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INTRODUCTION TO FUSION (R11)

ORACLE FUSION APPLICATIONS

Oracel – Financials is best

JD Edwards - Procurement is best
Peoplesoft - HCM is best
Siebel - CRM is best
Primavera – Project Planning & Scheduling is best (part of ERP)
Hyperion – Planning, Reporting is best (part of ERP)
Cloud – it is technology

Oracle has acquired all the above applications. Each one is specialized in one module & it
provides all these solutions as a package. With this business will have best solution for all these areas?

ON PREMISE VS CLOUD

On Premise: Companies buy server infrastructure & buy license from oracle. Company need to have
technical team to install. Client has to maintain the server. Fully secured as serve is in their premise.
Cloud: Server is maintained by the oracle & no technical team is required for the company. No need to
take license by the client & pay depending on the usage. Servers are virtual. Security is less when
compared with on premise server.

OPTIONS IN CLOUD SERVICES

SAAS: Software as a Service – No customizations, we have report customizations. Third party

integrations are possible. Auto up gradation is available. (Most of the clients opt this)
PAAS: Platform as a Service – Certain tools are provided by oracle to do customizations. Auto up
gradation is not possible. (Big Companies only choose this)
IAAS: Infrastructure as a Service – Customization is allowed; some access to DB; allowed to take care of
security.

ORACLE FUSION ARCHITECTURE

Oracle Fusion Financials Oracle Financials, SCM, HCM

Middleware (security & integration part is done) IDM/OM, APM, BPM, OUM, SOA, BPEL
Database Oracle Database, Essbase Database

OIM / IDM = Identity Manager / Oracle Identity Manager (this is = system administrator)
APM = Authorization/Access Policy Manager (all roles are managed here)
BPM = Business Process Management (setup approvals)
UCM = Universal Content Management (importing / exporting data to system – Data Migration)
SOA = Service Oriented Architecture (Technical – Third Party Integrations are done here)
BPEL = Business Process Execution Language (used in SOA)

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FUSION ENTERPRISE STRUCTURE

Oracle Fusion Enterprise Structure EBS R12 – Multi Org Structure

Enterprise (1 instance 1 Enterprise) Business Group
Division (Not Mandatory) Primary Ledger
Primary Ledger Legal Entity
Legal Entity Operating Unit
Business Unit Inventory Organization
Distribution Centers (Not Mandatory)
Inventory Organization

Legislative Data Group (LDG): Each country treated as one business group = BG in EBS R12
Division: If group is in different LOB (Line of Business) each line of business can be taken as a division.
Location is treated as 1 division.

Fusion Security – Roles

Role Bases Access Control (RBAC)

Fusion EBS R12

Job Roles (Payables Manager) Menu (AP_NAVIGAE_GUI12)
Duty Roles Submenu
Function
Data Roles (Job Role + PL/BU) Responsibility + PL/OU
Assign PL/OU

Types of Roles:
Job Roles (Menu)
Duty Roles (Sub Menu)
Data Roles (Job Role + Duty Role – Automatically Created by system) – Responsibility +PL/OU
Abstract Roles (Employee)
Note: No profile options required to build enterprise structure.

Fusion Users
User Creation in Fusion User Creation in EBS R12
IDM/OIM, HCM System Administrator Responsibility
User User
Assign Data Roles to User Assign Responsibility to user
NA Assign Employee to user

Type of Users:
Implementation User: We will create from IDM/OIM.
Employee User: Will create from HCM

FAADMIN (Fusion Applications Admin) SYSADMIN

Application Implementation Consultation System Administrator Responsibility
IT Security Manager (these two are mandatory to
all users)

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IDM User: Non-employee user

HCM: We can assign employee to HCM user only. Ram  Assign  Employee
Note:
 For HCM user creation Business Unit & Legal Entity is a must. So we initially create user from
IDM.
 From IDM user we cannot create supplier site. All other activities can be done.

FUNCTIONAL SETUP MANAGER (FSM)

Functional Setup Manager (FSM) Accounting Setup Manager (ASM – EBS R12)
All setups are done here PL, RL, SL, LE, Intra Inter Company trans

Financials = Offerings GL = Options

SCM = Offerings AP = Options
PPM = Offerings AR = Options
CRM = Offerings CM = Options
Procurement = Offering

Steps to Start:

 Enable Offering
 Enable Options
 Create Implementation Project (without this we cannot do any setup’s)
 Select offerings & options
 System creates Task List (It includes all setups need to be done in all offerings & options)
 Assign project /offering/option/task list/task to a resource
 System Configuration
 Set Status
 Track Status

Application Implementation Consultant

IT Security Manager

RAPID IMPLEMENTATION

To speed up our implementation process & to save more time.

Spreadsheets (Fill Data & Upload)

DATA CONVERSION IN FUSION APPLICATION

FUSION EBS R12

Download Templates Create Data Templates
Collect Data From Users Get Templates With Data
Convert into CSV Share With Technical Resource
Load in to UCM (Universal Content Management) Convert Templates in CSV files
Populate Data in to Interface Create Staging tables
Import Coding

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Validate
Interface Tables
Import
Note: Points in red – These needs to be done by technical team.

USER CREATION RELEASE 11

Create Implementation User: We create initial user through IDM

Create Roles (Application Implementation User & IT Security Manager & Employee)

Note:
 In Fusion we have Scheduled Processes window = SRS in EBS R12
 Request = Job (in Fusion)
 Employee role will give access to scheduled process
 Dev instance we can use for CRP, testing & UAT
 Prod is Production Instance

Default User:
Fusion EBS R12
FAADMIN (Application Access) System Administrator
XELSYSADM (Only for IDM)

“Manage Job Roles” with this we can shift from application screen to IDM.

Create User:
 Login with default user
 Click on user (on right top drop down menu)
 Click on setup and maintenance (it will take to FSM)
 Type in search bar as “manage job roles” & click on search
 Click on Manage Job Roles hyperlink & it will redirect to IDM
 Click on Administration Console hyperlink
 Click on “Create User”
 Fill Mandatory fields
 For Organization select Xellerate User (default)
 Select User Type: Consultant
 Click on save
 Click on Roles tab (All users is the default role assigned to user)
 Click on Assign tab  add application implementation & IT Security Manager & Employee)
 LDAP runs in FSM. Click on Navigator on left top.
 Click on More  Tools  click on Scheduled Processes.
 Click on Schedule New Process tab  LDAP  Click on submit & OK  Refresh
 Login to new user & change password.

Note:
 When there is a bug, first we need to identify whether it is functional or technical then we will
raise SR. Once oracle confirms it is bug then it will apply patch.
 Fusion is not browser specific; it will work in any browser.

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 If we forgot password in EBS R12 we need to contact DBA. In fusion we can easily reset.
 Roles available from APM (Authorization Policy Manager)
 Roles need to be validated by LDAP (Light Weight Directory Access Protocol)
 LDAP helps in synchronizing the roles and role grants & this is equal to R12 Refresh in SRS
 For each module & IDM, APM, LDAP, Login oracle maintains separate servers.

Setups Upto JE Creation

Login with Default User
Create New User
Assign Basic Job Roles to User
Create Implementation Project
Enable Offerings and Options (like you want)
Enable Currency
Create Accounting Calendar
Create Chart of Accounts Value Sets
Create Chart of Accounts Structure
Create Segments
Assign Segment Labels to Segments
Create Chart of Accounts Instance
Deploy Flexfield
Create Value Set Values
Assign Value Attributes to Value set Values
Create Primary Ledger
Manage Specify Ledger Options
Manage Legal Address
Manage Legal Entity
Assign Legal Entity to Primary Ledger
Assign Balancing Segment Values to Legal Entity
Review and Submit Accounting Configuration
Manage Data Access Set for Users

User Creation in Release 12& 13

Login with Default User

Create New User (Functional Setupuser)
Goto Navigator—Tools---Security Console
Select Single User Shadow---Click on Add User Account----Enter User Name and Password
Last Name:
User Name:
Password:
Confirm Password:

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Click on Add Role—Go to Search bar Add Roles like

Application Implementation Consultant For Functional Setups (Select and Click on Add Role
Member Ship)
IT Security Manager---For User Creation (Select and Click on Add Role Member Ship)
Employee – For Reports Generation (Select and Click on Add Role Member Ship)
Click on Done
Click on Save and Clouse. Click on User Name And Click on Sign Out.

Login with New User

Go To –NavigatorToolsScheduled Process
Click on Schedule Process—
Name: LDAP Click on Tab Click on Search
Select—Retrieve Latest LDAP Changes, Click on OK. Click on OK
Run LDAP Program For Synchronizes the Roles Data.
Click on Sbumit.

ENABLING OFFERINGS & OPTIONS

We can do all below activities & system related configurations from FSM

 Login to our user

 Click on user  click on setup and maintenance.
 Select Financials  you can see all the available options below  open offering content guide
PDF to view detailed information (view all PDF files).
Note: In fresh instance when you select Financials you need to click on Configure then only actions and
setup will be activated.
 Click on configure  click on Change configuration.
 Enable all required options. Supplier invoice processing is AP, Expenses is Fusion Expenses and
Customer Invoice Processing is AR. You can also change status of options.
 Click on setup to view all the setup’s for the options.

GEOGRAPHIES

 Location structure is address style in R12.

 For fresh implementation we need to gather this information to do before all setups
 Login to instance and click on setup & maintenance.
 Click on implementation projects & click on overview to see for whom the project is assigned.
 In search bar %manage geographies% and enter click on hyperlink.
 Country Name: USA Country Code: US and click on search
 Click on Geocoding Defined right arrow icon to enable

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 Click on Address Cleansing right arrow icon to enable

 Click on structure defined  Add Geography Type: Add state, county, city, postal code. (In Same
order)
 Click on save and close.
 For fresh instance we cannot see any data if we click on country. Then click on actions tab and
click on “Import Nokia Data”.
 Click on Hierarchy Defined  click on county & state to view all.
 Click on Validation Defined  click on county & state to view all.
 Click on done.

CREATE IMPLEMENTATION PROJECT

Click on User Name—Click on Setup and Maintenance
Click On Task Panel
Click on Manage Implementation Projects

 Click on + icon
 Name: Sun Implementation Project
 Code: Sun Implementation Project
 Status: Not Started
 Assigned To: select employee
 Start Date: xx-xx-xxxx
 Click on Next
 Select Financials and enable include (do for all required – AP AR GL CM FA PO BUDGET)
 Click on save and open project.
 Click on EDIT  Status = In Progress
 Click on Financials expand button you can see all the tasks.
 Click on offering and click on Edit & change status to In Progress.
 Click on offering and click on Assign Task  Assign to any user  Set due date
 Click on task and click on Authorized Roles – you can see which roles are required to complete
this task (Application Implementation Consultant role is enough to complete all setup’s)
 To track status of the project – go to project and click on overview & you can see the graph
Note:
 Project can be assigned only to one user. Options and offerings can be assigned to different
users.
 If multiple countries better to do 1 country as 1 project.

CREATE ACCOUNTING CALENDAR

 In task bar %accounting calendar%

 Click on calendar from financials
 Click on go to task of Manage Accounting Calendar
 To know navigation click on upward arrow before calendar
 You can also create calendar from global screen / common screens (1st screen after logging in –
not recommended)
 Click on create
 Name: Orc 13 Accounting Calendar

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 Start Date: 1/1/17

 Period Frequency: Monthly (as per requirement)
 Adjusting Period Frequency: Once at year end
 Separator: /,-
 Format: MMYYYY
 Click on Next  Save
 Click on Add Year to add periods for next year.
 Click on Save and Close.

ENABLE CURRENCY
 In task bar %manage currencies%  click on Go to task icon
 Currency Code: USD
 Currency Name: United States Dollar
 Check whether it is enabled or not.

CHART OF ACCOUNTS

Fusion COA Structure EBS R12 COA Structure

Create Value Sets Segments
COA Structure Value Sets
Create Segments Assign value sets to Segments
Assign Segment Labels(FFQ) to Segment Assign FFQ to Segments
Create COA Structure Instance Freeze & Compile COA
Deploy Create Segment Values
Create Segment Values Assign Segment Qualifiers to Segment Values
Assign Value Attributes for Segment values

Create Value Set:

 In task bar %COA value set%  Click on go to task icon.
 Click on + icon to create new value set
 Value set Code: Orc_Company
 Module: GL
 Validation Type: Independent
 Value Data Type: Character
 Value Subtype: Text
 Maximum Length: 4
 Click on Save and Close (In the same way create for Department & Account)

Create COA Structure:

 In task bar %COA Structure%  Click on go to task icon.
 Key Flexfield Name: Accounting Key Flex Field  click on Search
 Click on manage structure tab
 Click on + icon to create COA structure
 Structure Code: ORC_KFF

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 Name: ORC Accounting Flex Field Structure

 Delimiter: select as per requirement (click on Save)

Create Segments:
 Continuation from above step. Click on + icon to create segments
 Segment Code: Orc Company
 API (Application Programming Interface)Name: Orc Company
 Name: Company
 Sequence Number: 1
 Prompt: Company
 Short Prompt: Com
 Display Width: 30
 Column Name: Segment 1
 Default Value Set Code: Orc Company
 Segment Labels: Primary Balancing Segment
 Note: Secondary & Third segment is used to track retained earnings or realized gain or
loss.
 Click on Save and Close.
 Create segments for Department & Account in the same above manner, click on DONE.

Create COA Structure Instance:

 Continuation from above steps – Click on Manage Structure Instances
 Click on + icon to create
 Structure Instance Code: Orc_Instance
 API Name: Orc Instance
 Name: Orc Accounting Instance
 Enabled – Check in
 Dynamic Combination Creation Allowed – Check in
 Structure Name: Orc Accounting Flex Field Structure. All segments are displayed below.
 Select each segment & enable required. (By this we can make that segment as
mandatory)
 Click on Save and Close  Done.

Deploy COA Structure:

Continuation from above steps – Select GL – AFF and click on Deploy Flex Field.

Create Segment Values:

 Continuation from above steps – click on go to task icon of “Manage COA Value Set Values”
 Value Set Code: Orc & press enter
 You can see segments which we created. Select 1 segment and click on Manage Values
 Click on +icon to create
 Value: 1000
 Description: Orc Financial Services
 Summary: No
 Allow Posting: Yes
 Allow Budgeting: Yes
 Click on Save & Close.
 In same way create segment values for other segments.

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CREATE PRIMARY LEDGER

Create PL
Specify Ledger Options
Create Legal Address
Create Legal Entity
Assign LE to PL
Assign BSV to LE
Review and Submit Accounting Configuration (Complete PL in R12)
Review GL Job Roles

Create Primary Ledger:

 Got to our project  setup and maintenance  In task bar %Manage PL%  click on go to task
icon
 Click on + icon to create new PL
 Name: Orc PL
 COA: Orc COA Accounting Instance
 Accounting Calendar: Orc
 Currency: USD
 Accounting Method: Standard Accrual
 Click on Save and Edit Task List.

Specify Ledger Options:

 In task bar %Specify Ledger Options%  click on go to task icon.
 PL: Orc PL
 Journal Language: English
 Retained Earnings: select code combination
 Click on Save and Close.
Note: If you want to assign ledger options for Secondary Ledger place cursor on the Specify ledger
options  click on Orc PL  Now you can select secondary ledger.

Create Legal Address:

 In task bar %Manage Legal Address%  click on go to task icon.
 Click on + icon to create Legal Address
 Country: USA
 City: Atlanta
 State: Georgia
 Click on save and close.

Create Legal Entity:

 In task bar %Manage Legal Entity%  click on go to task icon.
 Select create new  click on Apply & go to task
 Click on + icon to create legal entity
 Country: USA
 Name: Orc USA Legal Entity
 Legal Entity Identifier: O123456789
 Legal Address: Orc Legal Address
 EIN or TIN: T12457896

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 Enable Legal Employer & Payroll Statutory Unit

 Click on save and close.

Assign Legal Entity to PL:

 In task bar %Assign Legal Entities%  click on go to task icon. (system automatically link our PL)
 Click on select and add icon to add LE  click on Apply  click on done.

Assign BSV to LE:

 In task bar %assign BSV to Legal Entities% Click on go to task icon.
Note:
 By mistake if you assign BSV to PL you can’t assign to LE. Then we need to create new values.
 We can undo only before review and submit accounting step.
 Click on + icon to create
 LE: Orc LE
 Company Value: 1000
 Click on save and assign another
 In same way add remaining company values. Also, we can delete if necessary
 Click on save and close.

Review and Submit Accounting Configuration:

 In task bar %Review and submit accounting configuration% Click on go to task icon.
 Here system will validate PL, which LE is assigned & which BSV are assigned to LE.
 Date is stored in ESS base database – cubes (Multi-Dimensional Cubes) for reporting purpose.
System automatically creates date roles. (COA related information stored in oracle Database in
R12)
 Check the status of PL open our PL & see the status.
 In task bar %Review and submit accounting configuration% Click on go to task icon.
 Click on submit  Click on Ok.
 Click on Navigator (on left top)  click on Scheduled Processes under Tools.

Review GL Job Roles:

 Job roles is Menu’s in R12
 We need view job roles from APM (Access/Authorization Policy Manager)
 In homepage in search bar type “Manage Duties” click on go to task and it will redirect to APM
 In search option click on Role Template  Type General Ledger  Enter  Double Click on
template.
 Click on External Roles tab to view all the roles created (Financial Analyst, Controller, Chief
Financial Officer, General Accountant & General Accounting Manager)
Note: Job roles are termed as External Roles in APM

Add Roles to user

 Goto Navigator—Tools---Security Console
Find User
 Click on Add Role—Go to Search bar Add Roles like

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General Job Ledger Roles

General Accountant--(Select and Click on Add Role Member Ship)
General Accounting Manager--(Select and Click on Add Role Member Ship)
Chief Financial Officer--(Select and Click on Add Role Member Ship)
Controller--(Select and Click on Add Role Member Ship)
Financial Analyst --(Select and Click on Add Role Member Ship)

Go to Task
Manage Data Access for Users in R12 & 13

Click on Create

Set Combination of User,Job Role Security Context and security Context Value Click on Save and Close.

User Name Role Security Context Security Context

Value
Royal General Accountant Data Access Set Royal Primary Ledger
Royal General Accounting Data Access Set Royal Primary Ledger
Manager
Royal Chief Financial Officer Data Access Set Royal Primary Ledger
Royal Financial Analysit Data Access Set Royal Primary Ledger
Royal Controller Data Access Set Royal Primary Ledger
Click on save and Close.

Run LDAL Program

Go to Navigator-Click on More-Tools-Schedule Process

Assign Data Roles to User in R11:

 In homepage in search bar type “Manage Job Roles/Implementation User” click on go to task
and it will redirect to IDM.
 Click on Administration hyperlink  search our user  click on user & click on Roles Tab
 Click on Assign & search with our PL we can find all the 5 data roles created by system.  Add
all 5 roles.
 Run LDAP job in Scheduled Process.
Note:
 LDAP: Light Weight Directory Access Protocol
 Job roles & Data roles in APM
 Those roles assigned to IDM  Run LDAP to synchronize all these (will update users and user
related roles & role grants).
 Only for Data Roles we run LDAP & for job roles we don’t run.

Open GL Periods:
 Click on Navigator  General Accounting – Click on Period Close.
 In Data Access Set: select Orc PL  OK
 Click on GL Never Opened  Open First period & open target period.

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CREATE JOURNAL
 Click on Navigator  Under General Accounting select Journals
 Click on Tasks (on right top)  Click on create journal.
 Journal Batch: Expense Batch (it will treat 1 journal as 1 journal batch)
 Accounting Period: Feb 17
 Balance Type Actual
 Journal: Expense
 Ledger: Orc PL
 Accounting Date: 1-4-17
 Category: Labor Cost
 Currency: USD
 Enter debit and credit lines.
 Click on Save  Post
 If you want to create one more journal in same EXPENSE batch click on + to create new one.
 Go to scheduled process to view the request.
 You can status as posted in Manage Journals.
 Click on Balances select QTD, PTD, YTD as per requirement to view the balances of each account.
 Social icon – this is used to share JE on FB or any social media. Technical setup is required.

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