Indian Institute of Management Ahmedabad

Hostel Rules

Every student who has been allotted hostel accommodation at IIMA is deemed to have read and
understood hostel rules and he/she shall abide by the rules.

1. Residential facilities

a. IIMA hostels are meant primarily for accommodating its students and are looked after by the
following offices (henceforth called “related offices”):

1. For PGP /PGPX/ PGP-FABM / PHD / Students Activities Office

FDP /AFP: Email: [email protected]; Extn: 4563

b. Students are required to keep the related office informed (in writing) of any change in their
emergency contact details and telephone numbers. In case of emergency, including sickness,
hospitalization, accidents, etc., they may contact the related office, any other authorized person,
or the Chairperson- Student Housing Activities and Welfare (Chr-Shaw).

c. The institute provides single or sharing accommodation on campus in a variety of facilities.

While most students are given single room accommodation in dorms, others may be
accommodated in shared housing. A separate facility of Married Students Housing (MSH) is
available for married students.

d. There are different types of rooms available on campus and certain discount on hostel charges
will be provided based on type of room that is eventually allotted. Students will be allowed to
fill out their preferences for different room types. However, due to on-going construction and
space limitations, certain students will be allotted rooms in the old campus which are air
conditioned and have attached bathrooms but are twin sharing.

e. All allocations are done keeping in mind availability, institute’s policies, and students’
preferences. While the institute may seek students’ preferences at specific times, the decision of
the related office, considering all factors, shall be final and binding on the student.

f. Rates charged for different types of accommodations may be different. Students must pay their
rent, electricity charges, and other charges at prevailing rates during the academic year. They
need to adhere to the schedule of payment and terms and conditions, as laid down by the related
office or their Programme Office from time to time. Meal charges are to be paid directly to the
caterer by the student.

g. No refund is allowed on room rent paid for the term for which the student is registered.

h. First year students can occupy their rooms until the day after their last final examination. They
are not allowed to lock up their luggage or belongings in their rooms during the summer
vacation. Storage facilities, if required, may be provided by the office.

Second year and PGPX students can occupy rooms until the day after the Convocation.

PHD students can retain their allotted rooms as per rules communicated by the PHD office from
time to time.

i. A student vacating hostel accommodation shall pay all dues and get a clearance certificate from
the related office before leaving the hostel.

Page 1 of 8
 Indian Institute of Management Ahmedabad
Hostel Rules

j. For effective utilization of hostel facilities, students may be required to change their rooms at
any time during, or at the end of, the academic year.

k. Since rooms may be used during term breaks for Executive Education programmes, students
may be required to vacate their rooms during term breaks.

l. Students are expected to treat the campus and hostels with a sense of community ownership.
They are urged to avoid littering and help the maintenance staff in keeping the hostel and the
campus clean and beautiful.

m. Every student is responsible for the care of hostel property. Students shall be charged
individually or collectively for damages to hostel properties, including furniture, cupboards,
fixtures, etc. provided in the room and common areas of the hostels. Personal belongings of the
students are not covered under any insurance by the institute.

n. In case of any damage to institute property, at least 1.5 times the cost of the same would be
charged from the concerned individual or group of students as repair charges and fine. The
amount needs to be paid to the institute by the respective students within a fortnight of the
damage being assessed. In case the damage is not voluntarily disclosed by dorm residents and is
found during official visits by the institute authorities, the fine levied will be at least 5 times the
cost of the damage. In case the whole dorm is fined, it may be routed through the Dorm
Representative. This applies to institute property both inside and outside the rooms in all dorms.

o. When students go out of their rooms, they are required to switch off the lights and fans and
bolt/lock the ventilators and rear/front doors properly to avoid pilferage/theft. The institute will
not be responsible for the loss of the students' belongings.

p. Students are requested to see that water and electricity are not wasted due to faults in water
supply fittings or through careless or extravagant use. They should report to the related office
[mentioned in point ‘a’] any damage or defect in the building, fixtures and fittings, electrical
installations, fencing or gates for necessary action. All maintenance/breakdown complaints
should be lodged using any one of the following methods (a) http://hdms.iima.ac.in or (2) by
email to the related office.

q. Students shall allow the institute's Estate Department's Staff/workers and authorized contractors
access to their rooms at all reasonable hours to inspect the buildings, water supply, sanitary or
electrical installations, fixtures and furniture, etc. and to carry out repairs.

r. To avoid damage to infrastructure, plants and landscaping, students should not play outdoor
games like cricket, badminton, etc. inside the Dorms, passages or in areas that are not
designated for them.

s. Students are requested not to write/spray paint or paste any material on the walls and doors
anywhere on campus. If found, the charges for removing such paints will be recovered from the
dorm residents.

t. Students are expected not to play musical instruments/devices too loudly or cause any
disturbance to others.

u. Students are not allowed to keep any pets or encourage domestication of stray animals.

v. Students are encouraged to send suggestions to the related office for improvement in residential

Page 2 of 8
 Indian Institute of Management Ahmedabad
Hostel Rules

facilities.

2. Medical Facilities

a. At the time of joining, all students must submit a certificate of medical fitness from a qualified
medical practitioner. They must have taken Hepatitis-A vaccination shot before arriving on
campus and produce a certificate to that effect. Unless a valid certificate is produced, a dorm
room will not be allotted. In case you have not been vaccinated against communicable diseases
like chicken-pox, influenza, etc., you may want to consider taking some or all of these
vaccinations, based on advice of your doctor.

b. A student may be required to be covered under medical insurance as governed by programme

rules from time to time. Please contact your programme office or related office in case of
queries.

c. Students may avail the services of the institute's doctors who are available in the institute's
dispensary as per the specified timings. In an emergency, students may contact doctor, the
related office or the Chr-Shaw. The doctor may refer the students, if necessary, to an outside
specialist or hospital.

d. If a student is seriously ill or sick continuously for three days or more, he/she should keep the
related office informed of his/her condition.

e. Any incidence of infectious disease (e.g. chicken pox, conjunctivitis) must be reported
immediately to the related office and all precautions should be taken to prevent the infection
from spreading.

f. IIMA is having 108 Ambulance facility [dial 108 with prefix 0 from campus phone lines] to
cater to emergency medical requirement of the community members. As per our arrangement,
one ambulance is always parked near IIMA campus. Please call 108 if an ambulance is
required. As the 108 service looks after the area in and around IIMA, it may so happen that
sometimes the service is not immediately available when IIMA requirement comes up. For such
an eventuality we have a driver with an institute vehicle earmarked 24X7, which, when required
will be called by the main gate security office (Ext 4799).

Please note that 108 Emergency Response Service is a 24X7 emergency service for medical,
police and fire emergencies. DO NOT DIAL 108 IF THERE IS NO SERIOUS PEOPLE
EMERGENCY.

g. In case of other emergency requirement, dial Main Campus Security 4799 or New Campus
Security 4795.

3. Sick Diet

a. Sick diet is provided for a maximum of three days if a written request is made in the sick diet
pro-forma available at the mess. The advice of the institute's doctor or the related office is
necessary for further continuation. Sick diet is served in the room only if the student is unable
to move out. Crockery and cutlery used for serving sick diet would be collected by the mess
personnel after two hours from the student’s room.

b. An advance notice of at least three hours is necessary to enable the mess to provide sick diet.

Page 3 of 8
 Indian Institute of Management Ahmedabad
Hostel Rules

c. Usual sick diet is as follows:

Breakfast: Toast/Bread, Butter, Cornflakes, Coffee/Tea/Milk
Lunch/Dinner: Bread, Butter, Boiled Vegetables, Soup, Coffee/Tea/Milk

4. Extra-curricular Activities

The institute encourages students’ participation in extra-curricular activities without neglecting

academic work. The Students’ Activities Council (SAC), headed by the General Secretary,
coordinates the activities of a host of clubs, special interest groups and events on the campus.

7. Storage of Valuables

a. Students are advised not to keep large amounts of cash in their rooms. They are advised to keep
their valuables in the cupboard provided in their rooms and lock it when they go out.

b. Students are not allowed to use their personal lock for the dorm room allotted to them by the
institute.

5. Bank

A branch of the State Bank of India operates from Dorm 16. There are three ATMs, two on the
Main Campus (one near SBI in Dorm 16 and another at Dorm 4) and one ATM (Axis Bank)
near the underpass in the New Campus.

8. Post and Telephones

a. Post Office operates from Dorm 13.

b. The dorm rooms are provided with IP connections with Direct Inward Dialing facility. For
outward dialing, students are expected to make their own arrangements.

9. Birthday Celebrations, Get-togethers and parties

a. All planned celebrations like get-togethers and parties need to be informed to the related office,
in writing, at least 72 hours in advance. The person organizing the celebration, get-together, or
party, along with the Dorm Representative (or his/her their nominated representative), need to
take care that the celebrations do not disturb other students, and other people within or outside
the hostels. In case of any complaints of disturbance received from students, staff or faculty, the
organizers, including the dorm representative (or nominee) may face monetary fines and/or
disciplinary action.

b. The celebrations should not cause any damage to property or institute infrastructure. Any
damage to property/institute infrastructure would attract penalty as per clause 1(l) above.

c. Dorms should take care that birthday celebrations are completely voluntary. A student wishing
to celebrate her/his birthday must submit an undertaking in advance, to the related office
(through email) with the dorm representative in copy, stating that this is voluntary on her/his
part. This document should clearly mention the date, time and venue of the celebration and any
special nature of activities planned. In case a student is forced to celebrate his/her birthday, the
Page 4 of 8
 Indian Institute of Management Ahmedabad
Hostel Rules

student can submit a complaint to the related office, programme office, or the Chr-Shaw.

d. If during the birthday celebrations, beating or other physical assault or torture are reported by
the affected student, the same is likely to lead to severe disciplinary action which may include
expulsion from the dorm and/or the programme.

e. The office may conduct random checks in the dorm for such celebrations and checking the
institute’s infrastructure and take appropriate action.

10. Hygiene issues, Pets and Food in Residential Areas

a. Residents are responsible for general hygiene and cleanliness in and around their rooms.
Particularly:

i. Students should dispose the leftover food properly in the dustbins and not anywhere else
such as the corridor, outside the room or building, etc.
ii. Gates at staircases should be latched at all times to prevent the entry of stray animals.
iii. Those using air coolers or potted plants should take precautions to prevent breeding of
mosquitoes in their premises.
The Dorm cleaner would assist and provide feedback to the Dorm Representative and the
related office to help maintain cleanliness.

b. No pets are allowed in the rooms or pantries. Stray animals can cause serious hygiene issues
apart from being a source of disturbance or fear to other residents. Encouraging or feeding stray
animals in the dorms is forbidden and could lead to penal action.

c. Recurring complaints of carelessness in maintaining general cleanliness as above would make

the dorm residents liable to be penalized through fines or other actions. The same rules stated
earlier about individual and collective responsibility would continue to apply. Repeat offences
shall lead to higher penalties.

11. General

a. Students are required to maintain the highest standards of personal integrity and honesty,
and observe all laws applicable to the local citizens. Any student found engaged in
unlawful activities or any type of socially undesirable activities shall be dealt with
severely.

b. All students are expected to strictly abide by laws of the land prohibiting liquor and
substance abuse (drugs/intoxicants). They are also expected to inform and aid compliance
by their guests or friends who may be visiting them, or external participants and friends
who may be staying on campus during events like Chaos, etc. This will help everyone avoid
complications of any kind with the law enforcement authorities.

c. The institute has a strict zero-tolerance policy towards Ragging and Sexual Harassment.
Any formal complaint can be lodged with the Warden through email or signed letter. In
addition students can contact chairpersons of empowered committee/s as well as Dean/Director.

d. Smoking is not allowed in any of the common residential areas, mess or in or around the any of
the campus eateries. Residents smoking in the room or balcony should take all safety
precautions and ensure that it does not cause discomfort to other residents.

e. Each dormitory room has a ceiling fan/AC, a cot, mattress, wardrobe/cupboard, computer table,

Page 5 of 8
 Indian Institute of Management Ahmedabad
Hostel Rules

chair, table lamp and a telephone IP Phone. Please bring pillows and bed linen. Keep only
minimum cash for daily requirements in your room.

f. Each dormitory is provided with a, washing machine and a refrigerator.

g. Students should desist from any conduct or public displays of affection with sexual overtones in
common areas on the campus and not dress or behave in a manner considered inappropriate on
the IIMA campus. If required, take help of the specified rules, your colleagues, seniors, office
staff and others who have been in the campus to understand what may be appropriate or
inappropriate.

h. Violation of any of the rules above (11a, b, c, d, e) shall lead to strict disciplinary action, which
may include expulsion from the institute.

i. No student is permitted to engage any assistants or services of any kind within the residential
premises, without the prior, written approval of the related office.

j. Students are not permitted to install personal air coolers, air conditioners, refrigerators,
microwave oven, TV, etc. in the dorms or rooms without prior, written approval of the related
office. Unauthorized appliances are liable to be confiscated. The institute is free to dispose
of confiscated appliances in any manner it deems fit.

k. No cooking of any kind is allowed in the rooms or any of the common areas. Only the pantry
may be used for small activities like making tea/coffee, instant noodles, etc.

l. Guests of students are not permitted to stay with them in their rooms. Guest accommodation
will be provided on request, subject to availability of rooms, on payment basis. Written requests
for accommodation should be made by students to the related office in advance.
Accommodation will be provided for short periods only, not exceeding three days. Violation of
this rule will be viewed seriously. Exceptions to this rule may be allowed by the Chr-Shaw, for
special cases, especially for medical reasons or where temporary special care is required.

m. Guests, alumni, and students doing internships are charged at varying rates as approved by the
Director from time to time. Those overstaying will need to pay higher charges as approved. The
rates are subject to change without prior notice.

n. Entry to a dorm for non-residents (of the dorm) at unreasonable hours is restricted as per
guidelines that may be released by the related office from time to time. Entry of outside guests
to dorms is allowed only between 8:00 am and 10:00 pm. Prior concurrence of the concerned
resident is essential for entry to the dorms. Residents are responsible for appropriate conduct of
their guests within the institute premises.

o. Students leaving the campus are required to inform the related office. They are also advised to
keep the dorm representative informed. Those leaving in an emergency or for more than 24
hours are also required to provide their contact address and telephone number. An email giving
all relevant details of the emergency and contact details must be sent to the related office and
the Chr-Shaw.

Page 6 of 8
 Indian Institute of Management Ahmedabad
Hostel Rules

12. Administration

a. The Chr-Shaw aided by the Warden’s Executive Committee (WEC) shall have oversight of all
rules and policies contained in this document. This would include monitoring, implementation,
recommending changes, etc.

b. The Chr-Shaw EC shall consist of at least two faculty members apart from the Chr-Shaw, and
two student representatives nominated by the SAC General Secretary. It is preferred that one
student nominee is female, and one is male.

c. The Chr-Shaw aided by the WEC reports to Dean (Programmes).

d. In case of violations of rules/norms, the related offices are authorized to take immediate
corrective action. All violations will be brought to the notice of the Chr-Shaw by the related
offices. Students or others may also report violations directly to the Chr-Shaw (email: chr-
[email protected]). The Chr-Shaw may decide on the action to be taken. Depending on the
nature of the issue, the Chr-Shaw may also refer the violations/issues to the WEC for further
deliberations and decisions regarding monetary penalties or disciplinary action. All cases of
disciplinary action must get decided by the WEC. Decisions of the WEC that have significant
repercussions for academic activities would need either a concurrence of the related Programme
EC or an approval from Dean (Programmes)/Director.

Page 7 of 8