Visvesvaraya Technological University
Belagavi-590018 Karnataka
Project Report on
STUDENT PROFILE MANAGEMENT
Submitted by
SMRITY DINESH K - 1CR22IS152
SNEHA M - 1CR22IS153
VAIBHAV GOWDA BB - 1CR22IS178
Under the guidance of
Dr. Ciyamala Kushbu
Assistant Professor
Department of Information Science and Engineering
Dept. of Information Science & Engineering
#132 AECS Layout IT Park Road Kundalahalli, Bengaluru-560037
Dept. of Information Science & Engineering
Certificate
This is to certify that the Technical Seminar Report entitled “Voting System” prepared by
SMRITY DINESH K, SNEHA M, VAIBHAV GOWDA BB bearing USN’s 1CR22IS152,
1CR22IS153, 1CR22IS178 are bonafide students of CMR Institute of Technology in partial
fulfillment of the requirements for the award of Bachelor of Engineering in Information
Science and Engineering of the Visvesvaraya Technological University Belagavi -590018
during the academic year 2023-2024.
It is certified that all the corrections and suggestions indicated for Internal Assessment
have been incorporated in the report deposited in the departmental library. The seminar
report has been approved as it satisfies the academic requirements prescribed for the said
degree.
———————– ———————-
Signature of Guide Signature of HOD
Dr. Ciyamala Kushbu Dr. Jagadishwari V
Assistant Professor Professor & HOD
Dept. of ISE CMRIT Dept. of ISE CMRIT
1
ACKNOWLEDGEMENT
The satisfaction and euphoria that accompany a successful completion of any task
would be incomplete without the mention of people who made it possible, success is the
epitome of hard work and perseverance, but steadfast of all is encouraging guidance.
So with gratitude I acknowledge all those whose guidance and encouragement served as
beacon of light and crowned our effort with success.
I would like to thank Dr. Jagadishwari V, Associate Professor and Head, Department of
Information Science & Engineering who shared her opinion and experience through
which I received the required information crucial for the project.
I consider it a privilege and honour to express my sincere gratitude to my guide Dr.
Ciyamala Kushbu, Assistant Professor, Department of Information Science &
Engineering, for her valuable guidance throughout the tenure of this project.
Finally I would like to thank all my family members and friends whose encouragement
and support was invaluable.
Submitted by
SMRITY K DINESH - 1CR22IS152
SNEHA M - 1CR22IS153
VAIBHAV GOWDA B B - 1CR22IS178
Contents
1 Abstract 3
2 Introduction 4
3 Literature Review 5
3.1 Existing Systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
3.2 Technologies Used . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
4 Technologies Used and its Characteristics 6
4.1 Java . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
4.2 SQL(Structured Query Language) . . . . . . . . . . . . . . . . . . . . . . 6
4.3 Swing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
5 System Requirements 8
5.1 Hardware Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
5.2 Software Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
6 System Design 9
6.1 Architectural Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
6.2 Database Design . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
6.2.1 Entity-Relationship Diagram . . . . . . . . . . . . . . . . . . . . . 9
6.2.2 Schema Design . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
6.3 Module Design . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
6.3.1 Login Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
6.3.2 Student Details Management . . . . . . . . . . . . . . . . . . . . 9
6.3.3 Attendance Tracker . . . . . . . . . . . . . . . . . . . . . . . . . . 10
6.3.4 Class Timetable . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
7 Implementation 11
7.1 Setting Up the Development Environment . . . . . . . . . . . . . . . . . 11
7.1.1 Installing Apache NetBeans . . . . . . . . . . . . . . . . . . . . . 11
7.1.2 Setting Up MySQL Database . . . . . . . . . . . . . . . . . . . . 12
7.2 Developing the Login Page . . . . . . . . . . . . . . . . . . . . . . . . . . 12
7.3 Implementing Student Details Management . . . . . . . . . . . . . . . . 12
7.4 Building the Attendance Tracker . . . . . . . . . . . . . . . . . . . . . . 12
7.5 Designing the Class Timetable . . . . . . . . . . . . . . . . . . . . . . . . 13
8 Application Snapshots 14
9 Code Snapshots 16
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10 Conclusion 20
10.1 Limitations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
11 Future Enhancements 22
12 References 23
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Chapter 1
Abstract
The Student Management System (SMS) is a comprehensive software solution designed
to streamline and enhance the administrative and academic operations of educational in-
stitutions. Developed using Java, Apache NetBeans, and MySQL, the system provides a
robust and user-friendly platform for managing student data, tracking attendance, view-
ing class timetables, and accessing external resources. It incorporates essential features
such as a secure login page for user authentication, detailed student information man-
agement, an attendance tracker to monitor student presence, and a dynamically updated
class timetable interface. By digitizing these critical functions, the SMS aims to reduce ad-
ministrative burdens, improve data accuracy, and facilitate better communication among
students, teachers, and administrators.
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Chapter 2
Introduction
This project addresses the inefficiencies and challenges associated with traditional paper-
based systems by offering a centralized and accessible digital solution. The SMS enhances
data management by ensuring that all student-related information is organized and eas-
ily retrievable, which is crucial for academic planning and decision-making. Additionally,
the integration of external links provides users with access to valuable educational re-
sources, further enriching the learning experience. Through its scalable architecture and
modular design, the Student Management System is adaptable to the specific needs of
various educational institutions, making it a versatile and indispensable tool for modern
educational administration.
Moreover, the Student Management System leverages the power of modern technol-
ogy to ensure secure and efficient handling of sensitive student data. It incorporates
advanced security features, such as user authentication and data encryption, to protect
against unauthorized access and data breaches. The system’s modular structure allows
for easy integration with other educational tools and platforms, facilitating a seamless
and cohesive user experience. By providing real-time access to important information and
automated processes, the SMS significantly reduces manual effort and minimizes errors,
thereby increasing overall productivity. This project not only addresses immediate ad-
ministrative needs but also lays the foundation for future enhancements, such as mobile
accessibility, biometric attendance tracking, and predictive analytics, ensuring that edu-
cational institutions remain at the forefront of technological advancements in education
management.
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Chapter 3
Literature Review
3.1 Existing Systems
A review of existing student management systems highlights their features, limitations,
and areas for improvement. This section will discuss various systems like Blackboard,
Canvas, and others, focusing on their functionalities and user feedback. The review will
help identify gaps in current systems that the proposed SMS can address.
3.2 Technologies Used
Discuss the technologies used in the development of SMS, including:
• Java: A robust, object-oriented programming language that is widely used for build-
ing secure, high-performance applications.
• Apache NetBeans: An integrated development environment (IDE) for Java that
provides tools for developing and debugging applications.
• MySQL: A widely used relational database management system that offers reliable
data storage and retrieval capabilities.
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Chapter 4
Technologies Used and its
Characteristics
4.1 Java
Java is a high-level, object-oriented programming language developed by Sun Microsys-
tems in the mid-1990s. It is designed to be platform-independent, allowing code to run
on any device with a Java Virtual Machine (JVM). Key features of Java include:
-Object-Oriented: Supports concepts like inheritance, encapsulation, and polymorphism,
promoting reusable code.
-Platform Independence: Write once, run anywhere (WORA) capability, enabling appli-
cations to run on various systems without modification.
-Strongly Typed: Requires explicit declaration of variable types, reducing errors.
-Rich Standard Library: Offers a wide range of built-in libraries for tasks like networking,
data manipulation, and graphical user interface (GUI) development.
-Multithreading: Supports concurrent execution of threads, enhancing performance in
applications.
4.2 SQL(Structured Query Language)
SQL (Structured Query Language) is a standard programming language used for manag-
ing and manipulating relational databases. It enables users to perform various operations
such as querying data, updating records, inserting new data, and deleting records. Key
features of SQL include:
-Data Querying: Use of SELECT statements to retrieve specific data from one or more
tables.
-Data Manipulation: Commands like INSERT, UPDATE, and DELETE allow for adding,
modifying, and removing data.
-Data Definition: SQL provides commands such as CREATE, ALTER, and DROP to
define and manage database structures.
-Data Control: Control access to data with commands like GRANT and REVOKE,
ensuring security and permissions.
-Transaction Management: Supports transactions, allowing multiple operations to be
executed as a single unit, maintaining data integrity.
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4.3 Swing
Swing is a Java toolkit for building graphical user interfaces (GUIs). Part of the Java
Foundation Classes (JFC), it provides a set of components that enable developers to cre-
ate rich desktop applications. Key features of Swing include:
-Lightweight Components: Unlike AWT (Abstract Window Toolkit), Swing components
are lightweight and platform-independent, ensuring a consistent look and feel across dif-
ferent operating systems.
-Pluggable Look-and-Feel: Swing allows developers to change the appearance of the ap-
plication dynamically, supporting various themes and styles.
-Rich Set of Widgets: It includes a variety of components like buttons, text fields, tables,
trees, and panels, which facilitate the creation of complex UIs.
-Event Handling: Swing provides a robust event handling mechanism, allowing applica-
tions to respond to user interactions like mouse clicks and key presses.
-MVC Architecture: Swing follows the Model-View-Controller (MVC) design pattern,
separating the data model, user interface, and control logic for better organization and
scalability.
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Chapter 5
System Requirements
5.1 Hardware Requirements
To ensure smooth operation of the SMS, the following hardware requirements are recom-
mended:
• Processor: Intel i3 or higher
• RAM: 4GB or more
• Hard Disk: 500GB or more
5.2 Software Requirements
The software requirements for developing and running the SMS are:
• Operating System: Windows 7/8/10 or Linux
• IDE: Apache NetBeans
• Database: MySQL
• JDK: Java Development Kit 8 or higher
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Chapter 6
System Design
6.1 Architectural Overview
The system architecture provides a high-level view of the SMS, illustrating the main com-
ponents and their interactions. The architecture is based on a client-server model, where
the client-side application communicates with the server to perform various operations.
6.2 Database Design
6.2.1 Entity-Relationship Diagram
An Entity-Relationship (ER) diagram models the database structure, illustrating entities
like Students, Attendance, Timetable, and their relationships. The ER diagram helps in
visualizing the data model and understanding how different entities interact with each
other.
6.2.2 Schema Design
The database schema includes detailed information about the tables, fields, and their data
types. Each table represents an entity, and the fields within a table represent attributes of
that entity. The schema design ensures data integrity and supports efficient data retrieval
and manipulation.
6.3 Module Design
6.3.1 Login Page
The login page ensures secure access to the system. Users must enter their credentials to
access the system features. The authentication logic verifies the user credentials against
the stored data in the database.
6.3.2 Student Details Management
This module allows the administration to add, update, delete, and view student informa-
tion, including personal details, academic records, and contact information. The module
ensures that student data is accurately maintained and easily accessible.
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6.3.3 Attendance Tracker
The attendance tracker records daily attendance for each student and generates reports to
help monitor attendance patterns. This module provides a comprehensive view of student
attendance, enabling teachers and administrators to identify and address attendance
issues.
6.3.4 Class Timetable
Students and teachers can view the class timetable, which is dynamically updated as
needed. This module provides an organized schedule for classes and exams, helping
students and teachers manage their time effectively.
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Chapter 7
Implementation
7.1 Setting Up the Development Environment
To begin developing the SMS, it is essential to set up the development environment. This
includes installing Apache NetBeans, configuring the MySQL database, and setting up
the project in NetBeans.
7.1.1 Installing Apache NetBeans
Step 1: Downloading the NetBeans Installer
Go to the official Apache NetBeans website. Choose the latest stable version of Apache
NetBeans that supports Java development.
Select the appropriate installer for your operating system (Windows, macOS, or Linux).
Click on the download link and save the installer file to your computer.
Step 2: Running the Installation
Locate the downloaded installer file and double-click to run it.
Follow the on-screen instructions to begin the installation process.
On Windows, you may need to grant permission for the installer to make changes to your
device.
On macOS, drag the NetBeans icon to the Applications folder when prompted. On Linux,
you may need to make the installer executable and run it from the terminal.
Choose the installation directory and additional components if prompted. Ensure that
Java Development Kit (JDK) is installed as it is required for Java development.
Step 3: Configuring the IDE for Java Development
Launch Apache NetBeans once the installation is complete.
If prompted, configure the IDE with the JDK path by navigating to Tools ¿ Java Plat-
forms and ensuring that the JDK is detected.
Set up your preferred development environment by navigating to Tools ¿ Options. Here
you can configure editor preferences, code style, and other settings.
Create a new Java project by selecting File ¿ New Project, then choose ”Java” from the
project types and follow the prompts to set up your project.
11
This setup ensures that Apache NetBeans is properly installed and configured for Java
development, ready for you to begin your project.
7.1.2 Setting Up MySQL Database
Step 1: Installing MySQL
Download MySQL Installer:
Go to the official MySQL website.
Select the appropriate installer for your operating system (Windows, macOS, or Linux).
Download the installer package.
Run the Installer:
On Windows, double-click the installer file to start the setup.
On macOS and Linux, follow the specific instructions provided for your operating system.
Follow Installation Wizard:
Choose the ”Developer Default” setup type to include the essential tools for development.
Proceed with the installation steps, including accepting license agreements and selecting
installation paths.
Configure the MySQL server by setting the root password and configuring other options
like port number (default is 3306).
Complete Installation:
Finish the installation and ensure MySQL Server is running. On Windows, you can
check the MySQL service status in the Services app. On macOS and Linux, you can use
terminal commands to start and stop the server.
7.2 Developing the Login Page
Creating a secure login page involves designing a form with fields for username and
password. The authentication logic verifies user credentials against the database. This
section provides a detailed explanation of the login page development process.
7.3 Implementing Student Details Management
The student details management module involves designing the database schema for
storing student information and developing CRUD (Create, Read, Update, Delete) oper-
ations. This section explains how to implement these operations to manage student data
effectively.
7.4 Building the Attendance Tracker
Creating tables for storing attendance records and implementing functionality to mark
attendance and generate reports. This section provides a step-by-step guide to building
the attendance tracker module.
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7.5 Designing the Class Timetable
Developing a user interface for viewing the timetable and implementing logic to dynam-
ically update and display the timetable. This section details the process of designing and
implementing the class timetable feature.
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Chapter 8
Application Snapshots
Login
Profile Page
14
Time Table
Attendance Page
15
Chapter 9
Code Snapshots
16
17
18
19
Chapter 10
Conclusion
The Student Management System developed using Java, Apache NetBeans, and MySQL
is an efficient tool for managing various administrative tasks in educational institu-
tions. With features like secure login, student details management, attendance track-
ing, timetable viewing, and external links, this system enhances the overall management
and productivity of educational [Link] providing a digital solution to the cum-
bersome and error-prone paper-based systems. Its core features, including secure login,
comprehensive student data management, attendance tracking, and class timetable view-
ing, address the essential needs of educators and administrators. This system not only
streamlines operations but also fosters a more organized and productive educational en-
vironment.
10.1 Limitations
Scalability Issues
Performance Degradation: As the number of students and data volume increases, the
system might experience performance degradation. Queries may take longer to execute,
and the application may become slower, impacting the user experience. Database Lim-
itations: The current database schema may not efficiently handle a very large number
of records. As the database grows, it might require optimization or migration to a more
scalable database solution.
Security Concerns
Data Breach Risks: Although the system includes authentication mechanisms, it may
still be vulnerable to sophisticated cyber-attacks. Unauthorized access could lead to data
breaches and loss of sensitive student information. Inadequate Encryption: The system
may lack advanced encryption methods for data transmission and storage, making it sus-
ceptible to interception and unauthorized access. Limited Features
Basic Attendance Tracking: The attendance tracker might only provide basic func-
tionality without advanced features such as real-time alerts for absenteeism or integration
with biometric devices.
Static Timetable: The timetable module may not support dynamic scheduling or conflict
resolution, limiting its usefulness in institutions with complex scheduling needs. User
Interface Limitations
Usability Issues: The user interface might not be fully optimized for all user types,
including those with disabilities. It may lack features such as screen reader compatibil-
20
ity or high-contrast modes. Responsive Design: The current design might not be fully
responsive, making it less user-friendly on mobile devices or screens of different sizes.
Maintenance and Updates
Manual Updates: The system might require manual updates and maintenance, which
can be time-consuming and prone to errors. Automated update mechanisms and contin-
uous integration practices may not be in place.
Dependency on Specific Technologies: The reliance on specific versions of Java, Apache
NetBeans, and MySQL may pose challenges when upgrading to newer versions or migrat-
ing to different technologies.
Limited Integration Capabilities
Third-Party Integrations: The system may lack robust integration capabilities with
other educational tools and platforms, such as Learning Management Systems (LMS) or
Student Information Systems (SIS).
API Limitations: The absence of a comprehensive API may restrict the ability to in-
tegrate with other software solutions, limiting the system’s extensibility. User Training
Requirements
Learning Curve: New users may face a steep learning curve, requiring extensive train-
ing to effectively use the system. This could result in additional time and resource
investments for training sessions.
Inadequate Documentation: The system may lack detailed documentation or user man-
uals, making it difficult for users to troubleshoot issues independently.
Customization Constraints
Limited Customizability: The system may not support extensive customization to
meet the specific needs of different institutions. Customizing the system might require
significant effort and technical expertise.
Hard-Coded Logic: Certain features and functionalities might be hard-coded, making it
challenging to adapt the system to changing requirements without significant code mod-
ifications.
These limitations provide a comprehensive view of potential challenges and areas for im-
provement in the Student Management System project.
21
Chapter 11
Future Enhancements
Suggest future enhancements that can improve the system’s functionality and user ex-
perience. These enhancements include:
• Adding a mobile application interface for better accessibility.
• Integrating advanced analytics for better insights.
• Implementing a notification system for alerts and updates.
• Data Backup and Recovery,
• Automated Notifications and Alerts:
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Chapter 12
References
GeeksForGeeks.
Youtube.
[Link]
[Link]
ChatGpt
CMRIT Website.
GitHub.
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