Mr.
B R Rangamani,
No 7 Lock Street,
Appaswamy Mandarina,
E 5201, 2nd Floor,
Kotturpuram,
Chennai-600 085.
Ref: NP/BRR/11328 09.01.2023
Mr Rangamani and Family have appointed Edifice Pramod Balakrishnan as the architect with
full consultancy and total supervision control of the design and construction of their project
at Santhome, Chennai.
Please find below the conditions of engagement and schedule of professional fees and other
charges.
1.0 CLIENTS RESPONSIBILITIES:
1.1 To provide detailed requirements of the project.
1.2 To provide lease/ownership documents of the property, to include sale
deed, pattah and/or FMB sketch.
1.3 To provide a site plan, to a suitable scale, showing boundaries, contours at
suitable intervals, existing physical features including roads, paths, trees,
existing structures, services, utility lines. In case the client is unable to render
these requirements the architects on the client’s behalf can appoint a land
surveyor to prepare these details. THE FEES OF THIS WILL BE BORNE BY
THE CLIENT.
1.4 To furnish reports on soil conditions and tests as required by the architect and
his/or appointed consultants or PAY FOR THE SAME CONSULTANTS AS
APPOINTED BY THE ARCHITECTS.
1.5 To pay all the fees, levies, security deposits and other expenses in respect to
statutory sanction from local authorities.
1.6 Share with clients the various other consultants that would be required for the
project, some of them being structural consultants, MEP consultants and
others that might be required for the project. The clients consent should be
obtained before these consultants come on board.
2.0 SCHEDULE OF SERVICES: CONCEPT DESIGN
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2.1 Ascertain client’s requirements; examine site conditions and constraints if any
and potentials, examine local codes that might affect the project and prepare
a design brief for the client’s approval.
2.2 Prepare if required a report on site evaluation, state of existing buildings-if
any, analysis and impact of existing and/or proposed developments on its
immediate environments.
2.3 Prepare conceptual drawings with reference to requirements given and
intentions of the architect on the said project.
2.4 Modify the conceptual designs incorporating required changes and prepare
preliminary drawings and sketches for client’s approval. The architects will
give presentation drawings of all plans and two views of the building.
Any additional views will have to be paid for separately.
2.5 Prepare drawings necessary for client’s statutory approvals and ensure
compliance with codes, standards and legislation as applicable. Assist the
client with drawings and forms. The architects will assist in giving all relevant
information required to obtain sanction but will not help in the process of
obtaining this. If the clients do not take sanction then the architect will not be
held responsible for any issues arising from this at any date and will be
indemnified.
2.6 The first set of prints for submission to authorities will be borne by
the architects. All subsequent prints as and when required will be done by
the architect but expenses for printing and man hours spent for working on
the prints will be charged additional to the client.
3.0 WORKING DRAWINGS:
3.1 Provide all selected consultants with the necessary drawings for them to give
their inputs with respect to their area of the project.
3.2 To discuss and coordinate with all consultants and arrive at final
requirements and design inputs on each of their services.
3.3 To prepare basic architectural working drawings to enable develop bill of
quantities to proceed with identifying main civil contractor.
3.4 To get structural drawings and details – foundation. Plinth beams, lintels, slabs
etc as might be required for the project including for specific architectural
features and other service structures.
3.5 To prepare bill of quantities for civil works.
3.6 To prepare all other finishing details - Plumbing, Electrical and HVAC details
from the respective consultants along with the bill of quantities.
4.0 TENDERING AND AWARDING OF CONTRACT:
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4.1 Prepare required documents as might be necessary on a project to project
basis-specifications bill of quantities, conditions of contract, tender drawings-
for civil structural and base finishing works.
4.2 Identify reputed civil contractors, short list and issue tender documents at a
fee.
4.3 Obtain quotations, prepare comparative analysis and indicate to clients salient
features of quotes received.
4.4 Cal for first round of negotiations with contractors, identify areas of
discrepancy, rate revision etc.
4.5 Call for second round of negotiations and forward to client recommendations
4.6 On awarding of contract, furnish main contractor with working drawings on
architecture and structure to commence work immediately. And then
constantly give him necessary drawings and details as might be required for
the project to move forward.
5.0 ALLIED SERVICES:
5.1 All that is mentioned in 4.0 will be done for the allied services to include for
Plumbing, Electrical and HVAC.
5.2 Appointed contractors for each of the services will be given all the details that
are necessary to commence work at site.
6.0 CONSTRUCTION STAGE:
6.1 Periodic supervision at site to see that drawings are being followed, quality of
work.
6.2 In order to ensure that the work at site proceeds in accordance with the
contract documents/drawings and to exercise time and quality controls, the
supervision will be carried out by our team.
6.3 Approve samples of various elements and components.
6.4 Check and approve shop drawings submitted by the contractors/vendors
6.5 Receive running bills, checked by the engineers at site, certification and
issuing payment certificates up to final bill.
6.6 Issue certificate of virtual completion.
6.7 Get as built drawings from the respective contractors check and issue the
same to the clients.
6.8 Hand over the project and to be in touch with the clients for the next twelve
months after completion for identifying defects, if any, and getting it rectified
by the concerned vendors.
6.9 Issuing release of retention money to the various contractors after the defects
liability period.
7.0 TERMINATION OF THE AGREEMENT:
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7.1 Agreement between architect and the client maybe terminated by either one
giving the other a written notice of not less than 30 days, should either fail
substantially to perform his part of responsibilities/duties, so long as the
failure is not caused by the one initiating the termination.
7.2 When the termination of this agreement is not related or attributable, directly
or indirectly to any act, omission, neglect or default on the part of the
architect, the architect shall be entitled to professional fees as per the stage
at which the project work is.
8.0 FEES FOR ARCHITECTURAL AND ALLIED CONSULTANCY:
8.1 Our fees will be charge on a [Link] basis of the project. The calculation of
this will include for everything that is built including terrace
structures but excluding water sumps.
8.2 The fee will be Rs.350.00 (Rupees Three Hundred and Fifty) per [Link]. The
initial area is assumed as around 11,000 [Link]. Our fees to include for all
allied consultants will work out to Rs.38,50,000.00 (Rupees Thirty Eight
Lakhs Fifty Thousand Only). The final built up area will be decided after
the completion of the project.
8.3 G.S.T(if applicable) that is prevailing will be added on to each bill and
the TDS certificate for the amount deducted from our bill must be
sent to us before March 31st of every year.
9.0 PERIOD OF ASSOCIATION:
9.1 Our period of association on this project will be for three years from January
2023 to December 2026 not including the defects liability period but up to
virtual completion. If this period is extended then the fees on the
balance amount will undergo revision by 15% for every year from
there on the balance fee. This will include for fees not being met up
to that stage even after bills have been raised.
10.0 OUT OF POCKET EXPENSES:
10.1 The cost of making the model, additional three dimensional views over and
above stated in 2.4 of this agreement.
10.2 Any out station visit to be made by the architect or his consultants or any
other staff will be reimbursed. The bill will include for air travel for principal
consultants and senior staff, first class rail travel for other staff, boarding and
lodging and other non personal out of pocket expenses incurred in the trip. A
fee of Rs 10,000.00 per day for out station visit will be charged for the
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principal consultants and Rs.7,500.00 per day for senior staff and Rs.5,000.00
per day for other staff will also form part of the remuneration package.
10.3 Expenses incurred if any in respect to advertising tenders, for clerk of works,
expenses for interviewers and any other documentation work to be done will
be charged as per actual.
11.0 TERMS OF PAYMENT
11.1 Initial advance on awarding of the contract5% : Rs. 1,92,500.00
11.2 On completion of work stated 2.0 15% : Rs. 5,77,500.00
11.3 On completion of work stated up to 3.5 10% : Rs. 3,85,000.00
11.4 On completion of work stated up 4.0 10% : Rs. 3,85,000.00
11.5 On completion of work stated up to 3.6 15% : Rs. 5,77,500.00
11.6 On completion of work stated up to 5.0 10% : Rs. 3,85,000.00
11.7 Balance during construction stage
in 4 equal installments 35% : Rs.13,47,500.00
12.0 ADDENDUM:
If the project is aborted after the stage or before 3.3 but up to 2.5 then 70% of the fees will
be needed to be paid to the architect. If it is aborted after that 90% of the fees will have to
be paid to the architect.
We would require a letter from you informing us about the acceptance of this offer contract
and would request you to sign a copy for our record purposes.
Thanking you,
For Edifice For MR B R Rangamani
[Link] Balakrishnan.
Date: 23.01.2023 Date: 23.01.2023
