Accounting and Disbursements Division
Accounts Payable Branch
VIM Workplace Exception
Refer to PO Invoice AP Processor
Overview
How to refer invoice to an AP Processor.
Instructions
Login to SAP to access VIM
• VIM will be another accessible main tab in SAP
VIM Portal: VIM | Process Transactions | VIM Workplace | Personal View
• Switch Work View | All Users View
VIM Workplace Exception: Price Discrepancy Exist (PO) Page 1 of 11
Version 1.0, Date 04/30/2021
Accounting and Disbursements Division
Accounts Payable Branch
VIM Workplace Exception
Refer to PO Invoice AP Processor
Displays all DP Documents with issue/s
• Use bottom scroll bar to access the Exception Reason column (along with other
columns such as PO, Vendor, Invoice, Discount, etc.)
• Any column can be sorted or filtered by using the various function icons
VIM Workplace Exception: Price Discrepancy Exist (PO) Page 2 of 11
Version 1.0, Date 04/30/2021
Accounting and Disbursements Division
Accounts Payable Branch
VIM Workplace Exception
Refer to PO Invoice AP Processor
Click ‘‘Execute’’ icon to access invoice
VIM Workplace Exception: Price Discrepancy Exist (PO) Page 3 of 11
Version 1.0, Date 04/30/2021
Accounting and Disbursements Division
Accounts Payable Branch
VIM Workplace Exception
Refer to PO Invoice AP Processor
• A separate screen displaying the invoice image will appear
o User can close the invoice image window or keep window open to review
VIM Workplace Exception: Price Discrepancy Exist (PO) Page 4 of 11
Version 1.0, Date 04/30/2021
Accounting and Disbursements Division
Accounts Payable Branch
VIM Workplace Exception
Refer to PO Invoice AP Processor
• Click “Yes” if Security Alert window appears
VIM Workplace Exception: Price Discrepancy Exist (PO) Page 5 of 11
Version 1.0, Date 04/30/2021
Accounting and Disbursements Division
Accounts Payable Branch
VIM Workplace Exception
Refer to PO Invoice AP Processor
Process Options and other DP Document fields are now accessible
VIM Workplace Exception: Price Discrepancy Exist (PO) Page 6 of 11
Version 1.0, Date 04/30/2021
Accounting and Disbursements Division
Accounts Payable Branch
VIM Workplace Exception
Refer to PO Invoice AP Processor
Click “Refer to PO Invoice AP Processor”
VIM Workplace Exception: Price Discrepancy Exist (PO) Page 7 of 11
Version 1.0, Date 04/30/2021
Accounting and Disbursements Division
Accounts Payable Branch
VIM Workplace Exception
Refer to PO Invoice AP Processor
• “Edit Comments” window will appear
• Enter necessary comments
• Click “Save”
VIM Workplace Exception: Price Discrepancy Exist (PO) Page 8 of 11
Version 1.0, Date 04/30/2021
Accounting and Disbursements Division
Accounts Payable Branch
VIM Workplace Exception
Refer to PO Invoice AP Processor
• “Maintain Recipient List” window will appear
• Click the gray box to select and highlight the AP Processor to remove
o Unselected AP Processor is whom to send the document to
• Click “Users – Delete Rows”
VIM Workplace Exception: Price Discrepancy Exist (PO) Page 9 of 11
Version 1.0, Date 04/30/2021
Accounting and Disbursements Division
Accounts Payable Branch
VIM Workplace Exception
Refer to PO Invoice AP Processor
VIM Workplace Exception: Price Discrepancy Exist (PO) Page 10 of 11
Version 1.0, Date 04/30/2021
Accounting and Disbursements Division
Accounts Payable Branch
VIM Workplace Exception
Refer to PO Invoice AP Processor
• Click “Continue”
• Document will workflow to the AP Processor
VIM Workplace Exception: Price Discrepancy Exist (PO) Page 11 of 11
Version 1.0, Date 04/30/2021
