reflect the delay or
impediment sustained by the Consultant, and an appropriate adjustment in the Contract Price
shall be made accordingly.
a) Any modifications or variations pursuant to Clause GCC 2.6.1;
b) Any occurrence of Force Majeure pursuant to Clause GCC 2.7;
c) Any suspension by the Client pursuant to Clause GCC 2.8.1(c);
d) Any unreasonable delay by the Client in giving his decision, approval or consent (where
required) to the documents (e.g. reports, plans, etc.) prepared and submitted by the
Consultant;
e) Any act or omission of or any default or breach of this Contract by the Client or any act or
omission of any other consultants and/or contractors employed by the Client; or
f) Any other matter mentioned in this Contract as giving rise to an entitlement to an extension
of the contract term.

2.6.3. Consultant’s Claims

a) Except where otherwise provided elsewhere in this Contract, the Consultant shall submit
to the Client a notice of a claim for an extension of the contract term and/or adjustment in
the Contract Price, together with particulars of the event or circumstance justifying such
extension and adjustment, as soon as reasonably practicable after the occurrence of such
event or circumstance. As soon as reasonably practicable after the receipt of such notice
and supporting particulars of the claim, the Client and the Consultant shall agree upon the
extended period and/or the adjusted Contract Price.
b) The Consultant shall at all times use all commercially reasonable endeavours to minimize
any delay in the performance of its obligations under this Contract.
c) Disagreement between the Parties as to any modification or variation, and extension shall
be settled according to Clause GCC 8.

2.7. Force Majeure

2.7.1. Definition
a) For the purposes of this Contract, “Force Majeure” means an event which is beyond the
reasonable control of a Party, is not foreseeable, is unavoidable, and which makes a
Party’s performance of its obligations hereunder impossible or so impractical as

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 reasonably to be considered impossible in the circumstances, and subject to those
requirements, includes, but is not limited to, war, riots, terrorism, civil disorder,
earthquake, fire, explosion, storm, flood or other adverse weather conditions, strikes,
lockouts or other industrial action, confiscation or any other action by Government
agencies.
b) Force Majeure shall not include (i) any event which is caused by the negligence or
intentional action of a Party or such Party’s Experts or agents or employees, nor (ii) any
event which a diligent Party could reasonably have been expected both to take into
account at the time of the conclusion of this Contract, and avoid or overcome in the
carrying out of its obligations hereunder.
c) Force Majeure shall not include insufficiency of funds or failure to make any payment
required hereunder.

2.7.2. No Breach of Contract

The failure of a Party to fulfil any of its obligations hereunder shall not be considered to be a
breach of, or default under, this Contract insofar as such inability arises from an event of Force
Majeure, provided that the Party affected by such an event has taken all reasonable precautions,
due care and reasonable alternative measures, all with the objective of carrying out the terms
and conditions of this Contract.

2.7.3. Measures to be Taken

a) A Party affected by an event of Force Majeure shall continue to perform its obligations
under the Contract as far as is reasonably practical and shall take all reasonable measures
to minimize the consequences of any event of Force Majeure.
b) A Party affected by an event of Force Majeure shall notify the other Party of such event as
soon as possible, and in any case not later than fourteen (14) days following the occurrence
of such event, providing evidence of the nature and cause of such event, and shall similarly
give written notice of the restoration of normal conditions as soon as possible.
c) Any period within which a Party shall, pursuant to this Contract, complete any action or
task, shall be extended for a period equal to the time during which such Party was unable
to perform such action as a result of Force Majeure.
d) During the period of their inability to perform the Services as a result of an event of Force
Majeure, the Consultant, upon instructions by the Client, shall either:
(i) demobilize, in which case the Consultant shall be reimbursed for additional costs they
reasonably and necessarily incurred, and, if required by the Client, in reactivating the
Services; or
(ii) continue the Services to the extent reasonably possible, in which case the Consultant
shall continue to be paid under the terms of this Contract and be reimbursed for
additional costs reasonably and necessarily incurred.
e) In the case of disagreement between the Parties as to the existence or extent of Force
Majeure, the matter shall be settled according to Clause GCC 8.

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2.8. Suspension
2.8.1. Suspension by Client
a) The Client may, by written notice of suspension to the Consultant, suspend, in whole
or part, the Services and such suspension continues until the Client gives a written
permission or instruction to proceed.
b) The Client may suspend, in whole or part, the Services if an event shall have happened
and be continuing, in which the Consultant fails to perform any of its obligations under
this Contract, including the carrying out of the Services, provided that such notice of
suspension shall:
(i) specify the nature of the failure, and
(ii) request the Consultant to remedy such failure within a period not exceeding twenty-
eight (28) days after receipt by the Consultant of such notice of suspension.
c) If the Project or the Services are suspended by the Client for any reason other than those
provided in Clause GCC 2.8.1(b) more than twenty-eight (28) days, over the term of
this Contract, the Consultant shall be paid for all services performed prior to the receipt
of a notice of suspension.
d) During any suspension of the Services under Clause GCC 2.8.1 (c), the Consultant shall
be compensated for any costs of maintaining fixed assets, the costs of leases or other
items acquired for the Project, as well as all expenses reasonably incurred by, including
but not limited to, temporary demobilization, reassignment of the Experts. In addition,
upon resumption of the Services, the Client shall compensate the Consultant for
expenses incurred as a result of the resumption of its services, and the Consultant's
schedules (Expert and other relevant schedules) shall be appropriately adjusted.

2.9. Termination
This Contract may be terminated by either Party as per provisions set up below:

2.9.1. Termination by Client

The Client may terminate this Contract in case of the occurrence of any of the events specified
in paragraphs (a) through (f) of this Clause GCC 2.9.1. In such an occurrence the Client shall
give at least twenty-eight (28) days’ written notice of termination to the Consultant in case of
the events referred to in (a) through (e); and at least fifty-six (56) days’ written notice in case
of the event referred to in (f):

a) If the Consultant fails to remedy a failure in the performance of its obligations hereunder,
as specified in a notice of suspension pursuant to Clause GCC 2.8.1(b);
b) If the Consultant becomes (or, if the Consultant consists of more than one entity, if any of
its members becomes) insolvent or bankrupt or enter into any agreements with their
creditors for relief of debt or take advantage of any law for the benefit of debtors or go into
liquidation or receivership whether compulsory or voluntary.
c) If the Consultant fails to comply with any final decision reached as a result of arbitration
proceedings pursuant to Clause GCC 8;

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d) If, as the result of Force Majeure, either Party is unable to fulfil its contractual obligations
for a period of not less than fifty-six (56) days.
e) If the Consultant fails to confirm availability of Key Experts as required in Clause GCC
2.3 (b); and
f) If the Client, in its sole discretion and for any reason whatsoever, decides to terminate this
Contract.

2.9.2. Termination by Consultant

The Consultant may terminate this Contract, by not less than twenty- eight (28) days’ written
notice to the Client, such notice to be given if any of the events specified in paragraphs (a)
through (f) of this Clause GCC 2.9.2 occurs:

a) If the Client fails to pay any money due to the Consultant pursuant to this Contract and
not subject to dispute pursuant to Clause GCC 8 within forty-two (42) days after
receiving written notice from the Consultant that such payment is overdue.
b) If, as the result of Force Majeure, either Party is unable to fulfil its contractual
obligations for a period of not less than fifty-six (56) days.
c) If the Client fails to comply with any final decision reached as a result of arbitration
pursuant to Clause GCC 8;
d) If the Client is in material breach of its obligations pursuant to this Contract and has not
remedied the same within forty-two (42) days (or such longer period as the Consultant
may have subsequently approved in writing) following the receipt by the Client of the
Consultant’s notice specifying such breach.
e) If the Services are suspended pursuant to Clause GCC 2.8.1(c) for more than eighty-
four (84) days; and
f) If the Client becomes bankrupt or insolvent, goes into liquidation, has a receiving or
administration order made against him, compounds with his creditors, or carries on
business under a receiver trustee or manager for the benefit of his creditors, or if any
act is done or event occurs which (under applicable Laws) has a similar effect to any of
these acts or events.

2.9.3. Cessation of Rights and Obligations

Upon termination of this Contract pursuant to Clauses GCC 2.2 or GCC 2.9, or upon expiration
of this Contract pursuant to Clause GCC 2.4, all rights and obligations of the Parties hereunder
shall cease, except (i) such rights and obligations as may have accrued on the date of
termination or expiration, (ii) the obligation of confidentiality set forth in Clause GCC 3.4, (iii)
the Consultant’s obligation to permit inspection, copying and auditing of their accounts and
records set forth in Clause GCC 3.7, and (iv) any right which a Party may have under the
Applicable Law.

2.9.4. Cessation of Services

Upon termination of this Contract by notice of either Party to the other pursuant to Clauses
GCC 2.9.1or GCC 2.9.2, the Consultant shall, immediately upon dispatch or receipt of such

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notice, take all necessary steps to bring the Services to a close in a prompt and orderly manner
and shall make every reasonable effort to keep expenses for this purpose to a minimum. With
respect to equipment, vehicles and materials provided by the Client, the Consultant shall
proceed as provided by Clause GCC 3.10.

2.9.5. Payment upon Termination

Upon termination of this Contract pursuant to Clauses GCC 2.9.1 or GCC 2.9.2, the Client
shall make the following payments to the Consultant:

a) payments pursuant to Clause GCC 6.2 for Services satisfactorily performed prior to the
effective date of termination; and
b) in the case of termination pursuant to paragraphs (d) and (f) of Clause GCC 2.9.1 and
to GCC 2.9.2, reimbursement of any reasonable cost incidental to the prompt and
orderly termination of this Contract including demobilization, associated overhead cost,
the cost of the return travel of the Experts and their eligible dependents, and all other
expenses, damages and losses resulting from the termination.

2.9.6. Disputes about Events of Termination

If either Party disputes whether an event specified in paragraphs (a) through (e) of Clause GCC
2.9.1 or in Clause GCC 2.9.2 has occurred, such Party may, within forty-two (42) days after
receipt of notice of termination from the other Party, refer the matter for dispute settlement in
accordance with the procedures stated in Clause GCC 8, and this Contract shall not be
terminated on account of such event unless otherwise settled in accordance with GCC 8.

3. OBLIGATIONS OF THE CONSULTANT

3.1. General
3.1.1. Standard of Performance
a) The Consultant shall perform the Services and carry out the Services with all due
diligence, efficiency and economy, in accordance with generally accepted professional
standards and practices, and shall observe sound management practices, and employ
appropriate technology and safe and effective equipment, machinery, materials and
methods. The Consultant shall always act, in respect of any matter relating to this
Contract or to the Services, as faithful adviser to the Client, and shall at all times support
and safeguard the Client’s legitimate interests in any dealings with the third parties.
b) The Consultant shall employ and provide such qualified and experienced Experts as are
required to carry out the Services.
c) The Consultant shall retain full responsibility for the Services.

3.1.2. Law Applicable to Services

The Consultant shall perform the Services in accordance with the Contract and the Applicable
Law and shall take all practicable steps to ensure that all of its Experts comply with the
Applicable Law.

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3.2. Conflict of Interest
The Consultant shall hold the Client’s interests paramount, without any consideration for future
work, and strictly avoid conflict with other assignments or their own corporate interests.
3.2.1. Consultant Not to Benefit from Commissions, Discounts, etc.
a) The payment to the Consultant pursuant to Clause GCC 6 shall constitute the
Consultant’s only payment in connection with this Contract and, subject to Clause GCC
3.2.2, the Consultant shall not accept for its own benefit any trade commission, discount
or similar payment in connection with activities pursuant to this Contract or in the
discharge of its obligations hereunder, and the Consultant shall use its best efforts to
ensure that the Experts and agents of either of them, similarly shall not receive any such
additional payment.
b) Furthermore, if the Consultant, as part of the Services, has the responsibility of advising
the Client on the procurement of goods, works or services, the Consultant shall at all
times exercise such responsibility in the best interest of the Client.
3.2.2. Consultant, and Affiliates Not to Engage in Certain Activities
The Consultant agrees that, during the term of this Contract and after its termination, the
Consultant and any entity affiliated with the Consultant shall be disqualified from
providing goods, works or services or non-consulting services resulting from or directly
related to the Services for the preparation or implementation of the Project.
3.2.3. Prohibition of Conflicting Activities
The Consultant shall not engage and shall cause its Experts not to engage, either directly
or indirectly, in any business or professional activities that would conflict with the
activities assigned to them under this Contract.
3.2.4. Strict Duty to Disclose Conflicting Activities
The Consultant has an obligation and shall ensure that its Experts shall have an obligation
to disclose any situation of actual or potential conflict that impacts their capacity to serve
the best interest of their Client, or that may reasonably be perceived as having this effect.
Failure to disclose said situations may lead to the termination of the Contract.
3.3. Confidentiality
Except with the prior written consent of the Client, the Consultant and the Experts shall not at
any time communicate to any person or entity any confidential information acquired in the
course of the Services, nor shall the Consultant and the Experts make public the
recommendations formulated in the course of, or as a result of, the Services.

3.4. Liability of the Consultant

a) The Consultant shall be responsible for and shall indemnify the Client in respect of loss
of or damage to equipment and materials furnished by the Client or purchased by the
Consultant in whole or in part with funds provided by the Client.
b) The Consultant undertakes full responsibility in respect of life, health, and accidents for
the Experts and for the dependents of any such Expert.

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 c) The Consultant shall indemnify the Client from and against any and all claims,
liabilities, obligations, losses, damages, penalties, actions, judgment, suits,
proceedings, demands, costs, expenses and disbursements of whatsoever nature that
may be imposed on, incurred by or asserted against the Client during or in connection
with the Services by reason of: (i) infringement or alleged infringement by the
Consultant of any patent or other protected right; or (ii) plagiarism or alleged plagiarism
by the Consultant.
d) The Consultant shall ensure that all goods and services (including without limitation all
computer hardware, software and systems) procured by the Consultant or used by the
Consultant in the carrying out of the Services do not violate or infringe any industrial
property or intellectual property right or claim of any Third Party.
e) The Consultant shall indemnify, protect and defend at their own expense the Client, and
its agents and employees from and against any and all actions, claims, losses or
damages arising out of Consultant’s failure to exercise the skill and care required under
Clause GCC 3.1.1 provided, however:
(i) that the Consultant is notified of such actions, claims, losses or damages not later
than twelve (12) months after the expiration of the Contract pursuant to the Clause
GCC 2.4 or termination of the Contract pursuant to the Clause GCC 2.9;
(ii) that the ceiling on Consultant’s liability shall be limited to the amount indicated in
the SCC, except that such ceiling shall not apply to actions, claims, losses or
damages caused by Consultant’s gross negligence or reckless conduct;
(iii)that Consultant’s liability under Clause GCC 3.1.1 shall be limited to actions,
claims, losses or damages directly caused by such failure to exercise the said skill
and care, and shall not include liability for any actions, claims, losses or damages
arising out of occurrences incidental or indirectly consequential to such failure.
f) Upon request of the Client, the Consultant shall, at its own cost and expense, re-perform
the Services in the event of Consultant’s failure to exercise the skill and care required
under Clause GCC 3.1.1.
g) Notwithstanding the provisions of paragraph (a) of this Clause GCC 3.4, the Consultant
shall have no liability whatsoever for actions, claims, losses or damages occasioned by:
(i) the Client’s overriding a decision or recommendation of the Consultant or requiring
the Consultant to implement a decision or recommendation with which the
Consultant does not agree; or
(ii) the improper execution of the Consultant’s instructions by agents, employees or
independent contractors of the Client.

3.5. Insurance to be Taken Out by the Consultant

The Consultant (i) shall take out and maintain at its own cost, insurance against the risks, and
for the coverage specified in the SCC, and (ii) at the Client’s request, shall provide evidence to
the Client showing that such insurance has been taken out and maintained and that the current
premiums therefore have been paid. The Consultant shall ensure that such insurance is in place
prior to commencing the Services as stated in Clause GCC 2.3.

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3.6. Accounting, Inspection and Auditing
The Consultant (i) shall keep accurate and systematic accounts and records in respect of the
Services hereunder, in accordance with internationally accepted accounting principles and in
such form and detail as will clearly identify all relevant time changes and costs, and the bases
thereof, and (ii) shall periodically permit the Client or its designated representative, and up to
five years from the expiration or termination of this Contract, to inspect the same and make
copies thereof as well as to have them audited by auditors appointed by the Client, if so required
by the Client as the case may be.
3.7. Reporting
3.7.1. Reporting Obligations
The Consultant shall submit to the Client the reports and documents specified in Appendix A,
in the form, in the numbers and within the time periods set forth in the said Appendix.

3.7.2. Serious Hindrances

The Consultant shall report to the Client promptly the occurrence of any event or condition
which might delay or prevent completion of any significant part of the Project in accordance
with the schedules and to indicate what steps shall be taken to meet the situation.

3.7.3. Accident Reports

Should any accident in relation to construction safety occur during the implementation of the
Project, the Consultant shall assist the Client in preparing and submitting a report on such an
accident in a form reasonably requested by the Client.

3.8. Property of the Reports and Records

The Client retains the design rights and other intellectual property rights and copyrights of all
documents prepared by the Consultant under this Contract.

3.9. Equipment, Vehicles and Materials Furnished by the Client

Any equipment, vehicles and materials made available to the Consultant by the Client or
purchased by the Consultant wholly or partly with funds provided by the Client, shall be the
property of the Client and shall be marked accordingly. Upon termination or expiration of this
Contract, the Consultant shall make available to the Client an inventory of such equipment,
vehicles and materials and shall dispose of such equipment, vehicles and materials in
accordance with the Client’s instructions. While in possession of such equipment, vehicles and
materials, the Consultant, unless otherwise instructed by the Client in writing, shall insure them
at the expense of the Client in an amount equal to their full replacement value.

3.10. Equipment and Materials Provided by the Consultant

Any equipment or materials brought into the Client’s country by the Consultant or its Experts
and used either for the Project or personal use shall remain the property of the Consultant or
the Experts concerned, as applicable.

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4. CONSULTANT’S EXPERTS
4.1. Description of Experts
a) The title, agreed job description and qualification of each of the Consultant’s Experts are
described in Consultant’s Proposal. Subject to Clause GC 4.4, all experts included in
Consultant’s Proposal shall be deemed to be accepted by the Client when awarding the
Contract to the Consultant.
b) Consultant shall ensure the all the personnel deployed by it including Key Experts meet the
qualification and eligibility requirements specified in Appendix B.
c) Contract Price shall be calculated based on the percentage quoted above / below the PAC.
Monthly remuneration shall be calculated based on monthly cost of respective resource
mentioned in the BoQ (Financial Proposal) and tender premium / discount.

4.2. Replacement of Key Experts

a) Except as the Client may otherwise agree in writing, no changes shall be made in the Key
Experts.
b) Notwithstanding the above, the substitution of Key Experts during Contract execution may
be considered only based on the Consultant’s written request and due to circumstances
outside the reasonable control of the Consultant, including but not limited to death or
medical incapacity. In such case, the Consultant shall forthwith provide as a replacement,
a person of equivalent or better qualifications and experience and such replacement shall
be subject to the Client’s approval and the procedure set forth in GCC Clause 4.3(a) shall
apply for such approval process.

4.3. Approval of Additional Personnel

a) If during execution of the Contract, additional personnel are required to carry out the
Services, the Consultant shall submit to the Client for review and approval a copy of the
Curriculum Vitae (CVs) of the proposed personnel. Such additional personnel shall be
deployed after approval by the Client.

4.4. Removal of Experts

a) If the Client finds that any of the Experts has committed serious misconduct or has been
charged with having committed a criminal action, the Consultant shall, at the Client’s
written request specifying the grounds, provide a suitable replacement.
b) In the event that any of the Experts is found by the Client to be incompetent or incapable
in discharging assigned duties, the Consultant shall, at the Client’s written request
specifying the grounds, provide a suitable replacement.
c) Any replacement of the removed Experts shall possess equivalent or better qualifications
and experience and shall be acceptable to the Client.

4.5. Replacement/ Removal of Experts

Except as the Client may otherwise agree:
a) the Consultant shall bear all additional travel and other costs arising out of or incidental to
any removal and/or replacement.

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4.6. Working Hours & Leaves
4.6.1. Working Hours
Working hours and holidays for Consultants’ team are stated in the SCC.

4.6.2. Leaves
a) The Experts / Consultant personnel shall be entitled to take paid leaves (whether sick or
vacation), if so specifically provided in the Contract.
b) Any taking of leave by Key Experts / Consultant personnel shall be subject to the prior
approval by the Consultant who shall ensure that absence for leave purposes will not delay
the progress and/or impact adequate supervision of the Services.

4.7. Deployment of Staff at Client Office

The Consultant shall deploy staff with qualification and experience as specified in Appendix
A & Appendix B to the Client office as instructed by the Client.

4.8. Outstation Travel

Key Experts in Consultant team shall undertake outstation (outside project area) travel as
required with prior approval of client.

5. OBLIGATIONS OF THE CLIENT

5.1. Access to Project Site
The Client warrants that the Consultant shall have, free of charge, unimpeded access to the
project site(s) in respect of which access is required for the performance of the Services. The
Client will be responsible for any damage to the project site(s) or any property thereon resulting
from such access and will indemnify the Consultant and each of the Experts in respect of
liability for any such damage, unless such damage is caused by the wilful default or negligence
of the Consultant or any of its Experts.
5.2. Change in the Applicable Law
If, after the Base Date, there is any change in the Applicable Law, including the law with
respect to taxes and duties, which increases or decreases the cost incurred by the Consultant in
performing the Services, then the payments to the Consultant under this Contract shall be
increased or decreased accordingly by agreement between the Parties hereto, and
corresponding adjustments shall be made to the Contract Price specified in Clause GCC 6.1(a).
If the Consultant has been delayed or impeded in the performance of any of its obligations
under the Contract because of any change in the Applicable Law, the contract term shall be
extended in accordance with the Clause GCC 2.6.2.

5.3. Services, Facilities and Property of the Client

a) The Client shall make available to the Consultant and the Experts, for the purposes of the
Services and free of any charge, the services, facilities and property described in Appendix
A at the times and in the manner specified in said Appendix A.
b) In case that such services, facilities and property shall not be made available to the
Consultant as and when specified in Appendix A, the Parties shall agree on (i) any time

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 extension that it may be appropriate to grant to the Consultant for the performance of the
Services, (ii) the manner in which the Consultant shall procure any such services, facilities
and property from other sources, and (iii) the additional payments, if any, to be made by
the Client to the Consultant as a result thereof pursuant to Clause GCC 6.1(b).

5.4. Office Space Provided by Client

a) The Client may make available to the Consultant office space for the purposes of the
Services.
b) In case the Client provides office space, the entire Consultant team including all the Key
Experts shall be stationed at such office space.
c) In case the Client provides office space, the payment for the component of Office Rent as
quoted in the Financial Proposal of the Consultant will not be made by the Client.
d) If office space is not provided by the Client, the component of Office Rent as quoted in the
Financial Proposal of the Consultant will be made by the Client in such manner as is
provided by Clause GCC 6 below.

5.5. Payment Obligation

a) In consideration of the Services performed by the Consultant under this Contract, the Client
shall make such payments to the Consultant and in such manner as is provided by Clause
GCC 6 below.

6. PAYMENTS TO THE CONSULTANT

6.1. Contract Price
a) The Contract Price shall be as set forth in the SCC. Bidder’s Financial Proposal shall only
allow quotation of a single percentage above or below the PAC. Contract Price shall be
calculated based on the percentage quoted above / below the PAC. Monthly remuneration
shall be calculated based on monthly cost of respective resource mentioned in the BoQ
(Financial Proposal) and tender premium / discount.
b) The amounts payable to the Consultant shall be subject to adjustments in accordance with
the Contract and any further adjustment can be made only by an amendment to the Contract
agreed and signed by both Parties.

6.2. Payments
a) All payments shall be based on the approved Financial Proposal of the Consultant.
b) The payment will be made on a monthly basis on submission of invoice in the formats to
be provided by Client. Contract Price shall be calculated based on the percentage quoted
above / below the PAC. Monthly remuneration shall be calculated based on monthly cost
of respective resource mentioned in the BoQ (Financial Proposal) and tender premium /
discount.
c) The laboratory tests / specialised tests which needs to be carried out in the opinion of
Consultant shall be carried out with prior approval of Client. The cost of these tests shall
be reimbursed by the Client at actuals along with monthly running bills.

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d) The costs towards travel expenses, boarding and lodging pertaining to visits undertaken
with prior approval of Client shall be reimbursed by the Client on production of bills with
the invoices. The class of travel and stay shall be as per latest applicable rules on the date
of travel as per entitlement for the respective Experts as specified in Appendix A.
e) The payments shall be deemed to cover all the costs that may be incurred by the Consultant
in providing the Services to the Client, including but not limited to the following:
(i) such salaries and allowances as the Consultant shall have agreed to pay to the Experts
as well as factors for social charges and overheads,
(ii) the cost of backstopping by home office staff not included in the Experts’ list; and
(iii) the Consultant’s fee.
f) Consultant shall deploy staff with the prescribed qualification & experience. Consultant
shall submit proof of payment (bank statement) periodically as specified in SCC.

6.3. Duties, Taxes and Levies

a) The Consultant and Experts are responsible for meeting all liabilities with respect of duties,
taxes and levies arising out of the Contract except GST (if applicable) which will be paid
separately on prevailing rates.

6.4. Currency of Payment

Any payment under this Contract shall be made in Indian National Rupee.

6.5. Terms and Conditions of Payment

Billings and payments in respect of the Services shall be made as follows:
a) As soon as practicable and not later than fourteen (14) days after the end of each calendar
month during the period of the Services, or after the end of each time intervals otherwise
indicated in the SCC, the Consultant shall submit to the Client, in duplicate, itemized
invoices, accompanied by the receipts or other appropriate supporting documents, of the
amounts payable pursuant to Clauses GCC 6.4 and GCC 6.5 for such interval, or any other
period indicated in the SCC.
b) The Client shall pay the Consultant’s invoices within fifty-six (56) days after the receipt by
the Client of such itemized invoices with supporting documents. Only such portion of an
invoice that is not satisfactorily supported may be withheld from payment. Should any
discrepancy be found to exist between actual payment and costs authorized to be incurred
by the Consultant, the Client may add or subtract the difference from any subsequent
payments.
c) The Client shall pay the Consultant’s final invoices within fifty-six (56) days after the
approval by the Client to the final report and the final invoice submitted by the Consultant.
The Services shall be deemed completed and finally accepted by the Client and the final
report and final invoice shall be deemed approved by the Client as satisfactory eighty-four
(84) days after receipt of the final report and final invoice by the Client unless the Client,
within such eighty-four (84) day period, gives written notice to the Consultant specifying
in detail deficiencies in the Services, the final report or final invoice. The Consultant shall

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 thereupon promptly make any necessary corrections, and thereafter the foregoing process
shall be repeated. Any amount that the Client has paid or caused to be paid in accordance
with this Clause GCC 6.5(d) in excess of the amounts actually payable in accordance with
the provisions of this Contract shall be reimbursed by the Consultant to the Client within
twenty-eight (28) days after receipt by the Consultant of notice thereof. Any such claim by
the Client for reimbursement must be made within twelve (12) calendar months after the
approval by the Client to the final report and the final invoice in accordance with the above.
d) All payments under this Contract shall be made to the accounts of the Consultant specified
in the SCC.
e) With the exception of the final payment under (c) above, payments do not constitute
acceptance of the Services nor relieve the Consultant of any obligations hereunder.

6.6. Performance Security and Liquidated Damages

a) For the purposes of this Contract, Consultant shall submit performance security (the
“Performance Security”) as specified in SCC for the entire duration of Contract plus three
months. The Performance Security may be submitted in the form of Fixed Deposit Receipt
(FDR) or Bank Guarantee from scheduled bank (excluding co-operative banks) having
operational branch in Bhopal in favour of “Managing Director, Madhya Pradesh Jal
Nigam”. In case of Bank Guarantee, the Consultant shall furnish the Bank Guarantee
substantially in the form specified at Appendix D of this Contract with a validity period of
contract duration plus three months.
b) The Consultant shall perform the Services in accordance with the timelines specified in the
Appendix A – Description of Services. In case of any delay in Services, liquidated damages
as specified in SCC will be applicable.
c) The Client shall have the right to invoke and appropriate the proceeds of the Performance
Security in whole or in part, without notice to the Consultant in the event of breach of this
Contract or for recovery of any penalty as may be applicable in terms of this Contract. For
the avoidance of doubt, the parties hereto expressly agree that in the event of any default
requiring the appropriation of any amounts comprising the Performance Security, the Client
may make deductions from any subsequent payments due and payable to the Consultant
hereunder, as if it is appropriating the Performance Security in accordance with the
provisions of this Contract.
d) In the case of significant deficiencies in Services causing adverse effect on the project or
on the reputation of the Client, other penal action including debarring for a specified period
may also be initiated as per policy of the Client.
e) The Performance Security shall be returned to the Consultant at the end of 3 (three) month
after expiration of Contract in accordance with Clause 2.4.

6.7. Penalty
a) All the penalty amounts, as mentioned throughout this Contract, shall be deducted from
Additional Performance Security submitted by the Consultant.
b) Upon occurrence of Consultant’s failure to meet any of its obligation under the terms

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 of this Contract, the Client shall, without prejudice to its other rights and remedies
hereunder or in law, be entitled to encash and appropriate the relevant amounts from
the Additional Performance Security.
c) Upon any encashment and appropriation from the Performance Security due to any
reason whatsoever, the Consultant shall, within 30 (thirty) days thereof, replenish to its
original level the Performance Security failing which the Client shall be entitled to
terminate this Agreement in accordance with Clause 2.9 of GCC.

7. FAIRNESS AND GOOD FAITH

7.1. Good Faith
The Parties undertake to act in good faith with respect to each other’s rights under this Contract
and to adopt all reasonable measures to ensure the realization of the objectives of this Contract.

8. SETTLEMENT OF DISPUTES
8.1. Amicable Settlement
The Parties shall seek to resolve any dispute amicably by mutual consultation. If either Party
objects to any action or inaction of the other Party, the objecting Party may file a written Notice
of Dispute to the other Party providing in detail the basis of the dispute. The Party receiving
the Notice of Dispute will consider it and respond in writing within fourteen (14) days after
receipt. If that Party fails to respond within fourteen (14) days, or the dispute cannot be
amicably settled within fourteen (14) days following the response of that Party, Clause GCC
8.2 shall apply.

8.2. Dispute Resolution

Any dispute between the Parties as to matters arising pursuant to this Contract that cannot be
settled amicably according to Clause GCC 8.1 shall be submitted by either Party for settlement
proceedings in accordance with the following provisions:
a) No dispute can be raised on any forum except before the Competent Authority i.e. Project
Director, MPJN in writing giving full description of facts and grounds pertaining to the
dispute. It is clarified that merely recording protest while accepting measurement and/or
payment shall not be taken as raising a dispute.
b) No dispute can be raised after 45 days of its first occurrence. Any dispute raised after expiry
of 45 days of its first occurrence shall not be entertained and the Client shall not be liable
for claims arising out of such dispute. It is also made clear that there shall be no provision
for condonation of delay if the dispute is raised after 45 days.
c) After receiving the dispute, it shall be put up within the MPJN Technical committee for
discussion & recommendations to the Competent Authority i.e. Project Director, who shall
decide the matter within 45 days.
d) Appeal against the order of the Competent Authority i.e. Project Director can be preferred
within 30 days to the Appellate Authority i.e. Managing Director of MPJN. The Appellate
Authority i.e. Managing Director (MD) of MPJN shall decide the dispute within 45 days.

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e) Appeal against the order of the Appellate Authority can be referred before the Madhya
Pradesh Arbitration Tribunal constituted under Madhya Pradesh Madhyastham Adhikaran
Adhiniyam, 1983.
f) The Consultant shall have to continue Services with due diligence notwithstanding
pendency of a dispute before any authority or forum.

9. JURISDICTION
The Contract has been entered into at Bhopal and its validity, construction, interpretation &
legal effects shall be subject to the exclusive jurisdiction of the courts of Madhya Pradesh. No
other jurisdiction shall be applicable.

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 Section VIII. Special Conditions of Contract (SCC)

GCC Clause No. Amendments of, and Supplements to, GCC Clause

1.1(c) & 1.6 Client’s name and address:

Attention: Manging Director
Mailing Address: MADHYA PRADESH JAL NIGAM
(A Govt. of Madhya Pradesh Undertaking)
8, Arera Hills, Bhopal – 462004
Email: mpjalnigam@[Link]

1.1(d) & 1.6 Consultant’s name and address: [insert Consultant’s name, address and
telephone number]

1.4 The Contract shall be executed in English.

1.6.1 The language for communication shall be English and Hindi.

1.8 Not Applicable.

1.9 The Authorized Representatives are:

For the Client : Managing Director
For the Consultant :

2.4.2 The time period may be extended based on mutual agreement in increments of
12 months subject to satisfactory performance. However, the overall contract
value shall be limited to maximum up to 2.0 time the initial / agreement
contract value or as decided by Managing Director, MPJN.

3.4 (e) (ii) The ceiling on Consultant’s liability shall be limited to the product of 1.0
multiplied by the Contract Price.

3.5 The risks and the coverage shall be as follows:

I. Third Party motor vehicle liability insurance in respect of motor vehicles
operated by the Consultant or its Experts, with a minimum coverage in
accordance with the applicable law in India.
II. Professional liability insurance (PLI), with a minimum coverage of 1.0
multiplied by the Contract Price.
PLI shall be taken out by a local insurer in accordance with the laws and
regulations of India.
III. Employer’s liability and workers’ compensation insurance in respect of
the Experts of the Consultant, in accordance with the relevant provisions
of the Applicable Law, as well as, with respect to such Experts, any such
life, health, accident, travel or other insurance as may be appropriate; and
IV. Insurance against loss of or damage to
(i) equipment purchased in whole or in part with funds provided under
this Contract,

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GCC Clause No. Amendments of, and Supplements to, GCC Clause

(ii) the Consultant’s property used in the performance of the Services,

and
(iii) any documents prepared by the Consultant in the performance of the
Services.

4.6.1
1. Working Time 9 am to 6 pm

In a calendar year:
I. All Sundays / weekly off
II. Three (3) National Holidays (26th January,
2. Holidays 15th August and 2nd October)
III. Ten (10) other holidays as mutually
agreed upon between Consultant and
Client

Consultant staff will not be eligible for any leaves

3. Leaves
except 12 Casual Leaves in a calendar year.

• Normal site working / visit hours will be based on site requirements.

• In case the staff goes on leave on medical or other unavoidable reasons then
the firm must provide alternative staff for that duration.

6.1 a) The Contract Price is: [insert amount and currency].

6.2 I. Payments for remuneration & expenditure made in accordance with

Clause GCC 6.2 shall be adjusted as follows:
(1) Remuneration & expenditure pursuant to the rates set forth in the
Appendix C shall be adjusted every April subject to at least six months
of the Contract having elapsed by that time. Yearly increment will be
given on base cost on Consumer Price Index (All India industrial
worker) for Bhopal issued by labour bureau. March month (Annual CPI
of immediately preceding March) is taken as the basis for increment.
Changed cost shall be payable from April to March every year.
II. Renumeration for partial periods shall be calculated as follows:
(1) Remuneration for periods of less than one month shall be calculated on
an hourly basis for actual time spent in the Consultant's office and
directly attributable to the Services (one hour being equivalent to 1/240th
of a month) and on a calendar-day basis for time spent away from office
(one day being equivalent to 1/30th of a month).
(2) Expenditure for period of less than one month shall be calculated on a
calendar-day basis (one day being equivalent to 1/30th of a month).
III. The rates for remuneration and expenditure are set forth in Appendix C.

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GCC Clause No. Amendments of, and Supplements to, GCC Clause

6.2 f) I. The time period for submission of bank statements shall be every three
(3) months.
Consultant has to incur the required expenses regularly to ensure that the
responsibilities assigned to it are completed according to the contract. MPJN
may ask proof /justification for the other incidental expenses at any time if
any discrepancy is observed during contract period.

6.5 d) The accounts are [insert account].

6.6 a) Performance Security shall be an amount equal to 5% (five percent) of the

Contract Value calculated based on approved Financial Proposal of the
Consultant.

6.6 c) In case of delay in completion of Services, liquidated damages not exceeding

an amount equal to 0.02% (zero-point zero two percent) of the Contract Value
per day, subject to a maximum of 10% (ten per cent) of the Contract Value shall
be imposed and shall be recovered by appropriation from the Performance
Security or otherwise.

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Section IX: Appendices
 Appendix A – Description of Services

[This Appendix will include the final Terms of Reference based on Section V.]

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 Appendix B – Consultant Personnel

[Insert a table based on Form TECH-5 of the Consultant’s Technical Proposal as finalized
prior to contract signing. Attach the CVs demonstrating the qualifications of Key Experts
(Form TECH-6 of the Consultant’s Technical Proposal) updated and signed by the respective
Key Experts.

The Section III: Technical Proposal Evaluation Methodology - C. Qualification and

Experience Requirement for Team is to be included as an Annexure to Appendix B]

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 Appendix C – Financial Proposal

[This Appendix will include the Financial Proposal of the selected Consultant in accordance
with the approved BOQ as per Cover 3 of the submission.]

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 Appendix D – Form of Performance Security

Bank Guarantee for Performance Security

_______________________________ [bank’s name and address of issuing branch or office]

Beneficiary:
Managing Director
Madhya Pradesh Jal Nigam
8, Arera Hills, Bhopal- 462004

Date: __________________________________

BANK GUARANTEE No.: _________________

We have been informed that [name of Consulting Firm, same as appears in the signed Contract]
(hereinafter called “the Consultants”) has entered into Contract No. [reference number of the
contract] dated [date] with you, for the provision of [Supervision and Quality Control (SQC)
Services for ______________ Scheme(s) in Madhya Pradesh] (hereinafter called “the Contract”).

Furthermore, it has been stipulated by you in the said Contract that the Consultants shall furnish
you with a Bank Guarantee by a recognized bank for the sum specified therein as security for
compliance with his obligations in accordance with the Contract.

AND WHEREAS we have agreed to give the Consultants such a Bank Guarantee;

NOW THEREOF we hereby affirm that we are the Guarantor and responsible to you, on behalf
of the Consultants up to a total of [amount of Guarantee] [amount of Guarantee in words], and
we undertake to pay you, upon your first written demand and without cavil or argument, any sum
or sums within the limits of [amount of Guarantee] [amount of Guarantee in words] as aforesaid
without your needing to prove or to show grounds or reasons for your demand for the sum
specified therein. We hereby waive the necessity of your demanding the said debt from the
Consultants before presenting us with the demand. We further agree that no change or addition to
or other modification of the terms of the Contract or of the services to be performed there under
or of any of the Contract documents which may be made between you and the Consultants shall
in any way release us from any liability under this Guarantee, and we hereby waive notice of any
such change, addition or modification. The liability of the Bank under this Guarantee shall not be
affected by any change in the constitution of the consultants or of the Bank. Notwithstanding
anything contained herein before, our liability under this Guarantee is restricted to [amount of

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Guarantee] [amount of Guarantee in words] and the Guarantee shall remain valid till [date of
expiry of Guarantee]. Unless a claim or a demand in writing is made upon us on or before [date
of expiry of Guarantee], all our liability under this Guarantee shall cease. This guarantee shall be
valid until 3 months from the date of completion of time period as per agreement.

Signature and Seal of the Guarantor

Name and Designation Name and Designation

Name, address and seal of the Bank

Phone & Fax No.

Date

In presence of

1.

Signature

2.

Signature

Note: All italicized text is to assist in preparing this form and shall be deleted from the completed
form submitted to the Client.

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 Appendix E – Acknowledgment of Compliance

[The completed Form TECH-7 in Section IV, Technical Proposal Forms is used for this
Appendix.]

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