“Duration” is the span of time and is the column name
1. m = minutes
2. h = hours
3. d = days
4. w = weeks
5. mo = months
Work is the effort measured in man hours or person
hours
1. Units is represented as 100% = 8 man hours
2. 75% = 6 man hours
3. 50% = 4 man hours
4. 25% = 2 man hours
5. 200% = 2 people each contributing 8 man hours
6. 150% = 1 person full time (8 man hours)+ part time
(4 man hours)
7. 125% = 1 person full time and 2nd person for 2
hours = 10 mh / day
8. 175% = 8 mh/day + 6 mh/day = 14 mh/day
If 2 people work on the same day, what will be the
total man hours = 16 man hours = 200% capacity
Resource : Are People, Machines, Equipments,
Materials and cash
Resources are created and listed in the resource sheet
Resource Units are mentioned in “% “ for work type
the default is 100%, for Material type as “Qty”
Effort Driven : are those tasks which can reduced in
duration by adding more resources.
160 man hours is the work effort to write the manual
1. What is person works on it full time :
100% = 8 hours. It will take 20 days
2. 50% = 4 hours , days = 40 days
3. 25% = 2 hours, days = 80 days
4. 75% = 6 hours, day = 27 days
5. 200% = 16 man hours, (2 people full time) = 16
mh/day = 10 days completion
6. 250% = 16 + 4 = 20 man hours, (2 p + half time p) =
20mh/day = 8 days
WBS maps to “task name” column
Schedule Management maps to “Duration” &
“Predecessors” columns
Cost Management ?
Best Practice : Always put leaves much beyond the
anticipated / planned duration of the project.
Do all your settings in one MPP file and make copy of it
for new projects.
File -> Options -> Schedule -> Select option for task
duration
Task Calender is created by us. It is used to control the
specific Urgent task . We will create 7 days working
Task Calendar and apply on the task
Predecessor Task is the task which controls the start or
finish time of the Successor task, through it’s own start
or finish.
1. FS = Finish to Start
2. SS = Start to Start
3. FF = Finish to Finish
4. SF = Start to Finish
Train dep. Time is 5 pm it takes me 1 hour and I want
to some Reserve (buffer) time say 30 mins..(ensure no
risk of losing the train)
When should I start from Home ? 3:30 PM
When you want continuous assignment of resource
over a period of time without break then prefix the
duration with “e” in the duration column.
1. Fixed Duration (The duration is fixed by us, the
software will adjust the work and cost)
2. Fixed Work (The work is fixed by us, the software
will adjust the duration)
3. Fixed Units (The resource is fixed by us, the
software will adjust duration and work both)
The fixed Units is best used for estimation and
balancing the duration vs work and later you may fix
either duration or work .
To enter Fixed Cost of a task go to View -> Tables ->
Cost. Then Enter the fixed amount in the “Fixed Cost”
field.
Suppose you have 10 months projects
Item 1 Increasing @ 10 Rs/ Month
1. Month1 – 100 Rs / Unit
2. Month2 – 110 Rs. / Unit
3. Month3 – 120 Rs. / Unit
4. Month 4 – 130 Rs / Unit
Schedule Compression
1. Crashing – Apply more resource to 1 task
2. Fast Tracking – Apply resources to multiple tasks
to do them side by side
Software_Development_Project
It will show progress of actual work vs baseline work as
clustered bar graph
