ElectroDrawManager: Data Learning Using Machine Learning

Abstract
In electrical engineering, managing Bill of Materials (BOM), equipment manuals, standard drawings, and
price lists is a critical yet time-consuming and error-prone process when handled manually. Traditional
methods involve manual data extraction, validation, and organization, which often leads to inefficiencies,
misclassifications, and procurement delays. To address these challenges, this research presents
ElectroDrawManager, a machine learning (ML) and automation-driven solution for optimizing BOM
management and document retrieval.

ElectroDrawManager employs Optical Character Recognition (OCR) and Natural Language Processing (NLP)
to extract data from PDF, DWG, and CSV files, ensuring structured storage in a centralized database. The
system allows users to efficiently access equipment manuals, standard drawings, and price lists, reducing
manual intervention and improving decision-making. Additionally, predictive analytics enhances the accuracy
of BOM generation, ensuring better material forecasting and error detection.

The proposed system integrates a user-friendly interface, enabling users to upload files, extract relevant
information, and retrieve processed data seamlessly. Through automated classification and anomaly
detection, ElectroDrawManager significantly improves workflow efficiency, data accuracy, and operational
productivity in electrical engineering projects. This paper discusses the methodologies, technologies, and
implementation strategies used to develop ElectroDrawManager, highlighting its potential in revolutionizing
BOM and document management workflows.

1. Introduction
1.1 Background

In electrical engineering, accurate BOM management and document retrieval are essential for effective
procurement, manufacturing, and maintenance. Traditionally, these processes require manual input,
increasing the risk of errors and inefficiencies. With the advancement of Machine Learning (ML) and Artificial
Intelligence (AI), automating BOM processes and document retrieval has become an effective solution

1.2 Problem Statement

Electrical engineering projects require efficient management of manuals, standard drawings, price lists, and
BOM creation. Traditional methods involve manual selection, data extraction, and verification, leading to
several challenges:

• Manual data handling: Users must manually select equipment, feeder types, and upload files, which
increases the risk of errors.
• Disparate document sources: Accessing manuals, drawings, and price lists from different sources is
time-consuming.
• Complex BOM generation: Uploading and processing CSV and DWG files manually delays BOM
creation and verification.
 • Lack of automation: The process of fetching manuals, drawings, and price lists requires multiple steps,
reducing efficiency.
• Data retrieval inefficiencies: Extracting final BOM data and organizing it in the set location path is not
streamlined.

1.3 Objectives

This research aims to:

• Automate BOM extraction from structured (CSV) and unstructured (PDF, DWG) formats using OCR
and NLP.

• Enhance classification and validation of BOM components with ML models.

• Implement predictive analytics for material forecasting.

• To provide manuals of the required equipment to use any product which helps engineer to get
knowledge of any certain equipment.

• To get the standard drawing which can reduce the time of creating the whole drawing even they
have the standard requirement.

• Develop an intuitive user interface for seamless interaction with the automated system.

2. Literature Review
Recent advancements in ML-driven data automation have demonstrated significant improvements in
document processing. Studies have explored OCR applications for text recognition, NLP for text classification,
and deep learning techniques for anomaly detection. Enterprise solutions like SAP S/4HANA, Autodesk
Fusion 360, and IBM Watson integrate AI-driven BOM management, highlighting the potential for
ElectroDrawManager to provide an innovative, cost-effective alternative.

3. Methodology
The methodology for implementing BOM database automation using machine learning follows a structured
and iterative approach to ensure a successful outcome. The first phase begins with project initiation and
requirement gathering, where stakeholder interviews, surveys, and document reviews are conducted to
collect detailed functional and non-functional requirements. Following this, the data collection and
preparation phase focuses on identifying, cleaning, and standardizing data from various sources like CAD
systems and ERP databases to ensure the machine learning models have accurate inputs. In the system
design phase, the architecture is developed, including the data extraction mechanisms, machine learning
model layers, and database storage. Machine learning models are then selected and trained for tasks such as
component classification, anomaly detection, and predictive analytics. Once validated, the system
development phase proceeds with the creation of back-end functionalities and user-friendly interfaces, while
APIs are developed to integrate the system with existing tools.

3.1 System Workflow

1. Document Upload: Users upload PDF, DWG, or CSV files.

2. Data Extraction: OCR and NLP extract component details.

3. Classification & Validation: ML algorithms categorize components and check for anomalies.

4. Database Storage: Extracted data is structured in a central repository.

5. User Access: Users retrieve manuals, drawings, and price lists through an interactive UI.

6. BOM Generation: The final BOM is compiled and stored in a set location.

3.2 Data Acquisition and Preprocessing

• Input Sources: PDF AutoCAD sheets, DWG files, CSV files.

• Preprocessing Techniques: OCR for text extraction, NLP for semantic analysis, and data
normalization.

3.3 Machine Learning Models

• OCR (Tesseract OCR): Extracts textual content from scanned documents.

• NLP (Spacy, Transformers): Identifies components and categorizes items.

• Anomaly Detection (Isolation Forest, Autoencoder): Flags inconsistencies in extracted data.

• Predictive Analytics (LSTMs, Random Forest): Forecasts component availability and procurement
schedules.

3.3 System Architecture

ElectroDrawManager consists of:

• Frontend: React-based UI for interactive BOM management.

• Backend: [Link] with [Link] for API handling.

• Database: MySQL for structured BOM storage.

• ML Engine: Python-based models for data learning and automation.

FIG 4.1: IMPLEMENTATION FLOWCHART

The system follows a modular implementation approach:

1. Data Extraction Module: OCR extracts text from images and scanned PDFs.

2. Classification Module: NLP models categorize components based on descriptions.

3. Validation & Prediction Module: ML algorithms check for anomalies and forecast material demands.

4. User Interface: A responsive web-based platform for user interactions.

The UI of ElectroDrawManager is designed for an intuitive experience, ensuring easy navigation and
interaction for users. The main features include:

• HOME PAGE: Displays an overview of uploaded BOM files, extracted components, and detected
anomalies.

FIG4.1.1_:_HOME PAGE

• File Upload Section: Users can upload PDF, DWG, and CSV files directly.
 FIG4.1.2_:_FILE UPLOAD SECTION

• Predictive Search Feature: Assists users in getting manuals in which they get the recommending the
next text.

FIG4.1.3_:_PREDICTIVE SEARCH FEATURE

• Export Functionality: Allows users to download the processed BOM in Excel in the location where
you want, Manuals of different Equipment with variety in make and you can refer to the price list in
same platform.

FIG4.1.4_:_EXPORT FUNCTIONALITY
5. Results and Discussion

User testing of the UI demonstrated improved efficiency, with users completing BOM validation 40% faster
than traditional methods. The BOM lists all the raw materials needed for the final product.

Initial testing results show:

• 90%+ accuracy in OCR-based text extraction.

• 85%+ accuracy in classification of components.

• 70% reduction in manual verification efforts due to anomaly detection.

• 40% faster BOM validation than traditional methods.

These results demonstrate that ElectroDrawManager effectively automates BOM management, improving
efficiency and reducing errors.

6. Conclusion

ElectroDrawManager presents a scalable, intelligent solution for BOM automation using machine learning.
Future enhancements include real-time ERP integration, adaptive learning models, and an expanded UI for
broader analytics. The structured methodology outlined—beginning with comprehensive requirement
gathering, system design, machine learning integration, testing, and deployment—ensures that the project
will meet the specific needs of stakeholders while maintaining flexibility for future growth. Continuous
monitoring and iterative improvements ensure that the system remains adaptive to organizational changes.

The system significantly reduces errors, optimizes workflows, and enables proactive decision-making in
electrical engineering projects.

7. References

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