AT No.

491/PHD (Dehar)-244A Dated: 28-11-2007

BHAKRA BEAS MANAGEMENT BOARD

(POWER WING)
From
The Chief Engineer/System Operation,
P&D (PPs) Directorate
Plot No. 6B, Sector 19 B
Madhya Marg
Chandigarth-160019. Tele-Fax 0172-5046571
To

M/s Mechnatron Industrial(India), Phone:0175-2221041,2302336

REGISTERED A.D. 2-Fateh Enclave, Fax: 0175-2212022
G.P.O. Road, Patiala-147001.

Memo No: 2880/PHD(Dehar)-244-A

Dated: 28.11.2007
Sub: Design, Manufacture, Testing at works and Supply, Delivery, Testing &
Commissioning at site of one no. turbine oil purification set having throughput
capacity of 700-1000 LPH i.e. Model: MAB-103-B-24M (FPSS) for Dehar Power
House, Slapper along with fittings, accessories and spares against specification no.
BBMB/PHD/BHAKRA-I/PP: 184.

Dear Sir,
This is with reference to your offer no.MIL/423/07A dated 23.04.2007 and following
subsequent correspondence on the subject cited above.
1. This office fax and endst. no. 1401 /PHD(Dehar)-244 dated 14.06.07.
2. Your office letter no. MIL/423/07A1 dated 26.06.07.
3. This office fax and endst. no. 3182/PHD(Dehar)-244 dated 28.06.07.
4. Your office letter no. MIL/423/07B dated 22.06.07.
5. Your office letter no. MIL/423/07A2 dated 06.07.07.
6. This office fax and endst. no. 2325/PHD(Dehar)-244A dated 17.09.07.
7. Your office letter no. MIL/423/07A3 dated 09.08.07.
8. Your office letter no. MIL/423/07A4 dated 20.09.07.
I am directed to place upon you a detailed Purchase Order for the design, manufacture, testing at works
and supply, delivery, testing & commissioning at site of the turbine oil purification set having throughput
capacity of 700-1000 LPH along with fittings & accessories and spares for Dehar Power House, BBMB
(Power Wing), Slapper at the prices, terms and conditions as detailed hereunder and in Annexure-A, B,
C, D, E, F & G and Appendix-I, II & III.
1. Schedule of Equipment and Prices

Sr.No. Description Qty. Unit Price Total Price

(Rs.) (Rs.)
1. Alfa Laval Solid Retaining Disc Stack Bowl Type 1set 9,98,500/-- 9,98,500/--
Centrifugal Separator (complete Module) Model: MAB-
103 B-24M (FPSS) for Dehar Power House, complete with
all fittings and accessories, spares and other items as per
details mentioned in Appendix I, II, III .

2. Oil Resistant Hose 1 inch (10 meters in length) each having 2 No. 10,000/-- 20,000/--
suitable diameter along with flanges/couplings to be used
at inlet & outlet of purification set.

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 AT No. 491/PHD (Dehar)-244A Dated: 28-11-2007

3. Spares suitable for the above sets:-

a) Thermostat 1 No. Rs.9,600/- Rs.9,600/-
b) Complete set of ‘O’ Ring with seals, Rubber couplings, etc. 1 Set Included in price given at
Sr. No. 1
c) Oil Resistant Hose 1 inch (10 meters in length). 1 No. 10,000/-- 10,000/--
4. Total (1to 3) 10,38,100/--
5. Testing & Commissioning charges. Lump 22,000/-- 22,000/--
Sum
6. Total (4 to 5) 10,60,100/--

Total ex-works price is Rupees Ten Lacs Thirty Eight Thousand One Hundred only, exclusive of
Taxes/duty etc. Testing & commissioning charges is Rupees Twenty Two Thousand only, exclusive
of Service Tax.
i) The prices are Ex-Works, Patiala and FIRM. The quoted prices are exclusive of Excise
Duty, CST, Service Tax, Freight charges, Transit insurance, other levies applicable.
ii) Packing & Forwarding charges @ 3 % extra for supply of complete equipment.
iii) Freight charges will be paid as per actual subject to maximum of Rs. 16,500/-.
iv) Excise Duty, if applicable shall be absorbed by the firm.
v) CST @ 3% against Form-C will be payable by BBMB.
vi) Service Tax (on Item No. 5 only) as applicable at the time of Commissioning will be
payable by BBMB.
vii) No VAT is payable/applicable at present. However, VAT or any statutory levies, as
applicable at the time of dispatch for equipment or at the time of commissioning shall be
borne by BBMB on production of documentary proof.
viii) Income Tax will be deducted at source as per Income Tax Act as applicable.
ix) Bank Charges will be borne by supplier.
x) Octroi, if any shall be borne by BBMB.
2. TECHNICAL REQUIREMENT
The equipment to be supplied shall be in accordance with BBMB specification no.
BBMB/PHD/BHAKRA-I/PP-184, read with supplier’s offer and subsequent correspondence, shall
also form part of this purchase order. The fitting and accessories forming part of the equipment
shall be as per Appendix-I, List of standard spares and tools shall be as per Appendix-II and List of
Loose supply items shall be as per Appendix-III. The salient requirements for the equipment to be
supplied are as mentioned in Annexure-B. The guaranteed and other technical particulars of the
equipment are given in Annexure-C.
4. TERMS OF PAYMENT
a) Supply Portion
95% advance payment against bank documents on proof of dispatch of material by Banker’s
approved road transporter subject to the fulfillment of other conditions and production of
documents as prescribed in the purchase order. The balance 5% payment shall be released
within 30 days after ensuring the receipt of material (in good condition) and recording entry
in GR/MB and that the same (material) conforms to the prescribed specifications and is of
requisite quality.
b) Services portion/Supervision Charges
100% payment on completion of testing and commissioning and handing over the equipment
in good working condition to BBMB. Payment will be released within seven days of
completion of work/handing over the equipment by DD payable at Patiala.

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For Commissioning and Payment of Testing & Commissioning site means site of work i.e.
Dehar Power House.
5. Delivery:
The delivery of the equipment shall be governed by clause 1 of Annexure-A.
6. Penalty Charges
The Penalty Charges shall be governed by clause 3 of Annexure – A.
7. Warranty Deed
The supplier shall furnish warranty deed on the performa attached as Annexure – F as per clause 8
of Annexure-A.
8. Performance Bank Guarantee
The supplier shall furnish Performance Bank Guarantee on the performa attached as Annexure – G
as per clause 9 of Annexure-A.
9. Dispatch Instructions
The entire equipment covered in this purchase order is to be dispatched as per the dispatch
particulars given in Annexure – E.
10. Transportation, Insurance & Handling of Material
The supplier shall be responsible for transportation and handling of material up to the destination
station as per dispatch instructions. The Transportation charges shall be payable on actual
basis, subject to production of documentary proof and will be limited to Rs. 16,500/- (Rupees
sixteen thousand five hundred only). The material shall be dispatched by Road Freight “Pre-
paid.”
Transit insurance for goods despatched under this contract shall be covered under Policy No. MO
0004202-000-00 taken by BBMB from M/S Cholamandalam MS General Insurance Co. Ltd.,
Chandigarh. The Supplier shall ensure that the material is despatched duly covered by the transit
insurance. In case material is dispatched after 09.11.2008 i.e. after the expiry of present insurance
policy, the same shall have to be covered under new insurance policy being obtained by BBMB for
which details shall be obtained by the Supplier from this office (Director/P&D PPs). If material is
despatched without its transit insurance, the entire responsibility shall lie with the supplier. The
supplier will intimate the following particulars to the insurer, consignee and this office at the time
of despatch of equipment.
1. Name & station of sending party
2. Name & station of the receiving party
3. Description of consignment
4. Purchase order No. and date
5. Value of consignment (Cost of equipment including taxes, duties & freight charges).
6. Mode of transportation
7. G.R/.R.R no and date
No material shall be despatched without insurance, failing which it shall be at the entire cost and
risk of suppler. The claim for shortages/damages, if any, shall be lodged by the consignee with the
underwriters within 30 days of receipt of material.
11. Method of Raising Invoices:
The method of raising invoices is as given in Annexure-D.
12. Other Terms & Conditions:
The commercial terms and conditions of the purchase order shall be as given in the enclosed
Annexure-A, modified to the extent by the provisions outlined herein the purchase order.

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 AT No. 491/PHD (Dehar)-244A Dated: 28-11-2007

You are requested to acknowledge the receipt of this purchase order & return one copy of the same duly
signed on each & every page of the purchase order by your authorized representative only, in token of
your unconditional acceptance of the same, per return of post.

Yours faithfully,
DA/i) Annexures- A, B, C, D, E, F & G
ii) Appendix- I, II & III --sd--
iii) 3 copies of A.T. Director/P&D(PPs)
BBMB(PW), Chandigarh.

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 AT No. 491/PHD (Dehar)-244A Dated: 28-11-2007

पृंठांकन बम: 2881-90/पी.एच.ड ./दे हर – 244ऐ दनांक 28.11.2007

उपरो त क ूित िन निल खत को सूचना एंव कायवाह हे तु भेजी जाती है जी:-

1. मु य अिभयंता / ूणाली प रचालन बी.बी.एम.बी. ( व ुत ख ड), चंड गढ़ ।

2. मु य अिभयंता / उ पादन बी.बी.एम.बी. ( व ुत ख ड), नंगल।
3. व ीय सलाहकार एंव मु य लेखा अिधकार ,बी.बी.एम.बी., चंड गढ़।
4. िनदे शक सुर ा एंव मु य सतकता अिधकार , बी.बी.एम.बी., चंड गढ़।
5. अधी ण अिभयंता, दे हर पावर हाउस, सकल, बी.बी.एम.बी., सलापड़।
6. व रंठ कायकार अिभयंता / मकेिनकल मे ट नस डवीजन, दे हर पावर हाउस, बी.बी.एम.बी., सलापड़।
7. ःथानीय अिभयंता/ दे हर पावर हाउस डवीजन, बी.बी.एम.बी., सलापड़।
8. व रंठ लेखा अिधकार / भुगतान, बी.बी.एम.बी.,चंड गढ़।
9. व रंठ लेखा अिधकार / बी.बी.एम.बी. सलापड़।
10. उप मंडल अिधकार / ःटोर तथा शांसपोट उप मंडल, बी बी एम बी, सलापड़।

This issues with the approval of the Middle Level Purchase Committee of BBMB(PW), accorded in its
meeting held on 12.11.2007 at Chandigarh. The minutes of meeting have been circulated by the Special
Secretary, BBMB, Chandigarh vide his office memo no. 32110-15/B-769/12.11.2007/3P dated
14.11.2007.

The Purchase Order has been pre-audited by the Senior Accounts Officer/Payment, BBMB, Chandigarh
as per noting at NP-33 File No. PHD(Dehar)-244A Volume-I.

सलंगन: उपरोक् त के अनुसार

--sd--
िनदे शक/योजना एंव पांकन( पी पी) िनदे शालय
बी.बी.एम.बी.चंड गढ़।

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Appendix- I
DETAILS OF FITTINGS & ACCESSORIES
1 No. ALFA LAVAL Solids Retaining Disc Stack Bowl type Centrifugal Separator model: MAB – 103
B – 24 M (FPSS), Gear Driven machine, with continuous water discharge with integrated suction &
discharge Gear Pumps driven by single motor along with Heater, Control Panel, Liquid Seal Breakage
Alarm Device, Oil Resistant Hose, Flow Meter etc., mounted on Trolley, detailed as/complete with
following:
1 No. Separator Bowl with following major parts.
• Bowl Body in stainless steel.
• Bowl Hood in stainless steel.
• Disc Stack and Gravity Disc in stainless steel.
• Distributor, Top Disc in brass/bronze.
• Lock Ring Small in brass/bronze.
• Lock Ring Large in carbon steel construction.
Frame of cast iron construction.
1 Set of Collecting Covers in Aluminum Alloy.
1 No. Integral positive displacement, rotary gear type feed pump with built-in relief valve. The
pump shall be capable of a suction lift of 4 mWC.
1 No. Integral positive displacement, rotary gear type discharge pump with built-in relief valve.
The pump shall be capable of a discharge pressure of 15 mWC.
1 No. Flame proof T.E.F.C. motor of 0.75 kW (1 H.P.) suitable to operate on 415 V +10%, 50
Hz +3%, 3 phase A.C. power supply with DOL starter.
Make: CGL/BB/ABB/NGEF/KIRLOSKAR/SIEMENS etc.
1 set of standard spares & commissioning tools for separator, as per Appendix-II.
1 No. Direct type electric Oil pre heater of 18 kW capacity having low surface loading density
of 1.22 Watts / cm2 suitable to pre-heat Turbine Oil through a temperature differential of
45 – 50 deg. C (approx.). The heater shall be complete with the following.

• 1 No. Thermostat for automatic temperature control.

• Pressure relief valve.
• Thermometer and pressure gauge.
The heater shall be grouped in two stages.
1 No. Liquid Seal breakage alarm device comprising of:

• Anti flood Tank with Level switch.

• Solenoid valve at the inlet oil line.
1 No. Control panel to mount controls for motor and heater etc. and comprising of the
following:

• Main isolation switch.

• Set of fuses, indicating lamps.
• Contactors and overload relay.
• Heater selector switch.
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• Hooter to give audible alarm.

• Power supply 415V, 3 phase, 50Hz, 4 wire.
Suitable interlocks will be provided in the control panel for easy operation of the unit.
1 No. Rotameter type Flow Rate Meter with Valved bypass arrangement.
(Std. Range, acc.±2%).

1 Set Pipings, fittings, valves, cables etc. with-in the module.

1 No. M.S. Fabricated Portable Trolley having four nos. castor wheels and one no. tow bar to
mount the above items to form a modular unit. (1000x1600 mm approx.)
Comp. Module to be painted in Std. Alfa Laval colour & shade. (close to Oxf. Blue)
2 Nos. Oil Resistant Hose to SAE 100R1/DIN 20022, 1” size (2x10m) Hose Clamps.
Also included in the above scope.
One Valve on the oil inlet side and the other on the oil outlet side shall be provided.
Gate/Diaphragm valves with various parts as per relevant standards shall be provided. Oil
sampling valve shall also be provided.
Sufficient quantity of Butter paper sludge basket to facilitate cleaning shall be provided.
Flow indicator shall be provided after centrifuge to indicate flow of oil.

Note:
1. Cable up to control panel of the machine and grounding to be provided by BBMB.
2. 15 NB water connection to machine to be provided by BBMB
As communicated by firm, Alfa Laval Centrifugal Separators meet the international quality standards
for lubricating oil purification and are capable to remove:
i) Moisture contents to, 0.02% to 0.03% v/v (200 – 300 ppm) from initial 1.5 % v/v (15000
ppm) of free moisture.
ii) Solid contamination/Sludge to, 0.03% to 0.05% v/v (Particle size 3–5 microns Stroke’s
diameter).

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Appendix- II
LIST OF STANDARD SPARES & TOOLS

MAB - 103 BARE SEPARATORS

SR. NO. ARTICLE NO. DESCRIPTION QUANTITY

(NO.)
STANDARD SPARES
S 01 66555-00 O-RING FOR INSPECTION BOX 01
S 02 64101-00 O-RING FOR COLLECTING COVER 01
S 03 70942-00 O-RING FOR SEPARATOR BOWL 02
S 04 64100-00 O-RING FOR SEPARATOR BOWL 02
S 05 37402-00 GASKET FOR OIL FILLING PLUG 01
S 06 538293-81 FRICTION PAD COMP. (WITH SCREWS) 02
S 07 8391-00 OIL LEVEL GLASS 01
S 08 529207-01 SHEAR COUPLING FOR PUMP 01
S 09 223521-17 SEAL RING FOR PUMP 01
S 10 223406-27 O-RING FOR PUMP 01
S 11 522990-81 BOWL DISK COMPLETE (WITH HOLE) 01

STANDARD TOOLS

T 01 30292-00 SPANNER FOR LOCK RING SMALL 01

T 02 67028-00 SPANNER FOR LOCK RING LARGE 01
T 03 524717-01 SCREW PLUG 01

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Appendix- III
LIST OF LOOSE SUPPLY ITEMS

MAB - 103 BARE SEPARATOR

SR. ARTICLE DESCRIPTION QTY.

NO. NO.
LOOSE SUPPLY ITEMS
L 01 GRAVITY DISK SET CONSISTING OF 01 each……. 1 SET
522993-02 GR. DISK... DIA 46.0 MM
522993-03 GR. DISK... DIA 47.5 MM
522993-04 GR. DISK... DIA 49.0 MM
528138-03 GR. DISK... DIA 51.0 MM
522993-06 GR. DISK... DIA 54.0 MM
528138-07 GR. DISK... DIA 63.0 MM
522993-09 GR. DISK... DIA 69.0 MM
L 02 522991-02 TOP DISK WITHOUT NECK 01
L 03 522990-80 BOTTOM DISK (WITHOUT HOLE) 01
L 04 522992-01 DISCHARGE COLLAR 01
L 05 517842-81 WATER ADMIXING DEVICE 01
L 06 524700-88 SEPARATOR BOWL COMPLETE 01
Assembled as Purifier with Gr. Disk bore dia 58mm Art. No.:
522993-01
L 07 INSTRUCTION MANUAL 08

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Annexure – A
COMMERCIAL TERMS AND CONDITIONS GENERALLY APPLICABLE TO PURCHASE
ORDER
1. DELIVERY
1.1 Delivery Period
Supply of items as stipulated in this contract shall be completed by supplier within four
months from the date of receipt of approved drawings or six months from the date of
technically & commercially clear order, which ever is later. The supplier will, however,
ensure that the complete drawings are received by the purchaser within 60 days of receipt of
purchase order. The delay in submission of drawings by the supplier shall also invite levy of
penalty @ specified in Clause no. 3 ‘Penalty Charges’. In case the supplier is unable to complete
whole or any item of supply within stipulated period, for recognized reasons of ‘Force Majeure’
mentioned in Clause 2 under, he shall be responsible to furnish well in time sufficient
documentary evidence to the satisfaction of the purchaser to prove the existence of conditions
mentioned in the Clause 2, so as to justify grant of extension by the purchaser of the ‘Delivery
Period’ mentioned above. Such extension will be granted by purchaser for the period for which
the completion of supply is proved, by the supplier, to have been delayed for the said reasons due
to ‘Force Majeure’. In case of delay in delivery, the despatches shall be made only after
obtaining written consent of the purchaser.
1.2 Extension of Delivery Period
Any genuine delay in approval of technical details, drawings, issuance of amendment of
purchase order, conducting inspection and approval of inspection tests/test certificates for
allowing despatches, etc. will count towards extension of delivery period by corresponding
period other than admissible under Force Majeure conditions, if any, substantiated by the
supplier and duly accepted by the purchasing authority.

Date of delivery shall be taken as 14th day after the date of readiness of material provided the
material offered passes the inspection and proof of despatch of material within seven days of the
receipt of despatch authorization and road permit (wherever required) is given by the supplier. In
case, however, the material fails during inspection at the works/site, as the case may be, either
fully or partially or the material is not ready for inspection when the inspector visits the works
for inspection, the re-inspection charges shall be recovered from the firm. The date of readiness
of the material in this case will be reckoned with reference to the date from which the
material/equipment is offered to be ready for the re-inspection provided the material passes the
inspection that follows the offer. The road permit shall be supplied by the consignee
expeditiously to ensure the timely despatch of material. In case the material is not despatched
within 7 days of the receipt of despatch authorization and the road permit (wherever required)
date of delivery shall be taken as the date of receipt of material at nearest Transport
company go-down.

2. FORCE MAJEURE
The supplier shall not be liable for any penalty charges due to the delay in manufacture or
delivery of material resulting from any causes beyond the supplier’s reasonable control including
but not limited to compliance with the regulations, orders or instructions of Central/State or
Municipal Govt. or Agency thereto, acts of God, acts of civil and military authorities, fires,
floods, strikes, lockouts, freight embargoes, war risks and civil commotion’s. The supplier will

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Annexure – A
seek extension of delivery period within three weeks of occurrence of such an event and clearly
state the anticipated delay in supply on account of such an event/events. On receipt of such a
request from the supplier, extension in the delivery period may be granted for the period for
which the completion of work is proved by the supplier to have been delayed for circumstances
covered by reasons of Force Majeure subject to the further condition that if the delivery period
is likely to be extended by more than sixty days on account of any event, the purchaser shall
have the option to accept any portion of the balance material and cancel the order for the rest
provided, however, that if any material had been manufactured exclusively for the purchaser
under the contract prior to the commencement of Force Majeure circumstances, it shall be
accepted by the purchaser and the cancellation will be without any liability for damages on the
part of the supplier and without any payment of the compensation by the purchaser.
3. PENALTY CHARGES
If the supplier fails to abide by the provisions of clause ‘Delivery Period’, he shall be liable to
pay @ ½% per week or part thereof of the ex-works delivery price excluding taxes and duties
(but including freight and where break-up of FOR destination price is not available) of such
portion of material as has not been delivered within the ‘Delivery period’ subject to maximum of
10% of the contract value of the delayed/ undelivered portion of the material.
4. NEGLIGENCE
If the supplier neglects to execute the work with due diligence and expedition or refuses or
neglects to comply with any reasonable order(s) given in writing by the purchaser in connection
with purchase order or shall contravene the provisions of the Purchase Order, the purchaser may
give 21days notice in writing to the supplier to make good the failure, neglect or contravention
complained of and should the supplier fail to comply with the notice within a reasonable time
from the date of service thereof, in case of failure, neglect or contravention capable of being
made good, within that time or otherwise within such time as may be reasonably necessary for
making it good, then and in such case(s) the purchaser shall be at liberty to take the work
wholly or partly out of the hands of the supplier and re-contract at reasonable price with any
other person or persons. In such an event, it shall be lawful for the purchaser to retain any such
balance which may otherwise be due by him to the supplier on any account including the amount
of Bank Guarantee and apply the same towards the execution of whole or balance of the work so
re-contracted, as aforesaid. If no such balance is due by the purchaser to the supplier or, if due, is
not sufficient to cover the amount thus recoverable from the supplier, it shall be lawful for the
purchaser to recover the whole or balance of the amount from the supplier by the action of the
law.
5. BANKRUPTCY
If the supplier shall commit any act of the bankruptcy or being a corporation commences to be
wound up except for reconstruction purposes, or carry on its business under a receiver, the
executors, successors or other representative(s) in law of the state of the supplier or any such
receiver, liquidator, or any person(s) in whom the contract may become vested, shall forthwith
give notice thereof in writing to the purchaser and shall for one month, during which the
supplier shall take all reasonable steps to prevent stoppage of the work, have the option of
carrying out the contract subject to the supplier providing such Guarantees as may be required
by the purchaser but not exceeding the value of the work for the time being remaining
unexecuted. In the event of stoppage of the work, the period of the option under this clause shall

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Annexure – A
be fourteen (14) days only. Provided that, should the above option not be exercised, the contract
may be terminated by the purchaser by notice in writing to the supplier and the same powers and
provisions reserved to the purchaser in the last preceding clause of taking the work out of the
supplier’s hands shall immediately become operative.

6. REPLACEMENT OF REJECTED MATERIAL

6.1 Material found damaged, sub-standard, defective or not conforming to the prescribed
specifications in any manner, at the consignee’s end, shall not be accepted and intimation to
this effect shall be given to the supplier and the purchaser by the consignee. The purchaser
shall promptly take up the matter with the supplier, shall intimate the supplier to this effect
and ask him to rectify or replace the defective/sub-standard material forthwith and in any
case, within a period of 60 days from the date of intimation or rejection of material, failing
which the purchaser shall reserve the right to get the defect rectified at the supplier’s cost or
to dispose off such material and adjust the sale proceeds thereof, if any, against its claim on
the supplier. The supplier shall also be notified that all expenses involved in the
replacement by way of handling, transportation, storage etc. shall be on his account.
6.2 In respect of the defective, sub-standard supplies, the date on which such a supply is
replaced, shall be reckoned as the effective date of delivery there against and the delay shall
be worked out accordingly with reference to the date on which the supply was due as per
the terms of purchase order, for the purpose of determining penalties/charges recoverable
under Clause-3 above.
6.3 The provisions of sub-clause 6.1 and 6.2 above shall apply, mutatis mutandis, to the
material found substandard or defective during the period of warranty.
7. WARRANTY
The supplier shall be responsible to replace free of cost, with no transportation or insurance cost
to the purchaser up to the destination, the whole or any part of the material/equipment which in
normal and proper use proves defective in quality or workmanship, subject to the condition that
the defects are noticed within twelve months from the date the material/equipment is
commissioned/put to use or 18 months from the date of despatch whichever period may expire
earlier. The consignee or any other officer of the purchaser actually using the material/equipment
will give prompt notice of each such defect to the supplier as well as the purchaser. The
replacement shall be effected by the supplier within a reasonable time but not in any case
exceeding 60 days, from the date of intimation of defects. The supplier shall also arrange to
remove the defective supply within a reasonable period, but not exceeding 60 days from the date
of issue of the notice in respect thereof, failing which the purchaser shall reserve the right to
dispose off the defective material/equipment in any manner as considered fit at the sole risk and
cost of the supplier. Any sale proceeds of the defective material/equipment after meeting the
expenses incurred on its custody, disposal, handling etc. shall, however, be credited to the
supplier’s account and set off against any outstanding dues of the purchaser against the supplier.

These provisions shall also equally apply to the replaced material/equipment. In case the
material/equipment is again found to be defective within a period of 12 months of its
replacement, it shall also have to be replaced similarly.

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Annexure – A
8. WARRANTY DEED
The supplier shall execute a Warranty Deed (on a standard Performa attached as Annexure – F),
on a non-judicial stamp paper required for such deeds as per the relevant act of the State in
which it will be executed and signed and shall be kept valid for the Warranty period as per
Clause-7 above. The Warranty Deed shall be supplied immediately after placement of purchase
order.

9. PERFORMANCE BANK GUARANTEE

The supplier shall furnish a Performance Bank Guarantee (on a standard Performa attached as
Annexure – G) of the value of 10% of the contract to cover the satisfactory working of the
material during the period of Warranty as per Clause-7 above and it shall also be kept valid till
such time any claim of the purchaser is pending against the supplier. The Performance Bank
Guarantee shall be furnished by the supplier one month before the commencement of delivery.

10. TESTS & INSPECTION

10.1 Intimation of Inspection
The purchaser reserves the right to send his representative at any time for carrying out
/witnessing inspection/ tests on the material during the manufacturer /completion at the
works of the supplier. The supplier shall intimate 15 days in advance to the purchaser,
the place and probable date on which the manufacture of equipment/material is likely to
commence to enable him to make arrangements for inspection during manufacture and
witnessing tests. The contractor shall ensure to provide necessary facilities for
inspection/tests.
10.2 Access to the manufacturer’s works
The inspector to be deputed by the purchaser shall have at all reasonable times, access to
the manufacturer’s premises/works and shall have the right to examine workmanship
and the material during the course of manufacture. If part of the material is being
manufactured at other premises, the supplier shall obtain for the inspector, permission to
inspect as if at the manufacturer’s premises.
10.3 Tests on completion of manufacture
When the material is ready for final tests, the supplier shall give to the purchaser notice
of its being so ready for inspection and the purchaser’s representative(s) shall attend the
manufacture’s premises for inspection and witnessing the routine/acceptance tests within
15 days of the receipt of notice from the supplier. In case the representative(s) of
purchaser finds on arrival at supplier’s premises that the material was not ready for
inspection and notice given was infructuous, the expenditure incurred by the purchaser
on arranging for such inspection shall be recovered from the supplier.
10.4 Certificate of Tests & Inspection
When the tests and inspection have been satisfactorily carried out by the Inspector
(purchaser’s representative) at the manufacturer’s premises, the test certificates of each
batch of supply shall be submitted in sextuplicate by the supplier to the Planning &
Design (Power Plants) Directorate, BBMB(PW), Plot no. 6 B, Sector 19 B, Chandigarh -
160019 for approval. The purchaser shall then convey approval of Test Certificates and
issue despatch authorization. The inspected material shall then be despatched by the
supplier according to the despatch instructions given under the contract, within 7 days

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from the date of receipt of despatch authorization. In case the material is not despatched
by the supplier with in seven days of the receipt of despatch authorization, the delivery
date will be considered as the date of actual receipt of material at nearest Transport
company go-down. The issue of the despatch authorization shall not, however, relieve
the supplier of his responsibility towards proper quality and Performance of material
ordered.
No material shall be despatched without prior inspection and approval of test certificates
and issue of despatch authorization from the purchaser, unless otherwise directed by the
purchases to do so.
10.5 Material destroyed during test
Material destroyed during tests shall not be counted against quantities to be supplied
against the contract and no payment whatsoever shall be made for such material.
10.6 Consignee’s right of rejection
Notwithstanding any approval which the Purchaser may have given in respect of the
material, it shall be lawful for the consignee to reject the material or any part thereof on
behalf of the purchaser within a reasonable time after actual receipt thereof by him if the
material or any part thereof is not in conformity with the terms and conditions of the
contract whether on account of any loss, deterioration or damage before
despatch/delivery or during transit and the supplier shall be responsible for rectification
of all defects noticed by the consignee after receipt of material and follow up all the
related claims with the insurance company, etc.
10.7 Submission of Inspection Test Reports with despatch documents
A photocopy of the Inspection/Test reports signed/approved by the purchasing authority
as per sub-clause 10.4 above or of letter conveying approval of Test Certificates and
despatch authorization shall be attached by the supplier to the letter forwarding the
receipted goods challan. However, if the inspection is waived off by the purchaser, the
supplier shall attach a copy of the purchaser’s letter waiving off inspection with the
Receipted goods challan

11. TRANSPORTATION, INSURANCE & HANDLING OF MATERIAL

The supplier shall be responsible for transportation and handling of material up to the destination
site as per despatch instructions. The material shall be despatched only by Road ‘Freight Pre-
paid’. The purchaser shall arrange insurance policy for the transit insurance of material. The
particulars of insurance cover shall be intimated to the supplier to despatch the material duly
insured with information to Insurance Co., and others. Consignee shall lodge claim/claims for
shortages/damages, if any during transit with Insurance Co., Carriers within 30 days of receipt of
material.

12. ARBITRATION
If at any time any question, dispute or difference whatsoever, shall arise between the purchaser
and the supplier, upon or in relation to or in connection with the purchase order, the provisions
of the Indian Arbitration and Conciliation Act, 1996 shall be applicable.
The work under the purchase order shall, if reasonably possible, continue during the Arbitration
proceedings and no payment due or payable by the purchaser shall be withheld on account of
such proceedings.

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13. CANCELLATION OF PURCHASE ORDER
The purchaser shall have the right to amend or cancel the order at any time before the receipt of
intimation regarding manufacturing of material, if he is satisfied that the delay in execution of
the order by the supplier is wilful and detrimental to the interest of the purchaser. In case where
after the commencement of manufacture, there is a wilful delay on the part of the supplier to the
manufacture/despatch of the material, the purchaser may cancel the order for whole/unexecuted
portion after giving a notice of 15 days to the supplier.

14. JURISDICTION OF COURT

In case of any dispute between the parties, the Courts at Chandigarh only shall have the
jurisdiction to settle/decide and adjudicate upon such matters. Before approaching the court of
law, any dispute or difference arising in connection with the contract shall be referred by either
party for arbitration in accordance with Clause-12 above.

15. IMPORT LICENCE

No import licence shall be provided by the purchaser for the procurement of raw material and
part of equipment etc., and as such the procurement of the same will be the responsibility of the
supplier. No assistance will be rendered by the purchaser in this regard except for forwarding the
application of the supplier to the quarters concerned (wherever necessary) provided the complete
accrued benefits of concessional duty, if any, are passed on to the BBMB.

16. MATERIAL AND WORKMANSHIP

All material used in the manufacture of equipment shall be of the best quality obtainable of their
respective kinds and the whole of the work shall be of the highest class, well finished and of
approved design and make.
Castings and welding shall be free from blow holes, flaws ,cracks or other defects and shall be
smooth, close grained, and of true forms and dimensions. All machined surfaces shall be smooth
finished.

17. INTER- CHANGEABILITY

Corresponding parts of Plant and Equipment shall be made to gauge or jig and shall be inter-
changeable in every respect.

18. EXCISE DUTY & CENTRAL SALES TAX/STATE SALES TAX AND OTHER
DUTIES/TAXES
A) Central Sales Tax/State Sales Tax
The Central Sales Tax/State (Punjab, Haryana, Himachal Pradesh) Sales Tax will be paid
extra (at concessional rate against form ‘C’) at the actual at the rates prevailing at the
time of delivery but limited to rate prevailing within the contractual delivery period as
per Clause-1 above. The supplier shall furnish original vouchers and/or following
certificates duly recorded on the invoices and signed by the supplier:-

i) Certified that the transaction, on which Sales Tax has been claimed, has
been/shall be included in the return submitted /to be submitted to the Sales Tax
Authorities for the assessment of the Sales Tax and the amount claimed from the
purchaser has been/shall be paid to Sales Tax Authorities.
ii) Certified that the goods on which Sales Tax has been charged have not been
exempted under the Central Sales Tax Act or the rules made there under and the
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charges on account of Sales tax on these goods are correct under the provisions
of the relevant act or rules made there under.
iii) Certified that we shall indemnify the purchaser in case it is found at a later stage
that wrong or incorrect payment has been recovered on account of the sales tax
paid by us.
iv) Certified that we are registered as a dealer under the Central Sales Tax in the
State of __________ and our Registration No. is ____________for the purpose
of sales tax.
B) Excise Duty
The payment of the Statutory excise duty will be made extra at the rates given in the
supplier’s quotation subject to furnishing of actual proof of payment having been made
by the supplier to the Excise Department but limited to the rates prevailing within the
contractual delivery period as per Clause-1 above. The supplier shall also furnish the
following certificates duly recorded on the invoices and signed by him while claiming
payment of Excise Duty:-

i) Certified that the sum of Rs…………….(Rupees …………………….) towards excise

duty has been paid to the Central Excise Authorities towards despatch of (Name of
Materials) effected from………..(Station) to…………(Station) consigned to
………….under R.R/G.R No ……….Dated ………… vide Bill No……………Dated
…………..
ii) Certified that the excise duty charged is at the prevailing rates and no part of the same is
refundable. In case, any excise duty paid on this material, is refunded to the supplier, it
will be passed on to the purchaser.
iii) Certified that the goods, on which Excise duty has been charged, have not been
exempted under the Central Excise Duty and the Central Excise Duty charged on these
goods is not more than what is payable under the provisions of the relevant act or rules
made there under.
iv) Certified that we shall indemnify the purchaser in case it is found at a later stage that
wrong or incorrect payment has been recovered on account of Excise Duty paid by us.
C) Octroi and other duties/taxes
Octroi and other duties/taxes, if leviable on the finished goods at the station of despatch
at the time of supply shall be paid as per actual subject to production of original
payment documents and subject to the rates prevailing within the contractual delivery
period as per Clause-1 above, if the same have not been included in the quoted prices.
To avoid any complication, with regard to octroi at the destination station, the material
shall be despatched in the name of consignee and not to self. However, Octroi charges
as applicable at the destination station shall be borne by the purchaser.

D) Income Tax
Income tax, if applicable, shall be deducted at source by paying authority.

19. PACKING
All apparatus and equipment shall be securely wrapped, packed and crated for correct and direct
despatch to the destination site and safe delivery at destination and the supplier shall be
responsible for all losses or damages caused or occasioned, due to improper or defective packing
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Annexure – A
during transit and handling and storage till commissioning. Double boxing to give extra
protection to the equipment against mechanical injury shall be used, if required. The packing
should be within the size/weight limitations as imposed by the carrier.

All parts requiring protection from moisture including polished parts which rust rapidly, shall be
double boxed with trapper or in such other approved manner. All parts such as coils, parts
containing coils for electrical machines, instruments, relays, meters etc. requiring utmost
protection against moisture shall be packed in metal lined sealed boxes with trapper or sisal craft
paper or any other approved material inserted between the metal lined box and the outer layer of
boxing.

All boxes and crates shall be indelibly marked with purchase order number and other consignee
details, volume, weight and also with signs indicating the up and down sides of the boxes and
also unpacking instructions considered necessary by the supplier. The packing list should also be
enclosed in the waterproof envelope in the respective boxes.

The contents of the boxes shall have place marks corresponding to the number in the packing list
to enable easy identification.

No parts of any kind should be put inside packing of larger parts. All heavy parts should be so
packed / transported so as there is no difficulty in attaching the slings.

An approved drying agent be used to protect the packages from moisture/humidity.

20. EARNEST MONEY/SECURITY DEPOSIT

20.1 Transfer of security deposit from one purchase order/contract to another may be
permitted in special case and only after ascertaining from the purchasing authority and
the Accounts Officer concerned that the security deposit proposed to be so transferred is
free from all encumbrances and that the relevant contract from which it is being
transferred, has been completed and closed to the entire satisfaction of the Board,
including the redemption of warranty, and further that all drawings, samples or other
property belonging to the Board as were issued for satisfactory execution of the purchase
order/ contract, have been returned by the tenderer in good condition. The authority for
transfer of security deposit will rest with concerned Chief Engineer.
20.2 The earnest money of Rs. 11,000/- deposited by the supplier shall be converted into
security deposit as a guarantee for faithful and satisfactory execution of the purchase
order up to the warranty period and shall be refunded after expiry of the warranty period
provided nothing is due from the supplier on any account.
20.3 The Earnest Money/Security Deposit taken from the firms under this Para shall be
forfeited in part or full, under the following circumstances:-
20.3.1 If the tenderer withdraws his tender at any stage during the currency of his
validity period, his earnest money shall stand forfeited in full.
20.3.2 If the Purchase Order has been issued but the supplier refuses to comply with it,
the Earnest Money deposited by him, shall be forfeited in full, irrespective of the
fact whether the Board sustains any loss on account of his default or not. This
forfeiture shall be without prejudice to the right of the Board to claim any other
damages as admissible under the law as well as to take such executive action
against the supplier as blacklisting etc.
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20.3.3 Where the purchase order has been accepted but the supplier stops making the
supplies after partially fulfilling the purchase order, the security deposit shall be
retained and adjusted against any loss that may be caused to the Board through
risk purchase from alternative source and/or any other damage recoverable from
the supplier under the terms of the contract.
20.3.4 In the event of a breach of contract in any manner, the Security Deposit shall be
forfeited and adjusted against the claim of the Board on the supplier for any
damage or for any loss sustained by the Board on account of such breach.
20.4 Security Deposits not claimed within three years from date of completion of Purchase
Order/ contract, including the period of warranty, shall be treated as “Lapsed Deposit”
and no claim for a refund thereof shall be entertained from the supplier/contract
thereafter.
21. TRAINING
The supplier shall provide facilities for free training of the personnel to be deputed by the
purchaser at their works and/or design office. The schedule of completion of design works and
schedule of manufacture of equipment under this Purchase Order or similar equipment to be
manufactured at the works shall be intimated by the supplier well in time, so that the purchaser
may at his option depute one or two persons for training to facilitate subsequent handling and
erection of the equipment to be received. The exact timings of the training will be finalised
mutually with the purchaser and supplier. The training shall be arranged in such a way that the
personnel under training shall be acquainted with the handling, erection and commissioning of
the equipment. The period of training shall not exceed one month. All expenses in respect of ‘to
and fro’ traveling charges to the manufacturer’s premises and all expenses, the boarding and
lodging of the trainee(s) shall be borne by the purchaser.

22. SIGNING OF PURCHASE ORDER

The supplier will be furnished with three copies of the purchase order. Two copies shall be
retained by the supplier and the third copy of purchase order will be returned by the supplier to
the purchaser after signing each and every page of the P.O by his authorized representative in
token of the unconditional acceptance of the purchase order. The supplier shall also furnish
documentary proof evidencing that the signatory is an authorized representative of the supplier.

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SALIENT REQUIREMENTS
1. PARTICULARS OF THE SYSTEM
The equipment should be suitable for operation on 415 V +10%, 50 Hz +3%, three phase 4 wire
system with neutral solidly grounded.
2. TURBINE OIL PURIFICATION SET
The turbine oil purification set shall be with solid retaining disk stack bowl type centrifugal
separator and should be mobile. It should be capable to separate the impurities contained in the
oil which are water as well as solid particles/sludge, etc from the oil so as to maintain the oil in
clean and dry condition without losing any of the lubrication properties after passing through the
set. The set should be able to purify Servo prime 57 lubricant of Indian Oil or equivalent grade
at a separator temperature of 75°C.
3. MAIN FEATURES
3.1 It should be rated for continuous operation.
3.2 The set while purifying dirty oil should not build back pressure in the chamber, even if
there is free water content in the oil beyond certain limit.
3.3 It should be ensured that provision exists in such a way that clean and dirty oils do not
mix in the purifier set at any point.
3.4 Equipment Earthing:
All electrical equipments shall be connected to a ground bus bar on the control panel
with 2 Nos. of bare copper wires of adequate size. The ground bus bar shall have 2
terminals for receiving external earth connection.
3.5 The set should be new, latest and of proven design and technology, sturdy in
construction and simple in operation.
3.6 There should be a provision of separate tank of suitable capacity along with float
switch/valve, etc. on the skid for draining out water content in the oil after purification.
3.7 There should be provision to trip supply (automatically as well as manually) to motor
and suction pump in case of build up pressure on the discharge side.
4. RESPONSIBILITIES OF DESIGN, MATERIALS & WORKMANSHIP
4.1 The supplier shall use such stresses as conform to the best engineering practices for the
operating conditions specified. Adequate factors of safety shall be used throughout the
design and especially in the design of such parts as are subject to alternating stresses or
shock. The chassis of the plant should be of proper gauge so that the plant is having least
possible vibrations during operations at maximum stringent conditions.
4.2 Constructional Requirements:
a) There shall be no sharp edges or corners liable to cause injury during use.
b) All parts, which due to their position or nature of operations are likely to cause
accidents, shall be properly guarded during their normal use.
c) The design of plant shall be such as to permit removal of any defective part and its
easy replacement.
5. TESTS
5.1 Tests at Factory (Before Despatch of Equipment)
The complete equipment should be offered for inspection to carry out inspection &
testing by the purchaser’s representative at the works of the manufacturer only free of
cost.

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The purification set (along with all components mounted) shall be tested for:-
a) Test for moisture & contamination content of oil (before & after purification).
b) Capacity test for flow rate in L.P.H.
c) Tests for checking correctness of all circuits, interlocks and sequence of operation.
d) Physical, dimensional & operational check of oil purification sets as per
GTPs/specified in relevant ISS.
e) Tests for suction & discharge heads of pumps.
f) Heater consumption on full load.
5.2 Tests at site
After erection at respective site, the oil purifier units shall be subjected to the following
tests in the presence of the firm’s commissioning engineers free of cost.
a) Installation checks
b) Capacity test for flow rate in L.P.H.
c) Tests for checking correctness of all circuits, interlocks and sequence of operation.
5.3 Test reports
After all tests have been completed, six copies of the test reports shall be supplied to this
office. Each test report shall supply the following information:-
a) Complete identification data including Sr. No. of the oil purifier plant pumps,
motors, etc.
b) Test Certificates of Manufacturer’s own internal quality control department for all
allied items i.e. Heater, Thermostat, Hoses, skids etc. and bought out items i.e. 1HP
motor, solenoid valve, flow meter & float switch shall be submitted.
5.4 No equipment shall be dispatched without approval of test results by the purchaser.
Failure to do so will be at the risk and cost of the manufacturer.
6. INSTRUCTION PLATES AND MARKING
6.1 All gauges, meters, instruments etc. shall have dials or scales calibrated in Metric System
Units. All name plates, instruction plates, warning sign and any marking whatever on the
equipment and its parts and accessories shall be in English language, using idioms,
words and meanings in current use in India. In order to facilitate sorting and erection at
site, every part of the plant and equipment shall be suitably marked.
6.2 The operation charts/instructions (laminated / engraved) should be fixed inside the
cabinet of the plant at a proper place for the guidance of operator and capable of
withstanding continuous service. These should ensure permanence of lettering.
6.3 Each of the unit module shall have the following information marked on a name plate in
a permanent and legible manner at a location where it is accessible, easily visible after
installation and shall avoid dazzle from light.
a) Manufacturer’s identification.
b) Capacity of the unit.
c) Sr. No. of the plant/set.
d) Electric supply details.
e) Purchaser’s name and address.
f) Order No. and date.

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7. TROPICAL TREATMENT /CLEANING/PAINTING
7.1 Before dispatch from works, all exposed surfaces shall be pre-treated to clear off rust,
dirt, grease and foreign matter and shall be applied with two / three coats of rust
preventive and heat resistant primer/ compound on exterior/interior surfaces of steel
before being painted with paints/enamel of superior quality to serve as base and binds for
the finishing coat.
7.2 A sufficient quantity of primer/intermediate/ finishing paints shall be supplied extra free
of cost by supplier for restoring at site any finish which may get damaged during transit.
7.3 All the paints and primers selected shall be resistant to oil. They should be anticorrosive
and shall have good adhesive properties.
It shall be suppliers’ responsibility to ensure that the paint does not react with oil and
cause deterioration in its characteristics.
7.4 The control panel should be of light Grey colour shade no.631-IS 5(1961 latest edition)
with preferable stove enameled finish. All instruments should be semi Matt Black
colour. The inner painting in the panels shall be of white colour.
8. ELECTRICITY RULES / SAFETY REGULATIONS
All works etc. shall conform to the rules/safety regulations in force under Factory’s Act/ Indian
Electricity Act & other applicable legislations while designing/erection/ commissioning of oil
purifier set.
9. FIRE PROTECTION
All apparatus, connections and cabling shall be so designed and arranged as to minimize the risk
of fire and any damage that may be caused in the event of fire. The cable to be used should be in
accordance with ISS of PVC insulated FRLS.
10. NOTIFICATION OF DESPATCH
The contractor shall notify the purchaser of all despatches giving all pertinent data required for
tracing of the despatches en-route to destination.
11. DRAWINGS & LITERATURE TO BE SUPPLIED BY TENDERER
11.1 The supplier shall furnish for approval immediately after award of contract but not later
than 60 days, 6 copies of the following drawings in one go incorporating name of the
project, capacity of oil purifier, details of pumps and motors etc. and shall subsequently
furnish 8 (Eight) complete sets of final approved drawings, besides one reproducible
auto positive (without any additional cost).
a) General outline showing elevation plan and side view of oil purification set and all
accessories, giving details of dimensions, net and shipping weights.
b) Schematic & wiring diagram of control panel and electric circuits.
c) Flow diagram of oil purification set, pumps and motors.
d) Assembly drawing indicating all the equipment fitting, accessories, valves etc.
e) Complete bill of material; all equipment to be covered.
f) Transportation -dimensioned drawing.
g) Any other drawing considered necessary subsequently by the purchaser.
11.2 Manufacturing done prior to the approval of the drawings will be at supplier own risks.
The purchaser shall have the right to require the supplier to make any change in the
design which may be necessary in his opinion to make equipment conform to the stated
provisions and interests of these specifications, without additional cost to the purchaser.

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11.3 The approval of the supplier’s drawing by the purchaser shall not be held to relieve the
supplier of any part of the supplier’s obligation to meet all the requirements of these
specifications or of the responsibility for correction of the supplier’s drawings.
12. INSTRUCTION MANUALS AND DESCRIPTIVE DATA
12.1 Eight (8) sets of Alfa Laval Standard Maintenance, Repair and Spare Parts Manual along
with Operator’s Manual for each machine shall be supplied along with the machine one
month prior to dispatch free of cost.
12.2 The manuals shall include amongst others the following particulars:-
a) The marked prints identifying the equipment parts dispatched with assembly drawings to
ensure correct installation.
b) Detailed dimensions, assembly and description of all accessories and associated
equipments.
c) Product literature/Catalogue for main bought items i.e. 1HP motor, solenoid valve, flow
meter & float switch shall be submitted.
d) Complete spare parts catalogue indicating part no. to facilitate ordering of spare parts.
e) Operator’s manual to provide detailed instructions and advice for obtaining optional
separation.
f) Maintenance and repair manual with all sufficient instructions for dismantling and
reassembling the equipment.
13. TESTING & COMMISSIONING AT SITE
The equipment with associated items covered in the specification shall be tested and
commissioned by firm’s commissioning engineer at site. While commissioning, it shall be
obligatory on the part of the supplier to comply with all the precautions/conditions. However, it
is purchaser responsibility to secure their site of work against theft, pilferage etc.
The supplier’s commissioning engineer shall reach the site to commission the equipment on
receipt of clear notice of ten days issued by end user or P.O. placing authority in advance.
14. COMPLETENESS OF EQUIPMENT
It is deemed to be understood and agreed by the supplier that the work described shall be
complete in every aspect. Thus, any other fittings & accessories, piping, valves, parts/meters and
instruments, wiring, etc. which are required for proper assembly and satisfactory functioning of
the equipment but not specifically mentioned due to any reasons shall be deemed to be included
in the scope of the supplier and shall be supplied by the supplier without any extra cost to the
purchaser.

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GUARANTEED TECHNICAL PARTICULARS

Sr. No. Particulars M/s Mechnatron Industrial,

Patiala
A) Complete Unit
1.0 Name of manufacturer Alfa Laval(India)Ltd.,
2.0 Country of Origin India.
3.0 Brand & Model Alfa Laval
MAB-103B-24M (FPSS)
4.0 Overall dimension of set (L x B x H) in mm 1600x1000x1725(Approx.)
5.0 Weight of set Approx.1500kg (Packed)
6.0 Standards to which set built Alfa Laval Std. specification
7.0 (*) Capability to purify type of lubricating oils. Turbine oil SP-57/68
8.0 (*) Throughput capacity & corresponding separation
temperature of set for servo prime 57
a) Minimum(LPH) at 0C 700 LPH at 750C
b) Maximum(LPH) at 0C 1000 LPH at 750C
9.0 Mode of separation (Purifier/clarifier) Centrifugation
10.0 (*) Method of separation Centrifugation
10.1 Principle of separation. Centrifugation
(Stokes Law of separation)
11.0 Type of separators (with details). Solid retaining disc stack Bowl
type with continuous water
discharge
12.0 Detailed type of Impurities that can be removed. Sludge, sediments moisture
(suspended particles)
13.0 Characteristics of oil after passing through purifier
set.
13.1 Any depletion of antioxidants and other Not at all
(*) additives.
13.2 Moisture content 0.02% to 0.03% v/v
(*)
13.3 Oil Insoluble Sludge 0.03% to 0.05% v/v
B. Other Items
1.0 Thermostat
1.1 Make & quality Verma Trafeeq/Jumo/Alil
1.2 Whether ISI mark or not? I.S.I / ALIL spec.
1.3 Type Bimetallic
1.4 Range 00-1200C/200-1500C
1.5 Location On heater
2.0 Sensor
2.1 Make N.A.
2.2 Type N.A.

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2.3 Range N.A.
2.4 Accuracy N.A.
2.5 Location N.A.
3.0 Thermometer
3.1 Make Waaree/Goa Instruments
3.2 Type Rigid stem type with SS
Thermowell
3.3 Range 00-1200C

3.4 Size Dial 63mm Ø

3.5 Accuracy & Resolution + 2%

3.6 Location On heater
4.0 Heater
4.1 Make ALIL
4.2 Whether ISI Mark? If yes, IS No. To Alfa Laval Spec.
4.3 Total wattage (Watts) 18 kW Direct type vertical
mounting
4.4 No. of stages in which heater elements are 2 (12kW + 6kW)
grouped.(also give temp. attained in
respective stages)
4.5 No. of elements (with respective wattage). 1kW/element ALIL std.
4.6.1 Temperature range -
4.6.2 Temp. Differential 450C - 500C
(*) ( between first & final stage)
4.6.3 Surface Loading Density(i.e.W/cm2) 1.22 Watts/cm2
4.7 Suitable to heat quantity of oil. 700-1000 LPH
4.8 Protections adopted for prevention of short Yes
circuiting. HRC fuses on Panel
4.9 Location
5.0 Pressure Gauge
5.1 Make Waaree/H.Guru/Fiebig/ALIL
5.2 Range 0 to _6kg/cm2/0 to 7kg/cm2
5.3 Type Bourdon tube type (Weather-proof)
5.4 Size Dial 50mm Φ
5.5 No. of gauges(specify the location of One
mounting)
5.6 Provision of Isolation/Bypass arrangement. Yes-valve provided
6.0 Pressure Relief Valve
6.1 Make Fainger/SLN
6.2 Range Std.
6.3 Safety Setting Std.
6.4 Location On heater

24
 AT No. 491/PHD (Dehar)-244A Dated: 28-11-2007
Annexure – C
7.0 Strainer
7.1 Make SAZ/SLN/Shilpa
7.2 Type Y-type
7.3 Size 1” BSP connection
7.4 Size of Perforations Mesh 12
7.5 Material of Strainer GM,AISI 304 screen
7.6 Serviceable position or not Yes serviceable
7.7 Location Oil inlet pipe
8.0 Flow Indicator Flow indicator/Flow Glass
8.1 Make ALIL
8.2 Type Flapper type (flanged conn. Class
150)
8.3 Size 25 NB (mm)
8.4 Location After centrifuge
9.0 Flow Meter
9.1 Make Eureka
9.2 Range 125-1250/120-1200LPH
9.3 Type ROTAMETER type 25NB flanged
glass tube Ind. Type
9.4 Bypass Arrangement Yes valves provided
9.5 Location
10.0 Provision of Safety Earthing Yes on Control Panel
11.0 Supply (as per recommendations of manufacturers)
11.1 Supply system requirements.
a) Voltage 415 V, +10 % (For optimum
Performance + 6 %)
b) Frequency 50 Hz + 3%
c) Type(TP or TPN) TPN
11.2 Size & type of cable required. 106mm2 Aluminum Armored

12.0 Oil Suction Pump

12.1 Make ALIL
12.2 Type (Integral) Rotary Positive
displacement Gear type with built
in Relief valve
12.3 Capacity 1150 LPH
(*)
12.4 Suction head at rated O/P (Meters). -4 mWC
(*) (-0.4kg/cm2)
12.5 Source of Driving force Centrifuge motor
12.6 Reference standards ALIL std
12.7 Safety precautions Shear-coupling & Relief valve
12.8 Provision of relief valve

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 AT No. 491/PHD (Dehar)-244A Dated: 28-11-2007
Annexure – C
12.9 Other details. -
13.0 Oil Discharge Pump
13.1 Make ALIL
13.2 Type (Integral) Rotary Gear type
Positive displacement
13.3 Capacity 1270 LPH
(*)
13.4 Location Integral (Built on centrifuge)
13.5 Delivery head at rated O/P (Meters) 15mWC
(*) (1.5kg/cm2)
13.6 Source of driving force Centrifuge motor
13.7 Reference standards ALIL std.
13.8 Safety Precautions Shear coupling & Relief valve

13.9 Other details -

14.0 Motor
a) Supply requirements 415V + 10%, 50 Hz + 3%, 3Ph
b) Make & Quantity CGL/ABB/Siemens/NGEF/Kirlos
kar/BB – 01No
c) Model AC, INDUCTION type TEFC, FP

d) (*) Weather flame proof or not. Yes F.P., 1500rpm, 450 Amb.
Temp.,
e) Safety Regulations IP55 Insulation, class-‘F’
To IS-2148 (F.P.)
f) Type of Starter provided with location. DOL on Control Panel
g) (*) Motor Rating 0.75 kW
h) Relevant standard As per IS-2148 (FP)
15.0 Solenoid Valve
15.1 Make & Qty. ASCO-01No.
15.2 Operating parameters 220V, 2 way
15.3 Location Oil inlet pipe
15.4 Size 1” NB
16.0 Oil Hose Pipe
16.1 Inlet hose dia. & length 1” IDx10mtr.
16.2 Out let hose dia. and length 1” IDx10mtr.
16.3 Type and material of rubber oil hose pipes Hydraulic Hose (oil) Synthetic
with nipples, flanges and couplings, etc. Rubber to SAE 100 R1 with end
(give technical details.) clamps.
16.4 Working Pressure 1.5kg/cm2
16.5 Max. Pressure. 3.0kg/cm2
16.6 Relevant Standard SAE 100 R1 or above.

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 AT No. 491/PHD (Dehar)-244A Dated: 28-11-2007
Annexure – C
2
17.0 Control Panel(Size in mm )
17.1 Dimensions 825x450x200+mm (Approx.)
17.2 Degree of Protection IP:40152
17.3 Colour -
17.4 i) Exterior Siemens Grey, RAL 7032
(Powder coated)
ii) Interior RAL 2000 White (component
mounting Plate)
17.5 Wiring (Size in mm2 )
i) AC Min. 1.5 sqmm Cu Flex
ii) Control Circuit 1.5 sqmm Cu Flex
iii) Motor Circuit 2.5 sq mm Flex Cu Flex
17.6 Provisions of earthing Yes
17.7 Material & thickness of sheets.
i) Front
ii) Sides 2mm CRCA-MS
iii) Top & bottom
C. Other important technical particulars required to See drawing and Bill of material.
be given for completion of purifier sets.

27
 AT No. 491/PHD (Dehar)-244A Dated: 28-11-2007
Annexure – D
METHOD OF RAISING INVOICE

i) No material shall be dispatched without proper dispatch authorization to be issued by the

purchaser. The particulars of the material to be dispatched should be furnished strictly as per
Annexure-E attached here with.
ii) The complete material shall be consigned to the Sub Divisional Officer, Store & Transport Sub
Division, BBMB (PW), Slapper, Distt. Mandi, (H.P.). The material shall be dispatched through
Road transport only. The equipment shall be delivered to the nearest Transport Company’s
Godown.
iii) The invoice shall be prepared in sixtriplicate (6 copies). The original copy together with dispatch
note/challan showing the amount due, name of consignee, Destination, Description of
consignment, number of packages, packing list, Total weight of consignment, special markings
thereon if any, Vehicle No. if possible, along with other supporting documents duly endorsed in
favour of the Consignee and dispatch authorization issued by the purchaser and other required
documents as per order shall be sent to the Consignee along with the material. The Second copy
shall be sent to Sr. Accounts Officer, BBMB, Slapper in advance. Third copy along with copy of
dispatch note/challan shall be sent to consignee direct in advance, fourth copy to the Resident
Engineer, Dehar Power House, BBMB (PW), Slapper, Distt. Mandi, (HP) and the Fifth copy
shall be sent to Superintending Engineer, Dehar Power Houses Circle, BBMB (PW), Slapper,
Distt. Mandi, (HP) and the Sixth copy to P.O. placing authority.
iv) The supplier shall give at least 10 days advance notice before dispatch to the Paying Authority
viz Sr. Accounts Officer, BBMB, Slapper and consignee as per details given in Annexure-E and
supply them a copy of the Invoice for arranging funds and completion of other formalities, failing
which demurrage charges shall be to the account of the supplier. Copies of such intimation shall
also be sent to the P.O. placing authority also.
v) The payment shall be made by Sr. Accounts Officer, BBMB, Slapper, Distt. Mandi, (HP) through
crossed cheque drawn on State Bank of India, Slapper. Distt. Mandi, (H.P.)
vi) The invoices should bear the complete description of the equipment covered therein. It should be
certified thereon:-
a) That all the material for which payment has been claimed in the invoice has actually been
dispatched and payment for any item/material which has not been dispatched has not been
claimed.
b) That the requisite Performance Bank Guarantee and Warranty Deed as per the provisions
of the A.T. have been submitted and accepted.
vii) The material shall be dispatched correctly to the consignee as per provisions of A.T. Any delay in
delivery on account of wrong dispatches and other consequent damages shall be to supplier’s
account.

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 AT No. 491/PHD (Dehar)-244A Dated: 28-11-2007
Annexure – E
DISPATCH PARTICULARS FOR ENTIRE EQUIPMENT COVERED UNDER THIS SPECIFICATION

Sr. Description Qty. to be Destination Delivery Schedule Name of consignee to Name of the Name of the Name of Bank
No. Dispatched of whom equipment should concerned Sr. concerned
Consignment be consigned Xen / Resident Accounts Officer
Engineer to whom dispatch
documents should
be presented for
payment.
1. As per scope of work BBMB(PW) As per Clause-1/ The Sub Divisional The Resident The Sr. Accounts State Bank of
Store, Annexure-A of Officer, Engineer, Officer, Office Of India, Slapper,
Slapper, Purchase order. Stores & Transport Sub- Dehar Power FA & CAO, BBMB Distt. Mandi,
Distt. Mandi, Division, BBMB (PW), House Division, (PW), Slapper, (H.P.).
(H.P.) Slapper, Distt. Mandi BBMB(PW), Distt. Mandi,
(H.P.) Slapper, Mandi, (H.P.)
(H.P.)

29
 AT No. 491/PHD (Dehar)-244A Dated: 28-11-2007
Annexure – F

WARRANTY DEED

This warranty deed made this day the _________________between Messers (Supplier’s name)
through M/s. ______________________ hereinafter referred to as “The supplier” which
expression shall include its legal representatives, successor and assigns, of the one part, and
the Bhakra Beas Management Board through Chief Engineer/System Operation a statutory
body constituted under Section 79 of the Punjab Re-organization Act, 1966 hereinafter referred
to as “The Purchaser” which expression shall include it successors and assigns of the other
part.
Whereas the Purchaser has placed on the supplier Purchase Order No.
_____________________ dated________________ for the design, manufacture, testing,
supply and delivery of the material as specifically and fully described in the Purchase Order
and whereas the above said Purchase Order has been accepted by the Supplier vide their letter
No. ___________ dated _______________ thus constituted a legally enforceable contract
between the parties above named.

NOW THEREFORE THE DEED WITNESSTH AND THE SUPPLIER HEREBY

WARRANTIES AS UNDER:-
That the supplier shall be responsible to replace free of cost, with no transportation or
insurance cost to the Purchaser up to the destination, as specified in the Purchase Order/
Dispatch instructions issued in pursuance of the Purchase Order, the whole or any part of the
material which is normal and proper use proves defective in quality or workmanship subject to
the condition that the defect is noticed within 12 months from the date of commissioning of
equipment put to use or 18 months from the date of dispatch, whichever period may expire
earlier. The consignee or any other representative of the Purchaser actually using the material
will give prompt written notice of each such defect to the supplier. The replacement shall be
affected by the supplier within a reasonable time but not in any case exceeding 60 (Sixty) days.
The supplier shall also arrange to remove the defective supply within a reasonable period but
not exceeding 60 days from the date of issue of the notice in respect thereof failing which the
Purchaser shall reserve the right to dispose off the defective material in any manner considered
fit by it at the sole risk and cost of the supplier. Any sale proceeds of the defective material
after meeting the expenses incurred on its custody, disposal, handling etc. shall however, be
credited to the supplier’s account and set off against any outstanding dues of the Purchaser
against the supplier. That the above provisions shall also equally apply to the replaced material.
In case the material is again found to be defective within a period of 12 months of its
replacement it shall also have to be replaced similarly. The supplier further declares that this
Deed has been executed by its lawfully constituted attorney legally competent to sign and
execute and has been stamped as required under the relevant act of the State in which it has
been executed.
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 AT No. 491/PHD (Dehar)-244A Dated: 28-11-2007
Annexure – F

In witness whereof the parties hereto have executed this deed on the date and year first above
mentioned.

Witness: - For and on behalf of the supplier.

1. Signature, Name, designation & Full address. Signature __________________

Name & Designation_________

2. Signature, Name, designation & Full address. (Full Address with Rubber Seal)

Witness: - For and on behalf of the Purchaser.

1. Signature, Name, designation & Full address. Signature __________________

Name & Designation_________

2. Signature, Name, designation & Full address. (Full Address with Rubber Seal)

31
 AT No. 491/PHD (Dehar)-244A Dated: 28-11-2007
Annexure – G
PERFORMANCE BANK GUARANTEE

(To be executed on the Appropriate value of Non- Judicial Stamped papers). __________)
This agreement is made this _____________ day of ____________ between M/s.
_______Banker’s Name through (designation of the person signing the Bank Guarantee, on
behalf of the Guarantor), a company registered under the Companies Act, 1956, Banking
Statute/body corporate constituted under the Banking Companies(Acquisition and Transfer of
undertakings) Act-V of 1970 having its registered office at Address of Registered Office.
(hereinafter called “Guarantor” which expression shall unless repugnant to the context of
meaning thereof include its successors and assigns) of the first part M/s.
_____________________ through (designation of the person signing of Bank Guarantee on
behalf of the supplier company registered under Companies Act, 1956, having its registered
office at (Address of Registered Office) herein after called the “Supplier” which expression
shall unless repugnant to the context or meaning thereof include its successors and assigns) of
the second part and the Bhakra Beas Management Board, through Chief Engineer/System
Operation, a statutory body constituted under Section 79 of the Punjab Re-organization Act,
1966 (hereinafter called the ‘Purchaser’ which expression shall unless repugnant to the context
or meaning thereof include its successors and assigns) of the third part.
Whereas the supplier had, interalia, agree to supply the Purchaser _______________________
(hereinafter called the “said Purchaser”) on the terms & conditions contained in the Purchaser
Order No. ________________ dated __________.
(hereinafter called the “Said Purchase Order” placed by the Purchaser on the supplier and
unconditionally accepted by the supplier.
And whereas under clause ____________ of the said Purchase order and the supplier is required
to furnish a Bank Guarantee for a sum of Rs. __________________________ (Rupees
___________________________) being the value of all the consignments of the said equipment
on account of retention money, which but for this guarantee would be with held by the Purchaser
till such time that the said equipment is received in good condition and in accordance with the
specifications of the same, has given satisfactory performance during its warranty period as per
clause _______of the said Purchase order, and also till such time that any claim of the Purchaser
is pending against the supplier, to guarantee the payment of the retention money on bills
submitted against supply of the said equipment on order from time to time up to maximum
amount of the sum of Rs. __________________________
(Rupees __________________________________________________________)
And whereas the request of the supplier, the Purchaser has agreed not to retain 10 (Ten) % of the
contract price of all the consignments and in lieu thereof to accept a Bank Guarantee equivalent
to the 10% of the contract price all the consignments from the Guarantor for the aforesaid
purposes for the due performance of the said Purchase order by the supplier on the terms and

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 AT No. 491/PHD (Dehar)-244A Dated: 28-11-2007
Annexure – G
conditions herein contained. Now this deed, therefore, witnessth and it is hereby agreed by and
between the parties hereto as follows:-
The guarantor hereby guarantees to the Purchaser the quality workmanship and design of the
said equipment in accordance with the prescribed specifications and the terms of the said
Purchase order and its satisfactory performance during the warranty period as per clause of the
Purchase Order and agrees to indemnify and keep indemnified the Purchaser to the extent of
Rs.______________ (Rs._____________________) in the aggregate against all losses,
damages, cost, charges and expenses which may be suffered or incurred by the Purchaser on
account of any defect in the said equipment or on account of any breach on the part of the
supplier of any of the terms and conditions of the said Purchase order in the supply of and
during the warranty period of the said equipment.
The Guarantor further agrees that the Purchaser shall be the sole judge whether the supplies
have been made according to the prescribed specifications, design and workmanship as laid
down in the said Purchase order and the said equipment has given satisfactory performance
during its warranty period and whether the supplier had committed breach or breaches of any of
the terms and conditions of the said Purchase order and the extent of loss, damages, cost,
charges or expenses suffered or incurred by the Purchaser on account thereof and the guarantor
shall immediately on receipt of any claim or claims from the Purchaser pay to the Purchaser to
the extent of the amount of Rs. _________________ (Rs.________________________) and the
supplier shall not have any right to interfere. The right to get the Bank guarantee encahsed shall
rest with the Purchaser solely at his discretion without assigning any reasons whatsoever.

The guarantor further agrees that this guarantee shall remain in full force and effect for 12
months from the date the material is commissioned/put to use or 18 months from the date of
dispatch which ever period may expire earlier. This guarantee shall be revalidated subsequently
for a further period as per terms & conditions of the said Purchase order.
The Guarantor also agrees and undertakes not to revoke this guarantee before the same is
discharged as aforesaid except with the previous consent of the Purchaser in writing.
The Guarantor hereby further agrees that the Purchaser shall have the fullest liberty without
effecting in any manner the obligation of the guarantor hereunder with or without any consent of
the guarantor to vary any of the terms of said P.O. or to extend from time to time or to postpone
for any time or from time to time any of the powers exercisable by the Purchaser against the
supplier and either to forbear or enforce, any of the terms or conditions relating to the said
Purchase order and the guarantor shall not be relieved from his liability by reasons of any
variation or any extension being granted to the supplier or for any fore-bearance act or omission
on the part of the Purchaser or any indulgence by the Purchaser to the supplier or by any such
matter or thing whatsoever which under the law relating to sureties would but for this provision
have effect of so reliving the guarantor. Nor shall it be necessary for the Purchaser to sue the
supplier before suing the guarantor for the amount/damages due under this deed of guarantee.
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 AT No. 491/PHD (Dehar)-244A Dated: 28-11-2007
Annexure – G
The guarantor hereby further declares that this guarantee has been executed by its lawfully
constituted attorney legally competent to sign and execute and has been stamped as required for
such guarantees under the relevant act of the State in which it has been executed and signed.
The guarantor hereby further agrees that any claim or dispute rising under this deed shall fall
within the exclusive jurisdiction of courts at Chandigarh.
Not withstanding any thing, herein before contained the guarantor’s liability under the guarantee
is restricted to Rs. ____________ (Rupees _____________________). This guarantee shall
remain in force until ____________.Unless a claim in writing is presented to the guarantor
within six months from the date and if unpaid, a suit or action to enforce such claim under this
guarantee is filed against the guarantor within said period of six months, all the rights of the
Purchaser under the said guarantee shall be forfeited and the guarantor shall be released and
discharged from all liability hereunder.
In witness whereof the parties hereto have put their respective hands on the day and the year first
above mentioned.

Witness: - For and on behalf of the supplier.

1. Signature, Name, designation & Full address. Signature __________________

Name & Designation_________

2. Signature, Name, designation & Full address. (Full Address with Rubber Seal)

Witness: - For and on behalf of the Purchaser.

1. Signature, Name, designation & Full address. Signature __________________

Name & Designation_________

Signature, Name, designation & Full address. (Full Address with Rubber Seal)

34