CSD Branch Head Office
Payment process group
START
bottle neck; docs are
piling up
Receipt of documents for Documents for approval
payment process from by CSD Head or Sales Fund
Head
NL = 2 to 3 days; Vis 1 = 2 to 3 days; Vis 2 = 2 to 3 days; Min 1 = 3 to
CSD & Sales transfer
through
RCBC
account?
F-43; E-42 F-43; E-42
2 to 5 days
1 to 2 days
4 days; Min 2 = 3 to 4 days
Payment processing 1 day
Payment processing through RF
by Branch replenishment by
Accountant Head Office
Remittance
Advice
1 day
Forward to courier
for sending to HO
Alabang
Process symbol:
Manual process Pre-defined process Delay
Head Office
Treasury group
Fund
transfer Y 1 day Fund transfer
through request through
RCBC authority to debit RCBC
account? Letter of BPI
instruction
N every Tue & Fri
1 day
prepare memo = altertions on
Approval by any of two
invoicng requirements
signatories
Fund transfer
request through
BPI on-line 2 to 3 days
bizlink
Approval by any of two
signatories
2 to 3 days
Fax to RCBC approved
authority to debit
Letter of
instruction
1 day
Electronic
approval by Sr Mgr 2 to 3 days
END
Finance &
Accounting
Decision On line data Document
min max
13 21
9 17
every Tue & Fri send reimb & liqudiation docs to in-charge-branch accountant
prepare memo = altertions on invoices are not allowed
invoicng requirements
ACCOUNTING OF FUND TRANSFER:
Item
Particulars Petty Cash Fund Revolving Fund
No.
Dr Expense xxx Dr Expense xxx
1. Recording of expense
Cr PCF xxx Cr RF xxx
Dr PCF xxx
2. Replenishment of Petty cash fund
Cr RF xxx
Dr RF xxx Dr RF xxx
Fund transfer (Replenishment of Cr A/P (Branch) xxx Cr A/P (Branch) xxx
3.
Revolving fund) Dr A/P (Branch) xxx Dr A/P (Branch) xxx
Cr Cash xxx Cr Cash xxx
Posted by Remarks
Timing to book expense is equal to timing of
Branch accountant
withdrawal.
Branch accountant Subsequent entry to Item no. 1
Previously posted by Branch accountant. It will now be
handled by HO accountant.
HO accountant
Should equal to timing of Remittance Advice date.
