Chapter One
1. Introduction
1.1. Background of the Project
According to law insider dictionary Industrial Extension System means a coordinated network of public
and private manufacturing modernization resources, the purpose of which is to stimulate the
competitiveness of Oklahoma small and medium-sized manufacturing firms.
The Ethiopian government launched “Industry Extension Service (IES)" package aimed at urban Small
and Micro Enterprises in an effort to recreate success stories from its "Agriculture Extension Program,"
which has been showing some good results in improving the lives of disadvantaged farmers (SMEs).
According to the strategic document presented at the national conference launched on February 22, 2011
E.C, technical and vocational education and training (TVET) institutions will offer the new service
package, which aims to solving all the major headaches of SMEs in the country.
Ethiopia places a high priority on the growth of the small and microbusiness sector (MSEs). By doing
this, the nation acknowledges the crucial significance of the state supporting early-stage MSEs and start-
ups.
Instructors who train trainee in the TVET College have also obligation to support SME via the four
package regularly. Those packages are fill the skill gap on industry workers (Technical assistance,
according to Fita (2014), entails determining the technical gap and creating a handbook that can cover
the gap left by MSEs operators. Technical gaps are identified by visiting the workplace of the enterprise
and conducting observations while adhering to the value chain standards. The TVET trainer will create
the training manual that can close the gaps after utilizing the gap detection matrix to identify the gaps.),
identifying current issue and develop technology (According to Eliud M. and Peter (2005), development
entails the creation of new tools, machinery, materials, industrial techniques, and equipment.), help
industries to deploy 5S on their working environment (The result of implementing kaizen is to bring rapid
improvement through lower costs, higher quality, and better products or service attributes that customer
recognize Berhanu (2014).), and the fourth one is assisting with entrepreneurship (it is the practice of
engaging in business activities while taking risks in an effort to generate revenue. For MSEs,
entrepreneurship training involves instruction on how to establish a business network, provide business
development services, grow businesses, and handle business prospects (Fita, 2014).). To facilitate this
government TVET and Polytechnic colleges have its own department called Industry Extension.
This department has responsibility to organize the industries information according to the preformatted
excel document. The SMEs who are accepted level of legality are selected by Woreda and then send them
to their sub city. The sub city interns send the list of enterprises with their letter of approval to TVET and
polytechnic college’s Industry Extension department. Then the department assign the trainers for those
industries which accepted from the sub cities. If needed the department provide training for those who
seems have skill gap in different sectors like auditing.
According to Fita (2014), the components of an industry extension service include technological,
business, and technical capability. The primary methods of service diffusion involve in-company training,
consultations, and group conversations with businesses operating in the same industry.
CHAPTER TWO
REVIEW OF RELATED LITERATURE
Conceptual and Theoretical Framework of project
Understanding the policy framework in which a system is embedded is crucial before starting a review.
The Industrial Extension Services (IES) system, which has been in place for four years, represents a
relatively recent change for the nation. The nation has pursued a more conventional Business Service
Development (BDS) goal before IES. A brand-new institutional structure has been built, with IES at the
vanguard and assuming the policy lead in respect to the support of micro and small enterprises (MSEs), in
addition to the IES focus. To implement the new policy approach, new structures have also been
developed at the federal, regional, sub-city, college/institute, and One-Stop-Shop levels.
The IES system had to be implemented with major political, policy, and monetary support. But after four
years of implementation, there has been enough time for the institutional and policy framework to not
only be formed, but also to have fully operationalized and implemented. The decision-makers are aware
that, with the help of the STEP project, this is a good time to review the IES system and determine
whether reform is necessary.
The IES system is embedded within a comprehensive policy framework comprising the following key
elements. Those are listed below
Growth and Transformational Plan (GTP-II);
Industrial Development Strategic Plan (2013-2025);
TVET Sector GTP (2015-2020/5);
MSE Development Strategy.
To make MSEs competitive and profitable; bring changes through continuous improvement; create job
opportunities to others and improve their income in the market through provision of IES.
Different researcher tried to distinguish the problem which found on supporting and allover relation
[1]
between the enterprise and trainer. This paper have been deal with Industry extension service
[2]
challenges and its opportunity on MSE. Sometimes the government studies different researches about
what looks like the supporting mechanism and its effect on the national growth.
Chapter Three
Project Design and Method
Methodology
The method how this project will conducted is via different methods. Since the project starts from
requirement gathering from stakeholders. Different questionnaires will be prepared for different
stakeholders to ask what needs the system to do. Those questionnaires will contain both closed and
opened questions. The second one is through interview which will help us to know the system operation,
process and its output. Visiting their work in physical will be unenviable (የማይተካ) roll to do this project.
The last source of data and operation will be finding hard paper. This method of accessing data from their
previous work helps us to know the existing system and their operation, types of data they used, and also
determine the type of software which will be appropriate for them.
Value chain analysis
A value chain “describes the full range of activities that are required to bring a product or service
from conception, through the intermediary phases of production and delivery to final consumers,
and final disposal after use.” This includes activities such as design, production, marketing,
distribution and support services up to the final consumer. The activities constituting a value
chain can be contained within a single firm or divided among different firms, within a single
geographical location or spread over wider areas. (NadjaNutz and MertenSievers 2015).
AS IS
The existing working system and data analysis of industry extension is manual based operation. Woreda
collects all micro and small enterprise who needs support from trainers and hand over for their sub city
MSE department. And again sub city will give it to the government TVET and polytechnic college to
provide necessary skill gap, technologies, entrepreneurship training and kaizen implementation of MSE
working environment.
Input Materials & Final
Process Storage
Tools Output
Car Skill
Assign trainer Manual
Paper Kaizen Report
Provide training
To be
Input Materials & Final
Process Storage
Tools Output
Car Skill
Assign trainer Manual
Paper Kaizen Report
Provide training MSE
Trainer Technology
Update industry management
Entrepreneurs profile Software
Support with the
four package
Project Design
Concepts Generation
Most of ICT technologies have been developed for managing data and provide meaningful information in
the way that predefined report format. So manipulating existing data and providing something important
information is the current art of the state in data mining technologies. So different ICT software were
develop to manage data in the way that easy to access, get quickly, if needed delete the data, and also easy
to update it. Technically most software provide create, update, delete (CRUD) for their users.
Different stakeholders have different level of authorities on the same data like a trainer cannot delete
enterprise data, a trainer may need to update the number of employees which work with in an enterprise
which supported by him or her. So the system provide different right for stakeholders.
Property of materials
System Architecture
Considering the characteristics of the application expected by the client, the system is designed to have
three-tiered centralized client/server architecture. Following layered architectural style, the system will
have the user interface (UI) level, the preparing level and the database level.
Design of the project
This proposal is design to show the components which build the MSE management system to handle
industry extension service with in the college. Like registering the new enterprise from sub cities, update
different changes on the enterprise, delete the data if enterprise is out of the market, etc.
The application will be develop using different programming models and languages which
include HTML, CSS and PHP (for the front-end interface) and MYSQL (for the backend) and
served through a web server, APACHE. The use of HTML and CSS, which is a markup
language for information presentation and a styling language respectively, allow for the user-
interface to be designed and properly laid out. To enable dynamic content generation, PHP (a
web scripting language) is used to generate dynamic contents based on the user of the system
and the corresponding content stored in the backend database which is managed by MySQL.
The web server is used to serve the webpages to users when they are needed, and also to
interpret the PHP scripting commands contain in the page. In other words, the computer simply
acts as the medium for employees to take evaluation, for managers to construct measures.
Development Languages
Cascading Style Sheet (CSS): It is a set of rules that allow user to control how the web document will
appear in the web browser. It defines the formatting applied to a Website, including colors, background
images, typefaces (fonts), margins, and indentation. The basic purpose of CSS is to allow the designer to
define a style (a list of formatting details such as fonts, sizes, and colors) and then, to apply it to one or
more portions of HTML pages using a selector.
Hyper Text Mark-up Language (HTML): It is the core technology in which all Web pages are written.
HTML is not a programming language rather it is a mark-up language for collection of mark-up tags to
describe Web pages. Mark-up is made up of tags, and tag names are enclosed in angle brackets.
Hypertext Pre-processor (PHP): It is a widely-used Open Source general-purpose scripting language that
is specifically suited for Web development and can be embedded into HTML. Unlike other CGI script
written in other languages like Perl or C, where lots of commands are written to output HTML, the PHP
code is enclosed in special start and end tags that allow you to jump into and out of PHP mode. What
distinguishes PHP from something like client-side JavaScript is that the code is executed on the server?
Structured Query Language (SQL): This is the standard language designed to access relational databases.
Structured Query Language or SQL is a standard Database language which is used to create, maintain
and retrieve the data from relational databases like MySQL, Oracle, SQL Server, PostGre, etc.
Bill of materials
Hardware or Software Specifications
Hardware Specifications
Core i5 processor
8 GBs RAM
HD Graphics card
DVD -/+ RW drive (data backup and transfer)
2TB Hard disk (512 GB SSD is recommended )
Keyboard and mouse
Window server 2008 Capable
High-speed Internet connection
Backup storage 2TB External Hard disk
Software Specifications:
Windows operating system (windows 10, window server 2008,2012 )*
Daily access to a computer (preferably at home)
Internet service provider
Cost analysis of the project
Hardware cost
No Item Specification Unit Cost Amount Total Cost
1 Laptop Computer 8GB RAM Vs 500GB HDD 25000 1 25000
2 Backup Storage 2TB 4000 1 4000
3 Server Use existing One
Total 29000
Software Cost
No Item Specification Unit Cost Amount Total Cost
1 Browser Chrome 250 1 250
2 Web Server XAMPP 250 1 250
Total 500
Domain name Service cost is around 5000 birr
So Grand Total=29000+500+5000=34,500 birr
1.1.1 Time table
1.1.2 Work plan and Labor cost
EVALUATION
Time schedule of the project
NO Tasks Schedule
Jan 9-16 Jan17-25 Jan 26- Feb15- Mar Mar Mar
Feb14 Mar15 16-24 25-28 29-30
1 Requirement Gathering
2 Requirement Analysis
3 Design
4 Implementation
5 Testing
6 Maintenance
7 Documentation
Budget plan
N Tasks Cost (Birr) Remark
o
1 Requirement gathering 1000
2 Design 4000
3 Development 5000
4 configuration 6000
5 Deployment 7000
6 Data conversion and loading 9000
7 Testing 5000
8 Operational maintenance 8000
9 Prepare manuals and Deliver training 100*1000=100,000 1000
Per
person
Total 145,000
Conclusion
REFERENCE
[1]. Asaye Liknaw Wubie. (2018). “Challenges and Opportunities in the Implementation of Industrial
Extension Services to Micro & Small Enterprises in Yeka Sub-City, Addis Ababa”
[2]. Dr. Ricardo Pinto, Pinto Consulting GmbH. (). “Review of the Industrial Extension Services (IES)
System in the FDR of Ethiopia”
