SCHOOL SPORTS POLICY

Mission Statement
At Kibuli Secondary School we provide the opportunity for and encourage all
students to participate in sporting activities regardless of ability. We
recognise the significance and importance of the Sport Policy and we intend
to conduct and organise our sporting program in accordance with this policy.
We will ensure that the students playing sport under the name of Kibuli
Secondary School receive appropriate coaching, care and supervision.

Aims / Objectives
• Provide the best possible sporting experiences for all Kibuli Secondary
School students so as to encourage lifelong participation in sport.

• Provide supportive environments for enjoyable participation in a wide

variety of physical activities, through the development of skills and good
sporting behavior.

• Provide the safest possible environment for the conduct of sports.

• Provide for the allocation of appropriate resources and facilities.

• Provide equal opportunities for all students to participate in sport.

• Make provisions for all students with special needs to participate in sport.

• Encourage and actively cater for talented sporting students.

• Positively promote parental involvement in all areas of the sporting

activities.

• Promote the playing of sport for enjoyment with participation the main
focus

Sport is seen as a voluntary extension of the School’s Physical Education

program, rather than an end to itself. The School Sport Policy considers
participation in physical activity generally more important than the necessity
of winning or in training devotees to a particular sport.

The learning of various game skills and the social/emotional development

involved in team cooperation are considered worthwhile educational
experiences.

Students will be encouraged to participate in a variety of sports, however

they may not change from one sport to another during a playing season.
Once nominated, students are expected to play in that team for the season.

Sports Committee Structure

Composition of the Sports Committee will be as follows:

• Sports Committee Chairperson (member of the School Leadership team)

• Governing Council representative (1 member)

• Sport Coordinators (variable numbers each sport to be represented)

• Focus Physical Education teacher

• A member responsible for liaison with Sport Coordinators

 The majority of Sports Committee members should be Teachers.
 The chairperson should be the games and sports master.
 A Deputy Chairperson should be nominated by the sports commit.
 There should be one Club Coordinator for each affiliated sporting code
and each should have a nominated proxy to attend meetings in their
absence.
 Apologies should be notified to the school prior to the meeting.

Meetings
Meetings of the Sports Committee should be held at least once a term
and minutes kept for proceedings.
 The Chairperson shall be responsible for production and distribution of
an agenda and the minutes.

At least three quarters of the representatives, must be in attendance

to represent an official quorum.

Sport Coordinators are to provide a brief report, verbal and written for
each meeting.

School Responsibilities
• The school will provide venues on which sports will be played and the
maintenance thereof.

• All clubs will operate their finances through the School’s consolidated
account.

• All payments therefore made by cheques of reimbursement are prepared

by the school Finance Officer.

• Sport fees to be paid by each student per term.

• All additional monies received by the Sports must be deposited with the
school on the first working day after it is received.
 Sport Coordinators should ensure that they receive a cash register
receipt in return.
 The school cannot be held responsible for money unless a receipt is
issued
 The school will provide purchase orders when required.

The Sports Committee shall have the following

responsibilities
• Monitor and discuss developments in school sports.

• Regularly review the School Sports Policy and recommend amendments to

Governing Council.

• Approve registration fees and budget plans for each sport.

• Approve expenditure (up to authorised level).

• Organize sport coordinators and ratify coach appointments.

• Organize clinics for coaches, managers and players.

• Make people aware of codes of conduct. This occurs at the beginning of

each sport and available for each sports registration form.

• Prepare a report for the school community to be presented at the Annual

General Meeting.

Sports Coordinators
The School Committee should when needed call for volunteers / nominations
for the position of Sport Coordinators and appoint from the nominations
received. Should there be no nominations or volunteers the Sports
Committee would have to take appropriate action which might include
simply advising parents that a particular sport would no longer be available.

The Sports Coordinators will have the following responsibilities apart from
representing the sport on the Sports Committee.

• Abide by the Code of Conduct for Coordinators / Coaches / Team Managers

• Represent their sport at external meetings

• Be the official contact for enquiries

• Organize player registrations, team structure, maintain records and set

fees.

• Organise special functions (eg presentation night)

• Oversee the purchase and maintenance of sporting equipment’s and the

amount need to come to the Sports Committee ‘
• To maintain an inventory of equipment.

• Find coaches (Sports Committee to help if needed).

• Organize helpers (eg for setting up equipment, run canteens etc)

• Organize programs for home matches.

• Notify match results to appropriate bodies.

• Lodge team registrations.

• Determine training times

• Organise an annual Sports budget

• Complete a Sports Information sheet for their sport

• Table team names, coaches and training times to the Front Office liaison
person.

• Following a sports committee meeting, email information and action shots

through to the school for publishing on the school’s Newsblog
Team Coaches / Managers
The Sport Coordinator needs to call for nominations and appoint team
coaches / managers who will have the following responsibilities.

• Abide by the Code of Conduct for Coordinators / Coaches / Team Managers

• Issue and retrieve uniforms (keep a record of who the uniform was issued
to).

• Maintain and keep equipment in a safe condition.

• Select teams and captains.

• Issue team sheets / match cards etc.

• Organise time keepers / linespersons etc.

• Notify Sport Coordinators of results and any issues that might arise during
a match or training.

• Following a sports committee meeting, email information and action shots

through to the school for publishing on the school’s Newsblog.

Each sport will table the names of team members and officials to the school
prior to the beginning of each season.
Coaches to be encouraged to take General Principles and Level 1 coaching
accreditation courses, cost to be met by the Sporting team or Sports
Committee budget for General Principles other courses to be considered by
the Sports Committee.

Equal opportunity
• Kibuli Secondary School will ensure that all students have equal access to
resources, facilities and opportunities.

• Students will be encouraged to play a variety of sports, with the emphasis

on raising skill levels for all players, regardless of ability, to all have equal
time in the competition and rotated to learn a variety of positions.

• Sports will be modified so that they are relevant to the age and
development of the student.

• No student will be disadvantaged due to the parent’s financial situation.

• Where the school enters two teams in the same division / age / year level
competition every effort should be made to ensure that the teams are of
equal ability. In some cases this may involve re-organization after a season
has commenced.

• Kibuli Secondary School students to play in a Kibuli Secondary School team

as a first option.

Training
• Teams which begin practicing before the official season of another sporting
team ends, must give priority to the “inseason sport”.

• The coach will notify the school and parents of training schedules.

• One training session per week being not less than one hour duration
quarter hours (upper primary).

• Coaches need to be notified as soon as possible if a student is unable to

attend practice or matches.

• Coaches or team managers are responsible for students until normal

finishing time of training and must notify parents and the Front Office in
advance of any cancellations.

• If there is a forecasted temperature of 36 degrees and above all training /

practices will be cancelled.

Weather
SCHOOL SPORTS AND PRACTICES

Sporting matches and practices will be cancelled on “Hot Weather Policy”

days. Exceptions to this rule are possible, eg an air-conditioned stadium or
for sports that start and finish early in the day.
Having made a risk assessment, the Principal/Head teacher may approve a
match or practice. Coaches/ coordinators are responsible for communicating
this decision to players and parents.
Uniforms and Equipment
• Kibuli secondary school’s colours are Red and White.

• Uniforms are only to be worn for matches.

• Replacement of uniforms will be budgeted for in the annual club budget or

parents to supply.

• Consult school’s Physical Education focus teacher when purchasing

equipment or uniforms.

• Obtain purchase orders when buying any new uniforms or equipment.

• Each team should maintain records of their equipment and have it named
and stored appropriately.

• Ensure that all uniforms and equipment is safe to be used and the
appropriate size and weight for the students involved.

Awards / Recognition
• In the interest of participation all team members need to be recognised
during a season in any Newsblog articles and not just best players.
• Acknowledgement of students selected in different teams to be made in
the School Newsblog.
• We will purchase the team tracksuit for any student who is selected to
represent Kibuli SS in their chosen sport.

• The awarding of trophies / certificates is the responsibility of each sport.

• Emphasis to be on participation for all, all teams members to receive a

trophy or certificate at an end of season presentation.

• Performance and encouragement awards can be awarded to all sports.

Each sports award must be submitted to the Sports Committee for
ratification prior to the awards being given.

• Trophies or Medals – The coordinator of each sport is to use their discretion

as to what they purchase – medals or trophies or a combination, based on
their budget.

Safety
• If you volunteer parent wishes to help with sport at Kibuli S S, you can
assist when your child is in the team / group without requiring a school
committee clearance. If a volunteer(s) is/are NOT a parent(s) / guardian of
your child’s sport, a a school committee clearance is required.
All sport volunteers are required to complete a form approved by the head
teacher.
A ONE OFF SITUATION

• A parent or guardian who takes part in any School sports activity which
involves their own child does not require the clearance for a ONE OFF
situation. This means if they are asked by a coordinator/ coach or team
manager to help on the day you must inform them that this is your one and
only time they are able to help as they do not have a clearance.

• Teach students the appropriate safety skills and procedures for the sport
played and teach skills appropriate to the age and maturity of the students.

• Regulate the duration and intensity of training to suit the needs of the
group and prevailing weather conditions.

• Students should not be involved in the repetition of one activity for long
periods of time where this may cause injury through over use of specific
body parts.

• Provision must be made for students to drink sufficient fluids to replace any
lost during physical activity.

• Students to wear appropriate clothing for physical activity with sensible

track style shoes. Long hair must be tied up.

• Grounds to be maintained in a safe condition.

• Coaches / team managers have the responsibility to cancel matches where
surfaces and / or equipment are unsafe or unsuitable for play.

• Protectors and helmets will be provided for cricket and other sporting
equipment’s deemed necessary to be provided by the school

First Aid / Medical Information

• It is recommended that an adult assisting the team / group has a Basic
Emergency Life Support (BELS), Senior First Aid or the equivalent.

• Coaches to be provided with current medical information by the school. All

students playing a sport will have to submit a medical sheet before they can
play.

• Students with asthma and/or allergies should have appropriate medication

with them for each game and training.

• A first aid kit will be provided and housed in the Sports shed for use at
training and matches. Small kits to be provided to take to away venues.

• Each individual sport should ensure, as far as possible, that there is a

person with first aid knowledge in attendance at each match.

• In accordance with Education Department Regulation services of a legally

qualified medical practitioner and / or ambulance must be obtained, if
necessary.

• Any injury must be reported to the sports committee then to the school
management form.

• Bleeding players must be removed from the field of play immediately and
not returned to play until the flow has ceased and no blood is on them or
their uniform.

• It is the responsibility of school to ensure their child is covered for injury.

The school accepts no responsibility for injury received to students outside
school activity.
Social Media
Facebook
The site for school sport is the Facebook page endorsed by the school and is
closed. This is the only page you are able to use. This is a two-way
communication tool. Coordinators and coaches can communicate information
and families can respond via this page. Only a student’s first name is given.
The content must be positive and informative. The posts go to Administrators
for approval before they are posted.

Team App
This app is the notification centre for factual information – weather
information, times and dates and last minute changes.

Newsblog
We are recommending that following each sports committee meeting,
coordinators or coaches email through information about their sport and/or
teams such as progress of teams and action shots. As noted in the
Awards/Recognition section, in the interest of participation all team members
need to be recognised during a season in any Newsblog articles and not just
best players. All student name are given and the school will inform you of
any students who cannot be photographed. These will be published on a
sports blog on our Newsblog within that fortnight.