Fusion Enterprise Structure

Enterprise Sturcture Enterprise An Umbrealla under which all the other entities are supposed to be configured

Divion (O)

Legal Entities LE1 LE2 LE3 LE4 Legal Entities will be used for all Statutory Reporting Purposes (Financial Reporting/Tax Reporting)

Ledger Ledger1 Ledger2 Books of Accounts to store all the financial Transactions

Business Units BU1 BU2 BU1 They will be used to segregate all the sub ledger transactions
They must be assigned to a business function e.g. Billing and Revenues/Receiving/Requistions/Payments

Inventory OrganizatioIO-1 IO-2 IO-3 TO store all the item specific transaction we need the inventory organizations

Costing OrganizationsCO-1 CO-1 CO-3 For costing purposes the Costing Organizations will be used

Define Departments to track employees

Legal Jurisdictions
Identifies the countries or group of countries for tax applicablity purposes
You can have minimum on identifying jurisdiction because every legal entity must register itself to a Legal Jurisdiction before starting its operations in a country
You can register with other jurisdictions e.g. Income Tax or Transaction Tax Jurisdictions

Legal Address
To identify the addresses from where an organization operates

Legal Reporting Units

Similar to establishments in E-Biz the concept of Legal Reporting Unit works. If any entity is suppose to be registered with multiple addresses under a jurisdiction then you can define multiple Legal Reporting Units under a Legal Entity.
Reference Data Sets
You can use the Reference Data Sets to share some common setups among the business units or asset books etc
1 Define a Reference Data Set
2 Attach the reference data set to the Reference Data Set Objects e.g. AR Trx Types/Payable Payment Terms etc
3 Select the Reference Data Set while defining a Business Unit
4 Select the Reference Data Set while defining the Trx type/ Payment Terms as well
(Create Implementation Project)
This process generates a list of tasks in a sequential order that are supposed to be completed for implementing an offering
The project manager can also assign the task to the respective consultants alongwith the due dates to complete the task
The consultants assigned to complete the task will compelete the implentation activities

Migration Phase This activity will allow the users to migrate the metadata or the setup data from source instance to target instance
(Create the configuration pacakgOnly the setups will be considered for migration not the transaction or masters data from source to the target instance
(Manage Configuration Packages)

Maintain the InstanceThis activity will be to mainatain the setups on an existing instance after the go live phase and you may or may not create an implementation
Project to handle this activity

1 Create Implementation users for Enterprise Structure Configuration

User Oracle Identity Manager owns the Users

Account Payable Invoice User BU2
Account Payable Invoice User BU1
Add Business Unit Data Dimension to Job Role Data Role = Job Role+ Data Dimension Removed from Ver 12 Oracle Identity Manager owns the Data Role
Account Payable Invoice User Job Roles Oracle Identity Manager owns the Job Roles

Accounts Payable Invoice Entry Duty Roles Duty Roles Accounts Payable Invoice Inquiry Authorization Policy Mange Owns the Duty Roles

Privilieges1 Privilege2 Privilege3 Privilege4 Authorization Policy Mange Owns the Priviliges

Data Role Template owned by Authorization Policy manager holds the logic to create a data role automatically whenever a new values in the data dimension is inserted

Roles (T) Application implementation Consultant (O FSM Auto Provisioned Role

IT Security Manager(ORA) Security Console
Employee(ORA) Abstract Role / Schedule New Process Window
Done / Save and Close / Done

2 Configure Offerings Navigate to Setup and Maintenance (Name Drop Down) Administration Setup (B)
Subscribed / Licencing Offering Mandatory for Transactions Functional Area's - Change Configuration / Task Involved
Provisioned Offering Mandatory for Setup Prupose even though without Licencing
Offerings Financials Grouping of Task/Task Lists for a higher level business process Featurs E.g. Installation of Local Help or Enabling GRC for an offering

Options Payables Grouping of Task/Taks Lists for a Sub Business Process

Options Expenses Features for an options E.g. Credit Cards
Options Receivabels
Options Assets
Options Collections
Options Cash Management

3 Create Implementation Project

click on Implementation Project (B)
Create New Project Name / Enable Relavent Offerings - Financials / Procurement/ etc.,

4 View / Manage Enterprise HCM Information

Task Manage Enterprise HCM Information
This is a one time definition of the top Enterprise. To be done only in the beginning of enterprise structure configuration

5 Create Locations
Task Manage Locations Create One Separate Locations for Inventory Org
Name & Code : Bas_NY_Loc
Location set : Common set
Fill Address

6 Create legal Jurisdictions. It has three 1 ) Identifying , 2) Income-Tax and 3) Transaction Tax
Task Manage Legal Jurisdictions (One Time Process / Class Purpose)
Name “ Bas_Legal_Jurisdiction
Territory : US
Legislative Category : Federal tax
Reg. Code : LE Reg. No.
Legal Rep. Unit Reg. Code : LRU Reg. No.
Legal Function : Income Tax Control
Save and Close

7 Create Legal Authorities for Paying and Reporting Taxes

Task Manage Legal Authorities
 Tax Authority Type : Reporting Bas_Legal_Authority
Legislative categories : Transaction Tax
Save and Close

8 Create our Legal Address

Task Manage Legal Address Create 2 Address One for Legal another for Inventory Org etc.,
Bas_Legal_Address Select Zip Code / State County & City Will be defaulted
Save and Close

9 Create Legal Entity Otherwise Use Rapid / Upload

Task Manage Legal Entity Once Upload got Completed, Values Set Company (00, 01, etc) Edit and Correct Values and Save and Close
Name & identifier : Bas_Legal_Entity
Legal Employer Enable
Payroll Sta. UnitEnable
Select Defined Address / Save & Close

10 Create Chart Of Account - Value Sets

Task Manage Chart Of Accounts Value Sets
Bas_Company (Ind, Char, Test 2)
Bas_Dept (Ind, Char, Test 3)
Bas_Account (Ind, Char, Test 4) Otherwise We can Use - Pre-Defined Value Sets for Class

11 Manage Chart Of Account Structures. For Application General Ledger…Manage Structures. Attach the respective value sets.
Task Manage Chart Of Accounts Structures
Name : Bas_Accounting_Flex
Segments : Value Set
Bas_Company….. Primary Bal. Seg Bas_Company (Ind, Char, Test 2)
Bas_Dept…. Cost centre Bas_Dept (Ind, Char, Test 3)
Bas_Account….. Natural Account Bas_Account (Ind, Char, Test 4)
Bas_InterCo….. Intercomopany Bas_Company (Ind, Char, Test 2)

Task Manage Chart Of Accounts Structures

Manage Structure Instances button
Instance Code : Bas_Acct_Flex_Instance
Dynamic Insert allowed.
Account Alias allowed.

Task Manage Chart Of Accounts Structures

Deploy Flexfield button
Ensure Concurrent Completed Nornal Without Error

12 Create Chart Of Accounts Value Sets…. query all value sets

Task Manage Chart Of Accounts Value Sets
Manage Values (B)
Company Code 01, 02, 03, 04 (05)
Dept Code 000, 100, 150, 310, 400
Account Code 1110, 1210, 2210, 3310, etc.,

13 Create Accounting Calendars. It self validates , upon saving.

Task Manage Accounting Calendars
Name : Bas_Acct_13
Budgetary Control Only : NIL
Monthly, Adj period at year end

14 Verify Currency Setup

 Task Manage Currencies Search / Verify

15 Check / Verify Manage Curency Conversion Type Create through Spreadsheet / Upload
Task Manage Conversion Rate Type Search / Verfiy 1 GBP 1.86567 USD
Daily Rate (T) Search / Verify For One Year
Or / Separate Task Manage Daily Rates 31 Jan 20XX 1 GBP = 2 USD /Upload / Verify the same

16 Create / Define Primary Ledgers

Task Manage Primary Ledgers
Primary Ledger Name : Bas_Primary_Ledger
Attach Defined COA, CAL, USD, Standard Accrual

17 Complete Ledger Setup Options

Task Specify Ledger Options
Navigate Via Implementation Project, Select Scope - Primary Ledger / Complete Ledger options
Retained Earnings, Language etc., / finish Do Net Select Primary and Secondary Ledger Task
Scope to be selected and attach our Defined Legal Entity

18 Assign Legal Entities…Select and Add

Task Assign Legal Entities
Navigate Via ImplementationsProject Scope to be selected (Primary Ledger) and attach our Defined Legal Entity
Note : While Completing Ledger Options, by Default System Select the Primary Ledger Scope)

19 Assign Balancing Segment Values to Legal Entities:

Task Assign Balancing Segment Values to Legal Entities
Ensure Our Defined LE and Primary Ledger Defaulted
Assign BSV 01,02,03, …… to Defined LE
Save and Close

20 Review and Submit Accounting Configuration:

Task Review and Submit Accounting Configuration
Navigate Via ImplementationsProject
Submit. Create Accounting process is submitted.

21 Manage Primary Ledgers - Verify the Status

Task Manage Primary Ledgers Verify the Status
Navigate Via ImplementationsProject
Look at the status “confirmed” with a tick mark for our Ledger

22 Create Legislative Data Group

Task Manage Legislative Data Group Direct Task Search
Create (+) Name, Country Currency / Save and Close
23 Map LE with LDG
Task Manage Legal Entity HCM Information
Update Attach
Payroll Defined
Statutory Unit
LDG to(T)
Associated Legislative Data Group Field

Submit / Yes / Done

24 Create Business Unit

Task Manage Business Unit
Create
Name : Bas_Business_Unit, Manager (O), Select Defined Location, Default Set : Common (LOV)
Or Define our Own Reference Data Set (RDS)
Attach either common or Defined RDS / Save and Close
25 Assign Business Unit Business Function. Upon saving the BU roles get provisioned to the BU (VIA Imp Project)
Task Assign Business Unit Business Function
Select Scope - Our Defined BU
Business functions :
Materials Management. Customer Payments, Expense Management, Payable Payment, Payable Invoicing, Procurement, Receiving, Requisistioning etc.,
Primary ledger : Bas_Primary_Ledger
Below Legal Entity …Enabled (Costing Purpose) IF we have more than one BU to be set as Profit BU not possible(Which is your Profit BU, for that we have to enable the same)
Legal Entity : Bas_Legal_Entity
Save and Close

26 Manage Business Unit Set Assignment. Here use the common set for procurement. Other modules may use a different Reference Data sets for their functionality. (VIA Imp P
Task Manage Business Unit Set Assignment Optional if we create a New RDS Other than Common Set (BU assignment)
If we use Common set for the three Reference data Objects Locations, Jobs and Departments. Do not modify others.
Save and Close

27 Manage Business Units..Go to Actions…Manage Service providers (Note : Service Providers cannot choose Client, Only Client can choose Service Providers)
Task Manage Service Provider Relationships
Select the Task :Manage Service Providers
IF necessary Add the Business Unit to Customer Payment, Payable Payment, Procurement etc.,
Note : More than one BU can be added for the above Service Prov Similar Like MOAC in EBS

28 Create Employee User - Transactions Purpose

Pre - Req : Employee User
1 Primray Ledger , Legal Entity
2 Legislativive Data Group Each Country - Payroll with one BG Possible
3 Map LE with LDG
4 Business Unit
Task Manage Users
Via Implementation Project
Employee Name and User Name (Same) Select Legal Entity, Business Unit, Hire Date, Person Type / Employee
Note : Do not Enable Username and Password Sent
Save and Close / Done

29 Assign Roles to Implemenation Users (Open First Period Purpose) (Optional for Implemenation Users)
Task Navigate to Secuirty Console Edit
Search for Defined Implemenation User
ADD Roles : Chief Financial Officer
General Accounting Manager
General Accountant
Financial Analyst
Controller Save and Close & Done

30 Assign Data Access for Users

Task Manage Data Access for Users
Navigate Via ImplementationsProject
Select the Implemenation User
Select General Ledger Each Roles
Data Access Set to be Set to Our Defined Primary Ledger
Save and Close

31 Run - LDAP Programe : update the Rols to Synchronize - Users

Naivagte to Schedule Process
Select : Retrive Latest LDAP No Parameters /Run / Ok
 32 Create Facility Shifts. Inventory orgs allows 24 hour transactions, irrespective of the 8 hours of work defined here.
Task Manage Facility Shifts
Create (+)
Name : Bas_G_Shift
Start Time 8:00 AM
Durations 8 Hours / Save and Close

33 Create facility workday Patterns

Task Manage facility workday Patterns
Name : Bas_Work_Day_Pattern
1-7 Days / Attach Facility Shits Attach Facility Shifts and Save & Close

34 Create facility Schedules

Task Manage facility Schedules
Name : Bas_Schedule
Attach Fecility Work Day Pattern Save and Close
NOT Required
35 Create Item Organization (CRM Module Purpose)
Task Manage Item Organization One Time Setup for Entire Instance in Real Time
Create a New and check / Verfity Usage BU and LE not Mandatory
Note : Location Address : We have to create Separate for Defining the Org, Same Address cannot be used for another Org
Code : First Letter Caps" B12345
(O)
36 Create Inventory Master Organisation First We can Create Master Org Under LE / One Master is the Best Setup
Task Manage Inventory Organization Master Org - Repository of Item Definitions
Create New Master Org
Name / Code Bas_InvM_Org B100
Attach Locations
Lot @ Sub Inventory Level
S No. - Starting 100
Item Sourcing - Supplier
Save and Close

37 Create Inventory Child Organisation

Task Manage Inventory Organization
Create New Child Org
Name / Code Bas_InvC_Org B101
Attach Locationsand Item Master Org
Lot @ Sub Inventory Level
S No. - Starting 200
Item Sourcing - Supplier
Save and Close

38 Create Sub Inventories

Task Manage Subinventories and Locators Direct Task
Attach / Select Defined Child Inventory Org / Create (+)
Name Bas_SI1
Save and Close

39 Assign Child Inventory to Defined Locations Auto Create PR to PO (Mandatory)

Task Manage Locations
Search for Defined Locations
Attach Our Inventory Child Org / Save and Close
eir functionality. (VIA Imp Project)
Fusion Payable Structure Setups

1 Fusion Navigations
Connect to Oracle Cloud Application
Sign In Username Provided by Trainer
Password Provided by Trainer

Springboard - Overview
Menu, Icon, Tabs (Global Area Features)

Home
Search
Favorites and Recent Items
WatchList
Notifications
Accessibility
Show Help

Settings Personalize Springboard Enable / Disable (Sales etc.,)

Infolets - Overview Cash Management , General Accounting etc.,

Expand Springboard Icon General Accounting General Accounting Dashboard

Journals
Period Close

Username - DropDown Personalization

Set Preferences Appearance
Structure
General Preferences (Password, Regional, Language e
Administration
Customize Page etc., Activate Sandbox - Customizations

Troubleshooting
Run Diagnostics Test
Record Issue Page Diagonostics etc.,

Application Help Financials / HCM etc.,

Getting Started, Most Viewed, Roles, Videos
About this Page Database and Application Version etc.,

Create Save Search - Payable / Invoices

Naivgate from Springboard / Select Payable Invoices

Task Panel : Manage Invoices
Search with Supplier Number 1263
 Click on Save (B)
Set as Default Select
Run Automatically Deselect OK / Done
Search Again / Test

Configuring Columns
Same Search Task
Click on View Dropdown / Cloumns Select / Deselect Column test
Visible Columns and Hide Cloumns

2 Security Overview

Copy a Role Accounts Payable Manager Tools / Security Console

Comparing Role XX Accounts Payable Manager Tools / Security Console
Creating an Employee My Workforce / New Person Task Panel : H
Editing User Tools / Security Console / Attach General A
Reset Password (Manual)
Managing User Tools / Set Preferences / Reset Password et
Managing Password Settings (Notifications) etc., Tools / Security Console / Administration (TA

Run Report
Tools / Scheduled Processes FSM
Run Report User Password Changes Audit Report Task Manage Enterprise Scheduler Job
Parameters Search Type : All Users Create Job Set (Request Set in EBS)
Start and End Date etc., Serial / Parallel

Submit / Ok

3 Create Implementation Project

Setup and Maintenance > Tasks panel tab > Manage Implementation Projects
Click Create.
Name, Code and Description Project
Assgin to - User ([Link])
Click Next
Next to the Financials offering, select Include
Click Save and Open Project.
Save and Close

4 Define / Create Enterprise Structure Ledger, Legal Entity, Business Unit etc

A Using the Rapid Implementation Spreadsheet Rapid COA

RAPID Excel
COA
Setup and Maintenance / Task Search
Create Chart of Accounts, Ledger, Legal Entities, and Business Units in Spreadsheet
Complete : COA, Calendar, Ledger (Add Segments)
Business Units
Companies and Legal Entities
 Natural Accounts
Financial Sequences
Department
Validate

B Uploading the Chart of Accounts File

Task Upload Chart of Account
Use the Data File: Browse button to find your [Link] file
Click Open / Submit / Ok
Verify through - Scheduled Processes / Succeeded (Chart of Account Upload)

Task : Manage Chart of Accounts Structures

Click the Deploy Flexfield button (Only by the Trainer)
Monitor deployment status

Define Company Code 00 - Default Inter Co - Uploaded Company Value Set

Task Manage Chart of Accounts Value Sets
Search for Uploaded Company Value Set
Place the Cursor in Company Value Set / Click on Manage Values
Create 00 - Default Inter Co / Save and Close (2 Times)

C Uploading the Financials Common Entities File

Upload Ledger, Legal Entities, and Business Units

Use the Browse button to find your [Link] file
Click Open / Submit / Ok
Verify through - Scheduled Processes / Succeeded (Chart of Account Upload)
Click Refresh until the Status is Succeeded (Complete Accounting Configuration Setup Request)

D Reviewing and Specifying Your Ledger Options

Task : Specify Ledger Options EBS Ledger Options Do not Change Retained Earning
In the Primary Ledger field, select Select and Add / Apply and Go Task Select Our Defined Primary Ledger / Proceed / Save and Close

Navigate to Task Search Window

Task Name Manage Accounting Calendars
Search for Uploaded Accounting Calendar
Edit / Change Name / Adjustment Period Name (2017 and 2017) Save and Close / Done

E Review and Submit Accounting Configuration

Task Review and Submit Accounting Configuration
Review The Status - Tick (Green) / Submit / Ok

F Viewing Defined Legal Entity VIA Project

Task Manage Legal Entity
Select the Manage Legal Entity radio button / Select and Add (defined Legal Entity)
Verify / Cancel
G Assign Legal Entities…Select and Add VIA Project
Task Manage Legal Entity Assign Legal Entities
Navigate Via ImplementationsProject Scope to be selected (Primary Ledger) and attach our Defined Legal Entity
Note : While Completing Ledger Options, by Default System Select the Primary Ledger Scope)

H Assign Balancing Segment Values to Legal Entities: VIA Project

Task Assign Balancing Segment Values to Legal Entities
Ensure Our Defined LE and Primary Ledger Defaulted
Assign BSV 01,02,03, …… to Defined LE
Save and Close

I Manage Primary Ledgers - Verify the Status VIA Project

Task Manage Primary Ledgers Verify the Status
Navigate Via ImplementationsProject
Look at the status “confirmed” with a tick mark for our Ledger

J Create Legislative Data Group

Task Manage Legislative Data Group Direct Task Search
Create (+) Name, Country Currency / Save and Close

K Map LE with LDG

Task Manage Legal Entity HCM Information
Update Payroll Defined
Attach Statutory Unit
LDG to(T)
Associated Legislative Data Group Field

Submit / Yes / Done

L Create Locations
Task Manage Locations Define Two Locations
Name & Code : XX_NY_Loc
Location set : Common set
Fill Address

M Viewing Defined Business Unit

Task Manage Business Unit
Select your XXBusiness Unit link Edit
View the details, including the Default Set
Attach Defined Locations
Save and Close

M Viewing - Business Unit Business Function. Upon saving the BU roles get provisioned to the BU (VIA Imp Project)
Task Assign Business Unit Business Function
Select Scope - Our Defined BU
Business functions :
Materials Management. Customer Payments, Expense Management, Payable Payment, Payable Invoicing, Procurement, Receiving, Requisistioning etc.,
 Primary ledger : XX Legal Entity
Below Legal Entity …Enabled (Costing Purpose) IF we have more than one BU to be set as Profit BU not possible(Which is your Profit BU, for that we have to enable the s
Legal Entity : Defined XX Legal Entity
Save and Close

O Create a Reference Data Set

Task Manage Reference Data Sets
Create New
Name , Set Name and Descriptions
Save and Close

P
Manage Business Unit Set Assignment. Here use the common set for procurement. Other modules may use a different Reference Data sets for their functionality. (VIA I
Task Manage Business Unit Set Assignment Optional if we create a New RDS Ot
If we use Common set for the three Reference data Objects Locations, Jobs and Departments. Do not modify others.
Save and Close Payables Payment Terms /

Q
Manage Business Units..Go to Actions…Manage Service providers (Note : Service Providers cannot choose Client, Only Client can choose Service Providers)
Task Manage Service Provider Relationships
Select the Task : Manage Service Providers
IF necessary Add the Business Unit to Customer Payment, Payable Payment, Procurement etc.,
Note : More than one BU can be added for the above Service Providers

Fusion Payable Setup

1 Create Employee User
Task Manage Users
Create +
Name / User Name and Mail Address /
Select Employee Navigate to Security Console
Attache Defined LE and BU and Address Search for Defined Employee User Name/ Reset Passw
Save and Close

Assigning the Predefine Payables Job Roles to Your User

Navigate to Security Console
Search for Defined Employee User / Edit
Click on Re-Set Password (B)
Add Roles :
IT Security Manager
Application Implementation Consultant IMPL
Employee
General Accountant
General Accounting Manager GL
Chief Financial Officer
Financial Analyst
 Controller
Accounts Payable Manager AP
Accounts Payable Specialist
Accounts Payable Supervisor
Supplier Manager Supplier Creation
Cash Manager CM
Done / Save and Close / Done

2 Authorizing Data Access of the New Job Roles to Your Business Unit and SetID
Task Manage Data Access for Users VIA Implementation Project

XXUser General Accountant Data Access Set

XXUser General Accounting Manager Data Access Set
XXUser Chief Financial Officer Data Access Set
XXUser Financial Analyst Data Access Set
XXUser Controller Data Access Set
XXUser Accounts Payable Manager Business Unit
XXUser Accounts Payable Specialist Business Unit
XXUser Accounts Payable Supervisor Business Unit
XXUser Supplier Manager Business Unit
XXUser Cash Manager Business Unit
Save and Close

3 Run - LDAP Programe : update the Rols to Synchronize - Users Only by Trainer
Navigate to Schedule Process
Select : Retrieve Latest LDAP No Parameters /Run / Ok

4 Create Procurement Agent (Similar Like Buyer's in EBS) Only Employee User Can be Creat
Task Manage Procurement Agents
Select Business Unit - Scope Give Full Privilege - PR and PO
Create Select Defined Employee User as Agent / Save and Close

5 Define Payment Term

Task Manage Payment Terms
Create XX_Immediate_PT
Assign Defined Reference Data Set / Save and Close
Search for Other Common RDS Payment Term and Assgin the same to Our Defined RDS /
Save and Close / Done

6 Define Pay Group (Optional) Use Common Set to De

Task Manage Payables Lookups Use Exsisting
Lookup Type Pay Group / Search Domestic
Create and Attach the same to Our Defined RDS
Save and Close

7 Define Supplier Type (Optional)

 Task Manage Supplier Type Lookup
Create and Attach the same to Our Defined RDS
Create/ Save and Close

8 Configure : Common Options for Payables and Procurements Financial Options - EBS
Task Manage Common Options for Payables and Procurement
VIA implementations Projects
Select Business Unit as Scope
Complete Mandatory Setups / Save and Close

9 Managing Invoice Options

Task Manage Invoice Options
Ensure Scope / Our Defined Business Unit
Complete Madatory Setup Steps Similar Lile EBS / Save and Close

10 Managing Payment Options

Task Manage Payment Options
Ensure Scope / Our Defined Business Unit
Complete Madatory Setup Steps Similar Lile EBS / Save and Close

11 Manage Supplier Numbering Instance Level (Optional Setup)

Task Specify Supplier Numbering Do Not change Starting
View / If necessary Set a New Number / Save and Close

12 Define Distribution Set - Manual Invoices Rent, Advt & Telephone Skeleton
Task Manage Distribution Sets (If we Select 0% - Skeleton Dist Se
Select Business Unit, Name and Account Code etc.,
Save and Close

13 Create Supplier, Addresses, Site and Site Assignment

1 Create Supplie Through Navigator - Procurement / Suppliers
Task Panel / Create Supplier
Name, Business Relationship, Tax Organization Type - Create
Navigate to Payment (T)
Select Tick / Default Payment for Defined Supplier / Save

2 Click on Addresses (T)

Create (+) Address / Enable Check Box - Address Purpose - Ordering, Remit etc.,
Navigate to Payments (T)
Select Tick / Default Payment for Defined Supplier / Save

3 Click on Sites (T)

Create (+)
Assign Procurement BU and Site , Site Purpose Purchasing and Pay / Save
Navigate to Payments (T)
Select Tick / Default Payment for Defined Supplier / Save and Close
 4 Navigate to Sites (T)
Select Defined Site / Edit
Invoicing (T) Invoice Currency and Payment Currency, etc.,
Payment (T) Check - Default Payment
click on Site Assignment (T)
Click on Create (+)

Select Client BU and Bill to BU, Ship to , Bill To Locations, Liability Account, Prepayment, Bill Payable & Dist Set / Save and Close Two Times

14 Define Bank, Branch, Bank Account, Payable Document and Payment Process Profile
1 Define Bank
Task Manage Banks VIA Implementation Project
Create Country, Bank Name
Bank Address / Save and Close / Done

2 Define Branch
Task Manage Bank Branches
Select Bank Name
Enter Country Name, Branch Name, Routing No. Address etc., / Save and Close / Done
Enter HSBC NY Routing Number (021001088) Search from Google

3 Define Bank Accounts and Payment Document

Task Manage Bank Accounts
Select Bank Branch Name, Account Name, Currency etc.,
Select Legal Entity (EBS, Grants and Permission through User Manage
Account Use Payables & Receivables
GL Accounts
Assign Business Units to Defined Bank Account (Business Unit Access (T))
General (T)
Click on Create (+) Payment Document 2 Dcos for Training Purpose
Numbered Stock
Standard Check Format / Save and Close
4 Define Payment Process Profile
Task Manage Payment Process Profiles
Name / Code
Payment File Format : Standard Check Format
Processing Type : Printed
Effective Date : Oldest Date
Save and Close

15 Open General Ledger and Payables Period

Navigate to General Accounting / Period Close
Select First Period / Open
Action - Select Open Target Period / Open Upto Apr-18 Period
 Navigate to Payables / Payments
Task Panel / Manage Accounting Periods
Select Our Defined Primary Ledger Hyper Link
Select our Payables First Period / OK / Refresh
Action Drop Down Box - Select Target Period - Submit

16 Manual Standard Invoice

Navigate to Payables / Invoices
Task Panel : Create Invoice
IF we Want Invoice Group / Enable the check Box - Invoice Options - Otherwise Uncheck the same
First Invoice with Default - Rent Dist Set Invoice Action / Validate
2nd Invoice with Telephone Skeleton Dist Set Click on Distribution (B) - Enter Amount / Sa
3rd Invoice without Dist Set / Enter Account Code in Line Itself / Save / Validate
Create Accounting Draft Method 1 Create Invoice Window / Invoice Action
Post Ledger Method 2 Manage Invoices / Search Validated Invoices
Method 3 Task Panel - Create Accounting Link - Concu
Post Subledger Journal Entries

17 Create Invoice Group (Similar Like Invoie Batch in EBS)

Enable Require Invoice Grouping - Manage Invoice Options
Navigate to Payables / Invoices
Task Panel : Create Invoice
Enter Two Invoices with Same Invoice Group Name / Save / Search through Manage Invoices / Verify
After the Topics - Disable the Require Invoice Grouping Check Box / Save and Close

Invoice Validation : Scheduled Processes

Request Name Validate Payables Invoices Parameters / BU, Date Range etc.,,

18 Split Schedule Payment Line Invoice

Navigate to Payables / Invoices
Task Panel : Create Invoice
Save / Invoice Action / Manage Installments / Split Installments (B)
If Necessary Change the Date & Amount / Save / Validate and Close

19 Cancelled Invoice / Reverse a Dist Line

Navigate to Payables / Invoices
Task Panel : Create Invoice
Complete Line and Distribution / Validate / Create Acccounting / Cancle Invoice / Test

20 Freight Invoice and Allocation (Freight / Misc …)

1 Frieght Invoice - Freight (Direct Expenses Account Through Invoice Options)
Navigate to Payables / Invoices
Task Panel : Create Invoice 10000+1000
Complete Line - Item and Freight - Account Will be Defaulted from Invoice Options Directly -Test and Verify

2 Freight Allocation - Prorate Across All Line Items

 Navigate to Payables / Invoices
Task Panel : Create Invoice 6000+4000+400
Complete 2 Line Without distribution - Diff Account Code
3rd Line Freight Enable Prorate Across All Item Lines Check Box / Test

3 Freight Allocation - Manual Allocations (% or Amount)

Navigate to Payables / Invoices
Task Panel : Create Invoice 6000+4000+400
Complete 2 Line Without distribution - Diff Account Code
3rd Line Freight Alocation (B) / % or Amt Allocation Test and Verify

21 Create Invoice in Spreadsheet Ensure ADF Desktop Integration File Installed

Navigate to Payables / Invoices
Task Panel : Create Invoice in Spreadsheet
Save As / Login / Enable Macros / Open
Enter Header / Line (Required Informations)
Create / Import and Submit Invoice
Select Business Unit / Submit
Verify the same in Invoice WB / Task Panel / Manage Invoices / Verify

22 Create Credit Memo / Debit Memo Invoice RTS - Automatic Debit Memo
Navigate to Payables / Invoices
Task Panel : Create Invoice
Select Type = Credit Memo
Enter Directly - Negative Invoice Line or Dist Set
Or Correct Unmatched Invoice - Go to Task - Select Invoice / Ok
Enabe Correct Check Box / CM Amount OK
Click on Distribution (B) / Invoice Action Validate Ok

23 Create Recurring Invoices - Spreadsheet

1 Define Payables Calendar
Task Manage Payables Calendar
General Purpose
01/01/2018 - 12 Periods
Save and Close / Done

2 Navigate to Payables / Invoices

Task Panel : Create Recurring Invoice
Enter Header / Line (Required Informations)
Create / Import and Submit Invoice (Do Not Save) Menu Bar / Create Invoices / Generate
Select Business Unit / Submit
Verify the same in Invoice WB / Task Panel / Manage Invoices / Verify

24 Holds and Releases Create and Test

1 Create Holds and Release Names
Task Manage Invoice Holds and Releases
 Create Invoice Hold Reason
Create Invoice Release Reason
2 Navigate to Payables / Invoices System Hold
Task Panel : Create Invoice
Complete Line, Distribution / Validation
Invoice Action / Mange Holds - Test and Verify Supplier Holds

3 Navigate to Payables / Invoices

Task Panel : Create Invoice
Complete Line, Distribution / Validation
Invoice Action / Mange Installments - Schedule Payment Hold - Test and Verify

25 Withholding Tax Setup and Process

1 Create Withholding Tax Authority Supplier Bas Tax Authority Supplier
2 Payable Calendar (Period Base Calculations) (O) Manage Payables Calendars
3 Configure Withholding Tax Steup : Task Manage Tax Reporting and Withholding Tax
4 Withholding Tax Codes Flate Rate / Amount Ranges Task : Manage Tax Code
5 If Necessary - Create Withholding Tax Group (O) Manage Withholding Tax Classifica
6 Create New Regular Supplier Bas_XYZ Supplier
7 Assgin Withholding Tax Both Supplier and Sites Level
8 Test Withholding Tax Invoice / Verfiy AutoMatic Withholding Tax Invoice

26 Make Payment - Pay in Full - Via Invoice Work Bench

Method 1 Create Invoice Window Through Invoice Action / Pay in Full
Method 2 Manage Invoices / Search Validated Invoices / Through Pay in full (B)

27 Make Payment - Payment Workbench

Payables / Payments
Task Panel - Create Payment
Select one or More Invoices / Credit Memo / Debit Memo / Save and Close

28 AP Payments to Cash Management Automatic Reconciliation

1 Manage Bank Statement Transaction Codes
Task Manage Bank Statement Transaction Codes 201 Check
Create Code, Description, Type (Check) 251 EFT
Save and Close / Done 200 Fee

(Optional) 2 Manage Bank Statement Transactions Creation Rules Bank Charges/ Dr or Cr / Automa
Task Manage Bank Statement Transaction Creation Rules
Create Bank Charges (Direct)
Name, Legal Entity, Type (Check / Fee) Transaction Code / Type , Business Unit, Cash and Offset Account (5620)
Save and Close / Done

(Optional) 3 Manage Bank Statement Reconciliation Tolerance

Task Manage Bank Statement Reconciliation Tolerance Rules
Create Name (Date and Amount)
 Enable Date Tolerance Before-3 After -3
Enable Amount Tolerance Before-2 After -2
Save and Close / Done

Manual 4 Managing Bank Statement Reconciliation Matching Rule

Task Manage Bank Statement Reconciliation Matching Rules
Create Name - Bas_One To One, Description, Transaction Source (Payables) Matching Type (One to One) Amount - Enabled
Save and Close / Done
Automatic
5 Managing Bank Statement Reconciliation Rule Set
Task Manage Bank Statement Reconciliation Rule Sets
Create Name, Description, etc.,
Reconciliation Rules Block Create
Matching Rule Attach Defined Matching Rule (Bas_One To One Rule)
Tolerance Rule Attach Defined Tolerance Rule (Bas Date and Time)
Save and Close / Done

6 Assigning a Rule Set to a Bank Account Task Manage Bank Accounts - Assign M
Search for Defined Bank Accounts Save and Close
Controls (T)
Attach Manual Reconciliation Tolerance Rule Task No. 4
Attach Automatic Reconciliation Rule Set Task No. 5
Save and Close

7 Performing a Bank Statement Reconciliation with Autoreconciliation

Navigate to Cash Management / Bank Statement and Reconciliations
Task Panel Create Bank Statements Or Use Exsiting Payments (Payment Docu
Create Two Payment Lines - Check Transaction Code
Task Panel Reconciliation / Submit Auto Reconciliation
Task Panel Bank Statement / Generate Cash Transactions
Navigate to Cash Management / Bank Statements / Manage Bank Statement / Verify the Status

29 Foreign Currency Payment

Pre-Req :
1 Rate Type
Task Manage Daily Rates Instance Specific
Create Bas_Rate_Type Corporate
Save and Close

2 Task Manage Daily Rates

Create Manage Daily Rates
Daily Rates (T)
Click on Create in Spreadsheet
From GBP to USD 1/1/2018 2.1 0.47619
From GBP to USD 31/01/2018 2 0.5
Submit / Upload
 3 Enable Multi Currency Check Box - Bank Account

4 Enter Foreign Currency Transactions - GBP

Navigate to Payables / Invoices
Task Panel : Create Invoice Show More / Accounting (T) Select Cross Currency Co
Enter Invoice - GBP Currency
Line, Distribution and Complete Validation & Create Accounting

5 Navigate to Payables / Invoices or Pay in Full

Task Panel : Create Payment
Make the Payment - GBP Currency
Complete Payment Details / Save and Close
Task Panel : Manage Payment
Search for Foreign Currency Payment
Action - Draft / Post Ledger - Create Accounting / View Accounting
Verify / Realized Gain or Loss

30 Cross Currency Foreign Currency Payment

Navigate to Payables / Invoices
Task Panel : Create Invoice
Enter Invoice - USD Currency Show More / Accounting (T) Select Cross Currency Co
Line, Distribution and Complete Validation & Create Accounting
Navigate to Payables / Invoices
Task Panel :
Make the Payment - GBP Currency
Complete Payment Details / Save and Close
Verify

31 Future Dated Payment - Bill Payable Payment LC

Only Trainer 1 Create / Define Payment Method Use Exsisting Bills Payable - Payment Me
Task Manage Payment Methods
Create Bill Payable Payment Method - Bill Payable (T) - Enable Use payment method to issue bills payable Check Box / Save and Close

Only Trainer 2 Bill Payable Account

Common Options for Payables and Procurements (OR) Override Level - Supplier Sites Assignment Window
3 Navigate to Payables / Invoices
Task Panel : Create Invoice
Payment Method - Bill Payable Invoice Action / Manage Installments / Change the Pay
Complete Line / Distribution, Validation and Create Accounting Process

4 Navigate to Payables / Payments

Task Panel : Create Payment
Payment Date 3-Jan-18
Maturity Date 25-Feb-18 25-Mar-18
Complete Payment Process
 Navigate to Manage Payment - Search for Defined Payment
Manage Payment - Verify the Payment Status Issued

5 Run Update Matured Bills Payable Status

Enter Date 3-Feb-18
Manage Payment - Verify the Payment Status Negotiable

32 Third Party Payments Configuration and Process

1 Invoice Options Enable Allow remit-to supplier override for third-party payments
2 Payment Options Enable Allow payee override for third-party payments
3 Create New Supplier Bas Collection Agency - NY Site
4 Update Exsisting Supplier Complete / Create Third Party Payment Relationship
5 Invoice Create in Bas ABC Supplier (N) Invoice Action / Manage Installm
Complete Validate and Complete Create Accounting Process
6 Create Payment in Payee can be Selected - Bas Collection Agency - NY Site
Save and Close

33 PrePayment Setup and Process

1 Setups - Invoice Options Payment Terms, Settlement Days, etc,
2 Create Prepayment Invoice / Validate / Complete Create Accounting Process
3 Make Payment - Prepayment Invoice
4 Create Reqular Invoice / Validate / Complete Create Accounting Process
5 Apply / UnApply Prepayment Against Invoice / Verify the Same
Select the Invoice (Standard) / Click on Apply and Unapply Prepayment

34 Refund
Create New Debit Memo or Credit Memo Invoice / Validate / Complete Accounting Process
Navigate to Payment / Create Payment / Select Payment Type - Refund / Save and Close

35 Stop Payment
1 Create New Invoice / Validate / Complete Create Accounting Process
2 Make Payment / Complete
3 Navigate to Payment WB / Manage Payments (Task Panel) Click on Payment Doc Nu
Action - Stop Payment
Action - Cancel Stop
Save and Close / Done

36 Re-Issue Payment
1 Create New Invoice / Validate / Complete Create Accounting Process
2 Make Payment / Complete
3 Navigate to Payment WB / Manage Payments (Task Panel) Click on Payment Doc Nu
Action ReIssue
Verify the Old Payment Document Number and New Payment Document Number

37 Void Payment Invoice Action - None, Hold and Cancel

1 Create New Invoice / Validate / Complete Create Accounting Process
 2 Make Payment / Complete
3 Navigate to Payment WB / Manage Payments (Task Panel) Click on Payment Doc Nu
Action None, Hold and Cancel
Verify the Old Payment Document Num.

38 Payment Process Request Template Check - Without Stops

1 Create Payment Template
Task Panel Manage Payment Process Request Template
Create Name, Check , Pay Group, Payee etc.,
Run Payables Cash Requirement Report
Attach Defined Template / Run / Verify

39 Perform Payment Process Request With Templates and Stops

Navigate to Payments / Task Panel : Submit Payment Process Request
Header Name
Selection Criteria Supplier or Party, etc.,
Payment and Process Options : Payment Date, Bank Account, Document, Payment Pro
Processing Options Select - Create Payment files Immediately
Validation Failure Handling - Leave
Click on Submit / Ok
Scroll down to the bottom of the page and under the Schedule Requests section
Click Refresh until the Format Payment Files has Succeeded
Click the View Output icon of Format Payment Files Process
Close all windows until you are back to the payments Overview page

Printing the Payment

Scroll up to the top section
Expand your XXPayment Process row
Note: If your XXPayment Process is not visible, navigate to: Tasks panel Tab > Manage
Payment Process Requests > Search for your XXPayment Process
Select the expand row
Click the Action icon arrow
Click Print / Ok
Click Refresh or search again until the Status is Submitted for Printing
Click the Action icon arrow
Click Record Print Status / Click on Submit
Click Record the Print Status / Ok / Done

40 Perform Payment Process Request - Electronic Single - Quick / Payment Process Reques
Step 1 Define Supplier Bank Account / Attach - Supplier, Address and Sites
Step 2 Default Payment Method - Electronic / Supplier, Addresses and Sites
Step 3 Define Payment Document - Electronic Payment Process Profile - Use Exsisting
Step 4 Create Two Invoices - Electronic Payment Method / Validate / Complete Create Accounting Process
Step 5 Submit Payment Process Request - Electronic - Defined / Updated Supplier
Verfiy the same
41 Supplier Merge Setup and Process
Navigate to Procurement / Suppliers
Task Panel Merge Supplier
All Invoices, None, Purchase Order, Purchase Order and All Invoices, Purchase Order and Unpaid Invoices, Unpaid Invoices
Check the same

42 Transction Tax - VAT - Setup and Process Can be done Through Rapid Spreadsheet
1 Create VAT Tax Regime
Task Manage Tax Regimes
Create Tax Regime
Allow Tax Recovery - Enabled
Assign LE and OU Similar Like EBS
Save and Close

2 Create VAT Taxes Create Taxes Window Itself Under Tax Rule
Task Manage Taxes We Can Create Tax Rules
Create VAT Taxes Tax Default
Default Recovery - STANDARD
Save and Close

3 Create Tax Status

Task Manage Tax Statuses
Create VAT STD Status
Set as Default / Effective Date
Save and Close

4 Create Tax Rates

Task Manage Tax Rates and Tax Recovery Rates Rate Type :
VAT 10% Set as Default
Rate Period Details
Tax Accounts (T) Tax Expense, Recovery and VAT Liability Account
Save and Close

4A Create Tax Recovery

Task Manage Tax Rates and Tax Recovery Rates
Create Tax Recovery Rate Type - Tax Recovery Rates / Create
Tax Accounts - Recovery
Save and Close

3A Create Tax Jurisdictions

Task Manage Tax Jurisdiction
Create Tax Jurisdictions Set as Default Effective Date
Save and Close

6 Complete Tax Rules Setup

Task : Manage Taxes
 Navigate to Tax Rules Defaults (T)
Place of Supply Ship To
Tax Applicability Applicable
Tax Registration Bill From Party
Tax Calcuation Formula Standard - TC
Tax Basis Formula Standard - TB

Also Enable Tax for Transaction

Save and Close

7 Enter Payable Invoice / Test

43 Period Close - Reports

Navigate to Tools / Reports and Analytics
Shared Folder / Financials / Payables / Period Close
EBS Posted Invoice Register Fusion Payables Invoice Register
Posted Payment Register Payables Payment Register
Payables Trial Balance Report Payables Invoice Aging Report
Payables Period Close Exceptions Report Payables Period Close Exceptions Report
Payables Trial Balance Report
Payables Unaccounted Transactions and Sw
44 Create Accounting Transfer Journal Entries to General Ledger
Navigate to Payables / Invoicing
Task Panel : Accounting / Create Accounting
Same can be Run through Scheduled Processes
Parameters Print Format, Final, Transfer to GL, Post to GL etc., / Submit / OK
Verfiy the same in General Leger / Journal / Manage Journal (Task Panel )

45 Payables to General Ledger Reconciliation

1 Enter Value Attribute (Category) for Reconciliation Account Segment Qualifier
2 Run Prepare Payables to General Ledger Reconciliation -->to run this to update ESSBase
3 Navigate to Payables / Invoices / Task Panel : Payables to Ledger Reconciliations ESS Base DB
Verify the Same

46 FBDI
Payable Invoice Import

Download Template from OER

[Link]
Complete Invoice Header and Lines Sheet / Excel Tamplate
Generate Defined Excel File into CSV Upload to UCM (N) Tools / File Imp
Run Load Interface File for Import
Select Import Process : Import Payables Invoices
Data File Upload Either from UCM file or New File from Desktop
(N) Payable Invoices / Task Panel / Import Invoices
Verify the same in Manage Invoices / Payable Task Panel
 Supplier, Supplier Address, Supplier Site and Site Assignment - Import

Download Template from OER Supplier , Supplier Address, Supplier Site & Supplier Site Assignme
[Link]
Complete Supplier Mandatory Information
Generate Defined Excel File into CSV
Run Load Interface File for Import
Select Import Process : Import Suppliers
Data File Upload Either from UCM file or New File from Desktop
(N) Procurement / Suppliers / Import Suppliers
Similarly Complete all the above steps for Supplier Address, Supplier Site & Supplier Site Assignm
Verify the same

47 OTBI Reports and Analysis

48 Payable - Supervisory Approval Setup

1 Define Manager Employee User Task : Manage Users
2 Associate Manager User to Regular Employee User
3 Define Supervisory Approval
4 Enable Invoice Approval Check - Invoice Options
5 Create Manual Invoice / Invoice Action / Initiate Approval
6 Login with Manager Employee User / Notification / Approve Invoice
7 Test the same in Requsted Employee User (Payable Manage Invoices Window)

46 Configuring and Using Sub Ledger Accounting

1 Creating three account rules Accounting Derivation Rule in E
Creating Rules for Your Standard Invoice
Task Manage Account Rules Old
Name Liability Account 01-000-2210-00
Chart of Accounts Defined Chart of Accounts Instance
Rule Type Account Combination
Rule Constant
Condition Payables Invoice Type = STANDARD
Validate (Conditions Rule)
Save and Create Another

Name Expense Account

Chart of Accounts Defined Chart of Accounts Instance
Rule Type Account Combination
Rule Source Invoice Distribution Account
Save and Close

2 Creating a description rule.

Task Manage Description Rule
Invoice Header Descritpion / Copy and Enter Our Name / Either Modify or Save and Close
 3 Creating two journal line rules.
Task Manage Journal Line Rules Liability Journal Line Type in EBS
Create Name, Code & Descriptions
Invoices / Credit Line Event Class :
Save and Create Another

Create Name, Code & Descriptions Expenses

Invoices / Debit Line Event Class :
Save and Close

4 Creating a journal entry rule set. Journal Line Definition

Task Manage Subledger Journal Entry Rule Sets
Create Name, Short Name & Description, Invoices / All / COA Instance
Attach Defined Description Rule
Create Journal Lines (+)
Debit Debit Line Expenses Account Rule
Credit Credit Line Liability Account Rule

5 Duplicating and modifying an accounting method

Task Manage Accounting Methods
Select Standard Acrual (Owner Oracle) Copy Icon
Name, Short Name and Description Select COA Instance / Save and Close
Invoice - Payables - End Date / Create Another Line with Our Defined Accounting Method - Effective Date / Save and Close

Attaching Defined New Accounting Method to Our Defined Ledger / Save and Submit
Through Task : Specify Ledger Options

6 Submitting create accounting in draft

Create AP Invoices / Complete All Mandatory Details / Validate / Create Accounting Draft / Test

7 Submitting create accounting in final/post.

Run Create Accounting Transfer to GL / Post / Test
Supplier Name =
Mapping Set - Segment Rules Liability - Dept Code A01 Dell Supplier
Step 1 Task Manage Mapping Sets
Name / Short Name
Output Type - Segment / Payables

Input Sources Supplier Name

Chart of Accounts A01 US

Mappings
Input A01 Dell Supplier
Output 100 Dept Code Effective Date
 Step 2 Task Manage Subledger Journal Entry Rule Sets
Name / Short Name Payables / Invoices / All A01 US

Credit Liability Select Account Code Combination

Debit Item Expenses Select Account Code Combination

Save and Close

Test

47 Click on the Below Link Google - Oracle OER

[Link]
Procurement / Suppliers Template
[Link]
Import Supplier
Import Addresses
Import Sites
Import Site Assignments

Financials / Payable Standard Invoice

[Link]

48 AP and AR Netting
Pre Req :
1 Add : Duty Role : Customer and supplier Balance Netting to a Exsisting Job Role or Copy Accounts Payable Manager Role a
copy Exsisting Accounts Payable Manager _ Prefix /Rename /
Click on Next
Add : Function Secuirty Policy - Customer and supplier Balance Netting
Next /Next / Finish
Run LDAP Program
Wait of Few Mins
Logout and Login
Add : Defined /Modifed Job Roles to User
Complete Date Access - Business units to Defined Role / Save and Close

1 Netting Agreements Netting Bank Required / Receipt Class

2 Netting Batch Payable Transaction Type
Receivable Trans Type
Receivable Activity

Payment Format
1 Connect to XMLP server BI Publisher Enterprises
2 Click on Catelog
3 Finnancials / Payables / Disbursement Payment File Format check
nting Dashboard Menu / Sub Menu / etc., (EBS)

ssword, Regional, Language etc.,

ox - Customizations

, Most Viewed, Roles, Videos, Documents

Application Version etc.,
 New Person Task Panel : Hier an Employee
y Console / Attach General Accountant, Employee etc.,Roles

ferences / Reset Password etc.,

y Console / Administration (TAB)

ge Enterprise Scheduler Job Definitions and Job Sets for Financial, Supply Chain Management, and Related Applications
(Request Set in EBS)

usiness Unit etc

RAPID COA 1 Value Set Company FAS00 US

2 COA - Segments / Value Set Association/ FF Qualifier Lable
3 Values created Automaitcally - Each Value Set Summary - Child - Account Hierarchy
4 COA Structure and COA Instance
5 Deployment of COA STR and Instance
6 Accounting Calendar
 7 Currency (PL)
8 Primary Ledger and Ledger Options / Complete PL Setup / Review and Submit
9 Inter Company COA Rule (Automated) - Intra Effective Date
10 Legar Entity, LE and Ledger Association, LE and BU Association, Assign BSV to LE
11 Define Business Units, Business Unit Set Assginments Common Set

1 Verify All The Value Sets Company FAS00 US

2 Verify All the Values / Sets
3 New Values can be Added / Inter Co
4 Verify COA Structure
5 Verify COA Structure Instance
6 Deploy COA / All

1 Calendar / Rename / Verify

2 Verfiy Currency / Daily Rates etc.,

ot Change Retained Earnings Account

stioning etc.,
r that we have to enable the same)

or their functionality. (VIA Imp Project)

we create a New RDS Other than Common Set (BU assignment)

ables Payment Terms / Assing our Defined RDS

Service Providers)

Similar Like MOAC in EBS

yee User Name/ Reset Password / Add Job Roles

Setup GL, AP, AR, FA, etc….

Trans
 Trans

Supplier Creation Site and Site Assignment

Trans not possible for impl user

Defined Primary Ledger

Defined Primary Ledger
Defined Primary Ledger
Defined Primary Ledger
Defined Primary Ledger
Defined Business Unit
Defined Business Unit
Defined Business Unit
Defined Business Unit
Defined Business Unit

Only by Trainer

Employee User Can be Create as a Procurement Agent

Full Privilege - PR and PO

Immediate, Net 30 etc.,

Use Common Set to Define PG E01 STANDARD

Use Exsisting Domestic
 Financial Options - EBS

(Optional Setup) Direct Tast Search

Do Not change Starting Number

Advt & Telephone Skeleton

Select 0% - Skeleton Dist Set)
s

Account Type - Checking

ssion through User Management - Not Required in Fusion)

os for Training Purpose

ution (B) - Enter Amount / Save / Close Invoice Action / Validate

Window / Invoice Action

es / Search Validated Invoices / Post Drop Down Box / Draft/ Post
reate Accounting Link - Concurrent Process

SRS
Validate Payables Invoices

BU, Date Range etc.,,

Item Lines Check Box / Test and Verify

Specific Lines
Allocation Test and Verify

/ Create Invoices / Generate / OK

 Line Variance
Dist Variance

Flat Rate
ge Payables Calendars Amount Ranges Invoice
eporting and Withholding Tax Options Amount Ranges Period
Task : Manage Tax Codes
ge Withholding Tax Classifications

Code Method
AP Payments FASCK Check
AP EFT (O) FASFEE Fee
Misc / BC (O)

Charges/ Dr or Cr / Automatic Creation and Reconcilation

set Account (5620)

One) Amount - Enabled

One To One Rule)

Date and Time)

ge Bank Accounts - Assign Manual Recon and Automatic ReCon /

Receipt / Credit
Payment / Debit

ng Payments (Payment Document No and Date and Amount)

Save and Close

1 USD 67 INR
0.01493 1USD
T) Select Cross Currency Con Type - Save

T) Select Cross Currency Con Type and Payment Currency - GBP - Save

Bills Payable - Payment Method

nstallments / Change the Payment Method from Check to Bill Payable

e for third-party payments
party payments

nt Relationship
voice Action / Manage Installments / Select Remit to Supplier / Save and Close

on Agency - NY Site

Initially Not Validated

25000 After Validate Unpaid
25000 After Payment Available
30000 Fully Applied Fully Applied
5000 Due Against Invoice

Click on Payment Doc Number

Click on Payment Doc Number

 Click on Payment Doc Number

Payee
Invoice Batch
Pay Group Domestic
Supplier Type
Min Max Amount
Priority 1-99
ount, Document, Payment Process Profile, Conversion Type etc.,

/ Payment Process Request

3 Invoices
ess Profile - Use Exsisting SWIFT MT 100
Through Rapid Spreadsheet (Download and Upload) Process

Window Itself Under Tax Rules Details :

Tax Rules
Tax Default Tax Jurisdiction Default
Tax Status Default
Tax Rate Default
Tax Rec Rate Default

Tax Rates / Create

ce Aging Report
d Close Exceptions Report
Balance Report
counted Transactions and Sweep Report

Segment Qualifier 2210

ad to UCM (N) Tools / File Import and Export

Site & Supplier Site Assignment

er Site & Supplier Site Assignment

unting Derivation Rule in EBS

Constant
01-000-2220-00

Source - Payables
Payables Invoice Type Equals to Standard

ution Account
nal Line Type in EBS

Invoices

Invoices

Journal Line Definition in EBS

Segment - Dept Rule / Save and Close

ective Date / Save and Close

Supplier Name = Dept Code

A01 Dell Supplier 100

Save and Close

 Segment Rule / Select Defined Mapping Set Acct Rule

unts Payable Manager Role and Add the same

Fusion Purchasing and Inventory Setups (P2P) GES

1 Fusion Enterprises Structure to be Complete Sheet - EnterPrises_Structure upto S. No. 39

2 Ensure - General Ledger Period Must be Opened

3 Create Employee User - Transactions Purpose

Pre - Req : Employee User
1 Primray Ledger , Legal Entity
2 Legislativive Data Group Each Country - Payroll with one BG Possible
3 Map LE with LDG
4 Business Unit
Task Manage Users
Via Implementation Project
Employee Name and User Name (Same) Select Legal Entity, Business Unit, Hire Date, Person Type / Employee
Note : Do not Enable Username and Password Sent
Save and Close / Done
Navigate to Security Console
Search for Defined Employee User / Edit
Click on Re-Set Password (B)
Add Roles : IT Security Manager
Employee
Application Implemetation Consultant
General Accountant
General Accounting Manager
Chief Financial Officer
Financial Analyst
Controller
Accounts Payable Manager
Accounts Payable Specialist
Accounts Payable Supervisor
Supplier Manager
Procurement Preparer
Procurement Manager
Advanced Procurement Requester
Procurement Requester
Warehouse Manager
Warehouse Operator
Inventory Manager
Buyers if Already assinged - Do not Assign

Save and Close / Done

4 Run - LDAP Programe : update the Rols to Synchronize - Users
Naivagte to Schedule Process
Select : Retrieve Latest LDAP No Parameters /Run / Ok

5 Assign Data Access to Users

Task Manage Data Access for Users VIA Implementation Project

01USER General Accountant Data Access Set

01USER General Accounting Manager Data Access Set
01USER Chief Financial Officer Data Access Set
01USER Financial Analyst Data Access Set
01USER Controller Data Access Set
01USER Accounts Payable Manager Business Unit
01USER Accounts Payable Specialist Business Unit
01USER Accounts Payable Supervisor Business Unit
01USER Supplier Manager Business Unit
01USER Cash Manager Business Unit
01USER Procurement Preparer Business Unit
01USER Procurement Manger Business Unit
01USER Advanced Procurement Requester Business Unit
01USER Procurement Requester Business Unit
01USER Buyers Business Unit
01USER Warehour Manager Inventory Organization Child
01USER Warehour Operator Inventory Organization Child
01USER Product Data Steward Inventory Organization Child Item
01USER Inventory Manager Inventory Organization Child
Save and Close

6 Assign the Defined Implemenations Project to Defined Employee User

Navigate to Implementations Project / Edit and Assign Defined Employee User / Save and Close

7 Create Procurement Agent (Similar Like Buyer's in EBS) Only Employee User Can be Create as a Procurement Agent
Task Manage Procurement Agents
Select Business Unit - Scope
Create Select Defined Employee User as Agent / Save and Close

8 Configure Procurement Business Function Pre-Req - Inventory Org must be Created

Task Configure Procurement Business Function
Select Procurement BU / Ok, Payment Terms, Attach Child Inventory Org, Goods ,USD, Corporate PDF 25
Save and Close

9 Configure Requisitioning Business Functions

Task Configure Requisitioning Business Functions
Select Procurement BU / Ok, Defaulted Inforamtion from Procurment Setup /
 Save and Close

10 Configure : Common Options for Payables and Procurements

Task Manage Common Options for Payables and Procurement
VIA implementations Projects
Select Business Unit as Scope
Complete Mandatory Setups / Save and Close

11 Manage Service Provider Relationships Ensure Add Procurement - Offerings / Project

Task Manage Service Provider Relationships
Select and Add Business Units / Check the same
Save and Close

12 Manage Transactions Account Definitions

1 Creating Five Account Rules Accrual, Charge, Destination Charge, Destination Variance, Variance)
Creating Rules for Your Standard Invoice
Task Manage Account Rules (Procurement) Constant
Create Name Accrual 01-000-2225-00
Chart of Accounts Defined Chart of Accounts Instance
Rule Type Account Combination
Rule Constant 01-000-2225-00
Save and Create Another

Name Charge
Chart of Accounts Defined Chart of Accounts Instance
Rule Type Account Combination
Rule Constant 01-400-7530-00
Save and Create Another

Name Destination Charge Required if Procurement in one BU, Invoice in Another BU)
Chart of Accounts Defined Chart of Accounts Instance
Rule Type Account Combination
Rule Constant 01-400-7530-00
Save and Create Another

Name Destination Variance

Chart of Accounts Defined Chart of Accounts Instance
Rule Type Account Combination
Rule Constant 01-400-7740-00
Save and Create Another

Name Variance
Chart of Accounts Defined Chart of Accounts Instance
Rule Type Account Combination
 Rule Constant 01-400-7740-00
Save and Close

13 Manage Transaction Account Types Just Review

Task Manage Transaction Account Types
Verify the Defined five Account Rules Defaulted
Done / Save and Close

14 Manage Transaction Account Definitions

Task Manage Transaction Account Definitions
Create
Assign Account Combination Rule (All the Five Account Rules / Activate
Save and Close / Done

15 Manage Subledger Accounting Options

Task Manage Subledger Accounting Options
Search for Pirmary Ledger
Expand Primary Ledger Component Type Result
Click on Purchasing Accounting Options Pencil Icon (Edit Icon)
Attach Defined Transactions Rules - under - Transaction Account Definition Field
Save and Close

16 Define Automatic Approval Setup for Purchae Order

Task Manage Purchasing Document Approvals PreApproval / Terms/ PostApproval
Disable Exsisting Approval
Select Post Approval Consensus Enable
Edit Rules IF We are Defining Rule for Specific BU
Name and Description - Rule ERP PO Approval Less Than 100000 Do not Enable Rule Always Applies
Save and Close
Place the Cursor in Defined Rule / Add conditions (B)
Attribute - Procurement BU Equal to Our Defined BU / OK
Click on Add Actions
Action Type : Automatic
Set Outcome to : Approved
Ok / Save and Close
Deploy / Purchasing Document Approvals / Ok / Done

17 Define procurement Document numbering

Task Manage Procurement Document Numbering
Create
Select Document Type - Purchase Order
Determinant Type - Sold to Legal Entity / Select our Legal Entity / Starting Number (Prefix / Suffix)
Save and Close / Done
17 Create Purchase Order
Navigate to Procurement / Purchasing
Task Panel : Create Order
Select Supplier / Sites / Delivery to Address
Create Complete Header Information
Line Description, Category, Qty, Unit Price / Date / Save
PO Charge Will be Defaulted - Matching Rule
Submit for Approval
Verfiy the Approval Status

18 Create PO Match Invoice

Navigate to Payables / Invoices
Task Panel : Create Invoice
Identifying PO , Business Unit, Supplier and Sites, Invoice Number , Date, Amount
Match Invoice Lines : Go
Select Match Check Box / Apply / OK/ Validate /Close
 EBS

Paya RESP RESP USER

Menu Data Grp Request Grp

AP_NAVIGATE_GUI12 Setups / Invoices / Inquiry / Reports etc.,

Fusion FSM Setups

Two Type of User Impl User Supplier Site Roles

Employee User Setup / Trans/ Site - Roles

Multi Org Fusion Ledger

COA
BG Enterprise LDG Segments
Division (O) Company
Ledger Ledger Div/LOB/ etc.,
Legal Entity LE Account
OU BU Value Set
IMO Item Master / Inv Master
Inv Child Org Inv child
Sub Inv etc., Sub Inv

Monthly
Primary Ledger Legal Entity Business Unit Jan-18
Chart of Account CAL CURR Conv Jan-18

id. No of Segments 4
Company FF Qualifier / EBS
Dept
Account
Inter Co
Value Set 3

Rapid Upload - Chart of Accounts Automatic

Chart of Accounts Value Sets
Chart of Accounts Value Sets - Values
Chart of Account Structure
Chart of Account Structure Instance Ledger
Deployment - COA

Rapid Upload - Financials Common Entities Automatic

Accounting Calendar / Currency / SLA
Define Primary Ledger We have to Create Location / Assign the same to Business Unit
Ledger Options IF necessary Assign BSV to Legal Entities
Review and Submit Accounting Configuration FAS00 US
Define Legal Entity LE FAS00
Assign Legal Entity - Primary Ledger Ledger
Define Business Unit FAS00
Assgin Business Unit Business Functions
Scope FAS00 Ledger

Reference Data Set Common Set BU00

Rapid BU01
Manual RDS BU02
BU03
FAS00_RDS FAS00_Immediate PT
Immediate FAS00_RDS
Net 30 FAS00_RDS
Net 45 FAS00_RDS
Net 60 FAS00_RDS

FAS01_Immediate PT

Manual Invoice
USD USD
Dr Cr
01-310-7420-00 2500
01-350-7420-00 3500
01-375-7420-00 4000

FAS00 IBM 01-000-2210-00 10000

01-310-7420-00 2500
01-210-7420-00 2500

GL CR AP
2210 10000 IBM 7000
Oracle 2000
ABC 1000

Item 10000
Freight Charges / Pack 500 Sundry 500

Total 10500

xx - 310 6000 60 100 FRT

yy - 350 4000 40
STD (P) Purchased ABC Supplier 10000
DM/ CM (N) -1000 Demage
Ordered Billed Qty Supplied
1000 10 10 9 Supplier / Demage
CM to Reduce the Due
Buyer Create Document - DM 10 10 10 Rejected 2
Seller Create Document - CM

Matched Inv - PO
Unmatched - Manual Invoice

Manual Holds Invoice

System Holds Dist Variance / Line Variance
Scheduled Payment Hold

Withholding Tax

STD Oracle Supplier 10000 10% TDS

Oracle Supplier 9000

WHT Tax Auth supp 1000

Dr CR
1 GBP 2.1 USD 1-Jan-18 GBP
1-Jan-18 01-210-7420-00 10000
01-000-2210-00 10000
1 GBP 2 USD
31-Jan-18 01-000-2210-00 10000
01-000-1110-00 10000
01 Curr Gain / Loss

Future Dated Payment / Bills Payable

Jan-18 Issue 3-Jan-18 3-Feb-18

Purchase 1-Jan-18 01-210-7420-00 10000

01-000-2210-00 10000

Pmet 3-Jan-18 01-000-2210-00 10000

Bills Payable / FDP
01-000-2580-00 10000

Update FDP 3-Feb-18 01-000-2580-00 10000

01-000-1110-00 10000

CM BRS
 Prepayment - Advance Payment

25000 Prepayment 25000

IBM Supplier 25000

IBM supplier 25000

Cash 25000

Invoice Purchase 30000

IBM supplier 30000

Apply Prepayment to Invoices

IBM Supplier 25000

Prepayment 25000

STD Invoice Call / apply PP

PP Invoice Call Many Invoices

Refund
DM / CM Negative E/B 2000 + 5000
-2000 Check to us B
E CM / Travel Agent
Negative Sign in Inv WB DM/ CM

NegativeSign in Pay WB Refund

CM -20000
INV01 7500 supplier
INV02 7500 5000

Refund -5000
Quick / ManPositive

Stop Payment Void Payment

Temp / Hold Instrument Cancel Payment We can't Use the sAme Instruments

IBM Supplier 15000 Despatch - Courier

Re-issue 100 5000

101 5000
102 5000
15000 Payment Inst 1005
Inst1006
 Void Invoices - Applied / Payment - Treatment
Invoice Action - None
None
Place on Hold
Cancel

Payment Process Request (Batch) - Automatic

1 Supplier Type GOVT 20
Employee 10
Standard 20
Sub Contractor 30

2 FAS00 IBM Supplier

3 PayGroup GOVt 30
Employee 40
etc.,

New
Auto Selection Pay Remitt / Site
Built
Format
Select Printer
Submit Print

Confirmed Payment

Cash Requirement Report Template

Television - VGP

Sales Tax VAT GST

Value Added Tax

10% VAT

Item 10000 9090.91

Ex Tax Sales / VAT 1000 909.09
Inv Amt 11000 10000 With Includes VAT

Ex Tax Cost X Rate / 100 Cost X Rate / 100 + Rate

1000 Supp
909.09090909 Purchase
TV Agent
10 X 8000 80000
10 X 10000 100000 10% 8000
10 % vaT 88000

8000
 10000

Recoverable / Adjustable -

Step 1 Tax Regimes Registration

Taxes VAT / Sales / GST etc.,
Status Standard, Exempted, Zero
Tax Rate 10%
Jurisd
Recoverable

Supplier Merge
To From
35000 IBM Supplier Oracle Supplier

NY Site SF Site DC Site

10000 25000 75000

Close Period GL

Sub Ledger AP AR
1 Invoice Validated
2 Invoices - Accounted - Trs to GL
3 AP - GL Reconciliation
4 Close AP / SL period

GL
Account 2210 109000

User Implementation User IT Security Manager

Employee User

EBS Fusion

RESP Menu / Request Group Job Roles

User Duty Roles

Previlages
FSm
HR
Combo Role GL
AP
AR
 CM
FA
PO
OM
INV Etc.,

Fusion
Summary Acccount
RG
Parent

Sub Parent Summary Hier Tree

child Account Child

FSM
USER
Personalization

GES

Vis Ops Vis UK

Job Roles GL User

ERP1 GL User Data Acc Set Vis Ops

ERP2 GL User Vis UK
ERP3 GL User Vis Ops
Vis UK

ERP1 AP User BU 1234 RDS - Common set / Enterprises

Users Impl User Security Console

Employee User Manage User

Rapid COA
CAL
Currency
Conv

Legal Entity
Ledger
Business Unit RDS Common / Enterprises
100 Business Unit
 100 RDS

Yes VAT Input - AP VAT Output AR

1000 1800
Yes Remittance 800 Pmt Authority

1 jan 18 -5 feb 2018

Yes Suspense

Dr Cr
100
100

A LE B LE Ledger

A BU B BU LE

Payment A BU B BU C BU
Invoices A Le B LE C LE
Receipts A BU
…

Impl User Supplier Site Not Possible

Employee User 1 LE
BU

01-210-7420-00 1000
02-310-7420-00 2000
03-210-7420-00 3000
01-000-2210-00 6000

01-000-2210-00 1000
02-000-2210-00
03-000-2210-00

ABC supplier

Agent
 Buyer

Inv Date 1-Jan-18

Disc Date 20-Jan-18
Due Date 31-Jan-18

5 Feb 2018 - Late Interest Enabled

2210 GL AP A 10000
30000 B 20000 30000
GL AR

1110 GL CM HSBC 10000

ICICI 20000
60000 SBI 30000
60000

INV101 10000 Pay in Full Manual / Quick

102 12000
105 1000
IWB CM001 -20000 Pay in Full - Refund
CM002 -5000

Positive - Quick / Manual

Negative - Refund

PP paid to Supplier 25000 Validated - Unpaid / after Paid - Available

Refund 25000

Dummy Invoice 25000 Adjustment Clearing

Dummy Credit Memo 25000

Prepayment
Cash

INV /sTD Adj Clg

Sup Lia
INV / CM Sup Lia
Adj Clg

Refund Cash
Sup Lia

RE- Issue - Void - Cancellation Payment

Voided 1007 50 INVs / 25 CM - 13000

Negotiable 1008

13000 Void / Manual Invoice None

Hold
Cancel

ORA Supplier Tata Supplier 50000

DC site NY Site Ny Site NJ Site SF Site

12000 10000 15000 25000
 7 COA/ Str / CAL / Ledger / LE / BU

Isntance
Apps Tech
Desktop Tier
Appn Logic Tier
DB tier

CAL CURR Conv

Co Dept Acc Inter co

01 000 1210 00
02 100 1110 00
Dr Cr
01-210-7420-00 USD 1000 Rent Exps
01-000-2210-00 USD 1000

Primary
Second
Third

Acct Cal 12+1 Day, Week, Month etc.,

Period Status Never Opened
Future Entry
Open
Closed
Per Closed

Assign the same to Business Unit

LE FAS01 FSM Application Imp Consultant
Ledger
FAS01

Validation

Create Accounting
Draft
Post to GL
pplier / Demage
to Reduce the Due
DM

DR Cr
USD
21000
21000

21000
20000
1000

Status
Validated

Issued

Negotiable

Cleard
 5000 Due

Working

not Working

7000 Oracle / Travel Agent

/ Travel Agent

can't Use the sAme Instruments

Cancel old Inst Voided

Issue New Inst
VAT Cust
Sales

100000 20000 20000 X 10% Pay to Auth

Recoverabl 10000 2000
110000

Recoverable
 2000
FAS00 US VAT Regime
coverable / Adjustable - VAT Sales
STD Exempted ZERO
LE / BU 10 5 0
T / Sales / GST etc., Jurisdictions
ndard, Exempted, Zero Rec Rate / Tax 100 / 50 / 0
Default

acle Supplier duplicate

Absorbtions
Amalgamations

FA

unted - Trs to GL

AP
Oracle 75000
IBM 25000
Tax Aut 10000

110000
set / Enterprises

Security Rule
Yes

EBS None
Balance
Account
 AP Payment Lia
Cash Clg
BRS/ Cleared
Cash Clg
Cash
AR

paid / after Paid - Available

 Fusion Expenses Setups

1 Fusion Enterprises Structure to be Complete Sheet - EnterPrises_Structure upto S. No. 31

GL 2 Ensure - General Ledger Period Must be Opened

3 Create Employee User - Transactions Purpose

Pre - Req : Employee User XX ERP USER Regular / Employee User
1 Primray Ledger , Legal Entity
2 Legislativive Data Group Each Country - Payroll with one BG Possible
3 Map LE with LDG
4 Business Unit
Task Manage Users
Via Implementation Project
Employee Name and User Name (Same) Select Legal Entity, Business Unit, Hire Date, Person Type / Employee
Note : Do not Enable Username and Password Sent
Save and Close / Done
Navigate to Security Console
Search for Defined Employee User / Edit
Click on Re-Set Password (B)
Add Roles : IT Security Manager
Employee
Application Implemetation Consultant
Accounts Payable Manager
Accounts Payable Specialist
Accounts Payable Supervisor
Supplier Manager

Save and Close / Done

4 Create Employee User - Expense Report Approve Manager

Task Manage Users XXEXPMGR
Via Implementation Project
Employee Name and User Name (Same) Select Legal Entity, Business Unit, Hire Date, Person Type / Employee
Note : Do not Enable Username and Password Sent
Save and Close / Done
Navigate to Security Console
Click on Re-Set Password (B)
Do not Add Roles
Save and Close / Done

5 Create Employee User - Expense Report Requestor

Task Manage Users XXEXPEMP
Via Implementation Project
 Employee Name and User Name (Same) Select Legal Entity, Business Unit, Hire Date, Person Type / Employee
Note : Do not Enable Username and Password Sent
Assign Defined XXEMPMGR / Employee Information Block / Manager Field
Save and Close / Done
Navigate to Security Console
Search for Defined Employee User / Edit
Click on Re-Set Password (B)
Add Roles : Employee
Expense Auditor
Expense Audit Manager
Expense Manager
Save and Close / Done

6 Run - LDAP Programe : update the Rols to Synchronize - Users

Naivagte to Schedule Process
Select : Retrive Latest LDAP No Parameters /Run / Ok

7 Assign Data Access to Users XXERPUSER

Task Manage Data Access for Users VIA Implementation Project

XXERPUSER Accounts Payable Manager Business Unit

XXERPUSER Accounts Payable Specialist Business Unit
XXERPUSER Accounts Payable Supervisor Business Unit
XXERPUSER Supplier Manager Business Unit
XXERPUSER Cash Manager Business Unit
XXERPUSER Accounts Receivable Manager Business Unit
XXERPUSER Accounts Receivable Specialist Business Unit

Save and Close

8 Assign Data Access to Users XXEXPEMP

Task Manage Data Access for Users VIA Implementation Project

XXEXPEMP Employee Business Unit

XXEXPEMP Expense Auditor Business Unit
XXEXPEMP Expense Audit Manager Business Unit
XXEXPEMP Expense Mnager Business Unit

Save and Close

Note : No Roles to be Assign Data Access to XXEMPMGR User

AP 9 Assign the Defined Implemenations Project to Defined Employee User

Navigate to Implementations Project / Edit and Assign Defined Employee User / Save and Close

10 Create Procurement Agent (Similar Like Buyer's in EBS) Only Employee User Can be Create as a Procurement Agent
 Task Manage Procurement Agents
Select Business Unit - Scope
Create Select Defined Employee User as Agent / Save and Close

11 Define Payment Term

Task Manage Payment Terms
Create Bas_Immediate_PT
Assign Defined Reference Data Set / Save and Close
Search for Other Common RDS Payment Term and Assgin the same to Our Defined RDS / Save and Close / Done

12 Configure : Common Options for Payables and Procurements

Task Manage Common Options for Payables and Procurement
VIA implementations Projects
Select Business Unit as Scope
Complete Mandatory Setups / Save and Close

13 Define Pay Groyp

Task Manage Payable Lookups
Lookup Type Pay Group / Search
Create and Attach the same to Our Defined RDS
Save and Close

14 Define Supplier Type

Task Manage Supplier Type Lookups
Create/ Save and Close

15 Managing Invoice Options

Task Manage Invoice Options
Ensure Scope / Our Defined Business Unit
Complete Madatory Setup Steps Similar Lile EBS / Save and Close

16 Managing Payment Options

Task Manage Payment Options
Ensure Scope / Our Defined Business Unit
Complete Madatory Setup Steps Similar Lile EBS / Save and Close

17 Manage Supplier Numbering Instance Level (Optional Setup)

Task Specify Supplier Numbering
View / If necessary Set a New Number / Save and Close

18 Define Distribution Set - Manual Invoices

Task Manage Distribution Sets (If we Select 0% - Skeleton Dist Set)
Select Business Unit, Name and Account Code etc.,
Save and Close
19 Create Supplier, Addresses, Site and Site Assignment
1 Create Supplie Through Navigator - Procurement / Suppliers
Task Panel / Create Supplier
Name, Business Relationship, Tax Organization Type - Create
Navigate to Payment (T)
Select Tick / Default Payment for Defined Supplier / Save

2 Click on Addresses (T)

Create (+) Address / Enable Check Box - Address Purpose - Ordering, Remit etc.,
Navigate to Payments (T)
Select Tick / Default Payment for Defined Supplier / Save

3 Click on Sites (T)

Create (+)
Assign Procurement BU and Site , Site Purpose Purchasing and Pay / Save
Navigate to Payments (T)
Select Tick / Default Payment for Defined Supplier / Save and Close

4 Navigate to Sites (T)

Select Defined Site / Edit
Invoicing (T) Invoice Currency and Payment Currency, etc.,
Payment (T) Check - Default Payment
click on Site Assignment (T)
Click on Create (+)
Select Client BU and Bill to BU, Ship to , Bill To Locations, Liability Account, Prepayment, Bill Payable & Dist Set / Save and Close Two Times

20 Define Bank, Branch, Bank Account, Payable Document and Payment Process Profile
1 Define Bank
Task Manage Banks VIA Implementation Project
Create Country, Bank Name
Bank Address / Save and Close / Done

2 Define Branch
Task Manage Bank Branches
Select Bank Name
Enter Country Name, Branch Name, Routing No. Address etc., / Save and Close / Done
Enter HSBC NY Routing Number (021001088) Search from Google

3 Define Bank Accounts and Payment Document

Task Manage Bank Accounts
Select Bank Branch Name, Account Name, Currency etc., Account Type - Checking
Select Legal Entity (EBS, Grants and Permission through User Management - Fusion Not Required)
Account Use Payables & Receivables
GL Accounts
Assign Business Units to Defined Bank Account (Business Unit Access (T))
 General (T)
Click on Create (+) Payment Document 2 Dcos for Training Purpose
Numbered Stock
Standard Check Format / Sve and Close
4 Define Payment Process Profile
Task Manage Payment Process Profiles
Name / Code
Payment File Format : Standard Check Format
Processing Type : Printed
Effective Date : Oldest Date
Save

21 Open Payables Period

Navigate to Payables / Payments
Task Panel / Manage Accounting Periods
Select Our Defined Primary Ledger Hyper Link
Select our First Period / OK / Refresh
Action Drop Down Box - Select Target Period - Submit

22 Configure Expense System Options

VIA Project
Task Manage Expenses System Options
User Options for Expense Report ( Set Default for All Business Units)
Corporate Options for Expense Report
Processing Options for Expense Report
Note : Pay Expense Reports Through (Payables)
Save
If a Specific Business Unit to modify the above information
Click on New (Specific Business Units )
Add Business Unit / Accept or Override / Save and Close

23 Create Expenses Report Template

Task Manage Expense Report Templates
Create
Name , Descriptions, Business Unit & Start Date
Expenses Type Airfare , Accommodation, Meals, etc., Account Code
Save and Create Another / Close

24 Provide Default Expenses Account 01-400-7699-00

Task Manage Users
Search for Employee (Defined - Expenses Report Requestor)
Select Employee / Action / Manage Expense Information
Provide Address / Default Expense Account / Exps Check Send to Home or Office
Save and Close
25 Create Approval Rules
Task Manage Approval Groups for Financials
Click on Task Configuration
Select FinExmWorkflowExpenseApproval
Click on Edit Icon / Assignees (T)
Enabled Expense Report (Blue Dot) Go to Rule Select Supravisory Rule Task
uncheck Active (Existing) Approval Rule / Save / Commit
Create New Rule
Name / Expand
IF
1 - is - Search for constant / 1 Ok
THEN
Create
Add Approvar - Supravisory
No of Level : 1
Starting Parameter / Under Reference User : [Link] / Ok T Caps, C Lowercase with dot
Top Participant / Search (Radio Button - User) Under Reference : "ERPEXPMGR" Ok Top Manager User Name
Save /Ok, Commit / Ok/

26 Create Expenses Report in ERPEXP User

Login with ERPEXP User
Navigate to Abour Me / Expenses
Create Expense Report
Purpose Training Travel
Expense Item Create / Add + Payment Method - Check
Airfare and Accommodation Specify the Amount
Save and Submit
Dashboard - Trave and Expenses - Pending Manager Approval

27 Approve Expense Report

Login with ERPEXPMGR User
Notification (Bell) click and Approve
Logout

28 Login with Regular User ERPUSER

Navigate to Scheduled Processes
Run Process Expense Reimbursement and Cash Advances
Select Our Business Unit
Type Expenses Reimbursement / Submit
Navigate to Payables / Invoices - Dash Board Recent or Manage Invoices Search / check the same
Fusion Financials Job Roles
Task Manage Data Access for Users VIA Implementation Project

IT Security Manager FSM

Employee FSM
Application Implemetation Consultant FSM
ERP General Accountant Data Access Set
ERP General Accounting Manager Data Access Set
ERP Chief Financial Officer Data Access Set
ERP Financial Analyst Data Access Set
ERP Controller Data Access Set
ERP Budget Analyst Data Access Set
ERP Budget Manager Data Access Set
ERP Accounts Payable Manager Business Unit
ERP Accounts Payable Specialist Business Unit
ERP Accounts Payable Supervisor Business Unit
ERP Supplier Manager Business Unit
ERP Procurement Preparer Business Unit
ERP Procurement Manager Business Unit
ERP Advanced Procurement Requester Business Unit
ERP Procurement Requester Business Unit
ERP Buyers
ERP Expense Auditor Business Unit
ERP Expense Audit Manager Business Unit
ERP Expense Manager Business Unit
ERP Accounts Receivable Manager Business Unit
ERP Accounts Receivable Specialist Business Unit
ERP Billing Manager Business Unit
ERP Billing Specialist Business Unit
ERP Collections Agent Business Unit
ERP Collections Manager Business Unit
ERP Cash Manager Business Unit
ERP Warehouse Manager Inventory Organization
ERP Warehouse Operator Inventory Organization
ERP Inventory Manager Inventory Organization
ERP Asset Accountant Asset Book
ERP Asset Accounting Manager Asset Book
ERP Asset Administrator Asset Book
ERP Product Data Sreward Inventory Organization
 Security Console
Scheduled Processes
FSM / Setup and Maintenance

Revenue Manager
Revenue Specilalist

Organization Child
Organization Child
Organization Child
Tax or Corporate Book
Tax or Corporate Book
Tax or Corporate Book
Organization Item Creation