EXCEL REVIEWER

• Page Break View: It allows you to change

EXCEL the location of page breaks, which is
especially helpful when printing a lot of data
- It is a spreadsheet program that allows you
from Excel.
to store, organize, and analyze information.
It is also use to process complicated data,
• Backstage View: gives you various options
whether you're keeping a budget, organizing
for saving, opening a file, printing, and
a training log, or creating an invoice,
sharing your workbooks.
THE EXCEL START SCREEN
ONEDRIVE
- It will appear when you open Excel for the
- It is Microsoft’s online storage space that you
first time. From here, you'll be able to create
can use to save, edit, and share your
a new workbook, choose a template, and
documents and other files. You can access it
access your recently edited workbooks.
from your computer, smartphone, or any of
The Ribbon Display Options Menu the devices you use.
There are three modes in the Ribbon Display Benefits of Using OneDrive
Options menu:
• Access your files anywhere: When you
• Auto-hide Ribbon: It displays your save your files to OneDrive, you’ll be able to
workbook in full-screen mode and completely access them from any computer, tablet, or
hides the Ribbon. To show the Ribbon, click smartphone that has an Internet connection.
the Expand Ribbon command at the top of You'll also be able to create new documents
screen. from OneDrive.

• Show Tabs: This option hides all command • Back up your files: Saving files to OneDrive
groups when they're not in use, but tabs will gives them an extra layer of protection. Even
remain visible. To show the Ribbon, simply if something happens to your computer,
click a tab. OneDrive will keep your files safe and
accessible.
• Show Tabs and Commands: This option
• Share files: It’s easy to share your OneDrive
maximizes the Ribbon. All of the tabs and
files with friends and coworkers. You can
commands will be visible. This option is choose whether they can edit or simply read
selected by default when you open Excel for files. This option is great for collaboration
the first time. because multiple people can edit a document
at the same time (this is also known as co-
WORKSHEET VIEWS
authoring).
- Excel has a variety of viewing options that
change how your workbook is displayed.
AUTORECOVER
These views can be useful for various tasks,
especially if you're planning to print the - Excel automatically saves your workbooks to
spreadsheet. a temporary folder while you are working on
them but if you forget to save your changes
The Worksheet View Commands
or if Excel crashes, you can restore the file
• Normal view: It is the default view for all using AutoRecover.
worksheets in Excel. CELLS

• Page Layout View: It displays how your - These are the basic building blocks of a
worksheets will appear when printed. You worksheet. You'll need to learn the basics of
can also add headers and footers in this it and cell content to calculate, analyze, and
view. organize data in Excel.
THE DOCUMENT RECOVERY PANE CELL CONTENT
- By default, Excel autosaves every 10 - Any information you enter into a spreadsheet
minutes. If you are editing a workbook for will be stored in a cell. Each cell can contain
less than 10 minutes, Excel may not create different types of content, including text,
an autosaved version. formatting, formulas, and functions.
EXPORTING WORKBOOKS Text: Cells can contain text, such as letters,
numbers, and dates.
- By default, Excel workbooks are saved in the
.xlsx file type. However, there may be times Formatting attributes: Cells can contain formatting
when you need to use another file type, like attributes that change the way letters, numbers, and
a PDF or Excel 97-2003 workbook. It's easy dates are displayed. For example, percentages can
to export your workbook from Excel to a appear as 0.15 or 15%. You can even change a
variety of file types. cell's text or background color.
CELLS Formulas and functions: Cells can contain
formulas and functions that calculate cell values.
- Every worksheet is made up of thousands of
rectangles, which are called cells. A cell is To drag and drop cells: Instead of cutting, copying,
the intersection of a row and a column. In and pasting, you can drag and drop cells to move
other words, it's where a row and column their contents.
meet.
To use the fill handle: If you're copying cell content
COLUMNS are identified by letters (A, B, C), while to adjacent cells in the same row or column, the fill
ROWS are identified by numbers (1, 2, 3). Each cell handle is a good alternative to the copy and paste
has its own name—or cell address—based on its commands.
column and row. In the example below, the selected
Select the cell(s) containing the content you want to
cell intersects column C and row 5, so the cell
address is C5. use, then hover the mouse over the lower-right
corner of the cell so the fill handle appears.

NAME BOX
THE AUTOFIT FEATURE
- It is where the cell address also appears and
- allow you to set a column's width to fit its
is located at the top-left corner, and that a
content automatically.
cell's column and row headings are
highlighted when the cell is selected. MERGING
CELL RANGE - It can be useful for organizing your data, but
it can also create problems later on. For
- It is known as group of cells. You can also
example, it can be difficult to move, copy,
select multiple cells at the same time. Rather
and paste content from merged cells. A good
than a single cell address, you will refer to a
alternative to merging is to Center Across
cell range using the cell addresses of the first
Selection, which creates a similar effect
and last cells in the cell range, separated by
without actually combining cells.
a colon. For example, a cell range that
included cells A1, A2, A3, A4, and A5 would You can also use the Increase Font Size and
be written as A1:A5. Take a look at the Decrease Font Size commands or enter a custom
different cell ranges below: font size using your keyboard.
CELL BORDERS AND FILL COLORS PAGE ORIENTATION
- It allows you to create clear and defined - Excel offers two-page orientation options:
boundaries for different sections of your landscape and portrait. LANDSCAPE orients
worksheet. Below, we'll add cell borders and the page horizontally, while PORTRAIT
fill color to our header cells to help distinguish orients the page vertically.
them from the rest of the worksheet.
One of the most powerful features in Excel is the
CELL STYLES ability to calculate numerical information using
formulas. Just like a calculator, Excel can add,
- Instead of formatting cells manually, you can
subtract, multiply, and divide. In this lesson, we'll
use Excel's predesigned cell styles. Cell
show you how to use cell references to create simple
styles are a quick way to include professional formulas.
formatting for different parts of your
workbook, like titles and headers. MATHEMATICAL OPERATORS
THE FORMAT PAINTER - Excel uses standard operators for formulas:
a plus sign for addition (+), minus sign for
- If you want to copy formatting from one cell
subtraction (-), asterisk for multiplication (*),
to another, you can use the Format Painter
forward slash for division (/), and caret (^) for
command on the Home tab. When you click exponents.
the Format Painter, it will copy all of the
formatting from the selected cell. You can
then click and drag over any cells where you
want to paste the formatting.

NUMBER FORMATS
- Whenever you're working with a
spreadsheet, it's a good idea to use
appropriate number formats for your data.
Number formats tell your spreadsheet
exactly what type of data you're using, like
percentages (%), currency ($), times, dates,
and so on.
INCREASE DECIMAL AND DECREASE DECIMAL
COMMANDS
- It allows you to control how many decimal
places are displayed in a cell. These
commands don't change the value of the cell;
instead, they display the value to a set
number of decimal places.
SPELL CHECK TOOL
- Excel includes a spell check tool you can use
to make sure everything in your workbook is
spelled correctly.