Data Migration Project Plan - Manage Engineering Accountability

(MEA)
Duration: 6 Months

Project Goal: To migrate data from the existing SharePoint application to the new
MEA database, ensuring data accuracy, completeness, and consistency with minimal
disruption to business operations.

Target System: MS SQL Server

Source System: SharePoint

1. Project Initiation (Month 1)

● 1.1 Project Kick-off Meeting:
○ Date: Week 1
○ Participants: Project Manager, Data Migration Team, Business Stakeholders,
IT Operations
○ Objectives:
■ Introduce project team and stakeholders.
■ Review project scope, objectives, and deliverables.
■ Establish communication channels and reporting procedures.
■ Confirm project timelines and milestones.
■ Discuss risk management strategy.
● 1.2 Detailed Project Planning:
○ Date: Weeks 1-2
○ Activities:
■ Develop a detailed project schedule with task dependencies and resource
allocation.
■ Refine the data migration strategy.
■ Define data quality standards and acceptance criteria.
■ Finalize the data mapping document.
■ Establish a change management process.
■ Set up the project repository and collaboration tools.
● 1.3 Environment Setup:
○ Date: Weeks 2-3
○ Activities:
■ Set up the development, testing, and production environments.
 ■ Install and configure SSIS and other necessary tools.
■ Establish secure connections between source and target systems.
■ Grant appropriate access permissions to the migration team.
● 1.4 Data Analysis and Profiling:
○ Date: Weeks 3-4
○ Activities:
■ Conduct a thorough analysis of the source data in the SharePoint
application.
■ Identify data quality issues, inconsistencies, and gaps.
■ Profile the data to understand its structure, format, and distribution.
■ Document data anomalies and develop data cleansing rules.

2. Data Migration Design (Month 2)

● 2.1 Data Mapping and Transformation Rules:
○ Date: Weeks 5-6
○ Activities:
■ Finalize the mapping of source data fields to target database columns.
■ Define data transformation rules, including data type conversions, data
cleansing, and data enrichment.
■ Document data mapping and transformation rules in detail.
● 2.2 SSIS Package Design:
○ Date: Weeks 6-8
○ Activities:
■ Design the SSIS packages for data extraction, transformation, and loading
(ETL).
■ Develop control flow and data flow diagrams.
■ Incorporate error handling, logging, and auditing mechanisms.
■ Optimize package performance and scalability.
● 2.3 Data Validation and Reconciliation Design:
○ Date: Weeks 7-8
○ Activities:
■ Design data validation and reconciliation procedures.
■ Develop SQL queries and scripts for data validation.
■ Define data reconciliation reports and dashboards.
■ Establish a process for handling data discrepancies.

3. Development and Testing (Months 3 & 4)

● 3.1 SSIS Package Development:
 ○ Date: Months 3
○ Activities:
■ Develop SSIS packages based on the design specifications.
■ Implement data extraction, transformation, and loading processes.
■ Incorporate data quality checks and error handling.
■ Conduct unit testing of individual SSIS packages.
● 3.2 Unit Testing:
○ Date: Month 3
○ Activities:
■ Execute unit tests for each SSIS package.
■ Verify data extraction, transformation, and loading logic.
■ Validate data quality and error handling.
■ Document unit testing results and fix any identified issues.
● 3.3 Integration Testing:
○ Date: Weeks 13-14
○ Activities:
■ Perform integration testing of the SSIS packages.
■ Test the end-to-end data migration process.
■ Verify data flow between different systems and components.
■ Validate data integrity and consistency across the target database.
■ Document integration testing results and fix any identified issues.
● 3.4 System Testing:
○ Date: Weeks 14-16
○ Activities:
■ Conduct comprehensive system testing of the migrated data.
■ Validate data against the defined acceptance criteria.
■ Perform data reconciliation between source and target systems.
■ Involve business stakeholders in data validation.
■ Document system testing results and obtain sign-off.
● 3.5 User Acceptance Testing (UAT):
○ Date: Month 4
○ Activities:
■ Business stakeholders test the migrated data in the target system.
■ Users validate data accuracy, completeness, and usability.
■ Users verify that the migrated data meets their business requirements.
■ Document UAT results and obtain user sign-off.

4. Migration and Post-Migration (Month 5 & 6)

● 4.1 Production Environment Preparation:
○ Date: Weeks 17-18
○ Activities:
■ Prepare the production environment for data migration.
■ Install and configure SSIS and other necessary tools in the production
environment.
■ Establish secure connections between source and target systems.
■ Perform a final backup of the source system.
● 4.2 Pilot Migration:
○ Date: Weeks 18-19
○ Activities:
■ Perform a pilot migration to the production environment with a subset of
data.
■ Validate the migration process, infrastructure, and performance.
■ Identify and resolve any issues before the full migration.
■ Document the pilot migration results.
● 4.3 Production Migration:
○ Date: Weeks 20-22
○ Activities:
■ Execute the full data migration to the production environment during a
planned downtime window.
■ Monitor the migration process closely.
■ Perform real-time data validation and reconciliation.
■ Address any critical issues that arise during the migration.
● 4.4 Post-Migration Validation and Reconciliation:
○ Date: Weeks 22-23
○ Activities:
■ Conduct thorough post-migration data validation and reconciliation.
■ Compare data in the source and target systems to ensure accuracy and
completeness.
■ Generate data reconciliation reports and obtain sign-off from business
stakeholders.
● 4.5 Data Archiving and Decommissioning:
○ Date: Weeks 23-24
○ Activities:
■ Archive the data from the source system according to Eskom's data
retention policies.
 ■ Decommission the source SharePoint application.
■ Retire any migration-specific infrastructure or tools.
● 4.6 Project Closure
○ Date: Week 24
○ Activities:
■ Document the entire migration process, including lessons learned.
■ Conduct a post-implementation review with stakeholders.
■ Obtain final project sign-off.
■ Transition the new MEA system to the operations team.

5. Risk Management
● Identify potential risks, such as data loss, system downtime, and migration delays.
● Develop mitigation plans for each identified risk.
● Monitor risks throughout the migration process and adjust mitigation plans as
needed.
| ID | Risk Description | Likelihood | Impact | Mitigation Plan
| Data Loss | Medium | High | Implement robust data validation and reconciliation
procedures. Perform regular backups of the source data. Implement a delta
migration strategy to capture changes during the migration process. |
| System Downtime | Medium | High | Plan the migration during a scheduled
maintenance window. Optimize the SSIS packages for performance. Conduct
thorough testing to minimize downtime during the production migration. |
| Migration Delays | High | Medium | Develop a detailed project schedule with task
dependencies and resource allocation. Monitor progress closely and identify
potential delays early on. Implement a change management process to manage
scope changes.