Project Schedule
EVSU Foundation Week Dental Service
August
ACTIVITIES Start Days
PERIOD HIGHLIGHTS 12 13 14 15 16 17 18 19 20 21 22 23
Planning of the activities 12 5
Set-up of venue 17 1
Oral Consultation 18 1
Oral Prophylaxis 19 2
Cavity Filling 21 1
Tooth Extraction 22 1
Dental Health Certificate 23 1
Sequence Project Activities
The proposed Dental Service Program for the upcoming EVSU Foundation Week will be held at the EVSU
Dental Clinic located inside the EVSU Miguel Romualdez Memorial Auditorium. The program will operate
for 6 days from 8-12 am in the morning and 1-5 pm in the afternoon following the schedule of the
foundation week. Planning will span and venue preparation will commence 1 week prior to the event.
The aim of the project is to cater all EVSU Main Campus students and employees who wants to avail
dental services. The sequence of the project is presented in table #.
Predecesso Duration
No. Activities Description Responsible
r (in days)
Planning and Preparation
1 Planning of This activity is conducted prior 5
the Project to the actual operations of the
said program. The project
manager as well as members
will be involved in the
planning phase which includes Project
the following task: Manager
Project Proposal (1 Members
day)
Budget Clearance (3
days)
Budget Allocation (1
day)
2 Set-up of This activity is conducted in A 1
venue preparation of the venue
which is the Dental Clinic in
EVSU. Preparation task
includes the following:
Purchase of Supplies
Set-up of stations
(registration,
consultation, dental
procedure)
Set-up of tables inside
the clinic
Arrangement of chairs
in the waiting line
Printing of forms
(Individual Dental
Health Record, Dental
Health Certificate)
Program Proper
3 Registration This activity will be the first B 1
and Oral activity that will commence on
Consultation day 1 during the foundation
week. The tasks for this
activity are the following:
Client Registration
BMI and BP
Oral Consultation/
Survey
4 Oral This activity is one of the 3 C 2
Prophylaxis main dental procedures that
the program will be offering.
Clients can only avail this
procedure if they have already
registered and consulted by
the dentist. The task for this
activity includes:
Tool Preparation
Tooth Scaling
Tooth polishing
Debridement
Tool Sanitation
5 Cavity Filling This activity will commence on C 1
day 4 of the program. The task
involved in this activity are the
following:
Tool preparation
Anesthesia
Administration
Removing decay
Filling material
Selection
Placing of Filling
Material
Curing
Adjustments and Bite
Alignment
Polishing and Finishing
Tool Sanitation
Dental Advice/ Oral
health instruction
6 Tooth This activity will commence on C 1
Extraction day 4 of the program. The task
involved in this activity are the
following:
Tool preparation
Anesthesia
administration
Extraction procedure
Post extraction
Tool Sanitation
Dental Advice/ Oral
Health Instruction
7 Dental Health This activity will commence on C 1
Certification the 5th day of the event and is
the last day for the program.
The task involved in this
activity are the following:
Thorough Oral
Consultation
Issuance of DHC
Total Duration 12 Days
Responsibility Assignment Matrix
Project Project
Activities Dentist Assistant 1 Assistant 2
Manager Member
Planning of the
R R C I I
Project
Set-up of
R R I I I
venue
Fill up and Oral
A A R A A
Consultation
Oral
A A R A A
Prophylaxis
Cavity Filling A A R A A
Tooth
A A R A A
Extraction
Dental Health
A A R A A
Certification
LEGEND
Responsible
Accountable
Consulted
Informed
Risk Identified Risk Response Category
a) Shortage of Budget Allocate budget properly Mitigate
Develop a contingency
fund
b) Shortage of Supplies Procure critical supplies Avoid
earlier with buffer stock Mitigate
Secure reliable suppliers
c) Potential Delays in Have backup equipment Mitigate
equipment and venue available.
setup Allocate additional time
for regular clean up, set
up and maintenance
before the actual
operation.
d) Disruptions in Schedule Collaborate and Mitigate
Date communicate with the
institution for any
changes promptly
Ensure flexibility of the
scheduled time.
e) Availability of the
Doctor
Communication Plan
Communication Frequency Goal Owner Audience
Email
Project Status Daily Review project Project Manager Project team +
Report status and discuss Project sponsor
potential issues or
delays
Meetings
Team standup Daily Discuss what each Project Manager Project team
team member did
yesterday, what
they’ll do today,
and any blockers
Project review At milestones Present project Project Manager Project team +
deliverables, project sponsor
gather feedback,
and discuss next
steps
Post-mortem At end of Assess what Project Manager Project team
meeting project worked and what
did not work and
discuss actionable
takeaways
Team Gantt
Task progress Daily Share daily Project Manager Project team
updates progress made on
project tasks
BUDGETING
Items Quantity Cost
Bond paper
Printer Ink
Stapler
Ballpen
Nitrile Gloves
Face mask
Protective eyewear
Disposable gown
Dental mirror
Probe
Explorer
Mirror Handle with Mirror
Gracey Curret
