VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

GOVERNMENT OF MADHYA PRADESH

NARMADA VALLEY DEVELOPMENT DEPARTMENT

VOLUME – II
TENDER DOCUMENT FOR TURNKEY CONTRACT

SYSTEM TENDER NO. …………………………..

CONSTRUCTION OF R.C.C. GHAT AT OMKARESHWAR &
NAVGHAT – KHEDI TEHSIL-PUNASA, DISTRICT-KHANDWA
TENDER DOCUMENT FOR TURNKEY CONTRACT WITH PRICE PROPOSAL

Construction of RCC Ghat (1) Construction of Ghat above existing Brahmpuri Ghat
near parking at Omkareshwar, Tehsil- Punasa, District- Khandwa minimum area 29700
SqM. (2) Construction of Ghat between suspension bridge and existing Brahmpuri Ghat at
Omkareshwar, Tehsil- Punasa, District- Khandwa minimum area 10000 SqM. (3)
Construction of Ghat between old bridge and Gau-mukh Ghat at Omkareshwar, Tehsil-
Punasa, District- Khandwa minimum area 600 SqM. (4) Construction of Ghat between old
bridge and Nagar Ghat at Omkareshwar, Tehsil- Punasa, District- Khandwa minimum area
10850 SqM. (5) Construction of Ghat between Naveen Ghat and Abhay Ghat at
Omkareshwar, Tehsil- Punasa, District- Khandwa minimum area 8350 SqM. (6)
Construction of ghat at Sangam of Narmada and Kaveri River at Omkareshwar, Tehsil-
Punasa, District- Khandwa minimum area 18350 SqM. (7) Construction of ghat at Navghat-
Khedi, Tehsil- Punasa, District- Khandwa minimum area 34000 SqM. (8) Construction of
ghat at Mortakka, Tehsil- Punasa, District- Khandwa (a) intakewell side (b) Gopal Midway
side minimum area 19150 SqM. including detailed survey, investigations, design, drawing
with expert suggestions for all essential protection works such as construction of retaining
wall, providing & fixing anchorage arrangements, safety railings, Slope protection, guide
walls, providing and Errection of high mast, making arrangements of foundation &
inauguration ceremony, constructions of Murals including aesthetic view, Complete painting
work of Ghat, Construction & redevelopment including widening of existing Approach Road
& existing stair case from main road to Ghat, supplying and as directed by Engineer-in-
charge fixing of all miscellaneous works required to complete entire work in 11 months
including rainy season, works includes the maintenance of Ghat for 3 years after completion
of work with 3 years defect liability period both are running simultaneously.

CHIEF ENGINEER
LOWER NARMADA PROJECTS
INDORE MADHYA PRADESH
TEL. NO. 0731-2552555, 2552111
VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

GOVERNMENT OF MADHYA PRADESH

NARMADA VALLEY DEVELOPMENT DEPARTMENT
TURN-KEY TENDER DOCUMENT
1 Name of Work :Construction of RCC Ghat (1) Construction of Ghat above existing
Brahmpuri Ghat near parking at Omkareshwar, Tehsil- Punasa,
District- Khandwa minimum area 29700 SqM. (2) Construction of
Ghat between suspension bridge and existing Brahmpuri Ghat at
Omkareshwar, Tehsil- Punasa, District- Khandwa minimum area
10000 SqM. (3) Construction of Ghat between old bridge and Gau-
mukh Ghat at Omkareshwar, Tehsil- Punasa, District- Khandwa
minimum area 600 SqM. (4) Construction of Ghat between old
bridge and Nagar Ghat at Omkareshwar, Tehsil- Punasa, District-
Khandwa minimum area 10850 SqM. (5) Construction of Ghat
between Naveen Ghat and Abhay Ghat at Omkareshwar, Tehsil-
Punasa, District- Khandwa minimum area 8350 SqM. (6)
Construction of ghat at Sangam of Narmada and Kaveri River at
Omkareshwar, Tehsil- Punasa, District- Khandwa minimum area
18350 SqM. (7) Construction of ghat at Navghat- Khedi, Tehsil-
Punasa, District- Khandwa minimum area 34000 SqM. (8)
Construction of ghat at Mortakka, Tehsil- Punasa, District-
Khandwa (a) intakewell side (b) Gopal Midway side minimum area
19150 SqM. including detailed survey, investigations, design,
drawing with expert suggestions for all essential protection works
such as construction of retaining wall, providing & fixing anchorage
arrangements, safety railings, Slope protection, guide walls,
providing and Errection of high mast, making arrangements of
foundation & inauguration ceremony, constructions of Murals
including aesthetic view, Complete painting work of Ghat,
Construction & redevelopment including widening of existing
Approach Road & existing stair case from main road to Ghat,
supplying and as directed by Engineer-in-charge fixing of all
miscellaneous works required to complete entire work in 11
months including rainy season, works includes the maintenance of
Ghat for 3 years after completion of work with 3 years defect
liability period both are running simultaneously.
2 Value of Work : Rs. 13489.34 Lakhs (Excluding GST)
put to tender
3 Amount of : Rs. 50.00 Lakhs.
Earnest Money
4 Time Allowed : 11 Months including rainy season
5 To whom issued :
6 Cost of Tender : Rs. 50,000.00 (Fifty Thousand Only) (Not refundable)
Document
7 Reference to :
money receipt
8 Date of issue of : 09.05.2025 , 17.31 Hrs.
tender
Note: The information is to be filled by the officer issuing the tender document to the
bidders.
VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

NIT Number and Date N.I.T. No Dated:

Agreement No. ………………………………………
Name of work CONSTRUCTION OF R.C.C. GHAT AT OMKARESHWAR &
NAVGHAT – KHEDI TEHSIL-PUNASA, DISTRICT-
KHANDWA mentioned in NIT.

Name of the Contractor ………………………………………

Probable amount of
contract
(Rs. in Figure) Rs. 13489.34 Lakhs (Excluding GST)
(Rs. in Words) Rs. Thirteen Thousand Four Hundred Eighty Nine
Lakhs and Thirty Four Thousand, only (Excluding
GST)
Contractor Amount
Rs. ………………………………………………….
(Rs. in Figure)
(Rs. in Words) Rs. …………………………………………………..
Stipulated Period 11 Months including rainy season.
VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

Tender Document Contains Following Volumes

1- Prequalification Documents : Volume I

2- Tender document for Turnkey contract : Volume II
3- Technical Specifications : Volume III

Volume II: Tender Document For Turnkey Contract

Section I - Notice Inviting Tender

Section II - Detailed Notice Inviting Tender
Section III - Part A – Conditions of Contract
Part B – Price Proposal, Agreement Form
Section IV - Special Condition of Contract
Section V - Payment Schedules
VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

Table of content

Sr. No. Description Page No.

SECTION- I
Notice Inviting Tender 1-6
SECTION II
1 Detailed Notice Inviting Tender 7
1.1 Detailed Scope of work 8
2 Definition and Interpretation 13
3 Location of Works 16
4 Probable Amount of Work 16
5 Language of Tender 16
Contract documents and matters to be treated as
6 16
confidential.
7 Availability of “Prequalification and Tender Documents”. 17
8 Submission of tender 17
9 Opening of Tender and Award of Contract 18
10 Disqualification 20
11 Earnest Money 20
12 Performance Security Deposit / Security Deposit 20
13 Contract Agreement Execution 22
14 Taxes & Duties 23
15 Model Rules for water supply, sanitation in labour camps. 24
16 Fair wages to Laborers 24
17 Execution of work 24
18 Canvassing or support for acceptance of tender 24
Removal of unsuitable or undesirable employees of
19 contractor. 24

20 List of persons employed by contractor. 24

21 Validity of offer 25
22 Bank Commission Charges 25
23 Force Majeure 25
24 Address of the Tenderers 25
25 Valid License 25
26 Bank Guarantee 25
27 Quarry Material 26
28 Transport of Materials Contractor’s Responsibility 26
29 Arrangement of Tools and plants 26
30 Execution of work according to time schedule. 26
31 Price adjustment 26
32 Advance Payment 27
33 Site Visit 27
34 Issue of Material by Department 27
VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

Section III
Part A – Condition of Contract
1 Definitions 28
2 Interpretation 28
3 Contract Agreement 28
4 Priority of Documents 28
5 Documents on Site 28
6 Communications 29
7 Provision of Construction Documents 29
8 Contractor’s Use of Employer’s Documents 29
9 Compliance with Statutes, Regulations and Law 29
10 Joint and Several Liability 29
11 Language and Law 30
12 General Obligations of the employer 30
13 Engineer’s Decisions 30
14 Delegation 30
15 Permits, Licenses or Approvals 30
16 Employer’s Representative’s Duties and Authority 30
17 Employer’s Representative’s Authority to Delegate 31
18 Employer’s Representative’s Instructions 31
19 General Obligations of the contractor 31
20 Construction Documents 32
21 Contractor’s Undertaking 33
22 Technical Standards and Regulations 33
23 Subcontracting 33
24 Performance Security 34
25 Co-ordination of the Works 34
26 Personnel 35
27 Setting Out 35
28 Employer's Risks 35
29 Contractor's Risks 36
30 Insurance 36
31 Force Majeure 36
32 Fore-closure of works by the Government 38
33 Site Inspections: 38
34 Contractor to Construct the Works: 39
35 Diversion of streams / Nalla / Drains 39
36 Electricity, Power and Water 39
37 Temporary Diversions for Roads 40
38 Ramps: 40
39 Monsoon Damages: 40
40 The works to be Completed by the Intended Completion 41
Date:
41 Safety 41
42 Discoveries 41
43 Land: 41
VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

44 Possession of the Site 42

45 Access to the Site 42
46 Approach Roads and roads in work area: 43
47 Site Data 43
48 Access Routes 43
49 Rights of Way and Facilities 44
50 Contractor’s Equipment 44
51 Safety Precautions 44
52 Protection of the Environment 44
53 Clearance of Site 44
54 Security of the Site 45
55 Contractor’s Operations on Site 45
56 Fossils 45
57 Engagement of Staff and Labour 45
58 Rates of Wages and Conditions of Labour 46
59 Labour Laws 46
60 Working Hours 46
61 Work during night or on Sundays and holidays: 46
62 Facilities for Staff and Labour 46
63 Payment for Camp Construction: 46
64 Transportation of Labour: 47
65 Health and Safety 47
66 Measures against Insect & Pest Nuisance 48
67 Contractor’s Superintendence 48
68 Contractor’s Personnel 48
69 Disorderly Conduct 48
70 Disputes 49
71 Program 49
72 Commencement of Works 51
73 Time for Completion 51
74 Extension of Time for Completion 51
75 Delays Caused by Authorities 52
76 Rate of Progress 52
77 Suspension of Work 53
78 Consequences of Suspension 53
79 Prolonged Suspension 53
80 Resumption of Work 53
81 Extension of the Intended Completion Date on resumption of 53
work after PROLONG SUSPENSION
82 Suspension of Work by the engineer 54
83 Suspension of works by the Contractor: 54
84 Management Meetings 54
85 Early Warning 54
86 Identifying Defects 54
87 Quality Assurance 55
88 Tests 55
VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

89 Correction of Defects 56
90 Uncorrected Defects 56
91 Notice to Correct 56
92 Termination by department 56
93 Valuation at Date of Termination 58
94 Payment after Termination 58
95 Bribes 58
96 Contractor's Entitlement to Suspend Work 58
97 Termination by contractor 59
98 Cessation of Work and Removal of Contractor's Equipment 59
99 Action and compensation payable in case of bad work 59
100 Contract Price – Schedule of payment. 60
101 Changes in the Quantities 60
102 Extra Items 60
103 Cash Flow Forecasts 61
104 Contract Price, Schedule of Payments, Payment Certificates 61
(refer clause 105, 106,107 and 108 respectively)
105 Contract Price 61
106 Payment Schedule 61
107 Payments 63
108 Payments and Certificates 63
109 Application For Intermediate Payment Certificate 65
110 Interest on Money due to the Contractor: 65
111 Certificate of Completion of works: 65
112 Taxes included in the bid: 66
113 Price Adjustment:- As per clause 14.83 section II of this 66
document
114 Retention: 71
115 Compensation for Delay 71
116 Incentive Clause 72
117 Cost of Repairs 73
118 Completion 73
119 Taking Over 73
120 Final Account 73
121 Property 74
122 Release from Performance: 74
123 Inspections and Audit by the WRD 74
124 Joint and Several Liability of Joint Venture Partners 74
125 As built drawing 74
126 Site Environmental Plan (SEP) 75
127 Safety, Security and Protection of the Environment 75
128 Protection of Trees and Vegetation 75
129 Use of Wood as Fuel 76
130 Hot Mix Plants 76
131 Relations with Local Communities and Authorities 76
132 Fire Prevention 76
VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

133 Transport of Contractor's Equipment for Temporary Works 76

134 Clearance of Contractor's Facilities 77
135 Fair Wages 77
136 Indemnity Bond: 78
137 Salient features of some major labour laws applicable to 78
establishment engaged in buildings and other Construction
work
138 Safety and Accident Prevention Officer 80
139 Protective Clothing and Footwear 80
140 First-Aid Services 81
141 Health and Pests 81
142 Supply of Drinking Water, Sanitation 81
143 Festivals and Religious Customs 81
144 Epidemics 81
145 Alcoholic Liquors or Drugs 81
146 Records of Labour and Accidents 82
147 Site Office for Engineer representatives and other 82
Supervisory Staff
148 Site Order Book 82
149 Display Panels in the site office 82
150 Supply of Colored Record Photographs 82
151 Supply of HIGH DEFINATION VIDEO COMPACT DISC 82
152 Public Awareness / Information Display 83
153 Requirement Of Land 83
154 Services 83
155 Explosive And Fuel Storage Tanks 83
156 Layout of materials stacks 83
157 Use of blasting materials 83
158 Plants and Equipment 84
159 Steel forms 84
160 Inconvenience to public 84
161 Ecological balance: 84
162 Preservation of existing vegetation 85
163 Possession prior to completion 86
164 Drawing to be kept at site 86
165 B.I.S. [I.S.I.] books and QAQC Manual to be kept at site 86
166 Care and diversion of river/stream: 86
167 Drinking Water 87
168 Latrines and urinals 87
169 Canteens 88
170 Sheds for workmen 88
171 Supply of Construction materials 88
VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

Section III Part B

Price Proposal, Agreement Form
Price Proposal 89-91
Agreement Form 92-93
Section IV
Special Conditions of Contract
Special Conditions of Contract 94-111
Appendix-OS Other Special Conditions of Contract 112-116
Section V
Payment schedule, Milestone, Cash flow
Appendix – F Payment schedule 117-118
Milestone 119-120
Model Rules Relating to Labour, Water Supply and 121-122
Annexure-A
Sanitation in Labour Camps
Annexure – B Fair Wages to Labour 123
Annexure – C Details of Government Plant and Machines to be Supplied 124
on Hire.
Annexure – D Agreement for using Government Plant and Machinery 125-127
by Contractor
Annexure – E For Conversion of Security Deposit into Interest Bearing 128
Securities
Undertaking from Tenderer furnishing the Bank 129
Annexure – F
Guarantee
Annexure – G Bank Guarantee Form to be used for Performance 130-131
Security Deposit
Annexure – H Form of Bank Guarantee for Advance Payment 132-133
Annexure – I Form of EMD (Bank Guarantee) 134-135
Annexure – J Form of Pump Manufacturer Agreement 136
Appendix-SI Survey and Investigations 137-138
Appendix - DE Design and Engineering 139-140
Appendix -CW Civil Works 141-142
Appendix -EW Electro Mechanical work 143
Appendix -OM Maintenance during defect liability 144-148
General Guidelines Management, Operation and 149-156
Maintenance
Penalty for Failure to Reach Production Outputs 157
Note on Automation Control for Disnet 158
Appendix –1 Recommended makes of Major items 159
Competent Authority for Approval of Different 160
Appendix –2
Components of the Project
Appendix -3 Basic amenities in Farmer Field School 161
VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

SECTION-I
OFFICE OF THE CHIEF ENGINEER
LOWER NARMADA PROJECTS
INDORE
TEL. NO. 0731-2552555, 2552111
NOTICE INVITING TENDER

NIT No. /G/CE/2025-26 INDORE, Dated: /05/2025

TENDER NO : …………………………
Online tenders in Lump sum for Turnkey contract with pre-qualification documents based on
SOR of MPWRD in forced from 15.07.2024 for following work (s) are invited from registered
contractors in M.P. Public Works Department Bhopal under centralized registration system.
However, such bidders who are not registered with the Government of Madhya Pradesh and are
eligible for registration can also submit their bids after having applied for registration with
appropriate authority. The bidder would be required to submit copy of registration before opening
of the price bid.
S.N Name of Work Probable Amount Cost of Category of Period of
o. Amount of of Tender contractor Completi
Contract Earnest on
Money

1. Construction of RCC Ghat Rs.13489.34 Rs 50.00 Rs. 50000 Registered 11

(1) Construction of Ghat Lakhs Lakhs (Non - in Months
above existing Brahmpuri (Excluding Refundable) MP PWD including
Ghat near parking at GST) under rainy
Omkareshwar, Tehsil- centralized seasons
Punasa, District- Khandwa registration
minimum area 29700 SqM. system
(2) Construction of Ghat
between suspension bridge
and existing Brahmpuri
Ghat at Omkareshwar,
Tehsil- Punasa, District-
Khandwa minimum area
10000 SqM. (3)
Construction of Ghat
between old bridge and
Gau-mukh Ghat at
Omkareshwar, Tehsil-
Punasa, District- Khandwa
minimum area 600 SqM.
(4) Construction of Ghat
between old bridge and
Nagar Ghat at
Omkareshwar, Tehsil-
Punasa, District- Khandwa
minimum area 10850 SqM.
(5) Construction of Ghat
between Naveen Ghat and
Abhay Ghat at
Omkareshwar, Tehsil-
Punasa, District- Khandwa

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VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

minimum area 8350 SqM.

(6) Construction of ghat at
Sangam of Narmada and
Kaveri River at
Omkareshwar, Tehsil-
Punasa, District- Khandwa
minimum area 18350 SqM.
(7) Construction of ghat at
Navghat- Khedi, Tehsil-
Punasa, District- Khandwa
minimum area 34000 SqM.
(8) Construction of ghat at
Mortakka, Tehsil- Punasa,
District- Khandwa (a)
intakewell side (b) Gopal
Midway side minimum area
19150 SqM. including
detailed survey,
investigations, design,
drawing with expert
suggestions for all
essential protection works
such as construction of
retaining wall, providing &
fixing anchorage
arrangements, safety
railings, Slope protection,
guide walls, providing and
Errection of high mast,
making arrangements of
foundation & inauguration
ceremony, constructions of
Murals including aesthetic
view, Complete painting
work of Ghat, Construction
& redevelopment including
widening of existing
Approach Road & existing
stair case from main road
to Ghat, supplying and as
directed by Engineer-in-
charge fixing of all
miscellaneous works
required to complete entire
work in 11 months
including rainy season,
works includes the
maintenance of Ghat for 3
years after completion of
work with 3 years defect
liability period both are
running simultaneously.
1. The Bid is a “National Competitive Bidding".
2. NIT and tender document can be viewed online on https//[Link].
3. Intending bidders shall enroll online in the website [Link]

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VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

4. Tender Documents can be purchased/downloaded online from 09.05.2025 , 17.31

hrs. to 28.05.2025, 17.30 hrs. from website [Link]
5. The Bid data should be filled carefully. The Bid should be submitted online between
09.05.2025 , 17.31 hrs. to 28.05.2025, 17.30 hrs.
6. The following documents are required to be scanned and uploaded in Envelope ‘A’ -
a) Receipt of cost of bid document.
b) Valid bid security (Earnest Money) in one of the approved forms, laid down in
clause 13.0 of (tender document) detailed N.I.T.
c) Copy of MPPWD Registration Certificate or proof of having applied for
registration.

d) Affidavit as prescribed in Annexure-1 and a separate additional affidavit as

per Annexure-2 as attached in Volume-I.
e) Written power of attorney authorizing the signatory to sign and submit the
bid on behalf of bidder (PoA)*.
f) JV agreement (if participated in JV*).
*In case of JV, refer Annexure-G, Volume-I of tender document
7. Online Envelope “B” (Prequalification Envelope) shall contain the following:
All the prequalification documents, as required in Tender document Volume-I, are
required to be scanned and uploaded online in Envelope –B while submitting the
online bid.
The required Formats of volume- I should be supported by certificates wherever
necessary. The certificates should be translated in English and attested, if issued in
some other Indian language). Applicant shall attach all necessary documents like
audited Balance sheets, CA Certificates, Experience certificates, information of work
in hand, Technical Design as described in Pre-qualification document, Section-II.
8. The Envelope – 'A' and Envelope 'B' shall be opened online on dated 30.05.2025
from 10.30 hrs onwards in the presence of bidders or their representatives, if they
choose to be present.
9. Online Envelope “C” should contain the following:
The bidder shall quote his price in Indian Rupees online in prescribed format given in
Part-B, volume II, section III, price proposal. Formats are required to be duly filled in
with amount in price Bid form in words and figures both.
Bidders shall quote for entire work on a firm lump sum price and on a single source
responsibility basis.
10. Envelope “C” of only pre qualified bidders will be opened for which date and time
will be informed by Email.

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VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

The Start date and time and the End date & time of opening of price bid envelope
mentioned in the tender schedule is tentative and subject to change.
11. During evaluation of pre-qualification, department may call for clarifications only on
the documents and design submitted by the bidder for his pre-qualification and the
bidder shall submit the same within the time limit as mentions in the
correspondence.
12. The bids for the tender are required to be digitally signed using Class III digital
certificate of the authorized representative of the firm; Bidders are advised to obtain
the same at the earliest.
13. Earnest Money Deposit of Rs. 50.00 Lakhs (Rupees Fifty Lakhs, Only) in the shape of e-
EMD .
14. For obtaining further details of project and site visit, Superintending Engineer,
Narmada Development Circle No. 11, Khedighat, P.O. Barwaha, District-Khargone (M.P.)
and Executive Engineer, ND Division No. 32, Barwaha, District-Khargone may be
contacted.

[Link]-bid meeting will be held in Chief Engineer Lower Narmada Projects, Indore
(M.P.) on dated 16.05.2025 at 12.30 P.M. All prospective bidders may participate in
the meeting for clarification on technical points.

16. Conditional tender will not be accepted and liable to be rejected.

17. The bid shall be submitted in the same name and style as purchased online. In case
of JV purchase, download and submission shall be made in the name of JV or Lead
Partner. For JV refer Volume –I, Annexure-G
18. Bids shall remain valid for a period of not less than 180 (One Hundred Eighty) days
after the last date of submission of bid.

(Shyam Sunder Raut)

Chief Engineer
Lower Narmada Projects
Indore

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VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

Endt. No. /G/CE/2025-26/ Indore, Dated: ……..../05/2025

Copy is forwarded to: -
1. The Principal Secretary, to Hon’ble Chief Minister, Govt. of M.P. Mantralaya, Bhopal
(M.P.)
2. The P.A to Hon’ble Chairman Narmada Valley Development Department, 59, Arera
Hills, Narmada Bhawan, Bhopal (M. P.)
3. The P.A. to ACS to Govt. of M.P. Narmada Valley development Department, Vallabh
, Bhawan, Bhopal (M.P.)
4. The P.A. to Vice Chairman, Narmada Valley Development Authority, 59 Arera Hills,
Jail Road, Bhopal.(M. P.)
5. Member (Finance), Narmada Valley Development Authority, 59 Arera Hills, Jail
Road, Bhopal (M. P.)
6. Member (Engineering), Narmada Valley Development Authority, 59 Arera Hills, Jail
Road, Bhopal (M.P.)
7. Member (E&F), Narmada Valley Development Authority, 59 Arera Hills, Jail Road,
Bhopal (M.P.)
8. Director, Directorate of Public Relations, Madhya Pradesh, Bhopal (M.P.) , for
immediate publication.
9. The Engineer-in Chief, Water Resources Department, Tulsi Nagar, Bhopal (M. P.)
10. The Commissioner, Revenue Division Indore (M. P.)
11. The Chief Engineer, …………………. Narmada Valley Development Authority, (M.
P.)
12. The Commissioner, Information and Publicity, Bhopal, (M.P.)
13. The Collector, Khandwa/Khargone (M. P.)
14. The Superintending Engineer ,……………..Narmada Valley Development Authority,
(M. P.)
15. The Contractors Association, Berasia Road, Bhopal. (M. P.)
16. The Nodal officer E-Tendering Cell, N.V.D.A., 59, Arera Hills, Jail Road, Bhopal/
The chief information officer NVDA Bhopal.
17. Executive Engineer, N.D. Division No. 23 Bhopal Dist. Bhopal (M.P.)
18. Executive Engineer, N.D. Division No. 32, Barwaha, District- Khargone (M.P.)

Chief Engineer
Lower Narmada Projects
Indore (M.P.)

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VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

CRITICAL/KEY DATES

(Tender ID: …………………………..)

S. NVDA Stage Bidder Stage Start Date Expiry Date Envelopes/Covers

No & Time & Time
1 Publishing - As per online - Envelope C/Finance,
Date 09.05.2025 Envelope B/Technical
17:31 Hrs. Envelope A/Fee,
2 Document As per online 28.05.2025 Envelope C/Finance,
Download/ 09.05.2025 17.30 Hrs. Envelope B/Technical
Sale Date 17:31 Hrs. Envelope A/Fee,

3 - Online Bid 09.05.2025 28.05.2025 Envelope C/Finance,

Submission 17.31 Hrs 17.30 Hrs. Envelope B/Technical
Start/Closing Envelope A/Fee,
Date
4 Technical 30.05.2025 - Envelope A and B
Bid & EMD 10.30 Hrs
Opening onward
Date

5 Financial Bid 02.06.2025 - Envelope C

Opening 10.30 Hrs
Date onward

Note-
1. The critical dates mentioned online shall be considered as the final dates.

2. The pre bid meeting will be held in Chief Engineer Lower Narmada Projects, Indore
(M.P.) on 16.05.2025 at 12.30 P.M.

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VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

VOLUME II
SECTION II
DETAILED NOTICE INVITING TENDER
1.0 PROPOSED WORKS UNDER THE CONTRACT:
Construction of RCC Ghat (1) Construction of Ghat above existing Brahmpuri Ghat near
parking at Omkareshwar, Tehsil- Punasa, District- Khandwa minimum area 29700 SqM. (2)
Construction of Ghat between suspension bridge and existing Brahmpuri Ghat at
Omkareshwar, Tehsil- Punasa, District- Khandwa minimum area 10000 SqM. (3)
Construction of Ghat between old bridge and Gau-mukh Ghat at Omkareshwar, Tehsil-
Punasa, District- Khandwa minimum area 600 SqM. (4) Construction of Ghat between old
bridge and Nagar Ghat at Omkareshwar, Tehsil- Punasa, District- Khandwa minimum area
10850 SqM. (5) Construction of Ghat between Naveen Ghat and Abhay Ghat at
Omkareshwar, Tehsil- Punasa, District- Khandwa minimum area 8350 SqM. (6)
Construction of ghat at Sangam of Narmada and Kaveri River at Omkareshwar, Tehsil-
Punasa, District- Khandwa minimum area 18350 SqM. (7) Construction of ghat at Navghat-
Khedi, Tehsil- Punasa, District- Khandwa minimum area 34000 SqM. (8) Construction of
ghat at Mortakka, Tehsil- Punasa, District- Khandwa (a) intakewell side (b) Gopal Midway
side minimum area 19150 SqM. including detailed survey, investigations, design, drawing
with expert suggestions for all essential protection works such as construction of retaining
wall, providing & fixing anchorage arrangements, safety railings, Slope protection, guide
walls, providing and Errection of high mast, making arrangements of foundation &
inauguration ceremony, constructions of Murals including aesthetic view, Complete painting
work of Ghat, Construction & redevelopment including widening of existing Approach Road
& existing stair case from main road to Ghat, supplying and as directed by Engineer-in-
charge fixing of all miscellaneous works required to complete entire work in 11 months
including rainy season, works includes the maintenance of Ghat for 3 years after completion
of work with 3 years defect liability period both are running simultaneously.
Any other works as stipulated under the detailed scope of work or required
for fulfillment of the objective of the project including construction and
sustainability of the project.
Following is included under the scope of work -

i. The contractor shall prepare estimate of entire work under the contract in
accordance with approved design & drawing as per SOR of MPWRD in forced from
15.07.2024 and shall obtain approval of payment schedule from the competent
authority. If the rates are not available in WRD USR, rates of any other
department of GoMP may be adopted for this purpose. If at all the rates are not
available in any USR/govt publication, market rates on the basis of rate analysis
may be adopted.
ii. Preparation and obtaining all statutory clearances & approval.

iii. Shifting and reinstallation of existing H.T. and L.T. electrical lines, Telephone
lines, water supply lines etc. execution and installation of electric lines from
M.P.P.K.V.V.C.L. substation
The Salient features of the project are given in Annexure I of Volume-I.

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VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

1.1 DETAILED SCOPE OF WORK

Construction of RCC Ghat (1) Construction of Ghat above existing Brahmpuri Ghat near
parking at Omkareshwar, Tehsil- Punasa, District- Khandwa minimum area 29700 SqM. (2)
Construction of Ghat between suspension bridge and existing Brahmpuri Ghat at Omkareshwar,
Tehsil- Punasa, District- Khandwa minimum area 10000 SqM. (3) Construction of Ghat
between old bridge and Gau-mukh Ghat at Omkareshwar, Tehsil- Punasa, District- Khandwa
minimum area 600 SqM. (4) Construction of Ghat between old bridge and Nagar Ghat at
Omkareshwar, Tehsil- Punasa, District- Khandwa minimum area 10850 SqM. (5) Construction
of Ghat between Naveen Ghat and Abhay Ghat at Omkareshwar, Tehsil- Punasa, District-
Khandwa minimum area 8350 SqM. (6) Construction of ghat at Sangam of Narmada and
Kaveri River at Omkareshwar, Tehsil- Punasa, District- Khandwa minimum area 18350 SqM.
(7) Construction of ghat at Navghat- Khedi, Tehsil- Punasa, District- Khandwa minimum area
34000 SqM. (8) Construction of ghat at Mortakka, Tehsil- Punasa, District- Khandwa (a)
intakewell side (b) Gopal Midway side minimum area 19150 SqM. including detailed survey,
investigations, design, drawing with expert suggestions for all essential protection works such
as construction of retaining wall, providing & fixing anchorage arrangements, safety railings,
Slope protection, guide walls, providing and Errection of high mast, making arrangements of
foundation & inauguration ceremony, constructions of Murals including aesthetic view,
Complete painting work of Ghat, Construction & redevelopment including widening of existing
Approach Road & existing stair case from main road to Ghat, supplying and as directed by
Engineer-in-charge fixing of all miscellaneous works required to complete entire work in 11
months including rainy season, works includes the maintenance of Ghat for 3 years after
completion of work with 3 years defect liability period both are running simultaneously.

The work includes survey, investigations, designing, drawing, vetting and approval of
design & drawing from designated & competent authority after vetted through any IIT,.

The work shall be carried out in accordance with. latest IS Codes & Specifications,
design criteria of WRD/ NVDA, IRC & Hand Book for design of flood protection, Anti
erosion, measures & river training works by flood management organization New Delhi
and CWC guide lines and as approved by Competent Authority.

This is an EPC (Engineering Procurement & Construction Contract) where Bidders are
required to Design and Implement the complete project with detailed survey,
investigation and design, construction, procurement, management, maintenance.
Bidders shall therefore submit details of technical design proposal with drawing and
work method, construction schedule backed with their planning and deployment of
construction equipment etc. in sufficient detail to demonstrate the adequacy of bidder’s
capacity to design and complete the works in accordance with the specification and
time of completion. He should submit his best techno-economic design proposal using
details available with Department as a guideline. Only technically feasible proposal
which can be completed within the time period specified in the tender and which meets
the technical standards and specified conditions mentioned in this tender shall be
considered as responsive.

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VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

It may be noted that design criteria are in this tender and the bidder has to design
within the ambit of this criteria only. Successful bidder shall have no right of any claim
whatsoever for any such changes as may be directed by concerning Chief Engineer/
Member Engineering NVDA as above.

1.2. – Main Activities and works to be carried out for execution of the project are
as bellow :-

Survey and Investigation

The Contractor shall carryout surveys and detailed investigation (Appendix SI)
required for the whole systems under this Contract as per the I.S. Codes, CWC
manuals, Standards, Guidelines, Circulars of the Department issued from time to
time.

Design and Engineering:

The scope of work under this section (Appendix DE) covers preparation of
General Arrangement Drawing (GAD), design of the Civil, Electro-Mechanical &
Hydro-Mechanical works of the Project in conformity with latest BIS/ISO
Standards and Technical Specifications.

Civil Works

The scope of work under this section (Appendix – CW) covers provision of all
labour, plant, machinery and materials for construction, execution and testing of
all civil works, complete in all respect including incidentals and all necessary
works not shown or specified but reasonably implied for the proper completion
and functioning of the Works in accordance with the contract.

Maintenance work :-

The scope of work under this section shall be as given in Appendix-OM.

1.2.2-

i. Shifting of bench marks from nearest GTS bench mark, Survey LIDAR or with
any other latest Technology with submission of record in soft and hard copies
as mentioned, Investigation, construction of standard and temporary bench
marks, etc.

ii. The contractor shall carry out construction in accordance to the approved
design & drawing using approved construction material & construction
methodology

iii. The contractor shall establish a well furnished quality control laboratory at
suitable central location for carrying out the required mandatory testing of

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VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

all activities as per specifications and as per instructions of Chief engineer

and maintain the record in systematic manner and shall ensure quality
control , durability and functionality of the structure/system .
iv. Plantation with healthy plants in Ghat area along with contracted works so that the
plants are well developed during the currency of the contract. The plants shall be
duly protected and maintained.
In addition to above the detailed Scope of Work shall be as described below but not limited
to it :-
1. Construction of RCC Ghat at the bank of River Narmada with all necessary protection works
as per actual Soil Conditions, and as per technical requirement’s latest specifications and
norms and as directed by Engineer-in-charge.
2. Detailed geotechnical and topographical survey shall be conducted before design of structure.
3. All essential protection works such as provision of rock anchor, retaining walls, weep holes
Slope protection, guide walls etc shall be made.
4. Provisions of steel railings and chairs for safety of pilgrims shall be made in as direction by
Engineer - in- charge.
5. Provision of moveable urinals (31 Nos.) and changing Room (31 Nos.).
6. Provision of high mast (12 Nos.) for illumination of ghat area.
7. Making arrangements for Foundation and inauguration ceremony, as per instructions of
Engineer - in- charge.
8 Constructions of murals providing information and sign boards (36 Nos.) size 0.9 x 1.2
M. and as directed by Engineer - in- charge.
9. Maintaining the Ghat during defect liability period of. 03 years from the date of actual
completion of work.
10. Detailed design and drawings of structures shall be carried out as per detailed survey and as
directed by Engineer-in charge the design and drawings shall be got checked and vetted
through any IIT.
11 Collecting data regarding water levels of river before, during & after completion of Ghat as
well as during power generation through Omkareshwar Power station.
12. Constructions and redevelopment/widening of existing Approach Road and existing stair case
form main road to Ghat.
13. In case sufficient space is not available at the designated site for Ghat construction as per the
specified area, the Ghat shall be constructed fully or partly at an alternative sites as directed
by Engineer-in-Charge.
14. Water drainage management of small streams of water flowing in to Narmada River.
15. Complete painting work of Ghat with duluxe multi surface paint using primer in approved
shade, as per manufacturer specification and as directed by Engineer-in-charge.
16. Shifting of H.T. & L.T. Electric line / water supply pipeline / sewer pipeline / telephone line
if any comes in construction area or wherever necessary and as directed by Engineer-in-
charge.
Any requirements of work whether instructions given by the Engineer-in-Charge or otherwise
and whether specifically described in the Contract or not but are necessary or required for the
proper completion and functioning of the Works in accordance with the Contract including
remedying of any gaps and deficiencies in the Works shall not be deemed to be considered as
any change in the Scope of Work and shall not entitle the contractor for any extra payment
1.3 Land Acquisition:

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VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

(a) After approval of GAD, the detail alignment and locations of the various components
of the project shall be submitted for finalization by the competent authority. After
due approval , the agency shall start preparing cases for obtaining right of user
under MP cable and duct act 2012 for underground main, branches and disnet
system pipelines .
The right of user shall be obtained for a strip equal to minimum two times the
diameter of pipe laid.
For Permanent acquisition for land required for pump houses, distribution
chambers, other permanent arrangements/accessories, residential & non-residential
buildings the contractor shall first try to acquire the lands on mutual consent basis as
per prevailing M.P. Govt. Rules. In case, land holders deny the proposal on mutual
consent basis, then the contractor shall prepare, comply and pursuance till final
payments to land holders. LA cases for compulsory land acquisition as per “Right to
fair Compensation and Transparency in land Acquisition, Rehabilitation and
Resettlement Act-2013” (LARR-2013). The cost of permanent land acquisition/
amount paid on account of Mutual consent basis shall be borne by the Department
and land will be mutated in favour of the Department.
Preparation and submission of village wise LA cases,
Any delay in preparing and submitting proposal for environmental clearance Land
acquisition and forest cases shall be attributable to the contractor.
(b) The cost of forest land, compensatory afforestation, environmental measures and
CAT etc shall be borne by the Govt. The agency shall prepare, comply and pursue
the proposals for diversion of forest land and environmental clearance till final
clearance. Any delay in preparing, submitting, complying and getting final clearance
of Forest & Environmental shall be attributed to the contractor.
(c) Cost of obtaining right of user under MP cable and duct act 2012 is included in PAC
and shall be borne by the contractor Cost of Temporary land acquisition and crop
compensation for borrow area, haul road, diversion of road, camp office etc, if any,
for the use of contractor, shall be borne by the contractor.
(d) The contractor shall be responsible for preparing, submitting and pursuing cases
for acquisition of property such as wells, trees, houses, approved spoil bank and
dumping yards. The cost of permanent land acquisition, property and solatium
charges shall be borne by the department.

1.4 Design, Drawing and Estimation: Design and drawing for construction of Ghat &
other related works will be as per design criteria of department, relevant IS Codes &
Specifications, design criteria of WRD/ NVDA, IRC & Hand Book for design of flood
protection, Anti erosion, measures & river training works by flood management
organization New Delhi and CWC guide lines and as approved by Competent Authority IRC
publications and circulars issued by the department from time to time and getting
its approval from competent authorities. Preparing detailed estimate on the basis
of approved design-drawing and getting approval from competent authorities as
per SOR of MPWRD in forced from 15.07.2024 and other department USR or market
rates for items not covered in above USR.

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VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

1.5 Construction of asphalt service road, near Ghat location and wherever required or
as directed by the engineer in charge.

1.6 Ensuring quality control measurers during constructions.

1.7 During Maintenance of the constructed Ghat, rectifying the defects during defects
liability periods of 36 months as directed by the engineer in charge.

1.8 Disposal of surplus excavated material after refilling wherever required shall be
spread on nearby low lying govt. land after due permission from competent
authority & as directed by Engineer-in-Charge.

1.9 Bidders shall submit with the PQ documents and financial bid, proposal for detailed
design, specifications for construction of Ghat. The detail design should include the
parameters specified in the volume II and also as above work methodology,
construction schedule backed with details of planning and deployment of
construction equipment with sufficient details to demonstrate the adequacy of
bidder’s capacity to design and complete the work in accordance with the
specifications and within the stipulated time period.

1.10 The ultimate aim of the construction of Ghat is to provide sufficient place for
bothing and to crowd management system as per the index map attached in the
tender document volume- I, the departmental proposal to construction of Ghat is
for guidance only.

1.11 Necessary safety sign boards will be displayed at work site on suitable location as
per directions of the engineer in-charge.

1.12 Contractor should submit proposals regarding proposed work method, providing a
bar chart showing start date and end dates of important items of survey, design
submissions/approvals, planning and deployment in sufficient detail to
demonstrate the adequacy of bidder’s capacity and to complete the works in
accordance with the specification and time of completion. Contractor are required
to submit detailed design with prequalification proposal. However, the design
submitted at the bidding stage shall not be binding on NVDA/government and
would subject to such modifications as may be deemed fit in the interest of the
state and NVDA and/or such modifications as may be necessary to bring the design
at par with such national standards prevalent for such materials and construction
(IS, BS etc) and the bidder’s final design will be subject to the approval of the Chief
Engineer Lower Narmada Projects, Indore (M.P.). Wherever specific standards or
requirements in specification are given in this tender they shall prevail over the
prevalent standards. Specifically, the bidder submits his design details –

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VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

i. Cost incurred in Bhumi Poojan ,laying of foundation stone and lokarpan etc. shall be
borne by Contractor.

1.13 The proposed built-up area of Construction of RCC Ghat (1) Construction of Ghat
above existing Brahmpuri Ghat near parking at Omkareshwar, Tehsil- Punasa,
District- Khandwa minimum area 29700 SqM. (2) Construction of Ghat between
suspension bridge and existing Brahmpuri Ghat at Omkareshwar, Tehsil- Punasa,
District- Khandwa minimum area 10000 SqM. (3) Construction of Ghat between old
bridge and Gau-mukh Ghat at Omkareshwar, Tehsil- Punasa, District- Khandwa
minimum area 600 SqM. (4) Construction of Ghat between old bridge and Nagar
Ghat at Omkareshwar, Tehsil- Punasa, District- Khandwa minimum area 10850
SqM. (5) Construction of Ghat between Naveen Ghat and Abhay Ghat at
Omkareshwar, Tehsil- Punasa, District- Khandwa minimum area 8350 SqM. (6)
Construction of ghat at Sangam of Narmada and Kaveri River at Omkareshwar,
Tehsil- Punasa, District- Khandwa minimum area 18350 SqM. (7) Construction of
ghat at Navghat- Khedi, Tehsil- Punasa, District- Khandwa minimum area 34000
SqM. (8) Construction of ghat at Mortakka, Tehsil- Punasa, District- Khandwa (a)
intakewell side (b) Gopal Midway side minimum area 19150 SqM.
1.14 Necessary safety sign boards will be displayed at work site as per directions of the
Engineer in-Charge
2.00 DEFINITION AND INTERPRETATIONS: - In the “Prequalification and Tender
Documents” the following terms shall have the meanings hereby assigned to them
except where the context otherwise requires.
2.1 CONTRACT shall mean and include Agreement having five Volumes as below.
i. Volume I - Pre-Qualification Document.
ii. Volume II- Tender Document for Turn Key Contracts.
iii. Volume III- Technical Specifications, Drawings parameters, Quality Control
Manual.
iv. Letter of acceptance with its enclosures if any.
v. Any other document appended with the tender document
2.2 CONTRACTOR shall mean the person, firm, company, joint venture who enters into
contract with the Department and shall include their Executers, Administrator,
Successors and Assignees.
2.3 CONTRACTOR'S PROPOSAL means the proposal submitted with the Tender, as
included in the Contract.
2.4 CONTRACTOR'S BID is the completed bidding document submitted by the
Contractor to the Employer.
2.5 CONTRACTOR’S REPRESENTATIVE means the person (if any) named as such in the
Technical Schedule or other person appointed from time to time by the Contractor.
2.6 CONTRACT PRICE is the price stated in the Letter of Acceptance and thereafter as
adjusted in accordance with the provisions of the Contract.

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VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

2.7 DAYS are calendar days; Weeks are calendar weeks; Months are calendar months
2.8 DATE OF START OF WORK shall be the date of signing of agreement, no separate
work order or letter to start work will be issued.
2.9 DEFECT is any part of the Works not completed in accordance with the Contract.
2.10 DEFECT NOTICE PERIOD is the period stated in the Contract Clause within which
the Employer’s Representative may notify the Contractor of a Defect.
2.11 DEFECT LIABILITY PERIOD including running and maintenance of the system for 36
months from the date of issuance of the certificate of Completion of construction.
2.12 DEFECTS CORRECTION PERIOD is 14 (Fourteen) Days from the date of receipt by
the Contractor of the Engineer-in-Charge notice to correct any Defects in the
Works.
2.13 EFFECTIVE DATE means the date on which the Contract entered into legal force and
effect.
2.14 EQUIPMENT means the Contractors machinery, equipment and vehicle owned by
him, hired, lease or otherwise brought to site
2.15 EMPLOYER is the Executing Agency, Narmada Valley Development Authority.
2.16 EMPLOYER REPRESENTATIVE is the concerning Chief Engineer of the project of
Basin or the Superintending Engineer.
2.17 ENGINEER shall mean Chief Engineer, Lower Narmada Projects, Indore (M.P.)or any
post declared equivelent to Chief Engineer.
2.18 ENGINEER REPRESENTATIVE can be the Superintending Engineer or Executive
Engineer as authorized by the Engineer.
2.19 ENGINEER-IN-CHARGE is Superintending Engineer, Narmada Development Circle No.
11, Khedighat, P.O. Barwaha, District-Khargone (M.P.) or any person declared by
employer equivalent to Executive Engineer.
2.20 ENGINEER-IN-CHARGE’S REPRESENTATIVES shall mean the Executive Engineer,
N.D. Division No. 32, Barwaha, District Khargone (M.P.) /Sub divisional Officer /
Assistant Engineer (Field)/Sub engineer/Sectional Officer or any other officer who is
in direct charge of work.
2.21 GOVERNMENT shall mean The Government of Madhya Pradesh .
2.22 INTENDED COMPLETION DATE is the date upon which the Works are to be
completed in its entirety. The Intended Completion Date will be stipulated by the
Engineer-in-Charge in the Agreement .
2.23 INTENDED CONSTRUCTION PERIOD means time required for creation of
construction facilities and infrastructure work, necessary pre-construction survey,
investigation, soil exploration, design and engineering construction work, testing
and commissioning etc. till the completion certificate issued from Executive

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VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

Engineer for completion of construction of project. (Mentioned as period for

completion of construction in NIT) .`
2.24 Letter of Acceptance means the formal acceptance by the Employer of the tender.
2.25 MAINTAINANCE AND DEFECT(S) LIABILITY PERIOD shall mean period of 36 (Thirty
Six) Months from the date of issue of completion certificate by Engineer-in-Charge.
over and above stipulated period of 11 months for the completion of work both are
running simultaneously .
2.26 RETENTION MONEY means the accumulated retention money retained by the
Engineer-in-Charge.
2.27 Schedules means the information and data submitted with the Tender, as included
in the Contract.
2.28 SITE is that area which is required for proper completion of the work, as illustrated
on the drawings. The Contractor for making his own arrangements for providing
any other space for site offices, Materials testing laboratory, storage of materials
and equipment etc. as may be required for proper execution of the works.
2.29 SITE POSSESSION DATE is the date upon which the Engineer in charge shall give
possession of all parts of the Site to the Contractor, or of such parts of the Site
sufficient for the Contractor to commence and undertake the Works in accordance
with the agreed Work Program.
2.30 SPECIFICATIONS shall mean specifications for materials and works as specified in
volume III of the contract in case of disagreement between the specifications of the
Department and standard practices being followed that decided by the Engineer-in-
Charge, shall be binding on the contractor. Specifications not provided specifically
then relevant specification under IRC/IS Code shall prevail.
2.14.83 SUBCONTRACTOR means any person named in the Contract as a subcontractor,
manufacturer or supplier for a part of the Works or any person to whom a part of
the Works has been subcontracted and the legal successors in title to such person,
but not any assignee of such person
2.32 TEMPORARY WORKS are works designed, constructed, installed, and removed by
the Contractor which are needed for Construction or installation of the Works.
2.33 Tender means the Contractor's priced offer to the Employer for the Works, as
accepted by the Letter of Acceptance
2.34 WORK shall mean the work to be executed in accordance with contract.
2.35 WORK PROGRAM is the program submitted by the Contractor and approved by the
Chief Engineer Lower Narmada Projects, Indore which shows the general methods,
arrangements, order and timing for all the activities in the Works and according to
which the Contractor shall perform and complete the Works by the Intended
Completion Date. In case the whole of the Site is not available upon the Start Date,

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VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

the Contractor and Employer shall mutually agree on a Work Program that takes
into consideration the date of availability of the different parts of the Site and
enables the Contractor to complete the Works within the intended Completion
Date.
2.36 NVDA means Narmada Valley Development Authority, Government of Madhya
Pradesh.
a) Chief Engineer means Chief Engineer, Lower Narmada Projects, Indore (M.P.)
and here after referred as Chief Engineer.
b) Superintending Engineer means Superintending Engineer, Narmada Development
Circle No. 11 , Khedighat, P.O. Barwaha, District-Khargone (M.P.) and here after
referred as Superintending Engineer
c) Executive Engineer means Executive Engineer, N.D. Division No. 32, Barwaha,
District Khargone (M.P.) and here after referred as Executive Engineer

3.0 LOCATION OF WORKS:-

The construction of Ghat work is located in the Omkareshwar & Khedighat, Tehsil-
Punasa, District-Khandwa, Madhya Pradesh.
4.0 Probable Amount of Work
4.1 The “probable amount of work”- cost shown in the tender document are not
guaranteed for contract but merely given as rough guidance. The contractor should
derive his own cost estimate after visiting the site prior to bidding.
4.2 Each bidder should carefully examine the specifications, special conditions and other
particulars etc. and visit the site of work and fully satisfy and acquaint himself about
the nature and location of the work, exact length and static heads, the surface and
geological conditions, quality, quantity and distance of construction materials
available, the character of equipments and ancillaries needed during the execution of
the work and local socio-economic conditions which may affect the cost of the
completion of the work.
4.3 TIME FOR COMPLETION: the time for completion for the project including time
required for creation of construction facilities and infrastructure work, necessary
preconstruction survey, investigation, soil exploration, design and engineering
construction work etc. Shall not exceed 11 months including rainy season from the
date of agreement. stipulated period of completion is the main essence of the
contract and shall be strictly adhered to.
5.0 LANGUAGE OF TENDER:
Tender shall be submitted in prescribed form in English. All literature and
correspondence in connection with the contract shall be in English.
6.0 CONTRACT DOCUMENTS AND MATTERS TO BE TREATED AS CONFIDENTIAL:
All documents, correspondence, decisions and other matters concerning the contract
shall be considered as of confidential and restricted nature by the contractor and he
shall not divulge or allow access there to any unauthorized person.

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VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

7.0 AVAILABILITY OF “PRE-QUALIFICATION AND TENDER DOCUMENTS” WITH RELEVANT

DETAILS: -
The Tender documents for e-Tendering can be purchased ONLY online on payment of
50000/-(Rs. Fifty Thousand only). The tender shall be available for purchase to
concerned eligible Contractors immediately after online release of Notice Inviting
Tender and up-to the scheduled date and time as set in the key dates.
Those bidders who need support in purchasing bid documents online will be
assisted NVDA/Department, concerned Chief Engineer Office, Circle office and
concerned Division Office; such purchase of bid documents will be registered at e-
Tendering Portal as assisted purchase and details of assisting office will be
maintained on the portal.
No application will be required for online purchase of tender documents. For
purchase of online tender documents, the Contractors/ Bidders will be required
to make online payments through various modes admissible as notified at e-
Tendering Portal. Online payment for purchase of tender document will be
acceptable only through Gateway Service integrated into the e-Tendering
System. Contractors / Bidders will be required to print a system generated
receipt of payment made through secure payment gateway as an evidence of
payment.
Receipt of online payment for purchase of tender documents and any other
payment mode permitted herein will be considered equivalent to money
receipt issued as per relevant provisions in clause 2.03.56(1)(a) and
2.03.56(1)(b) of Works Department Manual.
Online purchase of tender documents will have same effect as an entry made in
the register of bids sold as per relevant provisions in clause 2.03.56(4) of Works
Department Manual. Digital signatures for online purchase of bid documents will
have same effect as signature in register of bids sold as per relevant provisions in
clause 2.03.56(4) of Works Department Manual.
8.0 SUBMISSION OF TENDER:
8.1 The bidder shall submit his tender online in three separate electronic envelopes i.e.
EMD, affidavit, additional affidavit & copy of registration or proof of having applied for
registration along with JV related documents, if applicable in Envelope - A, Pre –
Qualification Document in Envelope B and main tender indicating his financial offer
i.e. the Price Bid in online Envelope - ‘C‘. The tenderer should also ensure that his
tendered amount quoted in the price bid is not mentioned in any other document
submitted online or physically directly or indirectly, if any such mention is made it will
not be given any importance for whatsoever purpose.
8.2 The bidders are advised to go through the pre -qualification documents carefully and
furnish the required details duly supported by documentary evidence as per
instructions issued in the Volume, as their eligibility for this contract. Prequalification
shall be decided on the basis of the information/documents submitted by them in
Online Envelope “B”.
8.3 The Bidders shall have to submit their Bids online and upload the relevant documents
required.

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VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

8.4 Since, the bids for the tender are required to be digitally signed using Class III digital
certificate of the authorized representative of the firm, Contractors are advised to
obtain the same at the earliest.
8.5 Envelope “A” should contain the following: Valid bid security e-EMD, Copy of
registration Certificate, Affidavit as per Annexure – 1, additional affidavit as per
Annexure-2, PoA, JV related documents, if applicable.
*In case of JV, ref. Clause 4.5 of Section –I, Prequalification Document Volume-I..
8.6 Envelope “B” should contain the following:
Pre-qualification document (Volume-I) containing details regarding eligibility for pre-
qualification, enumerated in Information and instructions to the tenderer in the
prescribed proforma as Technical Schedule i.e. Form 1 to Form 8 and these formats
should be supported by certificates wherever necessary signed by the officer not
below the rank of Executive Engineer. The certificate should be translated in English
and attested, if issued in some other Indian language. Applicant shall attach all
necessary documents like Balance sheets, Bank certificates, Experience certificates
and information of work in hand etc. with prequalification document. (see
prequalification document Volume-I for details). All above prequalification
documents are required to be scanned and uploaded in Envelope –B
(Prequalification Envelope) while submitting the online bid.
8.7 Envelope “C” should contain the following:
The bidder shall quote his lump sum price in Indian Rupees in online only in
prescribed format given in volume II, section III, price proposal or as available online
for this tender on the e tendering portal. Format should be duly filled with amount in
Rupees in Price Bid form in words and figure both.
Bidders shall quote for entire work on a firm lump sum price and on a single source
responsibility basis.
The Bidders shall have to quote rates inclusive of all taxes, royalties, levies, duties,
cess, toll etc. except GST.
8.8 If there is any difference between the amount in words and figures written in
the tender forms by the contractor the lesser amount will be treated as valid. If
the Contractor is not ready to accept the amount so fixed in the above manner
and declines to do the work, Earnest Money deposit of the Contractor shall be
forfeited.
9.0 OPENING OF TENDER AND AWARD OF CONTRACT:
9.1 Envelope A: At the time fixed for Opening of EMD & Technical / PQ Bid first
envelope 'A' shall be opened. After opening of envelope 'A', submitted
documents shall be checked for correctness and validity of registration, EMD,
affidavit, additional affidavit, POA and JV conditions if any
9.2 Envelope B: Envelope "B" shall be opened only for those bidders whose
documents in Envelope "A" are found in order. After opening of envelope 'B',
based on the information given by the tenderer, evaluation of pre-qualification
will be carried out as per norms/criteria given in section-II “Qualifying Criteria”
of prequalification document (Volume-I) Annexure - I. Pre-Qualification of the

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VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

tenderer (bidder) will be decided by the officer who is competent to accept

the tender.
However Chief Engineer may call for any explanation or clarification or
additional documents to arrive at a decision about any PQ document or any
entry in such document submitted online and take such decision as he may
deem fit about the corresponding qualification.
9.3 Envelope C: The Tenderer (bidder) who does not pre-qualify as per the
prescribed norms, his tender (price bid) will not be opened. Online opening of
Envelope "C" will be done in the presence of prequalified Tenderers (Bidders) or
their authorized representative who choose to be present. Immediately after
opening of Envelope "C", all tenderers who have purchased online tender will
be able to view online the opened data including price bids.
The successful bidder would be required to have valid registration at the time of
signing of the Contract. Failure to sign the contract by the selected bidder, for
whatsoever reason, shall result in forfeiture of the earnest money deposit and
blacklisting of contractor invariably.
9.4 AWARD OF CONTRACT:

A. AWARD CRITERIA
i. The Employer will award the contract to the Bidder who is found qualified as
per the Bid conditions and whose price bid is lowest. Once the contract is
awarded to the successful bidder as above, all other bids shall be deemed to be
rejected.
ii. The department reserves the right to accept or reject any bid or all Bids and to
cancel the Bidding process, at any time prior to the award of Contract, and shall
not bear any liability for such decision and shall not have any obligation to
inform the affected Bidder or Bidders of the reasons thereof.

B. NOTIFICATION OF AWARD

i. Prior to expiration of the period of Bid validity prescribed in tender document,

the Employer or his nominee will notify the successful Bidder on Departmental
Website & or by Ordinary post that its Bid has been accepted. This letter
(hereinafter and in the Conditions of Contract called the "Letter of
Acceptance") shall notify the sum which the Government/NVDA will pay to the
Contractor in consideration of the execution, completion of the project by the
Contractor as prescribed by the Contract (hereinafter and in the Conditions of
Contract called "the Contract Amount").The notification of award will
constitute the formation of the Contract.

ii. The signing of contract agreement shall be reckoned as intimation to

commencement of work. No separate work order shall be issued by the
Employer to the contractor for commencement of work.

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VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

C SIGNING OF CONTRACT AGREEMENT

i. Tenderer whose tender has been accepted (hereinafter referred to as

contractor) will execute the agreement with the Executive Engineer, N.D.
Division No. 32, Barwaha, District Khargone (M.P.) in the prescribed form,
within 30 days from the date of communication of acceptance or any such date
extended by the competent authority in writing. Failure to do so, will result in
the Earnest Money being forfeited to Govt. and tender being cancelled.
The signing of contract agreement shall be reckoned as intimation to
commencement of work. No separate work order shall be issued by the
Employer to the contractor for commencement of work.
10.0 DISQUALIFICATION:-
As stipulated in Volume-I, Section-II.
11.0 EARNEST MONEY:
11.1 a) The tenderer shall submit the earnest money of Rs. 50.00 lakhs
(Rupees Fifty Lakhs, Only) in Envelope “A” .Only e-EMD will accepted.
b) Any tender,not accompanied by EMD will be treated as non –Responsive
and will be rejected.
c) The EMD of the bidders whose bid are not accepted will be returned
within 10 working days after the decision on the bids
d) The EMD of successful bidder shall be discharged when the Bidder has
signed the Agreement after furnishing the required performance
security.
11.2 The EMD shall be forfeited-
a) If a tenderer modifies or withdraws his tender during the period of
tender/bid validity.
b) In case of a successful tender, if, he fails to furnish the required
performance security and sign the contract agreement within the
specified time limit.
c) If, the tenderer does not accept the correction of his bid price pursuant
to clause 8.8 of detailed NIT of Volume II.
11.3 In the event of tenderer withdrawing his/ her offer before the expiry of the
period of the validity of offer or failing to execute Contract Agreement as
required by Condition of NIT, he/she will not be entitled to tender for this
work in case of recall in addition to forfeiture of his / her Earnest Money.
11.4 Earnest money which has been deposited for a particular work will not
ordinarily be adjusted towards the earnest money for another work.
12. PERFORMANCE SECURITY DEPOSIT/SECURITY DEPOSIT:-
12.1 Within 30 days of receipt of the notification of award from the Employer, the
tender shall furnish Performance Security Deposit equal to 500.00 Lakhs .(*)
(**) in any one of the following form and shall be valid up to 90 days beyond
the period for completion of construction:-

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VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

(*[Link] having PAC upto Rs. 100 Crores, PS equal to 5% of the contract
value and 2. Tenders having PAC greater than Rs. 100 Crores but less than
Rs.1000 Cores, PS equal to 1% of the contract value or Rs. 5.00 crores,
whichever is more and3. Tenders having PAC greater than Rs. 1000 Cores, PS
equal to Rs. 10 Crores)
(**To restrict the bidders from quoting unworkable rates, the bidder shall have to
pay additional performance security amount equals to the difference of 90% amount
of PAC and contract amount/ rate quoted by bidder in Item Rate/ Percentage Rate/
Turnkey Tenders)
(a) Irrevocable bank guarantee in the prescribed form (annexure G) in favor
of “Executive Engineer, N.D. Division No. 32, Barwaha, District Khargone (M.P.)
from any nationalized or scheduled bank (other than a co-operative bank)
located in Madhya Pradesh and shall be unconditional and be in force till
it is released by competent authority in whose favour bank guarantee is
pledged.
This bank guarantee for performance shall remain valid up to 90 days
beyond the period for completion of construction.
(b) In addition to the above initial security deposit, the Executive Engineer
shall deduct from the running account bills, an amount of 5 % (**) of
the total value of each bill as additional security deposit subject to the
condition that the total amount of such deductions together with the
amount of performance security deposit shall not exceed 6 % (**) of the
contract value.
(**[Link] Tenders having PAC upto Rs. 100 Crore, SD @ 5% of the total value
of each bill as security deposit, subject to the condition that the total amount
of such deductions together with the amount of performance security deposit
shall not exceed 10% of the contract value. When value of work exceeds the
Contract amount security deposit of 10% shall be deducted from the
subsequent running bill paid to the Contractor and 2. Tenders having PAC
greater than Rs. 100 Crores but less than Rs.1000 Crores, SD @ 5% of the
total value of each bill as security deposit, subject to the condition that the
total amount of such deductions together with the amount of performance
security deposit shall not exceed 6% of the contract value. When value of
work exceeds the Contract amount security deposit of 6% shall be deducted
from the subsequent running bill paid to the Contractor and 3. Tenders
having PAC greater than Rs. 1000 Crores, SD @ 5% of the total value of each
bill as security deposit, subject to the condition that the total amount of such
deductions together with the amount of performance security deposit shall
not exceed 6% of the contract value. When value of work executed under the
contract exceeds the contract amount the security deposit of 6% shall be
deducted from the subsequent running bill paid to the Contractor.)
12.2 If the contractor expressly request in writing he will be permitted by Engineer-
in-Charge to convert the security deposit recovered from his bills into interest
bearing govt. securities or bank guarantees or interest bearing deposits as
stipulated in clause 108.2, pledged to the Executive Engineer, N.D. Division No.
32, Barwaha, District Khargone (M.P.) with any scheduled Indian Bank (other

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 VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

than a Co-operative Bank) located in India (Refer Annexure E). This bank
guarantee against Security deposit shall remain valid for 90 days beyond the
MOM period
12.3 The interest bearing Govt. securities, Bank Guarantees and the interest
bearing deposits shall remain valid up to 90 days beyond the stipulated date
of MOM. In case date of completion and MOM extends beyond stipulated
date validity of deposit shall be extended accordingly.
12.4 Recovery of amount due to Government from Contractor: Any amount due to
Government from the contractor on any account may be recovered from
contractors deposit available with the department and in addition as arrears
of land revenue.
12.5 The security deposit less any amount due shall be returned to the contractor
after the defect liability period is over and subject to certification of Engineer-
In-charge that no liability attached to the contractor.
12.6 Additional performance security, if applicable, shall be deposited in the form
and for the duration, etc similar to performance security. (As per Govt. of
MPWRD Department order No. 22(A)/ 326/ MPS/ 31/ 2074 dtd. 17-10-2016
and 22 (A) 326/ MPS/ 31/ 705 dtd. 14/06/2021 and 22 (A)/ 326/ MPS/ 31/
1146 dtd. 6-9-2021)
13 CONTRACT AGREEMENT EXECUTION:
13.1 Tenderer whose tender has been accepted (hereinafter referred to as the
contractor) will execute the agreement with the Executive Engineer, N.D.
Division No. 32, Barwaha, District Khargone (M.P.) in the prescribed form within
thirty days from the date of communication of acceptance or any such date
extended by competent authority in writing. Failure to do so will result in the
earnest money being forfeited to Government and tender being cancelled.
The signing of contract agreement shall be reckoned as intimation to
commencement of work. No separate work order shall be issued by the
Employer to the contractor for commencement of work.
13.2 Although the agreement shall be drawn between the contractor and the
Executive Engineer, N.D. Division No. 32, Barwaha, District Khargone (M.P.).
However, to facilitate the execution of different portions, of the complete
work, the project work may be distributed among the different divisions by
the Chief Engineer. In such case, all the other Executive Engineers shall be
treated as representatives of Engineer-in-charge.
13.3 The submission of a tender online by a contractor implies that he has read the
notice and conditions of the contract and has made himself aware of the
scope and specifications of the work to be done and has seen the quarries
with their approaches, sites of works etc. and satisfied himself regarding the
suitability of the materials at the quarries. The responsibility of opening of
new quarries and construction and maintenance of approaches too shall lie
wholly with the contractor.
The successful bidder has to make arrangement at site to establish the camp,
deployment of manpower, equipment and machineries, survey &

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 VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

investigations and basic preparation to mobilize the work within 30 days after
agreement.
13.4 CONDITIONAL TENDERS ARE LIABLE TO BE REJECTED:
Only unconditional tender shall be accepted and conditional tenders are liable
to be rejected. The NVDA/Department also reserve the right to reject all or
any of the tenders without assigning any reason thereof. No correspondence
or claim shall be entertained on this account.
14 . TAXES AND DUTIES:
14.1 The Bid price quoted by the contractor shall deemed to be inclusive of Income
Tax, Labour Cess, Duties, Royalties and other Taxes whatsoever on all labour,
material and equipment’s that the contractor will procure for the performance
of this contract, except “GST on works contract services”. Payment of “GST on
works contract services” shall be paid separately to the contractor as per
prevailing rate at the time of raising of bill/invoice by the contractor.
14.1.1 The liability, if any, on account of increase in all types of taxes i/c Income
Tax, Labour Cess, Royalties, all types of fees of Central and State
government, Local bodies and Authorities whatsoever on all works,
contract services, labour, material and equipment that the contractor
will procure for the performance of this contract, except GST shall be
borne by the contractor.
14.1.2 If during the implementation of the contract, the rate of GST on works contract
service is reduced from the prevailing rate (on the last date of submission of
bid) then the difference of GST on work contracts service rates will be
recovered from the date on which the reduction in GST rates shall be effective.
If G.S.T. rates increases, the additional increased amount, as per actual, will be
paid to the agency
14.2 All payments shall be adjusted for deductions for advance payment, security
deposit, other recoveries in terms of contract and taxes at source as applicable
under the law.
14.3 The royalty charges for extracting the minor minerals for Government works
will be paid by the contractor as per the Govt. rules from time to time.
14.4 Income tax as applicable, as per circulars issued time to time by the Income
Tax Department, shall be deducted at source at the time of payment to the
contractor by cash, cheque or draft or any other mode from his running / final
bill or any type of payment, for this contract, as per section 194 of Income Tax
Act, 1961.
14.5 In the contract work for Construction, the workers welfareness @ 1% (One
percent) shall be deducted at source while making payment by the Executive
Engineer and shall be deposited to Workers Welfare Fund as per the provision
of Building and other Construction Workers Welfare Act, 1996.
14.6 It is open to the contractor to make an application to the Income Tax Officer
and Commercial Tax officer concerned and obtain from him a certificate
authorizing the payer to deduct tax at such lower rate or deduct no tax as may

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VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

be appropriate for this Contract. Such certificate will be valid for the period
specified therein unless it is cancelled by the Income Tax / Commercial Tax
officers earlier.
14.7 All other taxes as applicable shall be deducted from contractor and any other
new tax imposed by the Govt. during the currency of contract including
Maintenance period shall be deducted from contractor.
15. MODEL RULES FOR WATER SUPPLY, SANITATION IN LABOUR CAMPS:
The contractor will be bound to follow the Model Rules relating to layout of
water supply and sanitation in labour camps (vide Annexure-A).
16. FAIR WAGES TO LABOURERS :
The Contractor shall not pay less than fair wages to labours engaged by him on
the work (Copy of rules enclosed vide Annexure B) including any revision in the
fair wage from time to time.
17. EXECUTION OF WORK:
a. The contractor shall execute the work as per specifications of water
resource Department detailed approved design-drawing, relevant I.S.
Code and circulars issued by the Department from time to time and in
accordance with the special conditions incorporated in the tender
documents.
b. Execution of work according to Time Schedule: The Bidder shall include in
his bid, a detailed Construction program of executing the construction of
Ghat work, describing broadly the technology and Construction
methodology major components of the construction of Ghat work
including survey, investigation, soil exploration, design and engineering
estimates. The employer reserves the right to request for change in the
design after discussions with the successful bidder. Mutually agreed
design shall form part of the Contract.
18. CANVASSING OR SUPPORT FOR ACCEPTANCE OF TENDER:
Canvassing or support in any form for the acceptance of any tender is strictly
prohibited. Any tenderers doing so will render himself liable to penalties,
which may include removal of his name from the register of, approved
contractors, and in case of unregistered contractor debarring him for
registration for a period of 5(five) years.
19. REMOVAL OF UNSUITABLE OR UNDESIRABLE EMPLOYEES OF CONTRACTOR:
The contractor shall on receipt of the requisition from the Engineer-in-charge
remove any person at once employed by him on the work if in the opinion of
Executive Engineer/Project Manager such person is unsuitable or undesirable.
20. LIST OF PERSONS EMPLOYED BY CONTRACTOR:
1. The Tenderer shall not be permitted to tender for works under Executive
Engineer, N.D. Division No. 32, Barwaha, District Khargone (M.P.) (responsible for
award and execution of Contracts) in which his near relative is posted as
Divisional Accountant or as an officer in any capacity between the grades of
Superintending Engineer and Assistant Engineer (both inclusive). A list showing

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VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

the names of the persons who are working with the Tenderer and are near
relatives to any Gazetted Officer in the NVDA. Department including Secretariat
should also be appended to the tender. He should also intimate to the E.E. the
names of subsequently employed persons who are near relatives to any
Gazetted Officer in W.R. Department or Divisional Accountant Executive Engineer,
N.D. Division No. 32, Barwaha, District Khargone (M.P.) Any breach of this condition
by the Contractor would render him liable to be removed from the approved list
of Tenderer of this Department.
Note: By the term near relative is meant son, grand-son, father, Mother,
Spouse, Brother, Sister, Brother-in-law, Father-in-law and Mother-in-law.
21. VALIDITY OF OFFER
The offer of the tenderers shall remain valid for 180 days with effect from the
prescribed deadline for submission of tender.
22. BANK COMMISSION CHARGES
Bank commission charges shall be borne by the Contractor.
23. FORCE MAJEURE
Should failure in performance of any part of this contract arise from war,
insurrection, restraint imposed by Government, act of Legislature or act of
God or any inevitable or unforeseen event beyond human control directly or
indirectly interfering with the execution of work or from any cause which may
be reasonable ground for an extension of time, the competent authority will
allow such additional time as he considers to be justified in the circumstances
of the case, No compensation will be payable to the contractor for any loss
incurred by him due to these reasons.
24. ADDRESS OF THE TENDERER
Each tenderer shall supply the name, residence and place of business of the
person or persons giving the tender and shall be signed by the tenderers with
his usual signature. When tender is given by firm having partnerships, the full
names of all partners shall be furnished. An attested copy of the constitution
of the firm and the registration number of the firm shall be furnished. In such
a case tender must be signed separately by each partner thereof or in the
event of the absence of any partner it must be signed on his behalf by a
person holding a power of attorney authorizing him to do so. Tenders by
corporation shall be signed with the legal name of the corporation followed by
the name of the State of Incorporation and by signature and by designation of
the president, secretary or other persons authorized to sign it in the matter.
25. VALID LICENSE
The contractor shall obtain a Valid license under the contract (Regulation and
Abolition) Act MP Rules 1973 shall apply and rules made there under by
competent authority from time to time before commencement of work and
continue to have valid license until the completion of the work.
26. BANK GUARANTEE
Irrevocable Bank Guarantee shall be in the form Annexed at “G” given on the
Non-Judicial Stamp Paper in accordance with the prevailing rules. The Bank

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 VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

Guarantee shall be valid for 90 days beyond construction period for

Performance Security Deposit. It will be the responsibility of the contractor to
get the validity of the Bank Guarantee extended at least one month prior to the
expiry date, from time to time, failing which the Bank Guarantees shall be
encashed by the Executive Engineer one month before the expiry date of Bank
Guarantee(s) and cash accrued shall be at the disposal of the Government.
However failing to encash bank guarantee in above manner will not relieve the
contractor and bank from its obligation for encashment in future.
27. QUARRY MATERIAL
If in a quarry material of more than one quality is found, the material of the best
quality as approved by the Executive Engineer shall be used by the contractor.

28. TRANSPORT OF MATERIALS IS CONTRACTOR’S RESPONSIBILITY:

The contractor shall make his own arrangement for transport of all materials.
The Government is not bound to arrange for priorities for getting wagon or any
other materials though all possible assistance by way of recommendation will
be given, if it is found necessary in the opinion of Engineer-in-Charge. If it
proves ineffective, the contractor shall have no claim for any compensation on
this account.

29. ARRANGEMENT OF TOOLS AND PLANTS:

a. The contractor shall arrange at his own cost tools and plant and machine
required for proper execution of work.
b. Government plant and machinery may be supplied on hire basis by the
Government under the orders of Engineer, of the work, if available and
considered necessary in the interest of work on the conditions, terms and
rates as applicable at the time of supply but department does not
undertake any responsibility towards their supply (Annexure C). The
contractor will have to execute the agreement for hiring the machine, with
the Executive Engineer in the prescribed form (Annexure - D) for supply of
plant & machine on hire.

30. EXECUTION OF WORK ACCORDING TO TIME SCHEDULE: -

The work shall be done by the contractor according to the time schedule fixed by
competent authority.

31. PRICE ADJUSTMENT

31.1 The amount of price adjustment shall be paid monthly on the basis of index for
increase or decrease in the rate of labour, HDPE, plant & Machinery, cement,
steel, POL and other material shall be payable on the basis of formula and
procedure as laid down in clause 113 of condition of contract as amended from
time to time by the government.
31.2 No claims for price adjustment other than those provided herein shall be
entertained.

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 VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

32. ADVANCE PAYMENT

32.1 The Contractor shall be paid interest free Mobilization Advance against
unconditional Bank Guarantee. The percentages of these advances and their
mode of recovery shall be as set out in Clause No. 113.6 of Condition of Contract.
32.2 Except for the above stated advances no other advances whatsoever shall be
payable.
SITE VISIT

33.1 For obtaining details of works and visit to site , Superintending Engineer, Narmada
Development Circle No. 11 , Khedighat, P.O. Barwaha, District-Khargone (M.P.) or
Executive Engineer, N.D. Division No. 32, Barwaha, District Khargone (M.P.) shall be
contacted.
Any Claim/Claims on account of court cases (proceedings/awards) decisions
affecting the work directly or indirectly shall not entertained.

34 ISSUE OF MATERIALS BY THE DEPARTMENT - The following materials can be

used by the contractor at the following rates-

[Link]. Name of Unit Rate Place of delivery Remark

Material
01 ----------Nil----

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VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

Volume II
SECTION –III
PART A
CONDITIONS OF CONTRACT
General
1 DEFINITIONS
In the “Tender Documents” the terms shall have the meanings as stipulated Clause
2.00, Section II except where the context otherwise requires.
2 INTERPRETATIONS
In interpreting Conditions of Contract, words indicating singular also includes
plural, one gender includes all genders, and vice versa. Headings and cross-
references between clauses have no significance. Words have their normal
meaning under the language of the Contract unless specifically defined.
3 CONTRACT AGREEMENT
A Contract Agreement in the form annexed shall be executed.
4 PRIORITY OF DOCUMENTS
The documents forming the Contract are to be taken as mutually explanatory of
one another. If there is an ambiguity or discrepancy in the documents, the
Employer's Representative shall issue any necessary clarification or instruction to
the Contractor, and the priority of the documents shall be as follows:-
i Form of Contract Agreement.
ii Letter of acceptance
iii Amendments, if any
iv Detailed Scope of work including detailed notice inviting tender (Vol. II)
v Other Special Conditions (Vol. II)
vi The Special condition of Contract (Vol. II)
vii The condition of Contract
viii Specification
ix Drawings in volume III
x Quality control manual
5 DOCUMENTS ON SITE
The Contractor shall keep on the Site one complete set of the documents forming
the Contract, the Construction Documents, other communications given or issued
and the documents mentioned in Sub-Clause (Technical Standards and
Regulations). The Employer, the Engineer, Engineer in charge, their
Representatives and assistants shall have the right to use such documents at all
reasonable times.

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6 COMMUNICATIONS
6.1 Wherever provision is made for the giving or issue of any notice, instruction,
consent, approval, certificate or determination by any person, unless otherwise
specified such communication shall be in writing and shall not be unreasonably
withheld or delayed.
6.2 Wherever provision is made for a communication to be "written" or "in writing",
this means any handwritten, type-written or printed communication, including the
agreed systems of electronic transmission.
6.3 All certificates, notices or written orders to be given to the Contractor by the
Employer or Employer’s representative and all notices to be given to the Employer
or to the Employer’s representative by the Contractor, shall either be delivered by
hand against written acknowledgement of receipt, or be sent by registered post or
one of the agreed systems of Electronic Transmission to the Engineer-in-Charge.
7 PROVISION OF CONSTRUCTION DOCUMENTS
The Construction Documents shall be in the custody and care of the Contractor.
The Contractor shall provide six copies of the Construction document for the use
of the Employer's Representative and assistants (as referred to in Clause 20).
8 CONTRACTOR’S USE OF EMPLOYER’S DOCUMENTS
The documents issued by the Employer or the Employer's Representative to the
Contractor shall (as between the parties) remain the property of the Employer.
The Contractor may, at his cost, copy, use and communicate any such documents
for the purposes of the Contract. They shall not, without the Employer's consent,
be used, copied or communicated to a third party by the Contractor, except as
necessary for the purposes of the Contract.
9 COMPLIANCE WITH STATUTES, REGULATIONS AND LAW
The Contractor shall, in all matters arising in the performance of the Contract,
comply with, give all notices under, and pay all fees required by, the provisions of
any national or state statute, ordinance or other law, or any regulation of any
legally constituted public authority having jurisdiction over the Works. The
Contractor shall obtain all permits, licenses or approvals required for any part of
the Works, in reasonable time taking account of the times for delivery of the Plant
and Materials required for completion of the Works. The Employer and the
Contractor shall comply with the laws of MP Government where activities are
performed.
10 JOINT AND SEVERAL LIABILITY
If the Contractor is a joint venture (or consortium) of two or more persons, all such
persons shall be jointly and severally liable to the Employer for the fulfillment of
the terms of the Contract. Such persons shall designate one of them to act as
leader with authority to bind the joint venture (or consortium) and each of its
members. The composition or the constitution of the joint venture (or consortium)
shall not be altered.

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VOLUME-II TENDER DOCUMENT FOR TURNKEY CONTRACT CONSTRUCTION OF GHAT

11 LANGUAGE AND LAW

The language of the Contract is English and the law governing the Contract is Law
of India.
12 GENERAL OBLIGATIONS OF THE EMPLOYER
The employer shall pay the Contractor in accordance with schedule of payment for
the works executed by him. The Employer shall also pay for the permanent land
acquisition, solatium charges, forest land and CAT etc.
13 ENGINEER’S DECISIONS
Except where otherwise specifically stated, the Engineer will decide the
contractual matters between the employer and the Contractor.
14 DELEGATION
The Engineer shall designate in writing to the Contractor the Engineer’s
Representatives appointed under the Project to assist the Engineer in supervision
of the Works. The Engineer’s Representatives shall include authorized
representatives of:
i. Superintending Engineer, Narmada Development Circle No. 11 , Khedighat, P.O.
Barwaha, District-Khargone (M.P.) .

ii. Executive Engineer, N.D. Division No. 32, Barwaha, District Khargone (M.P.)
Consultants for Supervision appointed by the NVDA Department to assist in
quality control, scrutiny of the design and drawing, checking of survey and in
contract administration of works.
iii. Any communications given by the Engineer’s Representatives shall have the
same effect as though it had been given by the Engineer.
15 PERMITS, LICENSES OR APPROVALS
The Employer/Employer’s Representative shall, at the request and cost of the
Contractor, assist him in applying for permits (including permits and licenses
necessary under the Indian Explosive Act 1988 and Indian Explosive Rules 1983),
licenses or approvals, which are required for any part of the Works, for delivery
(including clearance through customs) of Plant, Materials and Contractor's
Equipment, and for the completion of the Works. Such requests may also include
requests for the Employer's assistance in applying for any necessary government
consent to the export of Contractor's Equipment when it is removed from the Site.
16 EMPLOYER’S REPRESENTATIVE’S DUTIES AND AUTHORITY
16.1 The Employer's Representative shall have no authority to amend the Contract.
16.2 The Employer's Representative may exercise the authority specified in or
necessarily to be implied from the Contract.

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16.3 Except as expressly stated in the Conditions of Contract, the Employer's

Representative shall have no authority to relieve the Contractor of any of his
duties, obligations or responsibilities under the Contract. Any proposal, inspection,
examination, testing, consent, approval or similar act by the Employer's
Representative (including absence of disapproval) shall not relieve the Contractor
from any responsibility, including responsibility for his errors, omissions,
discrepancies, and noncompliance.
17 EMPLOYER’S REPRESENTATIVE’S AUTHORITY TO DELEGATE
17.1 The Employer's Representative may from time to time delegate any of his duties to
assistants, and may at any time revoke any such delegation.
17.2 Any determination, instruction, inspection, examination, testing, consent,
approval or similar act by any such assistant of the Employer's Representative, in
accordance with the delegation, shall have the same effect as though it had been
an act of the Employer's Representative. However any failure to disapprove any
Plant, Materials, design or workmanship shall not prejudice the right of the
Employer's Representative to reject such Plant, Materials, design or workmanship.
18 EMPLOYER’S REPRESENTATIVE’S INSTRUCTIONS
Unless it is legally or physically impossible, the Contractor shall comply with
instructions given by the Employer's Representative in accordance with the
Contract.
19 GENERAL OBLIGATIONS OF THE CONTRACTOR
19.1 The Works as completed by the Contractor shall be wholly in accordance with the
Contract and fit for the purposes for which they are intended, as defined in the
Contract. The Works shall include any work which is necessary to satisfy the
Contract, Contractor's Proposal and Schedules, or is implied by the Contract, or
arises from any obligation of the Contractor, and all works not mentioned in the
Contract but which may be inferred to be necessary for stability or completion or
the safe, reliable and efficient operation of the Works.
19.2 The Contractor shall design (to the extent as per scope of work), execute and
complete in all respect as defined in scope of work, providing Construction
Documents, within the Time for Completion, and shall remedy any defects within
the Contract and Defect Liability Period. The Contractor shall provide all
superintendence, labour, Materials, Contractor's Equipment, Temporary Works
and all other things, whether of a temporary or permanent nature, required in and
for such design, execution, completion and remedying of defects.
19.3 Before commencing design, the Contractor shall satisfy himself regarding the
design criteria and Parameters. The Contractor shall bring to notice of the
Employer's Representative of any error, fault or other defect in the design criteria
and Parameter.

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19.4 The Contractor shall carry out, and be responsible for, the design of the Works.
Design shall be prepared by qualified designers who are engineers or other
professionals who comply with the criteria (if any) stated in the technical
schedules.
19.5 The contractor holds himself, his designers and design subcontractors as having
the experience and capability necessary for the design. The Contractor undertakes
that the designers shall be available to attend discussions with the Employer's
Representative at all reasonable times during the Contract Period.
19.6 The Contractor shall take full responsibility for the adequacy, stability and safety of
all Site operations, of all methods of Construction and of all the Works,
irrespective of any approval or consent by the Employer's Representative.
20 CONSTRUCTION DOCUMENTS
20.1 Construction Documents means all designs, drawings, calculations, methodology
and any other related data provided by the Contractor to the Engineer’s
Representative under the Contract including all samples, patterns, models,
maintenance manuals and other technical information of alike nature submitted
by the Contractor and approved by the Engineer’s Representative. However such
approval will not relieve the Contractor of any of his obligations, responsibilities
under the Contract.
20.2 The Contractor shall prepare Construction Documents in sufficient detail to satisfy
all regulatory approvals, to provide suppliers and Construction personnel sufficient
instruction to execute the Works, and to describe the operation of the completed
Works. The Employer's Representative shall have the right to review and inspect
the Construction Documents.
20.3 Each of the Construction Documents shall be submitted to the Employer's
Representative for review. If the Employer's Representative, notifies the
Contractor that such Construction Document fails (to the extent stated) to comply
with the Employer's Requirements, it shall be rectified, resubmitted and reviewed
in accordance with this Sub-Clause, at the Contractor's cost.
20.4 For each part of the Works, and except to the extent that the prior consent of the
Employer's Representative shall have been obtained:
(a) Construction shall not commence prior to the approval of Construction
Document which are relevant to the design and Construction of such part;
(b) Construction shall be in accordance with such Construction Documents; and

(c) If the Contractor wishes to modify any design or document which has
previously been submitted, the Contractor shall immediately notify the
Employer's Representative, and shall subsequently submit revised documents
to the Employer's Representative for approval.

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If the Employer's Representative instructs that further Construction Documents

are necessary for carrying out the Works, the Contractor shall prepare such
Construction Documents.
Errors, omissions, ambiguities, inconsistencies, inadequacies and other defects
shall be rectified by the Contractor at his cost.
21 CONTRACTOR’S UNDERTAKING
The Contractor undertakes that, if legally and physically possible, the design, the
Construction Documents, the execution complete in all respect as defined in scope
of work, testing, commissioning and the operation & maintenance of Works will be
in accordance with the following, in order of priority:
a. The law in the Country, and
b. The documents forming the Contract, or as altered or modified.
22 TECHNICAL STANDARDS AND REGULATIONS
The design, the Construction Documents, the execution and the completed Works
shall comply with the latest Indian Standard Codes and specifications, technical
standards, Construction and environmental and Electrical regulations, the
standards specified, I.R.C. Publications, design criteria of WRD/ NVDA & Hand Book
for design of flood protection, Anti erosion, measures & river training works by flood
management organization New Delhi and CWC guide lines and as approved by Competent
Authority and circulars issued by the Department time to time.

23 SUBCONTRACTING
23.1 The contractor may sub contract different components/parts of the whole project
to sub-contractors. However, total amount of such sub contracts shall not exceed
50% of the contract amount. Before subletting any component/part, the
contractor shall take the approval of the Engineer.
23.2 A written contract agreement shall be signed between the contractor and sub-
contractor providing conditions such as payments, inspections, safety measures,
financial statements, pay role records and other relevant information related to
invoices and correspondence. Engineer-In-Charge shall be allowed to inspect and
call all such records any time if required.
23.3 Any such sub-contracting shall not relieve the contractor from any liability or
obligation under the contract and he shall be responsible for the acts, defaults and
neglects of all sub-contractors.
23.4 Following shall not form part of subcontracting:
I. Hiring of labour through a labour contractor
II. The purchase of Materials to be incorporated in the works.
III. Hiring of plant & machinery

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The sub-contractor is required to be registered in the centralized registration

system in PWD, GoMP.
24 PERFORMANCE SECURITY
24.1 The Contractor shall submit a performance security, in the amount and currencies
specified in the Detailed NIT Clause 12, and deliver it to the Engineer-in-Charge
within 30 days after the receipt of Letter of Acceptance. The performance security
shall be in any one of the form prescribed under relevant clause of Detailed NIT.
24.2 The performance security shall be valid up to 90 days beyond the stipulated date
of completion of construction period. The contractor shall extend the validity of
the performance security until the contractor receives the construction
completion certificate from Engineer-in-Charge.
24.3 The Engineer-in-charge shall not make claim under the performance security
except for the amounts to which the employer is entitled under the contract in the
event of:
i. failure by the contractor to extend the validity of the performance security as
described in the prior paragraph;
ii. failure by the contractor to pay the Engineer-in-charge an amount due;
iii. failure by the contractor to remedy a default within 28 days after receiving the
notice requiring the default to be remedied;
iv. circumstance which entitles the Engineer-in-charge to terminate under clause
92, irrespective of whether Notice of termination has been given.
25 CO-ORDINATION OF THE WORKS
The Contractor shall be responsible for the co-ordination and proper execution of
the Works. The Contractor shall, as specified in the Section IV, afford all
reasonable opportunities for carrying out their work to:
i. The workmen and Employer’s Representatives, and
ii. The workmen of any legally constituted public authorities who may be
employed in the execution on or near the Site of any work not included in the
Contract, which the Employer may require.
The Contractor shall obtain, co-ordinate and submit to the Employer's
Representative for his information all details (including details of work to be
carried out off the Site) from Subcontractors. The Contractor shall ensure that
there is no conflict with the work of other Subcontractors, the Contractor or other
contractors

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26 PERSONNEL
26.1 The Contractor shall employ the required Key Personnel stated in the Schedule of
Key Personnel to carry out the functions stated in the Schedule or other personnel
as required and/or intimated by the Engineering-Charge.
26.2 The technical personnel including quality assurance personnel should be on full
time basis and should be available at site whenever required by Engineer in Charge
to take instructions.
26.3 The names of the technical personnel including quality assurance personnel to be
employed by the contractor should be furnished in the statement enclosed with
pre-qualification document.
26.4 If the Contractor fails to employ such technical and quality assurance personnel as
stated in the schedule, Contractor has to replace with other personnel of similar
qualification and experience within one month otherwise recovery at the rate of
Rs. 25000/- per person per month will be made from the contractor.
26.5 The Contractor shall not recruit, or attempt to recruit, his staff and labour from
amongst persons in the service of the Employer or the Employer's Representative.
26.6 If the Engineer-in-charge asks the Contractor to remove a person who is a member
of Contractor’s staff or his work force which in the opinion of Engineer-in-Charge
misconduct himself, or is incompetent or negligent in the performance of his
duties or whose presence on site is otherwise considered to be undesirable, the
Contractor shall ensure that the person leaves the site forthwith and has no
further connection with the work in the contract.
27 SETTING OUT
27.1 The Contractor(s) shall set out the whole of the work in conjunction with an officer
to be deputed by the Engineer/Engineer-in-Charge and during the progress of the
work to amend on the requisition of the Engineer/Engineer-in-Charge any errors,
which may arise therein and provide all the necessary labour materials and
equipment for so doing. The contractor is to provide all tools, machinery, labour
and materials, which may be necessary and required for the work. All materials
and workmanship shall confirm to the relevant specifications mentioned in the
tender documents.
27.2 The contractor shall carry out the detailed survey as described in the scope of
work and elsewhere in the document and prepare the pre-commencement survey
map for approval of the Engineer’s representatives. Based on the approved Pre-
commencement survey map, the contractor will prepare the necessary working
drawings for the purpose of execution.
28 EMPLOYER'S RISKS
Employer’s risk shall be for the events stated in Clause 14.83.

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29 CONTRACTOR'S RISKS
Except as provided in Clause 28, the Contractor shall be responsible for all risks of
loss or damage to physical property and of personal injury and death which arise
during and in consequence of its performance of the Contract.
30 INSURANCE
Without limiting the Contractors liability pursuant to Clause 29, the Contractor is to
comply with the Insurance act including workmen’s Compensation Act and Third-
Party Insurance and other relevant provisions particularly with reference to the
requirements of taking Insurance for storage, civil, structural and architectural
work, erection, testing and commissioning and maintenance till project is handed
over to the department. If agency fails to insure the above works then department
will procure the related insurance policy from any insurance company and the cost
so paid by department to the insurance company will be deducted from next
running bill.
31 FORCE MAJEURE
31.1 Definition of Force Majeure
In this Clause, "force majeure" means an event beyond the control of the
Employer and the Contractor, which makes it impossible or illegal for a party to
perform, including but not limited to:
a) an act of God;
b) War, hostilities (whether war be declared or not), invasion, act of foreign
enemies.
c) rebellion, revolution, insurrection, or military usurped power, or civil war;
d) contamination by radio-activity from any nuclear fuel, or from any nuclear
waste from the combustion of nuclear fuel, radio-active toxic explosive, or
other hazardous properties of any explosive nuclear assembly or nuclear
component of such assembly;
e) Riot, commotion or disorder, unless solely restricted to employees of the
Contractor or of his Subcontractors.
31.2 Effect of Force Majeure Event
Neither the Employer nor the Contractor shall be considered in default or in
contractual breach to the extent that performance of obligations is prevented by a
force majeure event.
31.3 Contractor's Responsibility
Upon occurrence of an event considered by the Contractor to constitute force
majeure and which may affect performance of his obligations, he shall promptly
notify the Engineer and Engineer-in-Charge, and shall endeavor to continue to

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perform his obligations as for as reasonably practicable. The Contractor shall also
notify the Engineer and Engineer-in-Charge of any proposals, including any
reasonable alternative means for performance, but shall not affect such proposals
without the consent of the Engineer and Engineer-in-Charge.
31.4 Employer's Responsibility
Upon occurrence of an event considered by the Employer to constitute force
majeure and which may affect performance of his obligations, he shall promptly
notify the Contractor and the Employer's Representative, and shall endeavor to
continue to perform his obligations as far as reasonably practicable. The Employer
shall also notify the Employer's Representative and the Contractor of any
proposals, with the objectives of completing the Works and mitigating any
increased costs to the Employer and the Contractor.
31.5 Payment to Contractor
If, in consequence of force majeure, the Works shall suffer loss or damage, the
Contractor shall be entitled to have included, in an Interim Payment Certificate, the
Cost of work executed in accordance with the Contract, prior to the event of force
majeure. If the Contractor incurs additional Cost in complying with Sub-Clause
31.3, such Cost shall be determined by the Engineer-in-Charge.
31.6 Optional Termination, Payment and Release
Irrespective of any extension to time, if a force majeure event occurs and its effect
continues for a period of 180 days, either the Employer or the Contractor may give
to the other a notice of termination, which shall take effect 7 days after the giving
of the notice. If, at the end of the 30day period, the effect of the force majeure
continues, the Contract shall terminate. If the Contract is terminated, the
employer shall determine the value of the work done and:
a. The amount payable for any work carried out shall be regulated with
reference to the stage of work in consistent with the stage of payment against
the Lump Sum price stated in the Contract.
b. the cost of Materials ordered for the Works which have been delivered to the
site: such Materials shall become the property of (and be at the risk of) the
Employer when paid for by the Employer, and the Contractor shall place the
same at the Employer's disposal;
c. any other Cost or liability which in the circumstances was reasonably incurred
by the Contractor in the expectation of completing the Works;
d. the reasonable Cost of removal of Temporary Works; and
e. the reasonable Cost of repatriation of the Contractor's staff and labor
employed wholly in connection with the Works at the date of such
termination;
f. Interim Payment Certificate is issued to the work is done.

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31.7 Release from Performance under the Law

If under the law of the Contract the Employer and the Contractor are released
from further performance, the sum payable by the Employer to the Contractor
shall be the same as would have been payable under Sub-Clause 31.6 if the
Contract had been terminated under that Sub-Clause.
32 FORE CLOSURE OF WORKS BY THE GOVERNMENT
If at any time after the execution of the Contract the Engineer-in-Charge shall for
any reason whatsoever require the whole or any part of the work as specified in
the tender to be stopped for any period or shall not require the whole or part of
the work to be carried out at all or to be carried out by the Contractor, he shall
give notice in writing of the fact to the Contractor who shall thereupon suspend or
stop the work totally or partially as the case may be. In any such case except as
provided hereunder the Contractor shall have no claim to any payment or
compensation whatsoever on account of any profit or advantage which he might
have derived from the execution of the work in full but which he did not so derive
in consequence of the full amount of work not having been carried out or on
account of any loss that he may be put to on account of materials purchased or
agreed to be purchased, or for unemployment of labour recruited by him. He shall
not also have any claim for compensation by reason of any alterations having been
made in the original specifications, drawings, design and instructions which may
involve any curtailment of the work as originally contemplated. Where, however,
materials have already been purchased or agreed to be purchased by the
Contractor before receipt by him of the said notice the Contractor shall be paid for
such materials at the rates determined by the employer, provided they are not in
excess of requirements and are of approved quality and/or shall be compensated
for the loss if any, that if he may put to in respect of materials agreed to be
purchased by him, the amount of such compensation to be determined by the
employer whose decision shall be final. If the Contractor suffers any loss on
account of his having to pay labour charges during the period of stoppage of work
ordered under this clause, the Contractor shall, on application be entitled to the
such compensation on account of labour charges as the employer whose decision
shall be final may consider reasonable, provided that the Contractor shall not be
entitled to any compensation on account of labour charges, if in the opinion of the
employer, the labour could have been employed by the Contractor elsewhere for
the whole or part of the period during which the stoppage of the work has been
ordered as aforesaid.
33 SITE INSPECTIONS:
33.1 The contractor should inspect the site and also proposed quarries of choice for
materials source of water and quote his bid price including quarrying, conveyance,
royalty and all other charges etc.

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33.2 The responsibility for arranging the land for borrow area rests with the Contractor
and no separate payment will be made for procurement or otherwise. The
contractor’s quoted bid price will be inclusive of cost of land for Borrow Area.
34 CONTRACTOR TO CONSTRUCT THE WORKS:
The Contractor shall conduct Surveys, detailed investigation, Design; prepare
estimates and Payment Schedules for Construction, construct, test, Commission,
operate and maintain the Work in accordance with the approved specifications
and Drawings.
35 DIVERSION OF STREAMS / NALLA / DRAINS
35.1 The contractor shall at all-time carry out Construction of cross drainage works in a
manner creating least interference to the natural flow of water while consistent
with the satisfactory execution of work. A temporary diversion and training shall
be formed by the contractor at his cost where necessary. No extra payment shall
be made for this work.
35.2 No separate payment for bailing out sub-soils, water drainage or locked up rain
water for diversion, shoring, foundations, bailing of pumping water either from
excavation of soils from foundations or such other incidental will be paid. The bid
price to be quoted by the contractor are for the finished item of work in situ and
including all the incidental charges. The borrow pits are also to be de-watered by
the contractor himself at his expense.
35.3 The work of diversion arrangements should be carefully planned and prepared by
the contractor and forwarded to the Engineer-in-Charge. The proposal should be
technically viable and approval shall be obtained for execution.
35.4 The contractor has to arrange for bailing out water, protection to the work in
progress and the portion of works already completed and safety measures for men
and materials and all necessary arrangements to complete the work.
35.5 All the arrangements so required should be carried out and maintained at the cost
of the contractor and no separate or an additional payment is admissible.
35.6 Coffer Dams.
Necessary coffer dams and ring bunds have to be constructed at the cost of
contractor and same are to be removed after the completion of the work. The
contractor has to quote his bid price keeping the above in view.
36 ELECTRICITY, POWER AND WATER
The Contractor shall be fully responsible to arrange such electricity, power, water
and fuel as may be necessary to complete the works and fulfill his obligation under
the Contract. The prices quoted by the Contractor shall include the cost of all
electricity, power, water and fuel as may be required.

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37 TEMPORARY DIVERSIONS FOR ROADS

37.1 The contractor shall at all-time carryout work on the road in a manner creating
least interference to the flow of traffic while consistent with the satisfactory
execution of the same. For all works involving improvements to the existing road,
the contractor shall in accordance with the due consent of concerned authority
like National Highway, State PWD etc. and directions of the Engineer-in-charge
provide and maintain during the execution of the work a passage for traffic, either
along a part of the existing carriage way under improvement or along a temporary
diversion constructed close to the road.
37.2 If in the opinion of the Engineer-in-Charge, it is not possible to pass the traffic on
part width of the carriage-way for any reason, a temporary diversion close to the
road shall be constructed as directed. It shall be paved with the materials such as
hard moorum, gravel and stone, metal, asphalt etc. to the specified thickness as
specified by concerned authority and as directed by the Engineer-in-Charge. In all
cases, the alignment, gradients and surface type of the diversion including its
junctions, shall be approved by the Engineer-in-charge before the road is closed to
traffic.
37.3 The contractor shall take all necessary measures for the safety of traffic during
Construction and provide erect and maintain such barricades, including signs,
markings, flags lights and information and protection of traffic approaching or
passing through the section of the road under improvement. Before taking up any
Construction, an agreed phased program for the diversion of traffic on the road
shall be drawn up in consultation with the Engineer-in-charge and concerned
authorities.
37.4 The barricades erected on either side of the carriage way portion of the carriage
way closed to traffic, shall be of strong design to resist violation and painted with
alternative black and white stripe. Red lanterns or warnings lights of similar type
shall be mounted on the barricades at night and kept lit throughout from sunset to
sunrise.
38 RAMPS:
Ramps (Not steeper than 1:30) required during execution may be formed
wherever necessary and same are to be removed after completion of the work.
No separate payment will be made for this purpose.
39 MONSOON DAMAGES:
Damages due to rain or flood either in cutting or in banks shall have to be made
good by the contractor till the work is handed over to the Department. The
responsibility of de-silting and making good the damages due to rain or flood rests
with the contractor. No extra payment is payable for such operations and the
contractor shall therefore, has to take all necessary precautions to protect the
work done during the Construction and defect liability period.

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40 THE WORKS TO BE COMPLETED BY THE INTENDED COMPLETION DATE:

The Contractor may commence execution of the Works immediately after signing
of agreement and shall carry out the Works in accordance with the program
submitted by the Contractor, as updated with the approval of the Engineer-in-
Charge, and complete the work by the Intended Completion Date
41 SAFETY
The Contractor is responsible for the safety of all its activities on the Site.
42 DISCOVERIES
Anything of historical or other interest or of significant value unexpectedly
discovered on the Site is the property of the Employer. The Contractor shall
promptly notify the Employer of such discoveries and carry out the Employer's
instructions for dealing with them.
43 LAND:
43.1 Contractor shall prepare land acquisition cases for Private land, Forest land,
and for acquisition of property such as wells, trees, houses etc. and shall submit
to concerning Authority L.A.O/Government through the department. The
contractor shall pursue the cases till final Clearance.
The entire cost on account of obtaining right of user including crop
compensation, if any, shall be borne by the Contractor. However, cost of
permanent land and property acquisition and solatium etc. charges shall be
borne by the Department.
If the laying of underground pipeline is not completed within the stipulated
period, the contractor shall be liable to pay for the loss for such additional period
and also be liable for additional payment at the rate as decided by the competent
Authority.
43.2 Land for Contractor’s use:
The contractor may be permitted to use Government land after due permission of
competent authority for execution of work. The contractor shall have to make his
own arrangements for acquiring and clearing the site, leveling, providing drainage
and other facilities for labour staff colonies, site office, work-shop or stores and for
related activities. The Contractor shall apply to the Department within a
reasonable time after the award of the contract and at least 7 days in advance of
its use, the details of land required by him for the work at site and the land
required for his camp and should any private land which has not been acquired, be
required by the contractor for his use.
The Engineer-in-Charge reserves the right to refuse permission for use of any
government land for which no claim or compensation shall be admissible to the
contractor. The contractor shall, however, not be required to pay cost or any rent
for the Government land given to him.
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43.3 Surrender of Occupied Land:

43.3.1 The Government land as here in before mentioned shall be surrendered to the
Engineer-in-Charge within seven days, after issue of completion certificate. Also
no land shall be held by the contractor longer than the Engineer-in-Charge shall
deem necessary and the contractor shall on the receipt of due notice from the
Engineer-in-Charge, vacate and surrender the land which the Engineer-in-Charge
may certify as no longer required by the Contractor for the purpose of the work.
43.3.2 The contractor shall make good to the satisfaction of the Engineer-in-Charge any
damage to areas, which he has to return or to other property or land handed over
to him for purpose of this work. Temporary structures may be erected by the
contractor for storage sheds, offices, residences etc., for non-commercial use,
with the permission of the Engineer-in-Charge on the land handed over to him at
his own cost. At the completion of the work these structures shall be dismantled
site cleared and handed over to the Engineer in-Charge.
43.4 Contractor not to dispose off Spoil etc.:
The contractor shall not dispose off or remove except for the purpose of
fulfillment of this contract, sand, stone, clay ballast, earth, trees and shrubs or
other materials obtained in the excavation made or lying on the site of the work,
and all such materials and produce shall remain property of the Government.
44 POSSESSION OF THE SITE
44.1 The Engineer’s Representative shall give possession of the whole Site or such parts
of the Site as are sufficient to enable the Contractor to commence and proceed
with the execution of the Works in accordance with the approved Work Program.
The Engineer’s Representative shall, from time to time, as the work proceeds, give
to the Contractor possession of such further portions of the Site as may be
required to enable the Contractor to proceed with the execution of the Works
with due diligence in accordance with the agreed program or proposals, as the
case may be.
44.2 If the Engineer’s Representative fails to give possession of the whole or part of the
Site to work, the Contractor in accordance with the proposal of work program the
Engineer shall consider extension of time, due to delayed start of relevant
activities.
45 ACCESS TO THE SITE
The Contractor shall allow the Engineer/Engineer-in-Charge and his representative
and any person authorized by the Employer access to the Site and to any place
where work in connection with the Contract is being carried out or is intended to
be carried out.

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46 APPROACH ROADS AND ROADS IN WORK AREA:

46.1 In addition to existing public roads and roads Constructed by Government, if
any, in work area all additional approach roads inside work area and camp
required by the Contractor shall be constructed and maintained by him at his own
cost. The layout design, Construction and maintenance etc. of the roads shall be
subject to the approval of the Engineer-in-Charge. The contractor shall permit the
use of these roads by the Government free of charge.
46.2 It is possible that work at, or in the vicinity of the work site will be
performed by the Government or by other contractors engaged in work for the
Government during the contract period. The contractor shall without charge
permit the government and such other contractor and other workmen to use the
access facilities including roads and other facilities, constructed and acquired by
the contractor for use in the performance of the works.
46.3 The contractor’s heavy Construction traffic or tracked equipment shall not
traverse any public roads or bridges unless the contractor has made arrangement
with the authority concerned. In case contractor’s heavy Construction traffic or
tracked equipment is not allowed to traverse any public roads or bridges and the
contractor is required to make some alternative arrangements, no claim on this
account shall be entertained.
46.4 The contractor is cautioned to take necessary precautions in transportation
of Construction materials to avoid accidents.
47 SITE DATA
The Contractor shall be deemed to have inspected and examined the Site, its
surroundings, the data and other available information, and to have satisfied
himself before submitting the Tender, as to:
a. the form and nature of the Site, including the sub-surface conditions,
b. the hydrological and climatic conditions,
c. the extent and nature of the work and Materials necessary for the execution
and completion of the Works, and the remedying of any defects, and
d. access route the means of access to the site and the accommodation he may
require.
The Contractor shall be deemed to have obtained all necessary information as to
risks, contingencies and all other circumstances which may influence or affect the
Tender.
48 ACCESS ROUTES
48.1 The Contractor shall be deemed to have satisfied himself as to the suitability and
availability of the access routes he chooses to use. The Contractor shall be
responsible for the maintenance of access routes. The Contractor shall provide any
signs or directions which he may consider necessary for the guidance of his staff,

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labour and others. The Contractor shall obtain any permission that may be
required from the relevant authorities for the use of such routes, signs and
directions.
48.2 The Employer will not be responsible for any claims which may arise from the use
or otherwise of any access route. The Employer does not guarantee the suitability
or availability of any particular access route, and will not entertain any claim for
any non-suitability or non-availability for continuous use during Construction of
any such route.
49 RIGHTS OF WAY AND FACILITIES
The Contractor shall bear all costs and charges for special or temporary rights-of-
way required by him for access to the Site. The Contractor shall also provide, at his
own cost, any additional facilities outside the Site required by him for the
purposes of the Works.
50 CONTRACTOR’S EQUIPMENT
The Contractor shall provide all Contractor’s Equipment necessary to complete the
Works. All Contractor’s Equipment shall, when brought on to the Site, be deemed
to be exclusively intended for the execution of the Works. The Contractor shall not
remove from the Site any such Contractor's Equipment without the consent of the
Engineer-in-Charge.
51 SAFETY PRECAUTIONS
The Contractor shall comply with all applicable safety regulations in his design,
access arrangements and operations on Site. The Contractor shall, from the
commencement of work on Site until taking-over by the Employer, provide:
a. fencing, lighting, guarding and watching of the Works; and

b. Temporary roadways, footways, guards and fences which may be necessary

for the accommodation and protection of owners and occupiers of adjacent
land, the public and others.
52 PROTECTION OF THE ENVIRONMENT
The Contractor shall take all reasonable steps to protect the environment (both on
and off the Site) and to limit damage and nuisance to people and property
resulting from pollution, noise and other results of his operations. The Contractor
shall ensure that air emissions, surface discharges and effluent from the Site
during the Contract Period shall not exceed the values prescribed by law.
53 CLEARANCE OF SITE
53.1 During the execution of the Works, the Contractor shall keep the Site free from all
unnecessary obstruction. The Contractor shall clear away and remove from the
Site any wreckage, rubbish or Temporary Works no longer required.

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53.2 Upon the issue of any Taking-Over Certificate, the Contractor shall clear away and
remove, from that part of the Site and Works to which such Taking-Over
Certificate refers, all Contractor's Equipment, surplus material, wreckage, rubbish
and Temporary Works. The Contractor shall leave such part of the Site and the
Works in a clean and safe condition to the satisfaction of the Engineer-in-Charge.
Except that, the Contractor shall be entitled to retain on Site, until the expiry of
the Contract Period, such Contractor's Equipment, Materials and Temporary
Works as required by him for the purpose of fulfilling his obligations under the
Contract.
53.3 If the Contractor fails to remove, by 7 days after the issue of the Completion
Certificate, any remaining Contractor's Equipment, surplus material, wreckage,
rubbish and Temporary Works, the Employer may sell or otherwise dispose of such
items at Contractor’s risk and cost.
54 SECURITY OF THE SITE
54.1 The Contractor shall be responsible for keeping unauthorized persons off the Site,
and
54.2 Authorized persons shall be limited to the employees of the Contractor,
employees of his subcontractors and persons authorized by the Employer's
Representative /Engineer-in-Charge.
55 CONTRACTOR’S OPERATIONS ON SITE
The Contractor shall confine his operations to the Site, and to any additional areas
which may be provided by the Contractor and agreed by the Employer's
Representative as working areas. The Contractor shall take all necessary
precautions to keep his personnel and equipment within the Site and such
additional areas, and to keep and prohibit them from encroaching on adjacent
land.
56 FOSSILS
All fossils, coins, articles of value or antiquity, and structures and other remains or
things of geological or archaeological interest discovered on the Site shall be the
property of the Employer. The Contractor shall take reasonable precautions to
prevent his staff, labour or other persons from removing or damaging any such
article or thing. The Contractor shall, immediately upon discovery of such article or
thing, advise the Employer's Representative and Engineer-in-Charge, who may
issue instructions for dealing with it.
57 ENGAGEMENT OF STAFF AND LABOUR
The Contractor shall make his own arrangements for the engagement of all staff
and labour, local or otherwise, and for their payment, housing, feeding and
transport.

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58 RATES OF WAGES AND CONDITIONS OF LABOUR

The Contractor shall pay not less than the fair wages to labour engaged by him on
the works.
59 LABOUR LAWS
The Contractor shall comply with all the relevant labour laws applying to his
employees, and shall duly pay and afford to them all their legal rights. The
Contractor shall require all such employees to obey all applicable laws and
regulations concerning safety at work.
60 WORKING HOURS
No work shall be carried out on the Site outside the normal working hours, or on
the locally recognized days of rest, unless:
a. the work is unavoidable, or necessary for the saving of life or property or for
the safety of the Works, in which case the Contractor shall immediately advise
the Engineer-in-Charge, or
b. The Engineer-in-Charge gives his consent.

61 WORK DURING NIGHT OR ON SUNDAYS AND HOLIDAYS:

The works can be allowed to be carried out during night, Sundays or authorized
holidays in order to enable him to meet the schedule targets and the work shall
require almost round the clock working keeping in view:
I. The provisions of relevant labour laws being adhered to:
II. Adequate lighting, supervision and safety measures are established to the
satisfaction of the Engineer-in-Charge and
III. The Construction program given by the Contractor and agreed upon by the
Engineer-in-Charge envisages such night working during Sundays or
authorized holidays.
62 FACILITIES FOR STAFF AND LABOUR
The Contractor shall provide and maintain all necessary accommodation and
welfare facilities for his (and his Subcontractor's) staff and labour. The Contractor
shall not permit any of his employees to maintain any temporary or permanent
living quarters within the structures forming part of the Works.

63 PAYMENT FOR CAMP CONSTRUCTION:

No payment will be made to the contractor for Construction, operation and

maintenance of camp and other camp facilities and the entire cost of such work
shall be deemed to have been included in the Bid Price.

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64 TRANSPORTATION OF LABOUR:
64.1 The contractor shall make his own arrangement for the daily transportation of the
labour and staff from labour camps colonies to the work spot. No extra payment
will be made to the contractor for the transportation of the labour.
64.2 The contractor will at all times duly observe the provisions of employment of
children Act XXVI of 1938 and any enactment or modification of the same and will
not employ or permit any person to do any work for the purpose under the
provisions of this agreement in contravention of said Act. The contractor here by
agrees to indemnify the department from and against all claims, penalties which
may be suffered by the department or any person employed by the department by
any default on the part of the contractor in the observance and performance of
the provisions of the employment of children Act. XXVI of 1938 or any enactment
or modification of the same.
64.3 The contractor shall obtain the insurance at his own cost to cover the risk on the
works to labour engaged by him during period of execution against fire and other
usual risks. Contractor shall follow the provisions contained in model rules relating
to labour, water supply and sanitation in labour camps as applicable under
statutory rules and regulations.
65 HEALTH AND SAFETY
65.1 Precautions shall be taken by the Contractor to ensure the health and safety of his
staff and labour. The Contractor shall, in collaboration with and to the
requirements of the local health authorities, ensure that medical staff, first aid
facilities, sick bay and ambulance service are available at the accommodation and
on the Site at all times, and that suitable arrangements are made for all necessary
welfare and hygiene requirements and for the prevention of epidemics. The
Contractor shall maintain records and make reports concerning health, safety and
welfare of persons, and damage to property, as the Employer's Representative
may reasonably require.
65.2 The Contractor shall appoint a member of his staff at the Site to be responsible for
maintaining the safety, and protection against accidents, of personnel on the Site.
This person shall be qualified for his work and shall have the authority to issue
instructions and take protective measures to prevent accidents. The Contractor
shall send, to the Employer's Representative, details of any accident as soon as
possible after its occurrence.

65.3 Covid : Contractor shall have all measures at site like thermal screening, social
distancing, proper sanitization arrangement. Also he shall follow the norms and
regulations proposed by GoI/GoMP strictly.

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66 MEASURES AGAINST INSECT & PEST NUISANCE

The Contractor shall at all times take the necessary precautions to protect all staff
and labour employed on the Site from insect and pest nuisance, and to reduce the
dangers to health and the general nuisance occasioned by the same. The
Contractor shall provide its staff and labour with suitable prophylactics for the
prevention of malaria and take steps to prevent the formation of stagnant pools of
water. The Contractor shall comply with all the regulations of the local health
authorities and shall arrange to spray thoroughly with approved insecticide all
buildings erected on the Site. Such treatment shall be carried out at least once a
year or as instructed by such authorities.
67 CONTRACTOR’S SUPERINTENDENCE
The Contractor shall provide all necessary superintendence during the design and
execution of the Works, and as long thereafter as the Employer's Representative
may consider necessary for the proper fulfilling of the Contractor's obligations
under the Contract. Such superintendence shall be given by sufficient persons
having adequate knowledge of the operations to be carried out (including the
methods and techniques required, the hazards likely to be encountered and
methods of preventing accidents) for the satisfactory and safe execution of the
Works.
68 CONTRACTOR’S PERSONNEL
The Contractor shall employ (or cause to be employed) only those persons who
are careful and appropriately qualified, skilled and experienced in their respective
trades or occupations. The Employer's Representative may require the Contractor
to remove (or cause to be removed) any person employed on the Site or Works,
including the Contractor's Representative, who in the opinion of the Employer's
Representative:
a. persists in any misconduct,

b. is incompetent or negligent in the performance of his duties,

c. fails to confirm with any provisions of the Contract, or

d. Persists in any conduct which is prejudicial to safety, health, or the

protection of the environment.
e. If appropriate, the Contractor shall then appoint (or cause to be appointed)a
suitable replacement person.
69 DISORDERLY CONDUCT
The Contractor shall at all-time take reasonable precautions to prevent any
unlawful, riotous or disorderly conduct by or amongst his employees and for the
preservation of peace and protection of persons and property in the neighborhood
of the Works against the same. "Disorderly conduct" shall include but not be

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limited to harvesting of natural resources such as firewood or fish by the

Contractor's labour when this is done to the detriment of preexisting local
interests.
70 DISPUTES
70.1 No dispute can be raised except before competent authority Superintending
Engineer, Narmada Development Circle No. 11 , Khedighat, P.O. Barwaha, District-
Khargone (M.P.) in writing giving full description and grounds of dispute.

70.2 No dispute can be raised after 45 days of its occurrence. Any dispute raised after
the expiry of 45 days of its first occurrence shall not be entertained and the
employer shall not be liable for claims arising out of such dispute.
70.3 The Superintending Engineer, Narmada Development Circle No. 11 , Khedighat,
P.O. Barwaha, District-Khargone (M.P.) shall decide the matter within 45 days.

70.4 Appeal against the order of the Superintending Engineer, Narmada Development
Circle No. 11 , Khedighat, P.O. Barwaha, District-Khargone (M.P.) can be referred
within 7 days to the Chief Engineer, Lower Narmada Projects, Indore District
Indore (M.P.) shall decide the dispute within 45 days.
70.5 Appeal against the order of the Chief Engineer, Lower Narmada Projects, Indore
District Indore (M.P.) can be referred within 7 days before the Madhya Pradesh
Arbitration Tribunal constituted under Madhya Pradesh Madhyastham Adhikaran
Adhiniyam, 1983.
70.6 The contractor shall have to continue execution of works with due diligence not
withstanding pendency of a dispute before any authority or forum.
70.7 The jurisdiction for all disputes in this tender/contract shall be Madhya Pradesh
only and all arbitration shall lie before M P arbitration Tribunal at Bhopal.
B Time Control
71 PROGRAM
71.1 The Contractor shall submit the Work Program within 30 (thirty) days of signing of
the agreement. Modification, if any, to work program format shall be made in
consultation with Engineer and Employer’s Consultant which shall be binding on
the Contractor. The contractor shall submit monthly cash flow statement along
with this program.
The program shall include the following:
(a) The order in which the Contractor proposes to carry out the Works (including
each stage of design, procurement, manufacture, delivery to Site,
Construction, erection, testing),
(b) All major events and activities in the production of Construction Documents,

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(c) The periods for the pre-Construction reviews and for any other submissions,
approvals and consents, and
(d) The sequence of all tests specified in the Contract.

Unless otherwise stated in the Contract, the program shall be developed using
precedence, networking techniques, showing early start, late start, early finish and
late finish dates.
The Contractor shall, whenever required by the Employer's Representative,
provide in writing, for information, a general description of the arrangements and
methods which the Contractor proposes to adopt for the execution of the works.
No significant alteration to the program, or to such arrangements and methods,
shall be made without informing the Employer's Representative. If the progress of
the works does not conform to the program, the Employer's Representative may
instruct the Contractor to revise the program, showing the modifications
necessary to achieve completion within the intended completion date.
71.2 The Contractor shall provide an updated Work Program by the last day of each
Month, which shall clearly demonstrate the actual progress achieved on each
activity, the effect of the progress achieved on the timing of the remaining work,
and the proposed changes in activities that will enable the Contractor to complete
the Works within the Intended Completion Date. In case the Contractor fails to
submit an updated Work Program within this time limit, the Engineer-in-Charge
will be entitled to withhold an amount of Rs. 100,000/- (Rupees one lacs only)
from the next payment, and continue to withhold this amount until the next
payment after the date on which the overdue program has been submitted.
71.3 In addition to the Updated Program, Monthly progress reports shall be prepared
by the Contractor and submitted to the Engineer in two copies and one copy each
to Engineer’s Representatives. The first report shall cover the period up to the end
of the calendar month after that in which the Commencement Date occurred;
reports shall be submitted monthly thereafter, each within 10 days of the last day
of the period to which it relates. Reporting shall continue until the Contractor has
completed all work which is known to be outstanding at the completion date
stated in the Taking over Certificate for the Works. Each report shall include but
not limited to:
a. photographs and detailed descriptions of progress, including each stage of
design, procurement, manufacture, delivery to Site, Construction, erection,
testing;
b. charts showing the status of Construction documents, purchase orders,
manufacture and Construction;
c. for the manufacture of HIGH Mast & other items, the name of
manufacturer, manufacture location, percentage progress and the actual or

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expected dates of commencement of manufacture, Contractor’s inspections,

tests and delivery;
d. records of personnel and Contractor’s Equipment on Site;
e. copies of quality assurance documents, test results and certificates of
Materials duly certified by the Consultant;
f. safety statistics, including details of any hazardous incidents and activities
relating to environmental aspects and public relations; and
g. Comparisons of actual and planned progress, with details of any aspects
which may jeopardize the completion in accordance with the Contract, and the
measures being (or to be) adopted to overcome such aspects.
71.4 The Engineer's approval of the program or an updated program does not alter the
Contractor's obligations under the Contract.
72 COMMENCEMENT OF WORKS
The Contractor shall immediate commence survey, design, drawing and execution
of the Works after the signing of the agreement. The Contractor shall expedite the
works with due diligence for timely completion.
73 TIME FOR COMPLETION
The whole Works or each Section (if any), shall be completed within the stipulated
time period and shall pass the due tests of quality control.
73.1 The time allowed for carrying out the work, as entered in the agreement, shall be
strictly observed by the contractor.
73.2 The time allowed for the execution of the contract shall commence from the date
of signing of the agreement. It is clarified that the need for issue of work order is
dispensed with.
73.3 In the event milestones are laid down in the conditions of contract for execution of
the works, the contractor shall have to ensure strict adherence to the same.
73.4 Failure of the contractor to adhere to the timelines and/or milestones shall attract
such liquidated damages as is laid down in conditions of contract under clause
115.
74 EXTENSION OF TIME FOR COMPLETION
74.1 The Contract is for completion of works and therefore non approval of EoT shall
not in any way invalidate the contract. The contractor will have to complete the
works.
74.2 In the event of delays attributable to the contractor, the EoT shall be given by the
Engineer-in-Charge and Liquidated Damages shall be levied from the contractor in
accordance with the provisions of the contract.

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74.3 In the event, the delays are not attributable to the contractor the EoT may be
issued by the Engineer without imposition of Liquidated Damages either suo-
motto or on a written request of the Contractor.
The Engineer shall determine the appropriate extension of time for completion as
may be justified in his view. While determining each extension of time, the
Engineer shall review all previous determination and shall revise but not reduce the
total time granted subject to such financial and other terms as may be stipulated,
including imposition of penalty and provision for escalation as may be stipulated.
Notwithstanding anything contained above, extension in time may also be granted
by the Engineer in the public interest and for such reason as may be stated subject
to such conditions, including imposition of penalty and provision for escalation as
may be stipulated, as the competent authority may deem fit at the time of grant of
extension.
It is clarified that out of the total delays in completion of works, the EoT shall be
issued only for the part, which is not attributable to the contractor.
74B Compensation for delay
74 B.1 In the event of delay in execution of the works as per the timelines mentioned in
the conditions of the contract under clause 115, Engineer-in-charge shall retain
from the bills of the contractor amount equal to the liquidated damages levyable
until the contractor make such delays good. However, the Engineer-in-charge shall
accept bankable security in lieu of retaining such amount.
74 B.2 If the contractor is given extension of time after liquidated damages have been
paid, the Engineer-in-charge shall correct any over payment of liquidated damages
by the contractor in the next payment certificate.
74 B.3 In the event the contractor fails to make good the delay until completion of the
stipulated contract period (including extension of time) the sum so retained shall
be adjusted against the liquidated damages levied.
75 DELAYS CAUSED BY AUTHORITIES
If the following conditions apply, namely:
a. the Contractor has diligently followed the procedures laid down by
Government,
b. if authorities delay, impede or prevent the Contractor, then such delay will
be considered as a cause of delay giving an entitlement to extension of time
under Sub-Clause 74.
76 RATE OF PROGRESS
76.1 If, at any time, the Contractor's actual progress falls behind the program referred
to in Clause 71, or it becomes apparent that it will so fall behind, the Contractor
shall submit to the Employer's Representative and Engineer a revised program

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taking into account the prevailing circumstances. The Contractor shall, at the same
time, notify the Engineer and his representative of the steps being taken to
expedite progress, so as to achieve completion within the Time for Completion.
76.2 If any steps taken by the Contractor in meeting his obligations under this Sub-
Clause cause the Employer to incur additional costs, such costs shall be
recoverable from the Contractor by the Employer, and may be deducted by the
Employer from any money due, or to become due, to the Contractor.
77 SUSPENSION OF WORK
The Engineer-in-Charge may at any time instruct the Contractor to suspend
progress of part or all of the Works. During suspension, the Contractor shall
protect, store and secure such part or the Works against any deterioration, loss or
damage.
78 CONSEQUENCES OF SUSPENSION
78.1 If the Contractor suffers delay in following the Engineer-in-Charge’s instructions
under Clause 77, the Contractor shall give notice to the Engineer-in-Charge, with a
copy to the Engineer. After receipt of such notice the Engineer shall proceed in
accordance with the relevant provisions of the Contract:
78.2 The Contractor shall not be entitled to extension of time for, or payment of the
costs incurred in, making good any deterioration, defect or loss caused by faulty
design, workmanship or materials, or by the Contractor's failure to take the
measures specified in Clause 29.
79 PROLONGED SUSPENSION
If suspension under Clause 77 has continued for more than 90 days, and the
suspension of part or whole of the work is not due to a cause attributable to the
Contractor, the Contractor may by notice to the Engineer require permission to
proceed within 7 days after the period of prolong suspension. If permission is not
granted within that time, the Contractor may treat the suspension as cause for
extension under Clause 74 for the affected part of the Works.
80 RESUMPTION OF WORK
After receipt of permission or of an instruction to proceed, the Contractor shall,
after notice to the Engineer-in-Charge, and together with the Engineer’s
Representative, examine the Works and Materials affected by the suspension. The
Contractor shall make good any deterioration or defect in or loss of the Works or
Materials, which has occurred during the suspension.
81 EXTENSION OF THE INTENDED COMPLETION DATE ON RESUMPTION OF WORK
AFTER PROLONG SUSPENSION
In case of resumption of work after prolonged suspension of work, the Engineer
may consider to extend the intended completion date on merits of reasons for
prolong suspension.

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82 SUSPENSION OF WORK BY THE ENGINEER

Engineer-in-Charge may at any time by written notice to the Contractor suspend
further performance of the Works, whereupon the Contractor shall suspend
further performance of the Works to the extent specified and shall properly
ensure and protect all Works in progress. Such suspension shall not exceed more
than thirty (30) consecutive days each or aggregate more than ninety (90) days.
The Engineer-in-Charge may at any time give notice of resumption of the
suspended Works, in whole or in part, whereupon the Contractor shall resume its
performance of that portion of the Works.
83 SUSPENSION OF WORKS BY THE CONTRACTOR:
If the Contractor suspends the works, or in the opinion of the Engineer-in-Charge
shall neglect or fail to proceed with due diligence in the performance of his part of
the Contract as laid down in the Schedule rate of progress, or if he shall continue
to default or repeat such default. Engineer shall take action in accordance with
Clause 92.
84 MANAGEMENT MEETINGS
84.1 Employer’s Representative may require the Contractor to attend a management
meeting. The business of a management meeting is to review the plans for
remaining work and to sort out the bottle necks, hindrances in execution of work
under Contract.
84.2 The responsibility of the parties for actions to be taken is to be decided by the
Employer, either at the management meeting, or after the management meeting
and stated in writing to all who attended the meeting.
85 EARLY WARNING
85.1 The Contractor is to warn the Engineer-in-Charge at the earliest opportunity of
specific likely future events or circumstances, which may adversely affect the
execution of the Works.
85.2 The Contractor shall cooperate with the Engineer-in-Charge in making and
considering proposals for how the effect of such an event or circumstance can be
avoided or reduced by anyone involved in the Works and in carrying out any
resulting instruction of the Engineer-in-Charge.
C. QUALITY CONTROL
86 IDENTIFYING DEFECTS
The Engineer’s Representative shall check the Contractor's work and notify the
Contractor of any Defects which are found. Such checking does not affect the
Contractor's responsibilities. The Engineer-in-Charge may instruct the Contractor
to search for a Defect and to uncover and test any part of the Works, which the
Engineer-in-Charge considers may have a Defect.

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87 QUALITY ASSURANCE
87.1 Unless otherwise indicated elsewhere in the Contract, the Quality Assurance and
Quality Control (QA/QC) document, as issued by the department, shall be
followed. The QA/QC document of department shall form the part of the Contract
and a copy of the same shall be made available at the site.
87.2 Within 15 (fifteen days) from the date of commencement of work, the contractor
shall arrange to provide at his own cost a fully furnished adequately equipped field
laboratories at the required locations of site as per specifications and directions of
the Engineer-in-Charge, including maintenance of the same. This shall be removed
at the completion of the work. All dismantled items of laboratory and all
equipment shall be property of the contractor on completion of the work.
87.3 The calibration of the laboratory equipment and instrument shall at the initial
stages be certified by agencies approved by the Executive Engineer, N.D. Division No.
32, Barwaha, District Khargone (M.P.) Laboratory equipment shall be properly
maintained and calibrated throughout the period of the Contract by the
Contractor at his own expense. The Contractor shall notify the Engineer-in-Charge
in sufficient advance prior to conducting any tests for materials and work. The
Engineer-in-Charge will also inspect the laboratory and the Contractor shall
provide adequate facilities to the Engineer-in-Charge for his independent
verification of the accuracy and adequacy of the facilities, equipments required at
site are as included in the QA/QC document.
87.4 The Contractor shall institute a quality assurance system to demonstrate
compliance with the requirements of the Contract. Such system shall be in
accordance with the details stated in the Contract. Compliance with the quality
assurance system shall not relieve the Contractor of his duties, obligations or
responsibilities.
87.5 Details of all procedures and compliance documents shall be submitted to the
Engineer’s Representative for his information before each design and execution
stage is commenced. When any document is issued to the Engineer's
Representative, it shall be accompanied by the signed quality statements for such
document, in accordance with the details stated in the Contract. The Engineer's
Representative shall be entitled to audit any aspect of the system and require
corrective action to be taken.
87.6 Contractor shall allow any authorized persons by Employer or Engineer to inspect
and check the test and quality control for the Work.
88 TESTS
If the Engineer instructs the Contractor to carry out a test not specified in the
Specification to check whether any part of the Works has a Defect, and the
Contractor shall pay for the test and any samples.

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89 CORRECTION OF DEFECTS
89.1 The Engineer or Engineer-in-Charge shall give notice to the Contractor of any
Defects before the end of the Defects Liability Period, which begins at Completion.
89.2 Every time notice of a Defect is given, a Defects Correction Period for the notified
Defect begins. The Contractor shall correct the notified Defect within the Defects
Correction Period at no cost to the Employer. The length of the Defects Correction
Period is the length specified by the Engineer-in-Charge’s notice.
89.3 The Contractor shall correct Defects which he notices himself before the end of
the Defects Liability Period.
90 UNCORRECTED DEFECTS
90.1 The Engineer may arrange for a third party to correct a Defect if the Contractor has
not corrected it within the Defects Correction Period.
90.2 The Engineer shall give the Contractor at least 15 days’ notice of his intention to
use a third party to correct a Defect. If the Contractor does not correct the Defect
himself within this period, the Engineer may have the Defect corrected by the
third party. The cost of the correction will be deducted from the Contract Price.
90.3 The Engineer shall introduce O.K. cards and prescribed the formats there of. O.K.
cards shall relate to all major components of the work. The contractor/ his
authorized representative shall be required to initiate and fill in and present the
O.K. card to the Construction staff who would check the respective items. Any
defects pointed out by the Engineer’s Representative and supervision staff of
department shall promptly be attended to by the Contractor’s and the fact of
doing so be duly recorded on the back of O.K. card.
90.4 The Engineer-in-Charge may also introduce checklists, which shall be kept in
Bound registers by the Construction supervision staff. The contractor may be
required to fill up these lists in the first instance and shall be subsequently checked
by the Construction/ Quality Control engineers/Engineer’s Representative.
91 NOTICE TO CORRECT
If the Contractor fails to carry out any of his obligations, or if the Contractor is not
executing the Works in accordance with the Contract, the Engineer-in-Charge may
give notice to the Contractor requiring him to make good such failure and remedy
the same within a specified reasonable time.
92 TERMINATION BY DEPARTMENT
92.1 The Engineer-in-Charge, after giving notice, may terminate the Contract, if the
Contractor causes breach of the Contract.
92.2A The Engineer-in-charge shall be entitled to terminate the contract if the
contractor:

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a. Abandons the works or otherwise plainly demonstrates the intensions not to

continue performance of its obligations under the contract,
b. The Contractor is declared as bankrupt or goes into liquidation, other than
for approved reconstruction or amalgamation,
c. Without reasonable excuse, fails to comply with the notice to correct a
particular defect within a reasonable period of time,
d. The contractor does not maintain a valid instrument of financial security as
prescribed.
e. The Contractor has delayed the completion of works by such duration for
which the maximum amount of liquidated damages is recoverable,
f. If the contractor fails to deploy machinery and equipment or personnel or
set up a field laboratory as per list of key equipments/ machines for the
construction work in the pre-qualification document and conditions of
contract,
g. If the contractor, in the judgment of the Engineer-in-charge, has engaged in
corrupt or fraudulent practices in competing for or in the executing the
contract.
h. Any other fundamental breaches as specified in the clause 92.2B
92.2B Breaches of contract include, but are not limited to:
a. The contractor stops work for 7 days when stoppage of work is shown on
the current program and the stoppage has not been authorized by the
Engineer-in-charge.
b. The Engineer-in-charge gives notice that failure to correct a particular defect
is a fundamental breach of contract and the contractor fails to correct it
within a reasonable period of time determined by the Engineer-in-charge.
c. Abandons or repudiates a contract.
92.3 In any of these events or circumstances, the Engineer-in-charge may, upon giving
14 days’ notice to the contractor, terminate the contract and expel the contractor
from the site. However, in the case of sub-paragraph (b) or (g) of clause 92.2A, the
Engineer-in-charge may terminate the contract immediately.
92.4 The Engineer-in-Charge may rescind the contract (of which rescission notice in
writing to the contractor under the hand the Engineer-in-Charge shall be conclusive
evidence) and in which case the security deposit including initial security deposit
(performance security) of the contractor shall stand forfeited and be absolutely at
the disposal of Govt.
92.5 Not withstanding the above, the Engineer-in-charge may terminate the contract
for convenience by giving notice to the contractor.

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93 VALUATION AT DATE OF TERMINATION

The Employer's Representative shall, as soon as possible after termination under
Clause 92, shall work out the value of work done as per the USR on which the
tender was sanctioned plus or minus tender percentage and will notify the
contractor regarding this for adjustment against the payments if any and
simultaneously he will assess the value of balance work required to be carried out
for completion of the work based on current USR. The above exercise shall be
done jointly with contractor or his authorized representative.
94 PAYMENT AFTER TERMINATION
After termination under Clause 92, the Employer shall not make any further
payments to the Contractor until the cost of design, execution, completion and
remedying of any defects, damages for delay in completion (if any), and all other
costs incurred by the Employer, have been established.
95 BRIBES
If the Contractor, or any of his Subcontractors, agents or servants gives or offers to
give to any person any bribe, gift, gratuity or commission as an inducement or
reward:
a. for doing or forbearing to do any action in relation to the Contract or any
other contract with the Employer, or
b. for showing or forbearing to show favor or disfavor to any person in relation
to the Contract or to any other contract with the Employer, then the Employer’s
Representative may, after having given 14 days’ notice to the Contractor,
terminate the Contractor's employment under the Contract and expel him from
the Site, and the provisions of this Clause shall apply as if such termination and
expulsion had been made under Clause 92.
96 CONTRACTOR'S ENTITLEMENT TO SUSPEND WORK
96.1 If the Employer fails to pay the Contractor the amount due under any certificate of
the Employer's Representative, and fails to explain why the Contractor is not
entitled to such amount, within 60 days after the expiry of the time stated in
Clause 107 within which payment is to be made, except for any deduction that the
Employer is entitled to make under the Contract, the Contractor may suspend
work or reduce the rate of work after giving not less than 7 days' prior notice to
the Engineer-in-Charge. Such action shall not prejudice the Contractor's
entitlements to payment under Clause 107.
96.2 If the Contractor suspends work or reduces the rate of work, and the Employer
subsequently pays the amount due (including payment in accordance with Sub-
Clause 107), the Contractor shall resume normal working as soon as is reasonably
possible.

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96.3 If the Contractor suffers delay as a result of suspending work or reducing the rate
of work in accordance with this Sub-Clause, the Contractor shall give notice to the
Employer's representative. After receipt of such notice, the Employer's
Representative shall proceed to agree or determine any extension of time to
which the Contractor is entitled under Clause 74.
97 TERMINATION BY CONTRACTOR
The Contractor shall not be entitled to terminate the Contract for any reasons
whatsoever , except the conditions mentioned in clause 31.
98 CESSATION OF WORK AND REMOVAL OF CONTRACTOR'S EQUIPMENT
After termination under Clause 92, the Contractor shall:
a. cease all further work, except for such work as may be necessary and
instructed by the Employer's Representative for the purpose of making safe
or protecting those parts of the Works already executed, and any work
required to leave the Site in a clean and safe condition,
b. hand over all Construction Documents,
c. hand over those other parts of the Works executed by the Contractor up to
the date of termination, and
d. Remove all his staff and labour from the Site.
Any such termination shall be without prejudice to any other right of the Employer
under the Contract.
99 ACTION AND COMPENSATION PAYABLE IN CASE OF BAD WORK
If at any time before Security deposit is refunded to the Contractor, it appears to
the Engineer-in-Charge or his Subordinate-in-Charge of the work that some work
has been executed with unsound, imperfect or unskilled workmanship or with
materials of inferior quality or that any materials or articles provided by him for
the execution of work are unsound or of a quality inferior to that contracted for,
or otherwise not in accordance with contract, it shall be lawful for the Engineer-in-
Charge to intimate this fact in writing to the Contractor and then notwithstanding
the fact that the work , materials or articles complained of may have been
inadvertently passed, certified and paid for, the contractor shall be bound
forthwith to rectify or remove and reconstruct the works specified in whole or in
part as the case may require, or if so required shall remove the materials or
articles so specified and provide other proper & suitable materials or articles at his
own proper charge and cost and in the event of his failing to do so within a period
to be specified by the Engineer-in-Charge in the written intimation aforesaid, the
Contractor shall be liable to pay compensation at the rate of One percent on the
amount of the estimate for every day not exceeding ten days during which the
failure so continues and in the case of any such failure, the Engineer-in-Charge
may rectify or remove and re-execute the work or remove and replace the

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materials or articles complained or as the case may be at the risk and expense in
all respects of the Contractor. Should the Engineer-in-Charge consider that any
such inferior work or materials as described above may be accepted or made use
of, it shall be within his discretion to accept the same at such reduced rates as he
may fix therefore.
D. Cost Control
100 CONTRACT PRICE – SCHEDULE OF PAYMENT.
100.1 The Contract price shall be the total value of work for the Turnkey contract as per
contract agreement including maintenance during the defect liability period of 36
months and as mentioned in detailed scope of work.
100.2 The contractor will be paid a firm contract price for completion of all works as
specified under the scope of the work under the contract agreement.
100.3 Notwithstanding anything that is stated, the contract price once accepted by the
employer shall be final and shall not be subject to any claims on any ground what
so ever of the Contractor.
100.4 The contract price of the total work is divided among different component of
works as per the percentages specified in ‘Payment Schedule’ and payments will
be regulated accordingly.
100.5 The contractor shall give “Bill of Quantities” based on the detailed estimates
prepared on the basis of approved design; drawings and the items of the estimate
shall be suitably clubbed or grouped for assessment of value of work done.
101 CHANGES IN THE QUANTITIES
101.1 Being a Turnkey contract, the contractor is bound to complete the entire work
under the contract on a firm lump sum price quoted and on a single source
responsibility basis. The Contractor shall be deemed to have satisfied himself as to
the correctness and sufficiency of the contract price. Therefore, the contractor is
bound to execute all supplemental works that are found essential, incidental and
inevitable during execution of main work at no extra cost to the employer.
101.2 The cost due to such supplemental items of work shall be borne by the contractor.
102 EXTRA ITEMS:-
Extra items of work shall not vitiate the contract. This being a Turnkey contract for
a firm lump sum price quoted and on single source responsibility basis, the
contractor shall be bound to execute extra items of work as directed by the
Engineer-in-Charge at no extra cost to the employer for the works covered under
this scope of this contract. The cost due to such extra items shall be deemed to
have been included in the contract price quoted.

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103 CASH FLOW FORECASTS:-

When the program is updated the Contractor is to provide the Employer with an
updated cash flow forecast.
104 CONTRACT PRICE, SCHEDULE OF PAYMENTS, PAYMENT CERTIFICATES (REFER
CLAUSE 105, 106, 107 AND 108 RESPECTIVELY)
105 CONTRACT PRICE:
The Contract price shall be the total value of work for the Turnkey contract as per
contract agreement including construction of all works proposed under scope of
work, maintenance during the defect liability period of 36 months
a) The employer will pay the contractor a firm contract price for completion of all
works as specified under the scope of the work/employer’s requirement which
shall include.
b) The contractor shall pay all duties and taxes whatsoever in consequence of his
obligation under the contract and the contract price shall not be adjusted for
such costs.
c) Contract price will be paid to the Contractor in Indians Rupees only.
106 PAYMENT SCHEDULE:
106.1 The bill shall be submitted by the contractor by 10th day of each month, payment
of this bill shall be effected as per provision of payment schedule vide Appendix F.
Non submission of the bills on the schedule dates will absolve the Department of
the liability to make payment.
106.2 However, no claim on account of delay in payments, which might occur due to
reasons beyond the control of the department, shall be entertained.
106.3 Contractor’s price bid as approved shall be divided among components of work as
Appendix F of schedule of payment to their respective percentage as stipulated in
schedule of payment Appendix F and same shall be considered for payment.
106.4 The schedule of Payment Appendix F shall supersede all mode of payment(s) /
payments schedule (if) stipulated anywhere in tender document.
106.5 The proportion of different component of work as compared to overall cost of
project is as per stipulation in Appendix F of schedule of payment.
106.6 Contractor whose price bid has been accepted shall be required to submit
component wise detailed schedule of payment, based on and limited to the
provisions shown in schedule of Payment Appendix F. This detailed schedule of
payment shall be got approved from Chief Engineer, Lower Narmada Projects, Indore
(M.P.) and any payment due before the approval of payment schedule will be paid
80% of that component’s percentage in total Bid amount which will be
subsequently adjusted in slice payment with the prior approval of the Chief
Engineer, Lower Narmada Projects Indore District Indore(M.P.).

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106.7 The components shown in schedule of payment Appendix F shall be further

divided into appropriate subcomponents and their stages for the purpose of
payment. The stages should have relation to the program of Construction taking
due cognizance of interdependency of various activities. Each stage shall be
expressed as percentage of total cost of approved bid. Sum of all such stages of
particular component shall be equal to the percentage of that component shown
in the schedule of payment Appendix F.
106.8 This detailed schedule of payment approved by the Chief Engineer, Lower Narmada
Projects, Indore District Indore (M.P.) shall form part of the agreement.

106.9 The payment shall be released only as per work done on the basis of payment
schedule.

106.10 Contractor shall record the joint measurements for work carried out as per
procedure laid down by department for purpose of keeping record and same shall
be got checked from competent authority before payment. All hidden
measurement shall be got 100% checked from the competent authority before
payment. The contractor shall produce results of quality control tests carried out
by Quality Control Organization of Department and Quality Certificate from
Employer’s Representative. If the test result do not fulfill the stipulated criteria laid
down in specifications the payment will be limited as per the provisions in the
specification(s) and if number of results fail beyond the limit of acceptance, then
the contractor shall not be paid unless he rectifies all such imperfect work (s). The
decision of the Chief Engineer, Lower Narmada Projects, Indore District Indore (M.P.) in
respect of the matters pertaining to the quality control shall be final and binding on the
Contractor.
106.11 Probable amount of contract (PAC) is excluding G.S.T. Payment of GST on works
contract services shall be paid separately to the contractor as per prevailing rate at
the time of raising of bill/invoice by the contractor.
106.12 The contractor shall be required to carry out detailed survey, investigation and
submit, General arrangement drawing/ Broad conceptual plan preferably within 1
month of signing of the agreement. There after cost estimates shall be prepared
based on the detailed design etc and submitted along with proposed payment
schedule through Engineer in charge and Superintending Engineer to Chief
Engineer which shall be duly vetted and approved by the Chief Engineer
106.13 The payment schedule may be revised by Chief Engineer not more than 4 times
during the currency of contract after taking critical cognizance of the activities,
financial implications and the inter dependability.
106.14 In case of change in design or drawing or proposal from the concept/proposal as
envisaged by the department, the new components of work and their billing
breakup shall be approved by Chief Engineer keeping the overall cost same as
quoted by the contractor. No extra payment will be made to the contractor if

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there is any change in type of structures, specifications, and variation in quantities

as per actual site conditions.
107 PAYMENTS:
107.1 The contractor shall execute the various components of work as per approved
drawings and specifications. In pursuant to clause no 106.10 the contractor shall
arrange to take and record all measurements of work done of various components
of work in the Measurement Books/Level books and plotted cross sections and
quantities arrived as per actual execution.
Measurements will be recorded for the work only for which all tests are conducted
and work done in accordance with specifications and contract conditions by using
the materials specified in the contract.
The Contractor shall on submitting the bill thereof be entitled to receive a monthly
payment proportionate to the part thereof then approved and passed by the
Engineer-in-Charge, whose certificate of such approval and passing of the sum so
payable shall be final and conclusive against the Contractor. But all such
intermediate payments shall be regarded as payment by way of advance against
the final payment and not as payments for work actually done and completed and
shall not preclude the requiring of bad, unsound and imperfect or unskilled work
to be removed and taken away and reconstructed, or any part thereof, in any
respect of the occurring of any claim, nor shall it conclude, determine or affect in
any way, the powers of the Engineer-in-Charge under these conditions or any
other way vary or affect the Contract.
107.2 A bill shall be submitted by the Contractor each month on or before the date fixed
by the Engineer-in-Charge for all work executed in the previous month and the
Engineer-in-Charge shall take or cause to be taken the requisite measurement for
the purpose of having the same verified and the claim, as far as admissible,
adjusted if possible, before the expiry of ten days from the presentation of the bill.
If the Contractor does not submit the bill within the time fixed, as aforesaid, the
Engineer-in-Charge may depute a subordinate to measure up the said work in the
presence of the Contractor whose counter signature to the measurements list will
be sufficient warrant, and the Engineer-in-Charge may prepare a bill from such list
which shall be binding on the Contractor in all respects. Only constructed portions
of the works shall be eligible for payment.
107.3 The Contractor shall submit all his bills on the format approved by Engineer-in-
Charge and the charges in the bill shall always be entered at the rates specified in
the payment schedule specified and approved by Engineer-in-Charge.
108 PAYMENTS AND CERTIFICATES:
108.1 All payments shall be adjusted for deductions for advance payment, security
deposit, other recoveries in terms of contract and taxes at source as applicable
under the law.

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108.2 Payments shall be adjusted for recovery of penalty in terms of Bid conditions and
security deposit for the due fulfillment of the contract. Recoveries will be affected
towards seignior age (Royalty) and cess charges on the materials used and sales
tax and other statutory taxes as per the State and Central Government Rules.
Payment will be made to the Contractor under the certificate to be issued at
reasonably frequent intervals by the Engineer-in-Charge, and intermediate
payment will be the sum equal to 95% of the value of work done as so certified
and balance of 5% will be withheld and retained as security for the due fulfillment
of the contract under the certificate to be issued by the Engineer-in-Charge.
Out of the total 5% security deposit, 2.5% will be retained as cash till the end of
the successful completion of contract and expiry of MOM period and 2.5% amount
may be released quarterly against Bank Guarantee (BG).
108.3 In case of over payments or wrong payment if any made to the contractor due to
wrong interpretation of the provisions of the contract, Condition of Contract etc.,
such unauthorized payment will be deducted in the subsequent bills or final bill for
the work or from the bills under any other contracts with the Government or at
any time thereafter from the deposits available with the Government.
108.4 Any recovery or recoveries advised by the Government Department either state or
central, due to no fulfillment of any contract entered into with them by the
contractor shall be recovered from any bill or deposits of the contractor.
108.5 The contractor is not eligible for any compensation for inevitable delay in handing
over the site or for any other reason. In such case, suitable extensions of time will
be granted after considering the merits of the case by the Chief Engineer, Lower
Narmada Projects Indore District Indore (M.P.)

108.6 The Engineer-in-Charge shall within 7 days after receiving a Statement and
Supporting documents, give to the Contractor notice of any items in the Statement
with which the Engineer in charge disagrees, with supporting particulars.
Payments due shall not be withheld, except that;
a) If anything supplied or work done by the Contractor is not in accordance
with the Contract, the cost of rectification or replacement may be withheld
until rectification or replacement has been completed; and / or
b) If the Contractor was or is failing to perform any work or obligation in
accordance with the contract and had been as notified by the Engineer in
charge, the value of this work or obligation may be withheld until the work
or obligation has been performed.
The Employer may, by any payment, make any correction or modification that
should properly be made to any amount previously considered due. Payment shall
not be deemed to indicate Engineer in charge acceptance, approval, consent or
satisfaction.

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108.7 All progressive payments made to the Contractor shall be reviewed on quarterly
basis and reconciled with the break-up of the schedule. Over payments/under
payments made, if any, shall be adjusted in the next interim/final payments.
109 APPLICATION FOR INTERMEDIATE PAYMENT CERTIFICATE:
109.1 The Contractor shall submit a statement/bill in six copies to the Engineer-in-charge
after the end of each month, in a form approved by the Engineer-in-charge,
showing the amounts to which the Contractor considers himself to be entitled,
together with supporting documents which shall include the detailed report on the
progress during the month for each section of the Work. The statement shall
include the following items, as applicable, which shall be expressed in Indian
Rupees and also shall include the following items, as applicable, which shall be
expressed in the sequence listed below:
a. The estimated contract value of the Construction Documents produced and
the Works executed up to the end of the month;
b. Tender having PAC greater than Rs. 1000 Crore, SD @ 5% of the total value
of each bill as security deposit shall be deducted subject to the condition that
the total amount of such deduction together with the amount of performance
security deposit shall not exceed 6% of the contract value when value of work
executed under the contract exceed the contract amount the security deposit
of 6% shall be deducted from the subsequent running bill paid to the
contractor.
c. Any amount to be deducted against recovery of advance amount in
accordance with rate specified in Agreement.
d. Delay damages in respect of non-achievement of milestone as per
Agreement
e. Any other additions or deductions which may have become due in
accordance with the Contract
f. Deduction of Income tax, works contract tax and other taxes and seignior
age and cess charges on materials used and other statutory obligations etc. as
applicable.
g. The total amounts certified on all previous Interim Payment Certificates.
110 INTEREST ON MONEY DUE TO THE CONTRACTOR:
No omission by the Engineer-in-charge to pay the amount due upon certificates
shall vitiate or make void the contract, nor shall the contractor be entitled to
interest upon any guarantee fund or payments in arrears, nor upon any balance
which may, on the final settlement of his accounts, found to be due to him.
111 CERTIFICATE OF COMPLETION OF WORKS:
111.1 When the whole of the work has been completed and has satisfactory passed any
final test that may be prescribed under the Contract, the Contractor may give a
notice to that effect to the Employer’s Representative accompanied by an

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undertaking to carry out any rectification work during the period of defect liability
period, such notice and undertaking shall be in writing and shall be deemed to be
request by the Contractor for the Employer’s Representative to issue a Certificate
of completion in respect of the Works.
111.2 The Engineer-in-Charge shall, within sixty days of the date of delivery of such
notice either issue to the Contractor, a certificate of completion stating the date
on which, in his opinion, the works were completed in accordance with the
Contract or give instructions in writing to the Contractor specifying all the Works
which, in the Engineer-in-Charge’s opinion, required to be done by the Contractor
before the issue of such Certificate. The Engineer-in-Charge shall also notify the
Contractor of any defects in the Works affecting completion that may appear after
such instructions and before completion of the Works specified there in. The
Contractor shall be entitled to receive such Certificate of the Completion within
Sixty days of completion to the satisfaction of the Engineer-in-Charge of the Works
so specified and making good of any defects so notified.
112 TAXES INCLUDED IN THE BID:
The Bidder shall have to quote rates inclusive of all other taxes, levies, duties,
royalties, cess, toll whatsoever on all materials and equipment except GST that the
contractor will have to purchase for performance of this contract.
113 PRICE ADJUSTMENT AND ADVANCE PAYMENT:
113.1 Price Adjustment
Contract price shall be adjusted for increase or decrease in rates and price of labour,
HDPE, plant & machinery, cement, steel, POL and other material in accordance with
following principles and procedure and as per formula given in clause 113.3, only if
time period for completion of work is more than 12 months including rainy season.
No claims for price adjustment on account of any reason whatsoever shall be
entertained if construction period as per notice inviting Tenders is less than 12
months including rainy season.
a) The price adjustment shall apply for the work done from the start date
given in the contract up-to the end of the initial intended completion date
or extensions granted by the Engineer and shall not apply to the work
carried out beyond the stipulated time for reasons attributable to the
contractor.
b) The price adjustable shall be determined during each month from the
formula given in the Clause 113.3.
c) Following expression and meaning are assigned to the work done during
each month:

R= Total value of work done during the month

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113.2 To the extent that full compensation for any rise or fall in costs to the contractor is not
covered by the provisions of this or other clauses in the contract, the unit rates and
prices included in the contract shall be deemed to include amounts to cover the
contingency of such other rise or fall in costs.
113.3 For the purpose of clarity it is pointed out that the price adjustment may be either
positive or negative, i.e. if the price adjustment is in favour of the Employer, the same
shall be recovered from the sums payable to the Contractor.
113.4 Formula for Price Adjustment
R= Value of work as defined in Clause 113.1 as above.
The formula for adjustment of prices are:
(i) Adjustment for labour component
Price adjustment for increase or decrease in the cost due to labour shall be
paid in accordance with the following formula:
VL= 0.85 x Pl/100 x R x (L1-L0)/L0
VL= increase or decrease in the cost of work during the month under
Consideration due to changes in rates for local labour.
Lo= The consumer price index for industrial workers for the state Madhya
Pradesh (Indore) for the month March 2021 as published by Labour Bureau,
Ministry of Labour, Government of India.
L1= The consumer price index for industrial workers for the state Madhya
Pradesh (Indore) for the month under Consideration as published by Labour
Bureau, Ministry of Labour, Government of India.
Pl= Percentage of labour component of the work.

(ii) Adjustment for cement component

Price adjustment for increase or decrease in the cost of cement procured by
the contractor shall be paid in accordance with the following formula:
VC= 0.85 x PC/100 x R x (C1-C0)/C0
Vc= increase or decrease in the cost of work during the month under
consideration due to changes in rates for cement.
Co= The all India wholesale price index for ordinary Portland cement for the
month March 2021 as published by the Economic Advisor, DIPP, Ministry of
Commerce & Industry, Government of India, New Delhi.
C1= The all India average wholesale price index for ordinary Portland cement for
the month under consideration as published by the Economic Advisor, DIPP,
Ministry of Commerce & Industry, Government of India, New Delhi.
Pc= Percentage of cement component of the work.

(iii) Adjustment of steel component

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Price adjustment for increase or decrease in the cost of steel procured by the
Contractor shall be paid in accordance with the following formula:
Vs= 0.85 x PS x /100 x R x (S1-S0)/S0
Vs= Increase or decrease in the cost of work during the month under
consideration due to changes in the rates for steel.
S 0= The all India wholesale price index for steel for the month March 2021 as
published by the Economic Advisor, DIPP, Ministry of Commerce & Industry,
Government of India, New Delhi.
S1 = The all India average wholesale price index for Steel for the month under
consideration as published by the Economic Advisor, DIPP, Ministry of
Commerce & Industry, Government of India, New Delhi.
Ps= Percentage of steel component of the work.
Note: For the application of this clause, index of “Mild Steel Long Products/Flats” has
been chosen to represent steel group. In any work only one of the indices i.e.
either for long products or for flats shall be used as decided by the Employer/
Executing Agency.

(iv) Adjustment of POL (fuel and lubricant) component

Price adjustment for increase or decrease in cost of POL (fuel and lubricant)
shall be paid in accordance with the following formula:
Vf= 0.85 x Pf/ 100 x R x ( F1– Fo) / Fo
Vf= Increase or decrease in the cost of work during the month under
consideration due to changes in rates for fuel and lubricants.
Fo= The official retail price of High Speed Diesel (HSD) at the existing consumer
pumps of IOC nearest to the work site for the 15.03.2021 (filling station at
Dhar)
F1 = The official retail price of HSD at the existing consumer pumps of IOC
nearest to the work site at (name of the filling station Dhar, Dhar) for the
15th day of month under consideration.
Pf = Percentage of fuel and lubricants component of the work.
Note : For the application of this clause, the price of High Speed Diesel has been
chosen to represent fuel and lubricants group.

(v) Adjustment of HDPE PIPE component

Price adjustment for increase or decrease in cost of HDPE PIPE shall be paid
in accordance with the following formula:
Vh= 0.85 x Ph/ 100 x R x ( P1– Po) / Po
Vh= Increase or decrease in the cost of work during the month under
consideration due to changes in rates for HDPE pipes.
Po= The all India wholesale price index for Polyethylene for the month March
2021 as published by the Ministry of Industrial Department, Government of
India, New Delhi([Link]).

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P1 = The all India average wholesale price index for polyethylene for the month
under consideration as published by Ministry of Industrial Department,
Government of India, New Delhi ([Link]).
Ph = Percentage of HDPE component of the work
Note:-: For the application of this clause, the index of polyethylene has been chosen
to represent HDPE

(vi) Adjustment for Plant and Machinery spares component

Price adjustment for increase or decrease in the cost of Plant and Machinery
spares Procured by the contractor shall be paid in accordance with the
following formula:
Vp= 0.85 x Pp/100 x R x (P1-P0)/P0
Vp= increase or decrease in the cost of work during the month under
Consideration due to changes in rates for Plant and Machinery spares.
P 0= The all India wholesale price index for manufacturer of machines for mining/
quarrying and construction) is taken 28 days before technical bid opening as
published by the Economic Advisor, DIPP, Ministry of Commerce & Industry,
Government of India, New Delhi.
P 1= The all India average wholesale price index for manufacturer of machines for
mining/ quarrying and construction for the month under consideration as
published by the Economic Advisor, DIPP, Ministry of Commerce & Industry,
Government of India, New Delhi.
Pp= Percentage of Plant and Machinery spares component of the work
Note : For the application of this clause, index of manufacturer of machines for
mining/ quarrying and construction has been chosen to represent Plant and
Machinery spares group.

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(vii) Adjustment for Other Materials component

Price adjustment for increase or decrease in the cost of local materials other
than Cement, Steel, Bitumen, HDPE and POL procured by the contractor shall
be paid in accordance with the following formula:
Vm= 0.85 x Pm/100 x R x (M1-M0)/M0
Vm= increase or decrease in the cost of work Steel during the month under
consideration due to changes in rates for local materials other than Cement, ,
Bitumen and POL.
Mo= The all India wholesale price index (all commodities) for the month March
2021 as published by the Economic Advisor, DIPP, Ministry of Commerce &
Industry, Government of India, New Delhi.
M1= The all India average wholesale price index (all commodities) for the month
under consideration as published by the Economic Advisor, DIPP, Ministry of
Commerce & Industry, Government of India, New Delhi.
Pm= Percentage of local materials component (other than Cement, Steel, Bitumen
and POL) of the work.
113.5 (i) The following percentages will govern the price adjustment for the
work contract
Percentage of
[Link]. Component component in the
work
1 Labour - Pl 12
2 Cement - Pc 3
3 Steel (Flat Products) - Ps 36
/ Steel ( long
Products)
4 POL - Pf 11
5 HDPE - Ph 13
6 Plant & Machinery 15
Spares - Pp
7 Other Material - Pm 10
Total 100.00

Weightages of various components of the work shall be as determined by

competent technical sanction authority.
(ii) following percentages will govern the price adjustment for Management,
Operation and Maintenance
Component Percentage of component
[Link].
in the work
1 Labour - Pl 60%
2 POL - Pf 20%
3 Plant and Machinery Spares – Pp 20%
Total 100%

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113.6 Advance Payment

A. The Employer will make one time interest free mobilization advance, not
exceeding 2.5% (Two point five percent of the contract value or Rs 50.00 Lakhs
whichever is less) against an Irrevocable/Unconditional Bank Guarantee issued
by a Nationalized or Scheduled (other than a Co-Operative Bank) Bank issued by
its branch situated in Madhya Pradesh acceptable to the Employer The
mobilization advance shall be admissible after signing of agreement, if
demanded by the contractor.
Note:- The contractor should go through and understand recovery clause as
provided in the contract document before applying for advance.

B. Recovery of mobilization advance:-

Recovery of mobilization advance shall commence immediately from the first
running bill of the contractor submitted after payment of advance and it will be
recovered at the rate of 5% of bill amount from each running bill. BG shall be en-
cashed, in case the recovery of advance payment continues beyond the 50% of
the stipulated contract period or 50% of the expenditure whichever is earlier.
The BG submitted by the contractor for mobilization advance shall be released
after recovery of full amount of advance.
The Recovery of advance payment or the balance amount of the advance
payment, as the case may be, shall also become due for recovery in the event of
termination of the Contract under Clause 32 or 92, as the case may be.
114 RETENTION:
In addition to the performance security, 5% amount shall be retained from each
running payment as security deposit on the value of each payment, subjected to
the condition that total amount of such deduction together with the amount of
performance security shall not exceed 06% of the Contract value. When value of
work exceeds the Contract amount security deposit of 06% shall be deducted from
the subsequent running bill paid to the Contractor.
115. Compensation for Delay
115.1 The program of work submitted by Contractor in terms of Clause 71.1 of
Conditions of Contract, in lines with the indicative Milestones, agreed by the
Department and as per agreed program of work milestones shall be fixed and
monitored every quarterly. If the contractor fails to achieve the milestones, and
the delay in execution of work is attributable to the contractor, the Employer shall
retain an amount from the sums payable and due to the contractor as per
following scale -
i. Slippage up to 25% in financial target during the milestone under
consideration — 2.5% of the work remained unexecuted in the related time span.

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ii. Slippage exceeding 25% but Up to 50% in financial target during the
milestone under consideration -5% of the work remained unexecuted in the
related time span.
iii. Slippage exceeding 50% but Up to 75% in financial target during the
milestone under consideration -7.5% of the work remained unexecuted in the
related time span.
iv. Slippage exceeding 75% in financial target during the milestone under
consideration -10% of the work remained unexecuted in the related time span.
Note: For arriving at the dates of completion of time span related to different
milestones, delays which are not attributable to the Contractor shall be
considered. The slippage on any milestone is if made good in subsequent
milestones or at the time of stipulated period of completion, the amount retained
as above shall be refunded. In case the work is not completed within the
stipulated period of completion along with all such extensions which are granted
to the Contractor for either Employer’s default or Force Majeure, the
compensation shall be levied on the contractor at the rate of 0.125% of balance
work per week of delay limited to a maximum of 10% of contract price. The
decision of Chief Engineer shall be final and binding upon both the parties.
v. Waiver of penalty: With a view to enable the contractor to make good any delay
occurred in achieving one or more milestones for what so ever reason, it is agreed
that the penalty would stand waived in the only event of the contractor
completing the whole work within the overall time period as mentioned in this
Agreement.
vi. Total delays in excess of one and a half year (reasons attributable to the
Contractor) may, at the discretion of the Department, be considered as sufficient
cause for termination of the Contract and forfeiture of all security deposits and
performance securities. Delay will be calculated on the non achievement of
physical milestones fixed in clause 115.1, on the basis of proportionate shortfall in
progress of each item of work, added together. Provided that the in calculating the
delay of one and a half year, delay on the part of the contractor shall only be
attributable to him.
116 INCENTIVE CLAUSE
116.1 Incentive for early completion of the work will be paid to the contractor as under.
a) If completion of the work takes place within 75% time of scheduled period
incentive of 2% of agreemented amount shall be extra paid as incentive.
b) If completion of the work takes place within 80% time of scheduled period
incentive of 1.5% of agreemented amount shall be extra paid as incentive
money.

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c) If completion of the work takes place 90% time of scheduled period, incentive of
1% of agreemented amount shall be extra paid as incentive money.
116.2 Penalty for non achievement of CCA
In case the CCA covered by irrigation network happens to be less than
agreemented CCA, payment shall not be made for such non development on pro
rata basis of the estimated cost of unit II - pressurized piped canal system.
Additionally, penalty @ Rs 50,000/- per ha shall also be imposed.
117 COST OF REPAIRS
Loss or damage to the Works or materials to be incorporated in the Works
between the Start Date and the end of the Defects Correction periods is to be
mended by the Contractor at the Contractor's cost if the loss or damage arises
from the Contractor's acts or omissions until completion of the Contract.
118 COMPLETION
118.1 The Engineer-in-charge shall issue the completion certificate for works, when he
decides that the contractor completed all such obligations in accordance with the
Contract.
118.2 The running maintenance and MoM period will be reckoned from the date of issue
of completion certificate.
118.3 The Engineer-in-charge shall issue the Final completion certificate, when he
decides that the contractor completes all the liabilities under the contract.
119 TAKING OVER
The Engineer-in-Charge shall take over the Site and the Works within Ten (10) days
of the issuance of the certificate of Completion.
120 FINAL ACCOUNT
120.1 Application for Final Payment Certificate
Not later than 60 days after the issue of the Performance Certificate, the
Contractor shall submit to the Employer's Representative two copies and one copy
each for Engineer’s Representative of a draft final statement with supporting
documents showing in detail, in a form approved by the Engineer:
a. the value of all work done in accordance with the Contract, and

b. any further sums which the Contractor considers to be due to him under the
Contract.
120.2 If the Engineer disagrees with or cannot verify any part of the draft final
statement, the Contractor shall submit such further information as the Engineer
may reasonably require and shall make such changes in the draft as may be agreed
between them. The Contractor shall then prepare and submit to the Engineer-in-

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Charge the final statement as agreed (for the purposes of these Conditions
referred to as the "Final Statement").
121 PROPERTY
All materials on the Site, Temporary Works and Works are deemed to be the
property of the Employer and are at the Employer's disposal if the Contract is
terminated due to breach of Contract by the Contractor.
122 RELEASE FROM PERFORMANCE:
If the Contract is frustrated by the outbreak of war or by any other event entirely
outside the control of either the Department or the Contractor the Engineer-in-
Charge shall certify that the contract has been frustrated. The Contractor shall
make the site safe and stop work as quickly as possible after receiving this
certificate and shall be paid for all works carried out before receiving it and for any
work carried out after wards to which commitment are made by Engineer-in-
Charge.
123 INSPECTIONS AND AUDIT BY THE NVDA
The Contractor shall permit inspection of works by senior authorities of NVDA
Consultant officials and persons authorized by NVDA or Engineer for monitoring,
quality and any other point related to work, and relating to the performance of the
Contract.
124 JOINT AND SEVERAL LIABILITY OF JOINT VENTURE PARTNERS
If the Contractor is a joint venture of two or more persons / firms, all such persons
/ firms shall be jointly and severally bound to the Employer for the fulfillment of
the terms of the Contract and shall designate one of such persons/firms to act as a
leader with authority to bind the joint venture. The composition or the
constitution of the joint venture shall not be altered.
125 AS-BUILT DRAWINGS & ALL RECORDS
125.1 The Contractor shall prepare, and keep up-to-date, a complete set of “as-built”
records of the execution of the works, showing the exact “as-built” locations, sizes
and details of the works as executed with cross references to relevant
specifications and data sheets. These records shall be kept on the site and shall be
used exclusively for the purposes of this Sub-clause. Two copies shall be submitted
to the Engineer-in-Charge prior to the commencement of the test on completion.
125.2 In addition, the Contractor shall prepare and submit to the “As-built Drawings” of
the works, showing all works as executed. The drawings shall be prepared as the
works proceed, and shall be submitted to the Engineer-in-Charge for his
inspection. The Contractor shall obtain the consent of the Engineer-in-Charge as to
their size, the referencing system, and other pertinent details.

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125.3 Prior to the issue of any taking over certificate, the Contractor shall submit to the
Engineer-in-Charge six sets in portable SSD / HDD and six printed copies of the
relevant “As-built Drawings”, and any further Construction Documents specified in
the Contract. The Works shall not be considered to be completed for the purposes
of taking-over until such SSD / HDD and documents have been submitted to the
Engineer-in-Charge.
F. OTHER GENERAL CONDITIONS
126 SITE ENVIRONMENTAL PLAN (SEP)
The Contractor shall prepare a detailed Site Environmental Plan (SEP) for the work
site, base camp, etc., showing arrangements for disposal / dumping of excavated
earth etc. and other waste, location of fuel, oil and lubricant depots, sheds for
equipment, labour and housing facilities, etc., prior to the Construction for
approval of the Engineer-in-Charge.
127 SAFETY, SECURITY AND PROTECTION OF THE ENVIRONMENT
The Contractor shall take all necessary precautions against pollution or
interference with the supply, or obstruction of the flow of surface or underground
water. These precautions shall include but not be limited to physical measures
such as earth bunds of adequate capacity around fuel, oil and solvent storage
tanks and stores, oil and grease traps in drainage systems from workshops, vehicle
and plant washing facilities and service and fueling areas and kitchens, the
establishment of sanitary solid and liquid waste disposal systems, the maintenance
in effective condition of these measures, the establishment of emergency
response procedures for pollution events, and dust suppression, all in accordance
with normal good practice and to the satisfaction of the Engineer-in-Charge.
Should any pollution arise from the Contractor's activities he shall clean up the
affected area immediately at his own cost and to the satisfaction of the Engineer-
in-Charge, and shall pay full compensation to any affected parties.
128 PROTECTION OF TREES AND VEGETATION
The Contractor shall ensure that no trees or shrubs or waterside vegetation are
felled or harmed except for those required to be cleared for execution of the
Works. The Contractor shall protect trees and vegetation from damage to the
satisfaction of the Engineer-in-Charge. No tree shall be removed without the prior
approval of the Engineer-in-Charge and any competent authorities. Should the
Contractor become aware during the period of the Contract that any tree or trees
designated for clearance have cultural or religious significance he shall
immediately inform the Engineer-in-Charge and await his instructions before
proceeding with clearance. In the event that trees or other vegetation not
designated for clearance are damaged or destroyed, the suitable penalty may be
imposed by the Engineer-in-Charge.

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129 USE OF WOOD AS FUEL

129.1 The Contractor shall not use wood as a fuel for the execution of any part of
the Works, including but not limited to the heating of bitumen and bitumen
mixtures and the manufacture of bricks for use in the Works, and to the extent
practicable shall ensure that fuels other than wood are used for cooking, and
water heating in all his camps and living accommodations.
129.2 In case of fuel wood is required for cooking, water heating or any other
purpose, Contractor shall have a fuel wood depot with permission and as per rules
and regulation of forest department at site and maintain records as directed by
officials of forest department
130 HOT MIX PLANTS
The Contractor shall not locate any hot-mix or similar potentially polluting plant
closer than 500 m to any settlement. Any such plant shall be fitted with dust
suppression equipment and shall be operated and maintained at all times in
conformity with the manufacturer's specifications, instructions and manuals.
131 RELATIONS WITH LOCAL COMMUNITIES AND AUTHORITIES
In sitting and operating his plant and facilities and in executing the Works the
Contractor shall at all-time bear in mind and to the extent practicable minimize the
impact of his activities on existing communities. Where communities are likely to
be affected by MEDIUM activities such as road widening or the establishment of a
camp, large borrow pit or haul road, he shall liaison closely with the concerned
communities and their representatives.
132 FIRE PREVENTION
The Contractor shall take all precautions necessary to ensure that no vegetation
along the line of the road outside the area of the permanent works is affected by
fires arising from the execution of the Works. The Contractor shall obtain and
follow any instructions of the competent authorities with respect to fire hazard.
Should a fire occur in the natural vegetation or plantations adjacent to the road for
any reason the Contractor shall immediately suppress it. In the event of any other
fire emergency in the vicinity of the Works the Contractor shall render assistance
to the civil authorities to the best of his ability. Areas of forest, scrub or plantation
damaged by fire considered by the Engineer-in-Charge to have been initiated by
the Contractor's staff or labour shall be replanted and otherwise restored to the
satisfaction of the Engineer-in-Charge at the Contractor's expense.
133 TRANSPORT OF CONTRACTOR'S EQUIPMENT FOR TEMPORARY WORKS
Where the Contractor intends to use a particular route for the haulage of large
quantities of materials he shall consult well in advance with any affected
communities. The Engineer-in-Charge reserves the right to disallow certain haul
routes should these in his opinion cause or be likely to cause unreasonable

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nuisance or hazards to the public. The Engineer-in-Charge’s approval will not

remove the Contractor's obligations under this Sub-Clause to prevent and repair
damage to roads or his liability for compensation for any accidents caused by his
vehicles. The contractor has to make the temporary roads at his own cost for
execution for work as required.
134 CLEARANCE OF CONTRACTOR'S FACILITIES
On or before expiry of the Defects Liability, running and maintenance Period the
Contractor shall clear away all his temporary facilities including but not limited to
offices, camps, storage and holding yards, workshops, crushing and mixing plant,
diversion and haul roads so that the land is returned to at least its previous
condition and, in the case of agricultural land, potential productivity. Clearance
shall include but not be limited to tasks such as the removal of unwanted
structures, removal of metallic and concrete debris, removal and disposal of any
soil contaminated by diesel, bitumen or other polluting material, ripping to relieve
compaction, grading, replacement of topsoil, and turfing and grassing, as
appropriate. Where improvements have been made such as land filling or
installation of boreholes or Construction of boat landings these may be retained
subject to the agreement of the landowner. The Engineer-in-Charge or his
representative reserves the right to inspect the site of any facilities established or
used by the Contractor in connection with the Works and to undertake any
corrective measures necessary to restore the land, and to recover the cost from
money due or to become due to the Contractor.
135 FAIR WAGES
135.1 The Contractor shall pay not less than fair wage/minimum wages to Labourers
engaged by him on the work as revised from time to time by the Government of
Madhya Pradesh, but the Government shall not be liable to pay anything extra for
it except as stipulated in price adjustment clause of the Contract.
135.2 The Contractor shall, notwithstanding the provisions of any Contract to the
contrary, cause to be paid fair wages to Labourers indirectly engaged on the work,
including any labour engaged by his sub-Contractors in connection with the said
work, as if the Labourers have been immediately or directly employed by him.
135.3 The Engineer shall have the right to deduct, from the money due to the
Contractor, any sum required or estimated to be required for making good the loss
suffered by a worker or workers by reasons of non-fulfillment of the conditions of
the Contract for the benefit of the worker or workers, non-payment of wages or of
deductions made there from, which are not justified by the terms of the Contract
or as a result of non-observance of the aforesaid regulations.
135.4 The regulations, aforesaid, shall be deemed to be part of this Contract and any
breach thereof, shall be deemed to be breach of the Contract.

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136 INDEMNITY BOND:

Name of work:………………………………….
I __________________________________contractor S/o.________________ aged
____________________________ Resident of ______________________ do
hereby bind myself to pay all the claims may come (a) under Workmen ’s
Compensation Act. 1933 with any statutory modification thereof and rules there
under or otherwise for or in respect of any damage or compensation payable in
connection with any accident or injury sustained (b) under Minimum wages Act
1948 (c) under payment of wages Act.1924 (d) under the Contractor labour
(Regulation and Abolition) Act. 193.50 by workmen engaged for the performance
of the business relating to the above contract i.e., failing such payment of claims of
workmen engaged in the above work, I abide in accepting for the recovery of such
claims, effected from any of my assets with the departments.
137 SALIENT FEATURES OF SOME MEDIUM LABOUR LAWS APPLICABLE TO
ESTABLISHMENT ENGAGED IN BUILDINGS AND OTHER CONSTRUCTION WORK
a) Workmen compensation Act 1923: The Act provides for compensation in case if
injury by accident arising out of and during the course of employment.
b) Payment of Gratuity Act 193.52: Gratuity is payable to an employee under the
Act on satisfaction of certain conditions on separation if any employee has
completed 5 years’ service or more, or on death, the rate of 15 days wages for
every completed year of service. The Act is applicable to all establishments,
employing 10 or more employees.
c) Employees P.F. and Miscellaneous provision Act 1952: The Act provides for
monthly contributions by the Contractor plus workers @ 10% or 8.33%. The
benefits payable under the Act are:
i. Pension or family pension on retirement or death, as the case may be.
ii. Deposit linked insurance on the death in harness of the worker.
iii. Payment of P.F. accumulation on retirement/death etc.,
d) Maternity Benefit Act 1951: The Act provides for leave and some other benefits
to women employees in case of confinements or miscarriage etc.
e) Contract Labour (Regulation & Abolition) Act 193.50: The Act provides for
certain welfare measures to be provided by the contractor to contract labour
and in case the Contractor fails to provide, the same are required to be provided
by the Principal Contractor by Law. The Principal Contractor is required to take
certificate of Registration and the contractor is required to take license from the
designated Officer. The Act is applicable to the establishments or Contractor of
Principal Contractor if they employ 20 or more contract labour.

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f) Minimum wages Act 1948: The Contractor is supposed to pay not less than the
Minimum wages fixed by appropriate Government as per provisions of the Act if
the employment is a scheduled employment Construction of Buildings, Roads,
Runways are scheduled employments.
g) Payment of wages Act 1924: It lays down as to by what date the wages are to be
paid, when it will be paid and what deductions can be made from the wages of
the workers.
h) Equal Remuneration Act 193.59: The Act provides for payment of equal wages
for work of equal nature to Male or Female workers and for not making
discrimination against Female employee in the matters of transfers, training and
promotions etc.
i) Payment of Bonus Act 1965: The Act is applicable to all establishments
employing 20 or more employees. The Act provides for payment of annual
bonus subject to a minimum of 8.33% of wages and maximum of 20% of wages
to employees drawing Rs. 3500/- per month or less. The bonus to be paid to
employees getting Rs.2500/- per months or above and up to Rs.3500/- per
month shall be worked out by taking wages as Rs.2500/- per monthly only. The
Act does not apply to certain establishments. The newly set-up establishments
are exempted for five years in certain circumstances. Some of the State
Governments have reduced the employment size from 20 to 10 for the purpose
of applicability of this Act.
j) Industrial Disputes Act 1943.5: The Act lays down the machinery and
procedure for resolution of Industrial disputes, in what situations a strike or
lock- out becomes illegal and what are the requirements for laying off or
retrenching the employees or closing down the establishment.
k) Industrial Employment (Standing Orders) Act 1946: It is applicable to all
establishments employing 100 or more workmen (employment size reduced by
some of the State and Central Government to 50). The Act provides for laying
down rules governing the conditions of employment by the Contractor on
matters provided in the Act and get the same certified by the designated
Authority.
l) Trade Unions Act 1926: The Act lays down the procedure for registration of
trade unions of workmen and Contractor. The Trade Unions registered under
the act have been given certain immunities from civil and criminal liabilities.
m) Child Labour (Prohibition & Regulation) Act 1986: The Act prohibits employment
of children below 14 years of age in certain occupations and processes and
provides for regulation of employment of children in all other occupations and
processes; Employment Child Labour is prohibited in Building and Construction
Industry.

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n) Inter-State Migrant workmen’s (Regulation of Employment & Conditions of

service) Act 193.59: The Act applicable to an establishment, which employs 5 or
more inter-state migrant workmen through an intermediary (who has recruited
workmen in one state for employment in the establishment situated in another
State). The inter State migrant workmen, in an establishment to which this Act
becomes applicable, are required to be provided certain facilities such as
housing, medical aid, travelling expenses from home up to the establishment
and back, etc.
o) The Building and Other Construction workers (regulation of Employment and
conditions of service) Act 1996 and the Cess Act of 1996: All the establishments
who carryon any building or other Construction work and employs 10 or more
workers are covered under this Act. All such establishments are required to pay
cess at the rate not exceeding 2% of the cost of Construction as may be
modified by the Government. The Contractor of the establishment is required
to provide safety measures at the Building or Construction work and other
welfare measures, such as Canteens, First-aid facilities, Ambulance, Housing
accommodations for workers near the work place etc. The Contractor to whom
the Act applies has to obtain a registration certificate from the Registering
Officer appointed by the Government.
p) Factories Act 1948: The Act lays down the procedure for approval of plans
before setting up a factory, health and safety provisions, welfare provisions,
working hours, annual earned leave and rendering information regarding
accidents or dangerous occurrences to designated authorities. It is applicable to
premises employing 10 person or more with aid of power or 20 or more persons
without the aid of power engaged in manufacturing process.
138. SAFETY AND ACCIDENT PREVENTION OFFICER
Due precautions shall be taken by the Contractor, at his own cost, to ensure the
safety and protection against accidents of all staff and labour engaged on the
Works, local residents in the vicinity of the Works, and the public travelling
through the Works. The Contractor shall have on his staff on Site a designated
officer qualified to promote and maintain safe working practices. This officer shall
have authority to issue instructions and shall take protective measures to prevent
accidents, including but not limited to the establishment of safe working practices
and the training of staff and labour in their implementation.
139 PROTECTIVE CLOTHING AND FOOTWEAR
The Contractor shall, at his own expense, provide protective clothing and
equipment to all staff and labour engaged on the Works to the satisfaction of the
Engineer-in-Charge.

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140 FIRST-AID SERVICES

The Contractor shall, at his own expense, provide first aid equipment at all camps
and work sites to the satisfaction of the Engineer-in-Charge, and shall ensure that
at all work sites where 40 or more persons are engaged on the Works there shall
at all times be a person qualified in first-aid with access to appropriate first-aid
equipment. A first-aid post shall be established at each base camp comprising a
suitable room, appropriate medical supplies, and staff on a full-time basis.
141 HEALTH AND PESTS
The Contractor shall at his own expense and throughout the period of the Contract
ensure that suitable arrangements are made for the prevention of epidemics and
for all necessary welfare and hygiene requirements for his staff and labour, and
shall comply with all the regulations and requirements of the local health
authorities with respect to disease prevention and control. He shall warn his staff
and labour of the dangers of communicable diseases including those transmitted
by insects, water, fecal/oral contact and sexual activity. The Contractor shall take
the precautions necessary to protect all staff and labour employed on the Site
from insect nuisance, rats and other pests and minimize the dangers to health and
the general nuisance caused by the same. Should malaria or other insect-borne
diseases be prevalent in the area, he shall provide his staff and labour with
suitable prophylactics, equip living accommodation with screens and bed-nets,
and carry out spraying with approved insecticides, as appropriate.
142 SUPPLY OF DRINKING WATER, SANITATION
The Contractor shall so far is reasonable, having regard to local conditions, provide
on the Site and at his expense an adequate supply of drinking water for the use of
Contractor’s staff and work people, together with sanitary facilities.
143 FESTIVALS AND RELIGIOUS CUSTOMS
The Contractor shall in all dealings with labour in his employment have due regard
to all recognized festivals, days of rest and religious or other customs.
144 EPIDEMICS
In the event of any outbreak of illness of an epidemic nature, the Contractor shall
comply with and carry out such regulations, orders and requirements as may be
made by the Government or the local medical or sanitary authorities, for the
purpose of dealing and overcoming the same.
145 ALCOHOLIC LIQUORS OR DRUGS
The Contractor shall not, otherwise than in accordance with the statutes,
ordinances and government regulations orders for the time being in force, import,
sell, give barter or otherwise dispose of any alcoholic liquor or drugs, or permit or
suffer any such importation, sale, gift, barter or disposal by his Subcontractors,
agents, staff or labour.

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146 RECORDS OF LABOUR AND ACCIDENTS

The Contractor shall maintain full records of numbers, working hours and wages of
labour, safety, health and welfare of persons, accidents, and damage to property
such record has to be produced to Engineer-in-Charge on his demand.
147 SITE OFFICE FOR ENGINEER REPRESENTATIVES AND OTHER SUPERVISORY STAFF-
The Contractor shall provide site office facilities for the Engineer-in-Charge and
Supervisory Staff including Employer’s Representative.
148 SITE ORDER BOOK
The Contractor shall maintain standard Site Order Books at the Site at all times
during the execution of the Works for the use of the Engineer-in-Charge and the
Contractor. All instructions issued by the Engineer-in-Charge to the Contractor
shall be recorded in duplicate in the Site Order Book and shall be signed by the
issuer and countersigned by the Contractor. After compliance with the instruction
the Contractor shall record the same in the Site Order Book duly signed and
countersigned by the Engineer-in-Charge. Acceptance of any part of the Works
executed by the Contractor shall be subject to verification with respect to
compliance of respective instructions of the Engineer-in-Charge through the Site
Order Book. The Engineer-in-Charge shall retain the original copy of the site
orders, while the Contractor shall retain the duplicate ones.
149 DISPLAY PANELS IN THE SITE OFFICE
The Contractor shall provide such charts and drawings as deemed appropriate to
contract and index map, vicinity map, L-sections for all channels, drawings for the
structures, important levels and BMs and facilities provided under the Contract.
Such charts and drawings shall be mounted on a panel, protected with a glass
cover, and affixed on to the wall(s) of the site office.
150 SUPPLY OF COLORED RECORD PHOTOGRAPHS
The contractor shall, at his own cost, arrange to take digital colour photographs of
13 mega pixel & above at various stages minimum one per week from four
different locations / facets of the work including interesting and novel features of
the work as directed by the engineer’s representative and supply two copies of
colour record photographs mounted in the albums including 2 sets of CD’s with
specification and these shall be kept by engineer-in-charge.
151 SUPPLY OF VIDEO CASSETTES
The Contractor shall, at his own cost, arrange for video recording of site before
commencement and taking video film of important activities of the work as
directed by the Engineer-in-Charge during the execution of the project and editing
them to a video film of playing time not less than 30 minutes and up to 60 minutes
as directed by the Engineer-in-Charge and these shall be kept by the Engineer-in-
Charge.

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152 PUBLIC AWARENESS / INFORMATION DISPLAY

The Contractor shall, at his own cost, arrange and provide, erect and maintain
necessary display boards / banners etc. at selected points of project site giving
such information as considered necessary for public awareness / information /
safety as directed by the Engineer-in-Charge.
153 REQUIREMENT OF LAND
Land for establishment of site office, field laboratory etc. shall be arranged by the
Contractor on his own cost.
154 SERVICES
154.1 Underground and overhead services met with during Construction are to be
protected against damage by the Contractor at his own cost.
154.2 The contractor shall be required to carry out removal / shifting of existing utilities
at his own cost. The contractor work program shall include any such activity. The
work shall be carried out under supervision of concerned department. The
contractor shall pay the supervision charges of the line agencies.
155 EXPLOSIVE AND FUEL STORAGE TANKS
No explosive shall be stored within ½ (half) KM of the limit of the camp sites. The
storage of gasoline and other fuel oils or of Butane, Propane and other liquefied
petroleum gases, shall confirm to the regulations of Madhya Pradesh State
Government and Government of India. The tanks, above ground and having
capacity in excess of 2000 liters, shall not be located within the camp area, nor
within 200m, of any building.
156 LAYOUT OF MATERIALS STACKS:
The contractor shall deposit materials for the purpose of the work on such parts
only of the ground as may be approved by the Engineer-in-Charge before starting
work. A detailed survey, clearly indicating position and areas where materials shall
be stacked and sheds built is to be conducted by the contractor at his own cost
and only after obtaining necessary approval of the plan for use of sites by the
Engineer-in-Charge, the Contractor can use the sites accordingly.
157 USE OF BLASTING MATERIALS:
Procurement of blasting materials and its storage is the responsibility of the
contractor. The contractor shall engage licensed blaster for blasting operation.
The contractor is to act in accordance with Indian Explosive Act and other rules
prevailing, during the execution of work. It is the responsibility of the contractor
to see, that works by other agencies in the vicinity are not hampered, in such cases
if any claim is made by other agencies that should be borne by the contractor.
Carriage of blasting materials, from the magazine to the work site, is the
responsibility of the contractor.

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158 PLANTS AND EQUIPMENT:

158.1 The contractor shall have sufficient plant, equipment and labour and shall work
such hours and shifts as may be necessary to maintain the progress on the work as
per the approved progress schedule.
158.2 It is to expressly and clearly understood that contractor shall make his own
arrangements to equip himself with all machinery and special tools and plant for
the speedy and proper execution of the work and the department does not
undertake responsibility towards their supply.
158.3 The department shall supply such of the machinery that may be available on hire
basis but their supply cannot be demanded as matter of right and no delay in
progress can be attributed to such non-supply of the plant by the department and
the department cannot be made liable for any damage to the contractor. The
Contractor shall be responsible for safe custody of the departmental machinery
supplied to him (which will be delivered to contractor at the machinery yard at site
of work) and he has to make good all damages and losses if any and bring it to the
conditions that existed at the time of issue to the contractor before handing over
the same to the department. The hire charges for the machinery handed over to
the contractor will be recovered.
158.4 The acceptance of departmental machinery on hire is optional to the contractor.
159 STEEL FORMS:
Steel forms should be used for all items involving use of centering and shuttering.
They shall be such that the concrete surface obtained after removal of centering
and shuttering shall be single plane without any dents and undulations and
honeycombing
160 INCONVENIENCE TO PUBLIC:
The contractor shall not deposit materials at any site, which will cause
inconvenience to public. The Engineer-in-Charge may direct the contractor to
remove such materials or may undertake the job at the cost of the contractor.
161 ECOLOGICAL BALANCE:
a. The contractor shall maintain ecological balance by preventing de-forestation,
water pollution and defacing of natural landscape. The contractor shall so conduct
his Construction operation as to prevent any unnecessary destruction, scarring, or
defacing of the natural surroundings in the vicinity of the work. In respect of the
ecological balance, Contractor shall observe the following instructions.
(i) Where unnecessary destruction, scarring, damage or defacing may occur, as
result of the operation, the same shall be repaired replanted or otherwise
corrected at the contractor’s expense. The contractor shall adopt
precautions when using explosives, which will prevent scattering of rocks or
other debris outside the work area. All work area including borrow areas

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shall be smoothened and graded in a manner to confirm to the natural

appearances of the landscape as directed by the Engineer-in-Charge.
(ii) All trees and shrubbery which are not specifically required to be cleared or
removed for Construction purposes shall be preserved and shall be
protected from any damage that may be caused by the contractor’s
Construction operation and equipment. The removal of trees and shrubs will
be permitted only after prior approval by the Engineer-in-Charge. Special
care shall be exercised where trees or shrubs are exposed to injuries by
Construction equipment, blasting, excavating, dumping, chemical damage or
other operation and the contractor shall adequately protect such trees by
use of protective barriers or other methods approval by the Engineer-in-
Charge. Trees shall not be used for anchorages. The contractor shall be
responsible for injuries to trees and shrubs caused by his operations.
(iii) The contractor’s Construction activities shall be performed by methods that
will present entrance or accidental spillage of solid matter contaminants,
debris and other objectionable pollutants and wastage into river. Such
pollutant and waste include earth and earth products, garbage, cement
concrete, sewage effluent, industrial wastes, radio-active substances,
mercury, oil and other petroleum products, aggregate processing, mineral
salts and thermal pollution. Pollutants and wastes shall be disposed of in a
manner and at sites approved by the Engineer-in-Charge.
(iv) In conduct of Construction activities and operation of equipments the
contractor shall utilize such practicable methods and devices as are
reasonably available to control, prevent and otherwise minimize the air
pollution. The excessive omission of dust in to the atmosphere will not be
permitted during the manufacture, handling and storage of concrete
aggregates and the contractor shall use such methods and Equipment as a
necessary for collection and disposal or prevention of dust during this
operation. The contractor’s methods of storing and handling cement shall
also include means of eliminating atmospheric discharges of dust,
equipment and vehicles that give objectionable omission of exhaust gases
shall not be operated. Burning of materials resulting from clearing of trees,
bushes, combustible Construction materials and rubbish may be permitted
only when atmospheric conditions for burning are considered favorable.
b. Separate payment will not be made for complying with the provisions of this
clause and all cost shall be deemed to have been included in the bid price. If any
provision is not complied with, the Contractor will be responsible for payment of
penalties and/or any action taken by the concerned competent authority.
162 PRESERVATION OF EXISTING VEGETATION
162.1 The contractor will preserve and protect all existing vegetation such as trees, on or
adjacent to the site which do not unreasonably interfere with the Construction as
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may be determined by the Engineer-in-Charge. The contractor will be held

responsible for all unauthorized cutting or damage of trees, including damage due
to careless operation of equipment, stockpiling of materials or tracking of grass
areas by equipment. Care shall be taken by the Contractor in felling trees
authorized for removal to avoid any unnecessary damages to vegetation and tress
that are to remain in place and to structures under Construction or in existence
and to workmen.
162.2 All the produce from such cutting of trees by the contractor shall remain the
property of Government and shall be properly stacked at site, approved by the
Engineer-in-Charge. No payment whatsoever shall be made for such cutting and
its stacking by the Contractor.
162.3 The contractor shall also make arrangements of fuel deposits for supply of
required fuel for the labourer to be employed for cooking purpose at his own cost
in order to prevent destruction of vegetation growth in the surrounding area of
the work site.
163 POSSESSION PRIOR TO COMPLETION
The Engineer-in-charge shall have the right to take possession of or use any
completed part of work or works or any part thereof under Construction either
temporarily or permanently. Such possession or use shall not be deemed as an
acceptance of any work either completed or not completed.
164 DRAWING TO BE KEPT AT SITE
One copy of the drawings furnished shall be kept by the contractor on the site and
the same shall at all reasonable time be available for inspection and use by the
Engineer-in-Charge and the Engineer-in-Charge’s representative and by any other
persons authorized by the Engineer-in-Charge.
165 B.I.S. [I.S.I.] BOOKS AND QAQC MANUAL TO BE KEPT AT SITE
A complete set of Indian Standard Codes and IRC codes referred to in “Technical
Specifications” and QAQC manuals shall be kept at site for reference. In addition to
the foregoing any other IS Codes, IRC codes, Technical Books, Technical Manuals,
Hand Book for design of flood protection, Anti erosion, measures & river training
works by flood management organization New Delhi and CWC guide lines,
Technical Literatures, Codes of foreign countries requested by the Engineer – in –
Charge shall be procured by the Contractor and kept at site office for reference. All
the foregoing shall also be supplied in 3 sets to the Engineer-in-Charge
166 CARE AND DIVERSION OF RIVER/STREAM:
The contractor shall submit details regarding the diversion and care of river or
stream during Construction of the work along with a separate print-out of the time
table showing earliest and latest start and finish dates of various activities. He
should submit a detailed layout plan with drawings for the diversion and care of
river during Construction of work. The above arrangements shall be at
contractor’s cost.

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167 DRINKING WATER

Water of good quality fit for drinking purpose shall be provided for the working
people. Where drinking water is obtained from an intermittent public water
supply, each work place shall be provided with storage tank where such drinking
water shall be stored.
Every water supply storage shall be at a distance of not less than 15 m from any
latrine drain or other source of pollution. Where water has to be drawn from an
existing well which is within such proximity of latrine, drain or other source of
pollution, the well shall be properly chlorinated before water is drawn from it for
drinking.
Washing and bathing places: Adequate washing and bathing place shall be
provided separately for men and women such places shall be kept in clean and
drained conditions, bathing and washing should not be allowed in or near any
drinking water well.
168 LATRINES AND URINALS
168.1 Latrines and Urinals shall be provided within the premises of every work place,
latrines and urinal in an accessible place and the accommodation separately for
each of them shall be on the following scale.
1. Where the number of persons employed does not exceed 50 Two Seats.
2. Where the numbers of persons employed exceed 50 but less than 100
Three Seats.
3. For every additional 100 three Seats.
168.2 If women are employed, separate latrines and urinals, screened from those for
men shall be provided on the same scale. Except in work places provided with
water flushed latrines connected with water borne sewage system, all latrines
shall be cleaned at least four times daily. The excreta from the latrines shall be
disposed of at the contractor's expenses in out of way pits approved by the local
public health authority. The contractor shall also employ adequate number of
scavengers and conserve staff to keep the latrines and urinal in a clean condition
which shall be cleaned at least four times daily.
168.3 Rest Shelters: At the work site rest shelter shall be provided free of cost. Two
suitable sheds one for meals and the other for use of labour shall be provided.
168.4 Crèches: At every work place at which 50 or more women workers are ordinarily
employed there shall be provided two huts of suitable size for the use of children
under the age of 6 years belonging to such women one hut shall be used for
important games and play and other as their bed rooms. The hut shall not be
constructed on lower standards than the following.
1. Thatched roof.
2. Mud floors and walls.

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3. Planks spread over the mud floor and covered with matting. The use of the
huts shall be restricted to children, their attendants and mothers of the
Children.

169 CANTEENS
A cooked food canteen on a moderate scale shall be provided for the benefit of
workers, if it is considered essential.
170 SHEDS FOR WORKMEN
170.1 The contractor shall provide at his own expense sheds for housing the workmen.
The shed shall be on a standard not less than cheap shelter type to live in which
the work people in the locality are accustomed to a floor area of about 2m x 1.5m
per two persons shall be provided. The sheds are to be in rows with 12.5m clear
space between sheds and 19m clear space between rows if conditions permit. The
work people's camp shall be laid in units of 400 persons each unit to have a clear
space of 12m all round.
170.2 Land should be acquired temporarily for storing contractor's materials or for his
staff. The contractor should make his own arrangements for temporary
acquisition of land required for storing his materials and for housing of this staff at
his expenses.
171 SUPPLY OF CONSTRUCTION MATERIALS
i) The contractor has to make his own arrangements for procurements, supply
and use of Construction materials.
ii) All materials so procured should conform to the relevant specifications
indicated in the bidding documents.
iii) The contractor shall make his own arrangements for adequate storage of the
materials.
iv) Regarding phasing of procurement due provision would be made in the
construction program and contractor will have to adhere the program.

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Section III
PART –B
PRICE PROPOSAL AND AGREEMENT FORM TENDER FOR A TURNKEY CONTRACT
(PRICE TO BE QUOTED ONLINE ONLY IN PRESCRIBED FORMAT)

Construction of RCC Ghat (1) Construction of Ghat above existing Brahmpuri

Ghat near parking at Omkareshwar, Tehsil- Punasa, District- Khandwa minimum
area 29700 SqM. (2) Construction of Ghat between suspension bridge and existing
Brahmpuri Ghat at Omkareshwar, Tehsil- Punasa, District- Khandwa minimum
area 10000 SqM. (3) Construction of Ghat between old bridge and Gau-mukh Ghat
at Omkareshwar, Tehsil- Punasa, District- Khandwa minimum area 600 SqM. (4)
Construction of Ghat between old bridge and Nagar Ghat at Omkareshwar, Tehsil-
Punasa, District- Khandwa minimum area 10850 SqM. (5) Construction of Ghat
between Naveen Ghat and Abhay Ghat at Omkareshwar, Tehsil- Punasa, District-
Khandwa minimum area 8350 SqM. (6) Construction of ghat at Sangam of
Narmada and Kaveri River at Omkareshwar, Tehsil- Punasa, District- Khandwa
minimum area 18350 SqM. (7) Construction of ghat at Navghat- Khedi, Tehsil-
Punasa, District- Khandwa minimum area 34000 SqM. (8) Construction of ghat at
Mortakka, Tehsil- Punasa, District- Khandwa (a) intakewell side (b) Gopal Midway
side minimum area 19150 SqM. including detailed survey, investigations, design,
drawing with expert suggestions for all essential protection works such as
construction of retaining wall, providing & fixing anchorage arrangements, safety
railings, Slope protection, guide walls, providing and Errection of high mast,
making arrangements of foundation & inauguration ceremony, constructions of
Murals including aesthetic view, Complete painting work of Ghat, Construction &
redevelopment including widening of existing Approach Road & existing stair case
from main road to Ghat, supplying and as directed by Engineer-in-charge fixing of
all miscellaneous works required to complete entire work in 11 months including
rainy season, works includes the maintenance of Ghat for 3 years after completion
of work with 3 years defect liability period both are running simultaneously.

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Department: Narmada Valley Department

Tender Number: ……………………………..
Line Number:
Vendor:
Description Amount for Amount for
proposed proposed
works in Rs. works in
(In Figures) Rs. (In
words)
Construction of RCC Ghat (1) Construction of Ghat above
existing Brahmpuri Ghat near parking at Omkareshwar,
Tehsil- Punasa, District- Khandwa minimum area 29700
SqM. (2) Construction of Ghat between suspension bridge
and existing Brahmpuri Ghat at Omkareshwar, Tehsil-
Punasa, District- Khandwa minimum area 10000 SqM. (3)
Construction of Ghat between old bridge and Gau-mukh
Ghat at Omkareshwar, Tehsil- Punasa, District- Khandwa
minimum area 600 SqM. (4) Construction of Ghat between
old bridge and Nagar Ghat at Omkareshwar, Tehsil- Punasa,
District- Khandwa minimum area 10850 SqM. (5)
Construction of Ghat between Naveen Ghat and Abhay
Ghat at Omkareshwar, Tehsil- Punasa, District- Khandwa
minimum area 8350 SqM. (6) Construction of ghat at
Sangam of Narmada and Kaveri River at Omkareshwar,
Tehsil- Punasa, District- Khandwa minimum area 18350
SqM. (7) Construction of ghat at Navghat- Khedi, Tehsil-
Punasa, District- Khandwa minimum area 34000 SqM. (8)
Construction of ghat at Mortakka, Tehsil- Punasa, District-
Khandwa (a) intakewell side (b) Gopal Midway side
minimum area 19150 SqM. including detailed survey,
investigations, design, drawing with expert suggestions for
all essential protection works such as construction of
retaining wall, providing & fixing anchorage arrangements,
safety railings, Slope protection, guide walls, providing and
Errection of high mast, making arrangements of foundation
& inauguration ceremony, constructions of Murals including
aesthetic view, Complete painting work of Ghat,
Construction & redevelopment including widening of
existing Approach Road & existing stair case from main
road to Ghat, supplying and as directed by Engineer-in-
charge fixing of all miscellaneous works required to
complete entire work in 11 months including rainy season,
works includes the maintenance of Ghat for 3 years after
completion of work with 3 years defect liability period both
are running simultaneously.

Dated : Tenderer Signature

Address :

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The above tender is hereby accepted by me on behalf of the Governor of Madhya Pradesh
for Rs………………………… and Rs. ………………………………………………………………………………………(in
words) on this …………. th day of …………………… 2025.

Signature of Authority
By whom tender is accepted

SECURITIES

Name Address Occupation or Profession Remarks

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FORM OF CONTRACT AGREEMENT

This Agreement is made on this ______ day of 2025 between
__________________ (M.P.), of __________________ (hereinafter called "the
Engineer-in-Charge being an Employer’s Representative") of the one part, and
__________________of ______ (hereinafter called "the Contractor")
of the other part. Whereas Chief Engineer, Lower Narmada Projects) Indore District
Indore (M.P.) issued NIT No. ________ dated _________ for Group-I :- Construction
of RCC Ghat (1) Construction of Ghat above existing Brahmpuri Ghat near parking at
Omkareshwar, Tehsil- Punasa, District- Khandwa minimum area 29700 SqM. (2)
Construction of Ghat between suspension bridge and existing Brahmpuri Ghat at
Omkareshwar, Tehsil- Punasa, District- Khandwa minimum area 10000 SqM. (3)
Construction of Ghat between old bridge and Gau-mukh Ghat at Omkareshwar, Tehsil-
Punasa, District- Khandwa minimum area 600 SqM. (4) Construction of Ghat between old
bridge and Nagar Ghat at Omkareshwar, Tehsil- Punasa, District- Khandwa minimum area
10850 SqM. (5) Construction of Ghat between Naveen Ghat and Abhay Ghat at
Omkareshwar, Tehsil- Punasa, District- Khandwa minimum area 8350 SqM. (6)
Construction of ghat at Sangam of Narmada and Kaveri River at Omkareshwar, Tehsil-
Punasa, District- Khandwa minimum area 18350 SqM. (7) Construction of ghat at
Navghat- Khedi, Tehsil- Punasa, District- Khandwa minimum area 34000 SqM. (8)
Construction of ghat at Mortakka, Tehsil- Punasa, District- Khandwa (a) intakewell side (b)
Gopal Midway side minimum area 19150 SqM. including detailed survey, investigations,
design, drawing with expert suggestions for all essential protection works such as
construction of retaining wall, providing & fixing anchorage arrangements, safety railings,
Slope protection, guide walls, providing and Errection of high mast, making arrangements
of foundation & inauguration ceremony, constructions of Murals including aesthetic view,
Complete painting work of Ghat, Construction & redevelopment including widening of
existing Approach Road & existing stair case from main road to Ghat, supplying and as
directed by Engineer-in-charge fixing of all miscellaneous works required to complete
entire work in 11 months including rainy season, works includes the maintenance of Ghat
for 3 years after completion of work with 3 years defect liability period both are running
simultaneously.
Whereas M/s.____________________________________ Submitted tender for
execution of the above work, the Employer and the Contractor agree as follows -

1. In this Agreement words and expressions shall have the same meanings as
are respectively assigned to them in the Conditions of Contract hereinafter
referred to.
2. The following documents shall be deemed to form and be read and
construed as part of this Agreement:
a) The Letter of Acceptance dated ________________
b) The Addenda nos. _____________
c) Proposal submitted by the bidder along with Tender document for
Turnkey contract with Price proposal (Volume II)

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d) Drawing’s and Design Parameter’s, Specifications, Quality Control,

Reference information (Departmental Conceptual Plan) (Volume III)
3. In consideration of the payments to be made by the Employer to the
Contractor as here in after mentioned, the Contractor hereby covenants
with the Employer to execute and complete the Works, trial run,
commissioning and MoM of the system and remedying any defects therein
in conformity in all respects with the provisions of the Contract.
4. The Employer hereby covenants to pay the Contractor, in consideration of
the execution and completion of the Works and the remedying of defects
therein, the Contract Price or such other sum as may become payable under
the provisions of the Contract at the times and in the manner prescribed in
the Contract.
In Witness whereof, the parties hereto have caused this Agreement to be
executed the day and year first before written in accordance with their
respective laws.

Authorized signature of Contractor Authorized signature of Employer

SEAL (if any) (if any)

in the presence of: in the presence of:

Name __________________________ Name ______________________________

Signature _______________________ Signature____________________________

Address__________________________ Address ____________________________

__________________________ __________________________
__________________________ __________________________

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SECTION IV
Special Conditions of Contract
1 GENERAL
The data and information given in the Contract Document are based on the
investigations, planning and designs carried out so far. The data considered for the
project planning have been included in the bid documents. The Contractor shall,
therefore, satisfy himself about the adequacy and accuracy of the said
data/information and interpretation thereof and collect fresh data/additional
data/information and carry out/conduct further investigations and studies. The
Employer shall not be responsible for the accuracy/adequacy of the data/information
and interpretation thereof by the Contractor.
2 SUFFICIENCY OF BID
2.1 The Contractor shall be deemed to have visited and carefully examined the Project
Site and its surrounding to have satisfied himself to the nature and conditions of the
means of transport and communications, whether by land or air, as available at
present and as to possible interruptions thereto including the access and regress
conditions for the Site. The Contractor is also deemed to have made enquiries,
examined and satisfied himself as to the sites source for obtaining sand, stones,
moorum and other materials, the sites for disposal of surplus materials and
accommodation for depots, colonies, workshops and other infrastructure facilities as
may be necessary for executing and completing the Works, as also the sub-soil water
and variations thereof, storms, prevailing winds, climatic conditions and all other
similar matters affecting the works including law & order.
2.2 Any neglect or omission or failure on the part of the Contractor in obtaining
necessary and reliable information upon the foregoing or any other matter affecting
the Contract shall not relieve him from any risks or liabilities or the entire
responsibility for the completion of the Works in accordance with the Contract.
2.3 No verbal agreement or inference from conversation with any officer or employee of
the Employer either before or after the signing of the Contract shall in any way affect
or modify any of the terms or obligations herein contained. The Contractor shall also
be deemed to have inspected and examined the Site and to have satisfied himself,
before submitting his Bid, as to the form and nature thereof including the sub-surface
conditions and other local conditions, the hydrological, geological and climatic
conditions, the extent and nature of work and materials necessary for the completion
of the Works, the means of access to the Site and the land for accommodation etc. he
may require and, in general, shall be deemed to have obtained all necessary
information, as to risks, contingencies and all other circumstances which may
influence or affect his Bid.
3 MAJOR COMPONENTS AND BASIC PARAMETERS
3.1 Major component: The major components under this Turn Key Tender as proposed,
along with the basic project design parameter fixed by the Employer are indicated
below:-

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Construction of RCC Ghat (1) Construction of Ghat above existing Brahmpuri Ghat near
parking at Omkareshwar, Tehsil- Punasa, District- Khandwa minimum area 29700 SqM. (2)
Construction of Ghat between suspension bridge and existing Brahmpuri Ghat at Omkareshwar,
Tehsil- Punasa, District- Khandwa minimum area 10000 SqM. (3) Construction of Ghat
between old bridge and Gau-mukh Ghat at Omkareshwar, Tehsil- Punasa, District- Khandwa
minimum area 600 SqM. (4) Construction of Ghat between old bridge and Nagar Ghat at
Omkareshwar, Tehsil- Punasa, District- Khandwa minimum area 10850 SqM. (5) Construction
of Ghat between Naveen Ghat and Abhay Ghat at Omkareshwar, Tehsil- Punasa, District-
Khandwa minimum area 8350 SqM. (6) Construction of ghat at Sangam of Narmada and
Kaveri River at Omkareshwar, Tehsil- Punasa, District- Khandwa minimum area 18350 SqM.
(7) Construction of ghat at Navghat- Khedi, Tehsil- Punasa, District- Khandwa minimum area
34000 SqM. (8) Construction of ghat at Mortakka, Tehsil- Punasa, District- Khandwa (a)
intakewell side (b) Gopal Midway side minimum area 19150 SqM. including detailed survey,
investigations, design, drawing with expert suggestions for all essential protection works such
as construction of retaining wall, providing & fixing anchorage arrangements, safety railings,
Slope protection, guide walls, providing and Errection of high mast, making arrangements of
foundation & inauguration ceremony, constructions of Murals including aesthetic view,
Complete painting work of Ghat, Construction & redevelopment including widening of existing
Approach Road & existing stair case from main road to Ghat, supplying and as directed by
Engineer-in-charge fixing of all miscellaneous works required to complete entire work in 11
months including rainy season, works includes the maintenance of Ghat for 3 years after
completion of work with 3 years defect liability period both are running simultaneously.

The work shall be carried out in accordance with. latest IS Codes & Specifications,
design criteria of WRD/ NVDA, IRC & Hand Book for design of flood protection, Anti
erosion, measures & river training works by flood management organization New Delhi
and CWC guide lines and as approved by Competent Authority.

3.2 Clarification - It is clarified that there are only three volumes i.e. vol. I, II and III in this
tender document. Therefore any reference of volume I, II, III or IV any where may be
deemed to referring to appropriate clause in volume I, II, or III as the case may be.

4 SCOPE OF WORK

4.1 GENERAL

Construction of RCC Ghat (1) Construction of Ghat above existing Brahmpuri Ghat near
parking at Omkareshwar, Tehsil- Punasa, District- Khandwa minimum area 29700 SqM. (2)
Construction of Ghat between suspension bridge and existing Brahmpuri Ghat at Omkareshwar,
Tehsil- Punasa, District- Khandwa minimum area 10000 SqM. (3) Construction of Ghat between
old bridge and Gau-mukh Ghat at Omkareshwar, Tehsil- Punasa, District- Khandwa minimum
area 600 SqM. (4) Construction of Ghat between old bridge and Nagar Ghat at Omkareshwar,
Tehsil- Punasa, District- Khandwa minimum area 10850 SqM. (5) Construction of Ghat between
Naveen Ghat and Abhay Ghat at Omkareshwar, Tehsil- Punasa, District- Khandwa minimum area
8350 SqM. (6) Construction of ghat at Sangam of Narmada and Kaveri River at Omkareshwar,
Tehsil- Punasa, District- Khandwa minimum area 18350 SqM. (7) Construction of ghat at
Navghat- Khedi, Tehsil- Punasa, District- Khandwa minimum area 34000 SqM. (8) Construction
of ghat at Mortakka, Tehsil- Punasa, District- Khandwa (a) intakewell side (b) Gopal Midway
side minimum area 19150 SqM. including detailed survey, investigations, design, drawing with

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expert suggestions for all essential protection works such as construction of retaining wall,
providing & fixing anchorage arrangements, safety railings, Slope protection, guide walls,
providing and Errection of high mast, making arrangements of foundation & inauguration
ceremony, constructions of Murals including aesthetic view, Complete painting work of Ghat,
Construction & redevelopment including widening of existing Approach Road & existing stair
case from main road to Ghat, supplying and as directed by Engineer-in-charge fixing of all
miscellaneous works required to complete entire work in 11 months including rainy season,
works includes the maintenance of Ghat for 3 years after completion of work with 3 years defect
liability period both are running simultaneously.
In addition to above the detailed Scope of Work shall be as described below but not
limited to it :-
1. Construction of RCC Ghat at the bank of River Narmada with all necessary protection works as
per actual Soil Conditions, and as per technical requirement’s latest specifications and norms and
as directed by Engineer-in-charge.
2. Detailed geotechnical and topographical survey shall be conducted before design of structure.
3. All essential protection works such as provision of rock anchor, retaining walls, weep holes Slope
protection, guide walls etc shall be made.
4. Provisions of steel railings and chairs for safety of pilgrims shall be made in as direction by
Engineer - in- charge.
5. Provision of moveable urinals (31 Nos.) and changing Room (31 Nos.).
6. Provision of high mast (12 Nos.) for illumination of ghat area.
7. Making arrangements for Foundation and inauguration ceremony, as per instructions of Engineer
- in- charge.
8 Constructions of murals providing information and sign boards (36 Nos.) size 0.9 x 1.2 M.
and as directed by Engineer - in- charge
9. Maintaining the Ghat during defect liability period of. 03 years from the date of actual completion
of work.
10. Detailed design and drawings of structures shall be carried out as per detailed survey and as
directed by Engineer-in charge the design and drawings shall be got checked and vetted through
any IIT.
11 Collecting data regarding water levels of river before, during & after completion of Ghat as well
as during power generation through Omkareshwar Power station.
12. Constructions and redevelopment/widening of existing Approach Road and existing stair case
form main road to Ghat.
13. In case sufficient space is not available at the designated site for Ghat construction as per the
specified area, the Ghat shall be constructed fully or partly at an alternative sites as directed by
Engineer-in-Charge.
14. Water drainage management of small streams of water flowing in to Narmada River.
15. Complete painting work of Ghat with duluxe multi surface paint using primer in approved shade,
as per manufacturer specification and as directed by Engineer-in-charge.
16. Shifting of H.T. & L.T. Electric line / water supply pipeline / sewer pipeline / telephone line if
any comes in construction area or wherever necessary and as directed by Engineer-in-charge.
Any requirements of work whether instructions given by the Engineer-in-Charge or
otherwise and whether specifically described in the Contract or not but are necessary or
required for the proper completion and functioning of the Works in accordance with the
Contract including remedying of any gaps and deficiencies in the Works shall not be deemed to
be considered as any change in the Scope of Work and shall not entitle the contractor for any
extra payment
4.2 OBLIGATIONS PRIOR TO COMMENCEMENT OF WORKS
4.2.1 Within 30 (Thirty) days of the Agreement, the Contractor shall -

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a. appoint its representative, duly authorized to deal with the Engineer in

respect of all matters under or arising out of or relating to this Agreement;
b. appoint a "Design Consultant" who will head the Contractor’s design unit
and shall be responsible for surveys, investigations, collection of data, and
preparation of preliminary and detailed designs;
c. undertake and perform all such acts, deeds and things as may be necessary
or required before commencement of Works under and in accordance with
this Agreement, the Applicable Laws and Applicable Permits; and
d. make its own arrangements for quarrying of materials needed for the
construction works under and in accordance with the Applicable Laws and
Applicable Permits.
4.2.2 As per the scope of the work the bidder has to get the Environment Clearance from
Madhya Pradesh State Environment Authority including the preparation of case, its
submission and to perform all other related activities required for getting the
Clearances. For getting timely clearance the following time bound schedule is fixed.
Sl Activity Time frame
No
1 Fixing of the Consultant Within 30 days of signing the agreement.
Environmental Clearance.
2 On line registration of case Within 45 days of signing the agreement.
with MPSEAC and MPSEIAA. If not done by the department.
3 Environmental Clearance The bidder will have to prepare case and
obtain environmental clearance. For this
purpose the bidder shall have to upload
the application for the same within 45
days of signing the contract or a penalty
of Rs. 25 lacks will be imposed on the
contractor and the contractor shall have
to complete the EC process at his own
cost. However the department may also
obtain the EC where ever possible to
avoid delays on this count. In case the
department has initiated this process by
uploading the application before
finalization of the bids, then the bidder
shall have to pay Rs 25 lacks or the actual
cost incurred by the department for the
EC work where such work was already
outsourced by the department before
finalization of the bid, whichever is
higher. However the liability and costs to
comply with all the pre requisite
conditions required to get environmental
clearance will be that of the bidder. He
shall also bear the costs and liability to

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obtain revised approvals in case of any

changes due to turnkey execution.
Note :- After the issue of NIT, if the base
line data of water, Air and Noise for pre
monsoon, monsoon and post monsoon
have been got collected by department
through State Pollution control Board.
The data available with the Department
shall be provided to Agency for
preparation of EIA/EMP Reports and
actual amount paid to the pollution
Control Board for collecting such data
shall be debited/recovered from
Contractor.
4.2.3 The turn key agency has to prepare the proposals for diversion of Forest land,
Environmental clearance; and all land acquisition cases and cases for obtaining right
of user under MP cable and duct act 2012, in time.
The cost of land including forest land, compensatory afforestation, environmental
measures and CAT shall be borne by the Govt.
4.2.4 Within 30 (thirty) days of the Agreement Date, the Contractor shall submit to the
Engineer a program (the “Program”) for the Works, developed using networking
techniques giving the following details:
Part I : Contractor’s organization for the Project, the general methods and
arrangements for design and construction, environmental management plan,
Quality Assurance Plan including design quality plan and safety plan covering safety
of users and workers during construction, Contractor’s key personnel and
equipment.
Part II : Any Revision in sequence of Program for completion of all stages of
procurement and construction and Project Milestones of the Works as specified
under contract. This Program shall include:
a. The order in which the Contractor intends to carry out the Works, including
the anticipated timing of design and stages of Works;
b. The periods for reviews under Clause 8.5.1 of Special Conditions of Contract.
Part III: Monthly cash flow forecast
4.2.5 In respect of the Contractor’s obligations with respect to the design and Drawings of
CONSTRUCTION OF R.C.C. GHAT AT OMKARESHWAR & NAVGHAT – KHEDI TEHSIL-
PUNASA, DISTRICT-KHANDWA the following shall apply:
The Contractor shall prepare and submit, with reasonable promptness and in such
sequence as is consistent with the Project Completion Schedule, two copies each of
the design and drawings, duly certified by the "Design Consultant", to the Engineer.
(a) by submitting the Design Drawings for approval, the Contractor shall be deemed to
have represented that it has determined and verified that the design and engineering,
construction criteria related thereto, are in conformity with the Scope of the work, the
Specifications and Standards and the Applicable Laws;

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(b) within 30 (thirty) days of the receipt of the Design & Drawings, the Engineer or his
authorized Design Organization shall review the same and convey its observations to
the Contractor with particular reference to their conformity or otherwise with the
Scope of the work and the Specifications and Standards.
(c) if the aforesaid observations of the Engineer indicate that the Design & Drawings are
not in conformity with the Scope of the work or the Specifications and Standards,
such Drawings shall be promptly revised by the Contractor in conformity with the
provisions of this Agreement and resubmitted to the Engineer or his authorized
Design Organization, for review. Design Consultant or his representatives shall
regularly attend Engineer's office or the design organization authorized by him and
seeks approval within 10 days.
(d) In the event the Contractor fails to revise and resubmit such Design & Drawings to
the Engineer, for review as aforesaid, then he may direct Engineer-In- Charge to
withhold the payment for the affected works, till observations are complied and
design and drawing are found acceptable.
(e) however, no review and/or observation of the Engineer, and/or its failure to review
and/or convey its observations on any Drawings shall relieve the Contractor of its
obligations and liabilities under this Agreement in any manner nor shall the NVDA
be liable for the same in any manner; and if errors, omissions, ambiguities,
inconsistencies, inadequacies or other Defects are found in the Design &Drawings,
they and the construction works shall be corrected at the Contractor's cost.
(f) the Contractor shall be responsible for delays in submitting the Design & Drawing as
set forth, caused by reason of delays in surveys and investigations shall not be
entitled to seek any relief in that regard under this agreement.
4.2.6 Any cost or delay in construction arising from review by the Engineer or his
authorized design organization shall be borne by the Contractor.
4.2.7 Works shall be executed in accordance with the Drawings approved by the
Engineer; Such Drawings shall not be amended or altered without prior written
notice to the Engineer.

4.3 SURVEY AND DETAILED INVESTIGATION

4.3.1. The scope of work under this section covers surveys and investigation requirement
for total pressurised piped network under this Contract, finalizing location of
structures on the pressurised piped network, grid surveys for structures, surveys for
catchments areas of Nalla / Rivers for less than 2.5 [Link], their longitudinal sections
and cross section, marking contours at 0.5 meter interval along the ridges and valleys,
land plan schedules and land acquisition proposals including demarcation of land to
be acquired by fixing appropriate number of boundary stones etc.; for design
engineering of the pressurised piped network including structures under this Contract;
for execution and commissioning of the project. The Contractor shall carryout surveys
and detailed investigation required for the pressurised piped network under this
Contract as per the I.S. Codes, CWC manuals, Standards, Guidelines, Circulars of the
Department issued from time to time. This shall not entitle the contractor to
additional cost whatsoever other than the contract price.

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The scope of work under this section covers survey & investigation required for
preparation of Ghat. The contractor shall carry out surveys and detailed
investigations required for construction of Ghats and related works according to IS
Codes CWC Hand Book for design of Flood protection, anti erosion measures and
river training works, standard guidelines, circulars of the department issued from
time to time. This shall not entitle the contractor to additional cost what so ever
other than the contract price .

4.3.2 DELETED
4.3.3 The total scope of services shall be as per Appendix SI, survey is to be carried as far as
possible by the Total Station instrument and the values shall be connected to GTS
and shall be with GIS referencing.
4.4 DESIGN AND DRAWING
4.4.1 The total scope of services under this section shall be as per Appendix P-1. The
number of copies of the Reports and other Documents to be submitted to the
Engineer-in-Charge by the contractor is also specified in Contract Document.
4.4.2 Data and information related to the Project have been furnished in the bid
documents. All additional survey, investigation and testing data and any other data
relevant to design shall be collected by the Contractor without any financial burden to
the Employer.
4.5 CIVIL WORKS
The scope of work under this section covers provision of all labor, plant and materials
for and execution of all civil works, complete in all respect, as described in conditions
of contract and Technical Specifications of Bid Documents including incidentals and
all necessary protective works not shown or specified but reasonably implied or
necessary for the proper completion and functioning of the Works in accordance with
the contract including any amendments thereof.
4.6 TRANSFORMERS, CONTROL PANELS, PUMPS, VALVES AND OTHER ELECTRO -
MECHANICAL PARTS
The scope of work under this section covers provision of all labour, plant and
materials for providing, fixing and execution of all Electro-mechanical works
including, Gates, including electro-mechanical, embedded Parts and hoisting
arrangements complete in all respect, as per Technical Specifications of Bid
Documents including incidentals and all necessary works not shown or specified but
reasonably implied or necessary for the proper completion and functioning of the
Works in accordance with the contract including any amendments thereof. Supply of
gates including hoisting arrangement and E&M parts are also included in the scope of
work. These shall be executed under supervision of Chief Engineer (E & M), NVDA
Bhopal.
Source of power from HT Line/Substations choose by the bidder has to ascertain
availability of power and appropriate location at the time of bidding).
4.7 COMPLETION DRAWINGS
Within 30 (Thirty) days of the Completion Date of major components as shown in
Appendix F the Contractor shall furnish to the Engineer-In-Charge a complete set of
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as-built Drawings, in 2 (two) hardcopies and in AUTO-CAD format or in such other

medium as directed by Engineer-In-Charge, reflecting the works as actually designed,
engineered and constructed, including an as built survey illustrating the layout of the
completed system.
4.8 MAINTENANCE.
No later than 60 (sixty) days prior to the Completion Date of Construction Works
under contract or in case of partial completion and start of maintenance of Ghat
within contract period, the Contractor shall, in consultation with the Engineer, evolve
a maintenance manual (the “Maintenance Manual”) for the regular and preventive
maintenance of the Ghat in conformity with the Specifications and Standards, safety
requirements and Good Industry Practice, and shall provide 5 (five) copies thereof to
the Engineer. The Engineer, shall review the Operation & Maintenance Manual within
15 (fifteen) days and communicate its comments to the Contractor for necessary
modifications, if any.
4.9 MAINTENANCE DURING CONSTRUCTION
During the Construction Period, the Contractor shall maintain, at its cost, all the
constructed structure and shall undertake the all necessary repair and maintenance
works.
4.10 TRIAL RUN AND COMMISSIONING
The scope of work under this section shall be as per the terms and conditions
provided in Appendix – O&M.
5 TESTS AND QUALITY CONTROL
The Contractor shall be required to carry out all tests in accordance with relevant
Clauses of the Conditions of contracts and the Technical Specifications & as per I.S.
codes. Employer’s authorized representative shall have at all reasonable times access
to the site and shall have the power to inspect and examine the materials and
workmanship of the works during execution.
5.1 Employer’s authorized representative and/or an outside inspection agency acting on
behalf of the Employer shall have access to the site and shall have the power to
inspect and examine all works, the materials and workmanship of the project works,
during execution. The Contractor shall provide necessary labors tools, scaffolding or
any other assistance as desired by the Employer’s authorized representative without
any extra payment.
5.2 Where the field quality assurance plan provided for witnessing tests/inspection on
behalf of the Engineer, the Contractor shall give the Engineer-in-Charge adequate
written notice of any inspections/tests.
5.2.1 Where the Engineer or his Representative attends the tests as provided in clause 5.2
above, and has any objection to any works or workmanship which in his opinion is not
in accordance with the Contract he shall advise the Contractor of his objection during
tests/inspections. The Contractor shall give due consideration to such objections and
shall make modifications that may be necessary to meet the said objective.
5.2.2 The inspection/tests by Engineer/ Engineer’s Representative/Agency and/or his
countersigning inspection/test certificate(s) thereon shall in no way limit the liabilities
and responsibilities, of the Contractor as stipulated in the Contract.

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5.2.3 The Contractor shall maintain and record all measurements and test results and
submit the same to the Employer after completion of such inspection/tests.
6 MEASUREMENTS AND PAYMENTS
6.1 The Contractor is entitled for interim payment under various sections of the work in
accordance with Clause 107 of the General Conditions of Contract. All measurements
for interim payments of various items shall be made jointly by the Engineer-in Charge
or his Subordinate Staff and the Contractor or his authorized representative for
verifying the claims of the Contractor’s interim payment/running bills.
6.2 All items having a financial value shall be measured in the manner as prescribed in
specifications by the contractor and verified by the Engineer-in-Charge so that a
complete record is maintained of all work performed under the Contract.
6.3 Measurement shall be signed and dated by both parties on the Site. If there is any
dispute in any of the measurements, a note to this effect shall be made in the
measurement books against the disputed items and such note shall be signed and
dated by both parties engaged in taking the measurements and the Parties shall
discuss and resolve the same in accordance with relevant clauses of the contract.
7. SUPPLY OF GATES / VALVES AND HYDRO-MECHANICAL PLANT AND MACHINERY
7.1 Supply at Site of the pressurized distribution network system valves and connected
Hydro-Mechanical Plant & Machinery, embedded parts and Spares etc., shall be
made available two months in advance of the scheduled dates of
Installation/erection matching with the progress and availability of Civil Works to
take care of any eventualities of hold ups/delays during transit.
7.2 If for any reason, any parts of the Works of the Project are delayed, then the total
program may be re-scheduled by mutual agreement between the Engineer-in-
Charge and the Contractor, if necessary, keeping the overall completion schedule of
the project unaltered. No extra cost whatsoever, on account of such re-scheduling
shall be payable to the contractor.
8. SUPPLEMENTARY REQUIREMENTS
8.1 GENERAL
The following parts of this Section shall be read in conjunction with the Section III:
Conditions of Contract, and Section IV: Special Condition of Contract. The following
Clauses shall supplement the provisions of the corresponding clauses of Section III
and IV and whenever there is a conflict, the provisions herein shall prevail over those
in Section III.
8.2 DRAWINGS AND DESIGNS:
The Contractor shall formulate submission of proposals for alignment approval,
design and drawings and estimates for earthwork, inline structures according to the
powers vested with various departmental officers for approval. Contractor shall
supply to the Engineer-in-Charge 6 (six) copies and each of the design calculations
and drawings for approval. The Contractor shall incorporate all necessary comments
of the Engineer’s Representative in the above design and drawings, if any, and shall
re-submit further 6 (six) copies each of the revised design and drawings within 10
(ten) days for final approval. The Contractor shall thereafter submit 10 (Ten) copies

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each of the approved design and 10 (Ten) copies each of the approved drawings
together with one copy each of the reproducible tracings to Engineer-in-Charge.
Further design calculations and drawings shall be submitted in sequence as per a
schedule to be drawn and agreed upon mutually.
The documents and drawings shall be in sufficient detail for review. The scale of the
drawing has to be chosen in coordination with the Engineer-in-Charge. The drawings
shall be of standardized sizes and as instructed by the Engineer-in-Charge. The
drawings shall contain the following basic information in the nameplate:
a) Name of work
b) Name and number of the Contract
c) Contractor's name
d) Number and title of the drawing
e) Date and scale
f) Draftsman's name and signature
g) Name of the designer responsible and signature
h) Revision Number (R0 for drawing submitted initially and R1, R2, etc., for
drawings submitted subsequently.
i) Name and designation of checking official and space for signature
j) Approving authorities name and designation as specified by the Engineer-in-
Charge and space for signature.
k) Blank space 90 x 50 mm shall be provided immediately above the title block
for the approval stamp. If required, the detailed design and the execution
drawings shall be submitted only after verification by the Consultant(s)
approved by the Engineer.
l) The Contractor shall be responsible for preparation of working drawings and the
Construction documents for works, as specified in the Contract. The procedure
for submission and approval of drawings shall be as stated in volume II, Section
III, and the Contractor’s work program shall include such submission and
approval procedure.
m) Drawings given are indicative and only for guidance but will form part of the
contract. The contractor shall carry out studies including cost economics by
examining all designs and drawings of all components of the work stated in
scope of work.
n) The contractor shall use guidelines in the relevant IS codes, IRC publications
and circulars issued by the department from time to time for various
components of the works.
o) All the studies, layout drawings and modifications if required to be prepared
for taking up execution of the work, shall be prepared by the contractor and
shall be got approved from the competent authority
p) The contractor will have to submit detailed drawings of each component with
appropriate scales, measurements, RL’s, full dimensions, index map locations
of components such as godown, dumping area, Internal roads etc.

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q) The contractor is expected to organize his work to the best of his knowledge so
that final draft of various types of designs and layouts will be submitted to
competent authority within stipulated time period.
r) All the studies layouts, drawings, design notes, which have been submitted to
the department, shall become the absolute property of department under the
copy right act and the contractor shall not use the same in whole or part
thereof elsewhere for any purpose without explicit written permission from
department.
s) In all difference of opinion on technical matters between the contractor and
the Engineer-in-Charge, the decision given by the Engineer shall be final and
binding on the contractor.
8.3 CONTRACTOR’S WORK PROGRAM
8.3.1 Within 30 (Thirty) days from the Date of Commencement, the Contractor shall
submit to the Employer a work program showing the sequence in which he proposes
to carry out various components for completing the Works as per the Master Control
Network within the TIME FOR Completion. The Master Control Network shall indicate
the sequence of various activities and highlight the critical activities including delivery
of equipment. Such work program shall be subject to review and revision by the
Employer/Engineer in consultation with the Contractor from time to time in order to
achieve completion of the Works within the TIME FOR Completion.
8.3.2 The contractor shall also submit to the Employer/Engineer the information on
detailed methodology of carrying out investigation surveys, design engineering,
detailed Construction methodology along with schedule for deployment of plant &
machineries, which shall successively be adjusted in order to meet the actual
requirement to complete the works within the Time for Completion along with the
work program.
8.3.3 Execution of the Ghat work shall be taken as per MILE-STONE at different locations
simultaneously; so that the work can be completed within time for completion.
8.3.4 Effort should be made to complete the work of each Ghat & work related to it.
8.3.5 Completed work shall be tested immediately after execution and their maintenance
shall also be started to get benefit from them.
8.4 ACTION WHEN THE PROGRESS OF ANY CRUCIAL ITEM OF WORK IS UNSATISFACTORY
If the progress of a crucial item of work, which is important for timely completion of
work is unsatisfactory, the Engineer-in-Charge, shall not withstanding, that the
general progress of work is satisfactory, in accordance with relevant clause be
entitled to take action under this clause after giving the contractor 30 days notice in
writing and the contractor will have no claim for compensation for any loss sustained
by owing to such action.
8.5 PROGRAM – SCHEDULING / RE-SCHEDULING
8.5.1 The Works shall be executed and performed in accordance with the Master Control
Network (Work Program) which shall clearly indicate the interlinking /
interdependencies of all the works of the Contract including relative activities of Civil
Works. The Program shall be reviewed jointly by the Employer/ Engineer and the
Contractor, at least once in a month where-in the hold ups/delays, if any, in the

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progress of Works, with reference to the agreed Schedule shall be given Special
Attention. Necessary modifications (updating / Revisions) of the Program, within the
overall Time for Completion, shall be carried out by mutual agreement between the
Employer/ Engineer and the Contractor.
8.5.2 If for any reason, any parts of the Works of the Project are delayed, then the total
program may be rescheduled by mutual agreement between the Employer/ Engineer
and the Contractor, if necessary, keeping the overall completion schedule of the
project unaltered. No extra cost whatsoever, on account of such re-scheduling shall
be payable to the contractor.
8.5.3 Progress Report :-
The Contractor shall submit to the Engineer, Engineer’s Representative and Engineer-in-
Charge monthly progress report by 5th day of following months in such form and
details as prescribed.
8.6 INSPECTION AND TESTS:
Except as otherwise provided all materials and workmanship, if not otherwise
designated by the specifications shall be subject to inspection, examination and test
by the Engineer-in-Charge at any and all times during manufacture and/or
Construction and at any/all places where such manufacture or Construction are
carried on. The Engineer-in-Charge shall have the right to reject defective material
and workmanship or require its corrections. Rejected workmanship shall be
satisfactorily replaced with proper material without charge thereof and the
contractor shall properly segregate and remove the rejected material from the
premises, if the contractor fails to proceed at once with the replacement of the
rejected material and / or the Construction of defective workmanship, the Engineer-
in-Charge may replace such material and / or correct such workmanship and charge
the cost thereof to the contractor.
The Contractor shall be liable for replacement of defective work up to the time in
accordance with the conditions of contract of all work to be done under the contract.
The contractor shall furnish promptly without additional charge all facilities, labour
and material necessary for the safe and convenient inspection and tests that may be
required by the Engineer-in-Charge.
All inspections and tests by the department shall be performed in such a manner as
not to unnecessarily delay the work. Special full size and performance test shall be
charged with any additional cost of inspection when the contractor does not make
materials and workmanship ready at the time of inspection.
8.7 DAMAGE TO WORKS
The works whether fully completed or incomplete, all the works materials,
machinery, plants, tools, temporary buildings and other things connected there with
shall remain at the risk and in the sole charge of the contractor until whole of the
completed work under the Contract has been delivered to the Engineer-in-Charge.
Until such delivery of the entire completed work the contractor shall at his own cost
take all precautions reasonably to keep all the aforesaid works, materials, machinery,
plants, temporary buildings and other things connected there with free from any loss
or damage and in the event of the same or any part thereof being lost or damaged,
he shall forth with reinstate and make good such loss or damage at his own cost.

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8.8 EXAMINATION AND TESTS ON COMPLETION: -

On the completion of the work the Engineer-in-Charge shall make such examination
and tests of the work as may then see to him possible, necessary or desirable, and
the contractor shall furnish free of cost any materials and labour which may be
necessary thereof, and shall facilitate in every way all operations required by the
Engineer-in-Charge, in making examination and tests.
8.9 TRIAL RUN OF PIPE LINE SYSTEM
On the completion or part completion of the work, the completed pipe line
distribution system shall be subjected to trial run for 24 hours up to 30 days to locate
any defect and excessive seepage, if any. The trial run shall not be deemed as
commissioning of the entire system.
8.10 HAUL ROADS
The Contractor will have to make the work sites accessible to the departmental
officers for inspection by way of constructing/maintaining all weather roads
/approaches and haul roads the cost of which shall be borne by the Contractor.
8.11 LAYOUT OF CONSTRUCTION OF C.C. ROAD
The Contractor shall have to submit detailed plan to the Engineer-in-Charge showing
the layout of the work site, roads and approach roads proposed by him, before he
starts the actual work. Such a road layout road plan will be scrutinized by the
Engineer-in-Charge and any modifications suggested by him shall be binding on the
contractor. If it is decided by the Engineer-in- Charge to have some of the roads
proposed by the Contractor as common road for common use of department and
other contractors or convenient and for compact and planned layout of work site, the
Contractor will be bound to construct them and allow them to be used
simultaneously by other Contractors and departments. In case of disputes, the
decision of the Engineer-in-Charge shall be final and the binding on the Contractor.
9.0 REGULATIONS AND BYE-LAWS:
The contractor shall confirm to the regulation, bye-laws, any other statutory rules
made by any local Authorities or by the Government and shall protect and indemnify
Government against any claim or liability arising from or based on the violation of
any such laws, ordinance,, regulations, orders, decrees, etc.,
10 PASSING OF FOUNDATION, CENTERING, REINFORCEMENT ETC.,
After the completion of the work of excavation, the same will be checked and passed
by the competent authority. No masonry or concrete or back filling shall be laid
unless the foundations are so passed. No concreting shall commence, unless the
centering and the reinforcement is checked and passed by the Engineer-in-charge.
11 FIELD BOOKS, LONGITUDINAL SECTIONS, CROSS- SECTIONS AND MEASUREMENT
BOOKS
Before starting the work, and at the end before the work is covered, levels for
plotting the longitudinal sections (along the axis as decided by Engineer-in- Charge or
his authorized representative) and cross section of the portion of the work shall be
taken by authorized Engineer of the contractor in the presence of the Engineer-in-
Charge or his authorized representative and the same shall have to be got attested

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from the Engineer-in-Charge or his authorized representative in token of

acceptance.
If the contractor fails to take measurements and sign them, then the measurements
recorded by the Engineer-in-charge, or his authorized representative in the
authorized books shall be final and binding on the contractor. For this purpose,
suitable date or dates shall be fixed by the Engineer-in-Charge and intimated to the
contractor. If the contractor, or his duly – authorized agent fails to attend on the
appointed date or dates, the levels and measurements shall be taken in his absence
and such levels and measurements and longitudinal sections and cross sections based
there on shall be final and binding on the Contractor. The levels will be taken on such
alignments and cross sections as will be useful for reference permanently. The point
of the locations for the levels will depend upon the roughness of the area and will
also be at least in conformity with the requirement of specifications for “Excavation”
as for as possible.
The similar procedure for record measurements shall hold good for all other items
and activities involved in execution of the work. All the levels/measurements shall be
recorded by the Engineer-in-Charge or his authorized representatives in the
authorized level / measurement books.
12 QUALITY CONTROL
The contractor shall produce results of quality control tests carried out on the works
by his staff and the quality audit conducted by the department or by Engineer’s
Representative on these works. If the test result do not fulfill the stipulated criteria
laid down in specifications the payment will be limited as per the provisions in the
specification(s) and if number of results fail beyond the limit of acceptance, then the
contractor shall not be paid unless he rectified all such imperfect work(s). The
decision of the Engineer-in-Charge in respect of the matters pertaining to the quality
control shall be final and binding on the Contractor.
13 CLEANING UP:
[Link] Contractor shall at all-time keep the Construction areas and his colony and
storage free from accumulation of waste or rejected materials.
b. Prior to the completion of the work, the Contractor shall remove all rubbish from
and around the premises and all tools, scaffolding equipment and material which
are not part of permanent structures executed or otherwise asked for or as
provided under any other Clauses of this contract, the premises will be left in a
manner fully satisfactory to the Engineer-in-Charge.
14 COMMUNICATIONS AND NOTICES BY CONTRACTORS:
All communication and or notices pertaining to works and concerning matters, such
as passing and approving of foundation, reinforcement, and form work,
measurements, mark outs, etc. shall not be addressed by the Contractor to an officer
not below the rank of Executive Engineer. All such notices communications, etc. shall
be addressed in good time so as not to hold up the work.

15 COMPENSATION FOR DELAY BY DEPARTMENT IN APPROVAL OF DESIGN DRAWING

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The contractor shall not be entitled to claim any compensation from department for
the loss suffered by him on account of delay by department in approval of design and
drawings. However this may be considered for grant of time extension.
16 WORKS TO BE EXECUTED IN ACCORDANCE WITH SPECIFICATIONS, DRAWINGS,
ORDERS ETC.,
The Contractor shall execute the whole and every part of the work in the most
substantial and workmen like manner and both as regards materials and otherwise in
every respect in strict accordance with specifications. The Contractor shall also
confirm exactly, fully and faithfully to the designs, drawings and instructions in
writing relating to the work signed by the Engineer or Engineer-in-Charge and lodged
in his office, and to which the contractor shall be entitled to have access at such
office or on the site of the work for the purpose of inspection during office hours, and
the contractor shall if he so requires, be entitled at his own expense to make or cause
to be made copies of specifications and of all such designs, drawings and instructions
as aforesaid.
17 ALTERATIONS IN SPECIFICATIONS AND DESIGNS
Only competent authority for approval shall have power to make any alterations in,
or omissions from, addition to, or substitutions for the original specifications and
approved drawings, designs and instructions that may appear to him to be necessary
or advisable during the progress of the work and the contractor shall be bound to
carry out the work in accordance with any instruction which may be given to him in
writing signed by the Engineer or The Engineer-in-Charge and such alterations
omissions, additions or substitutions shall not invalidate the contract and any altered,
additional or substituted work which the contractor may be directed to do in the
manner above specified as part of the work, shall be carried out by the contractor on
the same conditions, in all respects on which he agreed to do the main work and at
the same Bided cost.
18 TIME LIMIT FOR UNFORESEEN CLAIMS
Under no circumstances whatsoever, shall the Contractor be entitled to any
compensation from Government on any account unless the Contractor shall have
submitted claim in writing to the Engineer-in-Charge within one month of cause of
such claim occurring.
19 RECOVERY OF DUES FROM THE CONTRACTOR
Whenever any claim, against the Contractor for the payment of a sum of money
arises out of or under the Contract. Government shall be entitled to recover such sum
by appropriating, in part or whole, the Security deposit and performance security
deposit of the Contractor and to sell any Government promissory notes etc., forming
the whole or part of such security. In the event of the security being insufficient or if
no security has been taken from the Contractor, then the balance or the total sum
recoverable, as the case may be, shall be deducted from any sum then due or which
at any time thereafter may become due to the Contractor under this or any other
contract with Government. Should this sum be not sufficient to cover the full amount
recoverable from the Contractor then it shall be recovered from him as arrears of
land revenue.

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20 WORKS TO BE OPEN FOR INSPECTION

All works, under or in course of execution or executed in pursuance of the contract
shall at all times be open to the inspection and supervision of the Engineer-in-Charge
and his subordinates and the contractor shall at all times during the usual working
hours and at all other times at which reasonable notice of the intention of Engineer-
in-Charge or Executive Engineer-in-Charge or his subordinate to visit the work shall
have been given to the contractor either he himself be present to receive orders and
instructions, or have a responsible agent duly accredited in writing, present for that
purpose. Orders given to the contractor’s agent shall be considered to have the
same force as if they had been given to the contractor himself.
21 NOTICE TO BE GIVEN BEFORE WORK IS COVERED UP
The contractor shall give not less than fifteen days’ notice in writing to the Engineer-
in-Charge or Executive Engineer-in-Charge of the work before covering up or
otherwise placing beyond the reach of measurement any work in order that the same
may be verified/checked and correct dimensions thereof be taken before the same is
so covered up or placed beyond the reach of verification/checking of any work
without the consent in writing of the Engineer-in-Charge or Executive Engineer-in-
Charge of the work, and if any work shall be covered up or placed beyond the reach
of verification/checking without such notice having been given or consent obtained,
the same shall be uncovered at the contractor’s expense or in default thereof, no
payment or allowance shall be made for such work or materials with which the same
was executed.
22 CONTRACTOR TO SUPPLY PLANT, LADDERS, SCAFFOLDING ETC.,
The contractor shall supply at his own cost materials, plant, tools appliances,
implements, tackle, scaffolding and temporary works requisite for the proper
execution of the work, whether original, altered or substituted and whether included
in the specifications or other documents forming part of the contract or referred to in
these conditions or not, or which may be necessary for the purpose of satisfying or
complying with the requirements of the Engineer-in-Charge as to any matter as to
which under these conditions he is entitled to be satisfied, or which he is entitled to
require together with carriage to and from the work. The contractor shall also
supply without charge the requisite number of persons with the means and materials
necessary for the purpose of setting out works and counting, weighing &assisting in
the checking measurement or examinations at any time and from time to time of the
work or materials. Failing his so doing, the same may be provided by the Engineer-in-
Charge or Executive Engineer-in Charge at the expense of the contractor and the
expenses may be deducted from any money due to the contractor under the
contract, or from his security deposit or the proceeds of sale thereof, or of a sufficient
portion thereof Contractor is liable for damages arising from non-provisions of lights,
fencing etc., The contractor shall also provide at his own cost, except when the
contract specifically provided other wise and except, for payment due under clause
107 all necessary fencing and lights required to protect the public from accidents, and
shall be bound to bear the expenses or defense of every suit, action or other
proceedings of law that may be brought by any person for injury sustained owing to
neglect of the above precautions and to pay any damages and costs which may be
awarded in any such suit, action or proceedings, to any such persons or which may be
paid to compromise any claim by any such person.

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23 AUDIT AND TECHNICAL EXAMINATIONS:

Government shall have the right to cause any audit and technical examination of the
works and the final bills of the Contractor including all supporting vouchers, abstracts
etc to be made after payment of the final bill and if as a result of such audit and
technical examinations any sum is found to have been overpaid in respect of any
work done by the contractor under the contract or any work claimed by him to have
been done by him under the contract and found not to have been executed, the
contractor shall be liable to refund the amount of overpayment and it shall be lawful
for Government to recover the same from him in the manner prescribed in clause 19
and if it is found that the contractor was paid less than what was due to him under
the contract in respect of any work executed by him under it, the amount of such
under payment shall be duly paid by Government to the contractor.
Provided that Govt. shall not be entitled to recover any sum overpaid, nor the
Contractor shall be entitled to payment of any sum paid short where such payment
has been agreed upon between the Engineer-in-Charge on one hand and the
Contractor on the other hand under any terms of the Contract permitting payment
for work after assessment by the Engineer-in-Charge.
24 PERMISSION FOR CROSSING RLY./NH/SH/ROADS:
24.1 Wherever the Pipe line is crossing railway line, gas pipe line and national/state
highways the contractor has to prepare, necessary proposals for obtaining all
statutory permissions from concerned authorities at his own cost. Whenever
required, such letters will be issued to the respective authorities by the Engineer-in-
Charge. The contractors will have to keep the follow-up and obtain timely clearance
from the concerned authorities. The cost of these works including the construction
cost will borne by contractor. Cost of the other in line structures such as village road
crossing, PMGSY road crossing, district road crossing, river crossing, nalla crossing etc
shall also be borne by the contractor. The contractor shall include all such cost in his
bid price.
25 LAND ACQUISITIONS
a) Position of land acquisition – After the alignments are finalized, the contractor
shall prepare land acquisition cases in al respect and submit to Engineer-in-
Charge. Engineer-in-Charge will submit necessary proposals to the respective
authority. However, follow up for finalization of awards from Revenue authority is
to be done by the contractor.
b) The land required for Construction before award will be arranged by the
contractor to ensure timely completion of the Project for which no claim shall be
entertained from the contractor.
26 USE OF SITE
a) All land required for use of Contractor facility shall be arranged by the Contractor
from private land owner/revenue department at his own cost and no claim on this
account shall be entertained. In case of forestland Engineer-in-charge will process the
proposal prepared by the Contractor and all further follow up for clearance is to be
done by the contractor.
b) All areas of operation including those of his staff and labour colonies in case handed
over to the contractor shall be cleared and handed over back in good condition to the

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Engineer-in-Charge except the areas under works constructed from the Engineer-in-
Charge The Contractor shall make good to the satisfaction of the Engineer-in-Charge
any damage or alterations made to areas which he has to hand over back or to other
property or land handed over to him for the purpose of this work.
c) The lands shall as herein before mentioned be handed over back to the Engineer-in-
charge immediately after completion of the work under this contract or the
termination of the contract whichever is earlier. Also, no land shall be held by the
Contractor longer than the Engineer-in- Charge shall deem necessary and the
Contractor shall on due notice by the Engineer-in-Charge vacate and returned the
land which the Engineer- in-Charge may certify as no longer required by the
Contractor for the purpose of the works. In case the lands are not handed over back
to the department within the time limit; specified above penal rent as may be
decided by the Engineer-in-Charge will be recovered from the contractor.
d) The vegetation and forest is noticeable in project area. The Contractor should take
utmost care for the preservation of this vegetation and forest. Any damage in this
vegetation and forest will have to be compensated by the Contractor and decision of
Engineer-in-Charge will be final and binding on Contractor.
27. The designed command area may be developed in different stages as per clause 3.1 of
SCC and completed stage will be accepted by the department.
28 Accessories and system up to the point of hydrant shall be supplied and fixed by the
contractor. Beyond hydrant, pipes, sprinklers etc. will be purchased by individual
cultivator (Last mile connectivity, including pipes, sprinklers, nozzles up to the farm, to
be purchased by the farmers).
29 In case of any ambiguity in scope of work, the scope of work mentioned in section II,
Detailed NIT shall be final.
30 ENERGY CHARGES:-
I. The cost of security deposit, supply affording charges and bay charges if
required by MPPKVVCL/ MPPTCL/ transmission company shall be reimbursed
by the Department.
II. Electrical energy charges required during operation and maintenance period of
Five years after completion of the works shall be borne by the department.
14.83 COMPLETION OF SECTIONS OF THE WORKS
The employer’s Representative may, at the request of the Contractor, issues a
Section Completion Certificate for any part of the Permanent Works.
If a Section Completion Certificate has been issued for a part of the Works,
thereafter, the defect liability period for that section shall also be commenced
from the date of issue of Section Completion Certificate. Similarly, the
Performance of the Contractor’s Maintenance obligations, including care of the
Works, shall be considered to have started from the date of issue of Section
Completion Certificate on which the Contractor, in the opinion of the
Employer’s Representative, completed all such obligations in accordance with
the Contract.

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Appendix- OS
OTHER SPECIAL CONDITIONS

1. The bidder shall review all the information / data available with the department and
assess the scope of additional surveys, investigation etc., that are to be carried out
to fulfill the obligations under the contract.
2. The bidder shall take this into consideration while quoting for the bid. No claims
whatsoever on this issue will be entertained during execution.
3. The bidder shall quote the bid price keeping the above aspects into consideration
and no claims whatsoever on this issue will be entertained.
4. In order to check the accuracy of the investigation work, the equipments, labour
required , transport and other materials shall be made available to the Engineer’s
Representative without extra cost.
5. No extra payment will be made to the bidder if there is any change in type of
structure, specifications, variation in quantities as per actual site conditions.
6. Hard rock received from excavation and remains unutilized by the department shall
be at the disposal of the contractor. The contractor may use it at the same site or
may sale it to any other person or contractor. All the taxes, royalty and other charges
if any shall be borne by the contractor. Necessary permits, pass, permissions
required by the mining act or any other act of the State Government or Central
Government shall be obtained by the contractor. The contractor may use the
excavated useful soils, stone, and other construction material from this Project free
of cost for construction purpose on this project only and rates quoted shall include
such utilization. On utilization of above material by the contractor on works under
this contract, royalty charges shall be levied/deducted to the contractor as per
Mining / Revenue Department Rules. The contractor shall dispose off or remove
unused hard rock, soil and stone obtained in excavation from the site within 18
months after excavation.
7. During soil exploration by drilling boreholes for foundations, the contractor shall
take required no. of Undisturbed Samples and normal samples and obtain soil
classification soil properties and bearing capacity by getting them tested in the soil
testing laboratories of Government Labs/NABL laboratories/Engineering Colleges or
other reputed institutes. The contractor shall provide certain U.D. Samples and
normal samples to the Engineer-in-Charge also so as to get them tested parallel at
any other lab to be selected by the Engineer in-Charge, if required. The cost of such
testing shall be borne by the Contractor.
8. The Contractor shall furnish draft reports on design Engineering, drawings, in six
copies and soft copy in portable HDD/SSD for obtaining the approval of the
competent authority. After approval the contractor shall furnish 11 copies of

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booklets and 1 soft copy in portable HDD/SSD for record of the department at his
cost and no separate payment will be made towards this.
9. The contractor shall furnish 10 (ten) copies of Land plan schedules and Land
acquisition proposals for obtaining approval of competent authorities.
10. CR Masonry / Brick Masonry Structures shall not be permitted.

11. The contractor has to make his own arrangement for diversion of flow and
dewatering of foundation etc., wherever necessary within the quoted contract price.
12. The concrete mixes to be adopted for all the structures shall be design mixes only
and these design mixes shall be conducted in the Govt. laboratories/Govt.
Engineering College and got approved by the Engineer-in-Charge before adoption.
13. Operation Schedule to be furnished for operation of the sluice and vertical gates.

14. Claim for any damages to the person or property shall be borne by the contractor
and if he fails to do so, the NVDA shall pay for it and recover from the contractor.
15. After completion of the project, the project will be run and maintained by the
contractor for 5 years satisfactorily with rectification of any defects. The MOM
period of 11 months includes five Rabi seasons and this also includes MOM of
existing system which may further be extended up to 5 years at the discretion of
Chief Engineer. The payments for each year for extended Operations & Maintenance
period shall be based on the payments released for the last year of O&M as per
original contract and incremented by 10% annually. The mode and periodicity of
payments shall be as per original contract.
16. The contractor shall be required to submit afresh Bank Guarantee (BG) of 5% of
operation and maintenance cost for next 5 years and extended 5 years. This shall be
released not before 90 days after the successful completion of O&M works and
handing over the project to department in sound position. After receipt of Bank
Guarantee (BG), Previous Security Deposit (SD) shall be released in accordance with
Provision of Clause 108.2 of the agreement.
17. Payments:- All payments shall be adjusted for deductions for advance payments,
security deposit, other recoveries in terms of contract and taxes at source as
applicable under the law.
18. MODERN TECHNOLOGY-

The contractor shall adopt the latest/modern methodology and state –of- art
techniques in designing and construction materials and methodology.
19. The Contractor shall provide full O&M services for pressurised pipe network, all plant
& machinery and works constructed to satisfy the performance standards and also in
accordance with legal and statutory requirements in Madhya Pradesh, meet
Employer’s Requirements, and adhere to prudent industry standards. The Contractor
shall adhere to the requirements in the “Operation and Maintenance Requirements

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for Pressurized Micro Irrigation Systems”, MPWRD/NVDA, December 2016. The

Contractor shall follow the appropriate Standard Operating Procedures (SOPs) in the
“Operation and Maintenance Manual for Rural Water Supplies,” Government of India,
Ministry of Drinking Water and Sanitation, May 2013.
20. Wherever the pipe line system is crossing Railway line, the contractor has to
prepare necessary proposals for seeking permissions of Railway authorities. The
Engineer-in-Charge will process such proposals to the Railway authorities concerned
for taking up the work by them as a deposit work duly paying the Amount
demanded by the railway authorities by the Dept. and shall be recovered from the
next running bill of the Contractor. The Contractor shall include such cost in the bid
price or the contractor may execute himself by obtaining permission from Railway
Authorities.
21. Wherever in the way of construction work and require shifting of H.T./L.T. power
lines, towers, Electrical poles, Telephone lines water supply lines and any other
facility in way of work etc. either permanently or temporarily the contractor shall
arrange for such shifting of power lines towers, electrical poles etc., through
concerned authorities of M.P. Electricity Board at his own cost. The Engineer-in-
Charge will process the proposals submitted by the contractor to the authorities
concerned of M.P. Electricity Board. The price bid quoted by the Contractor is
deemed to be inclusive of such cost and no claims for separate payment will be
entertained.
22. Overhead Retro reflective information/Welcome board, Display Boards should be
displayed of size 2.00 m x 1.50 m, 1.50 m x 1.00 m at change of Ghat locations
approach road etc. where ever necessary or by engraving on the structure with
enamel painting. Boards / direction boards should also be displayed to facilitate for
inspection both at investigation and execution stages. The price bid quoted by the
Contractor is deemed to be inclusive of such cost and no claims for separate
payment will be entertained.
23. The contractor shall fix enamel-coated metallic measuring gauges for water level for
rivers in various season on Ghat side at suitable locations as suggested by the
Engineer-in-Charge. The price bid quoted by the Contractor is deemed to be
inclusive of such cost and no claims for separate payment will be entertained.
24. Construction of C.C. roads / inspection paths on ghat area where ever required will
be constructed by the contractor and no reimbursement be done by the
department.
25. The concrete mixes to be adopted for all Ghat structure shall be design mixes only
and these design mixes shall be conducted in the reputed laboratories and got
approved by the Engineer-in-Charge before adoption. The price bid quoted by the
Contractor is deemed to be inclusive of such cost and no claims for separate
payment will be entertained.
26. Catch water drains are to be provided wherever necessary to facilitate drainage all
along the Ghat within the scope of the contract at no extra cost. In case of cross
drainage works the contractor shall excavate necessary approach/ Tail channels to

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these structures to have smooth drainage through the structure. The cost of
excavation of such channels shall be borne by the Contractor within quoted contract
price.
27. All the crossings of pressurised piped network system of National High ways, State
Highways, District Roads, Village roads and all other roads/ Cart tracks shall be
provided with suitable bridges as per standards of the respective departments and
as per the permissions granted by them. The approaches to these bridges shall be
provided as per the standard of their respective departments. The cost of these
bridges shall be deemed to have been included in the contract price quoted.
28. If the proposed pressurised piped network system is crossing any existing irrigation
canals or channels, supply channels or Sources / Streams to Minor Irrigation tanks,
suitable structures are to be provided within the quoted contract price by the
contractor.
29. If the pressurised piped network system is crossing oil pipe lines, gas pipe lines,
water supply pipeline, or any other pipe lines, the contractor shall provide suitable
crossing in consultation with the authorities concerned after obtaining the approval
either by himself or getting them executed by the concerned authorities as a deposit
work duly depositing the requisite amount to them. The Engineer-in-Charge will help
in processing the proposals to the authorities concerned to obtain their permission.
The cost of such crossings shall be deemed to be included in the contract price.
30. Diversion of streams that are crossing the proposed pressurised piped network
system into nearby stream(s) is not permitted in general. However in exceptional
cases, the Engineer-in- Charge may consider such proposals depending upon their
feasibility, if the distance between them is not much (i.e., less than 200 m ) and also
if such diversion will not affect the riparian rights of existing or contemplated
sources on D/s side.
31. The off takes shall not be placed either in heavy embankments or in deep cuts.
Surplus escape regulators shall not be provided in deep cut reaches.
32. For all the sluices, regulators, escapes etc., structural steel structures with suitable
hoisting arrangement and required E.M. Parts shall be provided as per approved
designs of the competent authority. The hoisting arrangement must be such that the
steel gates can be operated by single person. Further all the gates shall be provided
with fool-proof locking arrangement to avoid meddling of gates by miscreants.
33. In case of cross drainage works the contractor shall excavate necessary approach/
tail channels to these structures to have smooth drainage through the structure. The
cost of excavation of such channels shall be borne by the Contractor within quoted
contract price. The cost of Land Acquisition for such channels will be borne by the
department
34. Operation Schedule for the Off-takes and regulators to be furnished for operation of
the sluice and regulator gate.
35. The Contractor shall plant shade giving trees at locations as directed by Engineer-in-
Charge. The Contractor shall arrange cattle guard to all these plants, provide
necessary manure, water them daily and sustain them. If any trees are damaged or

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lost, he shall replace with new plants and shall maintain these plants. The Contract
price quoted by the Contractor shall include all these items.
36. Handing over of Works to department/ NVDA after completion of maintenance
period-
After completion of maintenance Period, the agency shall hand over the assets to
the department well maintained and in good running condition to the satisfaction of
the Chief Engineer. The Chief Engineer may appoint independent expert group /
Consultant for assessment of condition of various components maintained by the
contractor. The contractor shall be liable for penal action if the maintenance is not
done as per BIS norms/ circulars of the department / best practices.
37. Ghats are to be constructed in such a way that the top level of the platform and stair
case of the already constructed ghats are as similar as possible and as directed by
Engineer-in-Charge.
38. A pedestal will have to be constructed to enable the erection of the high mast above
the high flood level of the Narmada river. The cost of Pedestal of such items shall be
borne by the Contractor within quoted contract price.
39. The excavated debries shall be disposed off systematically and the cost of disposal
shall be borne by the contractor within quoted contract price.

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Appendix-F
SECTION-V
PAYMENT SCHEDULE
CONSTRUCTION OF R.C.C. GHAT AT OMKARESHWAR & NAVGHAT – KHEDI TEHSIL-
PUNASA, DISTRICT-KHANDWA
S. Component of Activity Appendix Percentage of
No. Bid Amount.
1 2 3 4
1. Detail survey and geological investigations with suggestion report from expert
geologist, preparation of detail designs and drawings with any IIT (Vetting charges
F1 01%
will be borne by the Contractor), Payment Schedule and approval from Competent
Authority as directed by Engineer-in-charge .
2. Construction of RCC Ghat as per details below:
Construction of Ghat above existing Brahmpuri Ghat near parking at Omkareshwar,
(1) Tehsil- Punasa, District- Khandwa minimum 29700 [Link] related work described
in Scope of Work.
Construction of Ghat between suspension bridge and existing Brahmpuri Ghat at
(2) Omkareshwar, Tehsil- Punasa, District- Khandwa minimum 10000 SqM. and related
work described in Scope of Work.
Construction of Ghat between old bridge and Gau-mukh Ghat at Omkareshwar,
(3) Tehsil- Punasa, District- Khandwa minimum 600 SqM. and related work described in
Scope of Work.
Construction of Ghat between old bridge and Nagar Ghat at Omkareshwar, Tehsil-
(4) Punasa, District- Khandwa minimum 10850 SqM. and related work described in Scope F2 86%
of Work.
Construction of Ghat between Naveen Ghat and Abhay Ghat at Omkareshwar, Tehsil-
(5) Punasa, District- Khandwa minimum 8350 SqM. and related work described in Scope
of Work.
Construction of ghat at Sangam of Narmada and Kaveri River at Omkareshwar,
(6) Tehsil- Punasa, District- Khandwa minimum 18350 [Link] related work described
in Scope of Work.
Construction of ghat at Navghat- Khedi, Tehsil- Punasa, District- Khandwa minimum
(7)
34000 SqM. and related work described in Scope of Work.
Construction of ghat at Mortakka, Tehsil- Punasa, District- Khandwa (a) intakewell
(8) side (b) Gopal Midway side minimum area 19150 SqM. and related work described in
Scope of Work.
3. Miscellaneous work :
(i) Foundation & Inauguration ceremony as directed by Engineer-in-charge.
(ii) Complete painting of Ghat with Deluxe multi surface paint using primer as per
manufacturers specification and as directed by Engineer-in-charge.
(iii) Construction of murals & aesthetic view and as directed by Engineer-in-charge. F3 10%
(iv) Providing & Fixing High Mast light - 20 Mtr. Height and as directed by Engineer-in-
charge.
(v) Providing & Fixing Signe Board as directed by Engineer-in-charge.
(vi) Providing & Fixing Moveable Toilets and Moveable Changing Rooms as directed by
Engineer-in-charge.
4. Maintenance of complete structure including all apparent and related works for 03
F4 03%
Years after completion and as directed by Engineer-in-charge .
Total (01 to 04) F1 to F4 100%

Note:
1. The contractor shall be required to carry out detailed survey, investigation and
submit, preferably within 01 months from signing of the agreement, its cost

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estimates along with proposed payment schedule through Engineer in charge which
shall be duly vetted and approved by the Chief Engineer.

2. The payment schedule may be revised not more than 4 times during the time period
of contract after taking critical cognizance of the activities, financial implications
and the inter dependability by Chief Engineer.

3. In case of change in design or drawing or proposal from the concept/proposal as

envisaged by the department, the new components of work and their billing breakup
shall be approved by Chief Engineer keeping the overall cost same as quoted by the
contractor. No extra payment will be made to the contractor if there is any change in
type of structures, specifications, and variation in quantities as per actual site
conditions.

4. After completion of the project the payment during Maintenance Period shall be
made monthly.

5. If Topographical survey work, GSI , Hydrological survey , clearance from various

Department of state/ GOI or any other activity have been done previously by the
department or through any agency and if these data are used by the contractor,
then the rational amount (Provided for the related component) shall be
debited/recovered from Contractor

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Milestones
S.N Months
PARTICULAR Item
o I II III IV V VI VII VIII IX X XI
1. Detail survey and geological investigations with
suggestion report from expert geologist,
preparation of detail designs and drawings with
any IIT (Vetting charges will be borne by the 100% 100%
Contractor), Payment Schedule and approval from
Competent Authority as directed by Engineer-in-
charge .
2. Construction of RCC Ghat as per details below:
Construction of Ghat above existing Brahmpuri
Ghat near parking at Omkareshwar, Tehsil-
(1) 100% 5% 5% 15% 15% 15% 15% 10% 10% 5% 5%
Punasa, District- Khandwa minimum 29700
[Link] related work described in Scope of Work.
Construction of Ghat between suspension bridge
and existing Brahmpuri Ghat at Omkareshwar,
(2) Tehsil- Punasa, District- Khandwa minimum 100% 5% 5% 15% 15% 15% 15% 10% 10% 5% 5%
10000 SqM. and related work described in Scope
of Work.
Construction of Ghat between old bridge and Gau-
mukh Ghat at Omkareshwar, Tehsil- Punasa,
(3) 100% 5% 5% 15% 15% 15% 15% 10% 10% 5% 5%
District- Khandwa minimum 600 SqM. and related
work described in Scope of Work.
Construction of Ghat between old bridge and
Nagar Ghat at Omkareshwar, Tehsil- Punasa,
(4) 100% 5% 5% 15% 15% 15% 15% 10% 10% 5% 5%
District- Khandwa minimum 10850 SqM. and
related work described in Scope of Work.
Construction of Ghat between Naveen Ghat and
Abhay Ghat at Omkareshwar, Tehsil- Punasa,
(5) 100% 5% 5% 15% 15% 15% 15% 10% 10% 5% 5%
District- Khandwa minimum 8350 SqM. and
related work described in Scope of Work.
Construction of ghat at Sangam of Narmada and
(6) 100% 5% 5% 15% 15% 15% 15% 10% 10% 5% 5%
Kaveri River at Omkareshwar, Tehsil- Punasa,

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District- Khandwa minimum 18350 [Link]
related work described in Scope of Work.
Construction of ghat at Navghat- Khedi, Tehsil-
(7) Punasa, District- Khandwa minimum 34000 SqM. 100% 5% 5% 15% 15% 15% 15% 10% 10% 5% 5%
and related work described in Scope of Work.
Construction of ghat at Mortakka, Tehsil- Punasa,
District- Khandwa (a) intakewell side (b) Gopal
(8) 100% 5% 5% 15% 15% 15% 15% 10% 10% 5% 5%
Midway side minimum area 19150 SqM. and
related work described in Scope of Work.
3. Miscellaneous work :
(i) Foundation & Inauguration ceremony as directed
100% 50% 50%
by Engineer-in-charge.
(ii) Complete painting of Ghat with Deluxe multi
surface paint using primer as per manufacturers
100% 25% 50% 25%
specification and as directed by Engineer-in-
charge.
(iii) Construction of murals & aesthetic view and as
100% 50% 50%
directed by Engineer-in-charge.
(iv) Providing & Fixing High Mast light - 20 Mtr.
100% 50% 50%
Height and as directed by Engineer-in-charge.
(v) Providing & Fixing Signe Board as directed by
100% 50% 50%
Engineer-in-charge.
(vi) Providing & Fixing Moveable Toilets and
Moveable Changing Rooms as directed by 100% 100%
Engineer-in-charge.
4. Maintenance of complete structure including all
apparent and related works for 03 Years after 100%
completion and as directed by Engineer-in-charge .

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ANNEXURE – A
MODEL RULES RELATING TO LABOUR, WATER SUPPLY
AND SANITATION IN LABOUR CAMPS

Note: These model rules are intended primarily for Labour camps which are not of a
permanent nature. They lay down the minimum desirable standard, which
should be adhered to Standard in permanent, or semi permanent labour
camps should not obviously be lower than those for temporary camps.

1. Location: The camp should be located in elevated and well drained ground in
the locality.

2. Layout: Labour huts to be constructed for one family of 5 persons each. The
layout to be shown in the prescribed sketch.

3. Hutting: The huts to be built of local materials. Each hut should provide at
least 20 sq. meter of living space.

4. Sanitary facilities: These shall be provided, latrines and urinals at least 16

meter away from the nearest quarter separately for men and women,
specially so marked on the following scale.

5. Latrines: Pit privies at the rate of 10 users or two families per seat, Separate
urinals are not required as the privy can be used for this purpose.

6. Drinking Water: Adequate arrangements shall be made for the supply of

drinking water. If practicable, filtered and chlorinated supply shall be
arranged. Where supply is from intermittent sources, a covered storage tank
shall be provided with a capacity of five liters per person per day. Where the
supply is to be made from a well, it shall confirm to the sanitary standards
laid down in the report of the Rural Sanitation, Committee. The well should
be at least 30 meter away from any latrine or other sources of pollution. If
possible, a hand pump should be installed for drawing the water from well.
The well should be effectively disinfected once every month and quality of
water should be got tested at Public Health Institution between each work of
disinfections.

Washing and bathing should be strictly prohibited at places where water

supply is from a river. The daily supply must be disinfected in the storage
reservoir and given at least 3 minutes contact with the disinfectant before it
is drawn for use.
7. Bathing and Washing: Separate bathing and washing places shall be provided
for men and women for every 25 persons in the camp. There shall be gap and

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space of 2 sqm. of washing and bathing. Proper drainage for the water should
be provided.

8. Waste Disposal: Dustbins shall be provided at suitable places in camp and the
residents shall be directed to throw all rubbish into these dustbins shall be
provided with covers. The contents shall be removed every day and disposed of
by trenching.

9. Medical Facilities:

(a) Every camp where 1,000 or more persons reside is provided with
whole time Doctor and Dispensary. If there are women in the camp, a
whole time Nurse shall be employed.

(b) Every camp where less than 1000 or more than 250 persons reside
shall be provided with a Dispensary and a part time Nurse/Midwife
shall also is employed.
(c) If there are less than 250 persons in any camp, a standard first aid kit
shall be maintained in charge of whole time person, trained in first
aid.

All the medical facilities mentioned above should be for all residents in
the camp, including the dependents of workers, if any, free of cost.

10. Sanitary Staff: For each labour camp there should be qualified Sanitary
Inspector and Sweepers. Sweepers should be provided on following scale:-

1) For camps with strength over One sweeper for every 355
200 but not exceeding 500 persons above the first 200 for
persons. which two sweepers be
provided.

2) For camps with strength over One sweeper for every 100
500 persons persons above the first 500 for
which six sweepers should be
provided.

11. Fuel Wood: Contractor shall install a fuel wood depot for laborer and
maintain the record thereof as per rules.

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ANNEXURE – B
FAIR WAGES TO LABOUR

The Contractor shall pay not less than FAIR WAGE to labour engaged by him
on the work.

EXPLANATION:-

(a) “FAIR WAGE” means wage whether or any time or piece work as notified
at the time of inviting tenders for the work and where such wages have not
been so notified, the wages prescribed by the Water Resources Department
for the Division in which the work is done.

(b) The contractor shall, notwithstanding the provisions of the contract, to

the contrary, cause to be paid a fair wage to labourers indirectly engaged on
the work, including any labour engaged by his Sub Contractors in connection
with the said work, as if the labourers had been immediately employed by
him.

(c) In respect of labour directly or indirectly employed on the work for the
performance of the Contractor’s part of this Agreement, the Contractor shall
comply with or cause to be complied with the Labour Act enforce.

(d) Engineer-in-Charge, shall have the right to deduct from the moneys due
to the Contractor any sum required for making good the loss suffered by a
worker or workers by reason of non-fulfillment of the conditions of the
contract for the benefit of the workers, non-payment of wages or of
deductions made from his or their wages, which are not justified by their
terms of the contract or nonobservance of the regulations.

(e) The Contractor shall be primarily liable for all payments to be made
under and for the observance of the regulations aforesaid without prejudice
to his right to claim indemnity from his Sub-Contractors.

(f) The regulations aforesaid shall be deemed to be part of this contract and
any breach thereof shall be deemed to be a breach of contract.

(g) The Contractor shall obtain a valid license under the Contract Labour
(Regulation and Abolition) Act, enforce and rules made there under by the
Competent Authority from time to time before commencement of the work
and continue to have a valid license until the completion of the work.

Any failure to full-fill this requirement shall attract the penal provisions of this
contract arising out of this as resulted in non-execution of the work assigned to
the Contractor.

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Annexure – C

Details of Government Plant and Machines to be supplied on Hire.

[Link]. Description Number Basic Hourly rate for the purpose

of Plant and of determining ultimate hire
Machines charges to be recovered from the
contractor

1 2 3 4

-------------------------------------NIL------------------------------------

Date : Executive Engineer

Note:

1. Add extra to Rate in column No. 4 for Departmental Charges ……..…

………………..%.

2. Add extra to rate in Column No. 4 for interest Charges to Capital ……

………………..%.

3. So far as recovery of above charges from contractor are concerned, the

decision of Superintending Engineer, E/M Circle ……………………. Shall be final,
conclusive and binding on both parties.

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Annexure – D

Agreement for using Government Plant and Machinery by Contractor

An agreement made this ………………. Day of 2025 …….. Between the Governor of
Madhya Pradesh acting through the Executive Engineer, N.D. Division No. 32, Barwaha,
District Khargone (M.P.) (Hereinafter called the Governor which expression shall
where the context so admits, include his successors in office) on the one part, and
*M/s………………………………………………… a company incorporated under the …………. Act
…………………. Shri ……………………………………….. S/o Shri …………………………. Having its
registered office at/Resident of ……………………….. Village/Town of ……………. Tehsil of
………………… District of ………………………… (Hereinafter called the contractor which
expression shall, where the context so admits include his successors in office) of the
other part.
Where the contractor has applied to the State Government for the hire of the
…………………………… described in Annexure – E appended herewith for period of
……………………. months from
………………. to ……………………… in the first instance subject to its being
extended on the same terms and conditions up to the end of working season
of …………………………………….

1. Now it is agreed between the parties hereto that :-

(i) Project Manager/ Executive Engineer, N.D. Division No. 32, Barwaha, District
Khargone (M.P.) shall provide and operate and let to the contractor the said
machinery for a period of ………………………………….. ………………………. months from
…………….. to ………………….. at the project site. The machinery shall be deemed to
remain always under the overall and direct control of the S.D.O. E/M
…………………………………….. for the purpose of arrangement and supply of P.O.L. all
5 ha chak operations and maintenance etc. The contractor shall not be allowed
at any time to operate, maintain, run or work the machines with his materials /
men of his staff directly.
(ii) The contractor shall deposit in advance a sum of Rs.
……………………………..with the Executive Engineer, N.D. Division No. 32, Barwaha,
District Khargone (M.P.) The contractor shall pay all hire charges of the said unit of
machinery as specified in clause. (iii) Below by the 15 th of the month succeeding
that for which it becomes payable. Any sums not paid shall be recoverable from
any other payment which may be due to the hirer or failing which as an arrears
of Land Revenue.

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(iii) The monthly use charges inclusive of departmental charges and other
charges for the unit of machinery recoverable from the hirer as worked out on
the basis of rates shown in Annexure-E shall be final and payable by the
contractor to the department. No remission of hire charges shall be permissible
except under the order of the competent authority of department.
(iv) The contractor shall during the period, the machines are employed by
the department and working on his works, be responsible to make good to the
department any loss or damage caused to the said unit of machinery and men
working on the machine due to circumstance caused on account of any of
contractors lapses, like preventing the officers to attend to regular maintenance
and timely repairs and his failure in respect of non-maintenance of haul roads,
both in respect of grade and proper watering, lighting, or any other cause etc. as
may be provided in the contract.
The Engineer-in-Charge shall be final authority to determine the extent of
damages, and amount recoverable under such condition.
(v) A sum due from the contractor under this agreement shall be
recoverable as arrears of Land Revenue.
(vi) (a) Basic hourly rate for the purpose of determining ultimate charges to
be recovered from the contractor for the issue of the every said unit of machine
for the work ………………………….. shall be as given in the Annexure – E to this
contract. On the amount so worked out for any period, departmental charges at
the rate of ……………………. % will be added in addition. The contractor shall also
pay interest charges on capital on the following bases for each day of this
contract period and for the extra period of the duration of the contract if
extended on the basis as under :-
1.…………………………. per day. 2. ……………….. per day 3. ………………………. per day
strike out which is not applicable.
(b) No rebate on account of the hours of machines will be given excepting when the
machines are not required on the items of work in progress or the machines
break down and cannot actually do any work, even under such circumstances
specific order in writing by the Superintending Engineer
E/M ………………or Superintending Engineer, Narmada Development Circle No.
11 ,Khedighat, P.O. Barwaha, District Khargone (M.P.) Or circle for rebate due if
any shall have to be obtained.
(vii) (a) The total hours that will be reckoned for the purposes of charging the
contractor on hourly basis under (iii) and (iv) above shall be according to clock
hours and these shall be reckoned from the actual time, the said unit of the
machinery is brought to the work site and used on contractors work including
the time required for adjustment in the machinery but excluding period involved

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in the machinery on break downs and stoppage of work due to any reasons
under order of Engineer-in-Charge.
(b) The said unit of machinery shall work daily on ...………………………………………….
Shifts…………………………………………….. As prescribed by the Engineer-in-Charge and
S.D.O. E/M according to suitability from time to time and intimated to the
Contractor in advance by him or his authorized representative. The actual time
of operation of machinery by the department on contractor’s work on each day
shall be entered in the log book of respective machinery by the S.D.O. E/M or his
Sectional Officer on each occasion of the day, and these entries in the log books
shall be signed by the S.D.O. E/M or his Sectional Officer and the contractor or
his authorized representative.
(viii) The contract shall report to the Engineer-in-Charge and S.D.O. E/M any
defect in the working of the said machinery during working hours and the
Engineer-in-charge or the S.D.O. E/M shall get the defect remedied on the 5.0 ha
chak itself or at department workshop.

(ix) The Executive Engineer may at any time by giving seven days’ notice in
writing to the contractor terminate the agreement. The contractor shall not
claim any compensation for such action.
(x) In case of non-observation and or non-performance by the contractor of
any of the provisions herein before contained, the Executive Engineer shall be at
liberty forthwith to terminate this agreement without prejudice to the right of
the Government to recover damages from contractor for the breach of any
clause of this agreement to the extent of the fully security deposit or part
thereof.
(xi) In the event of any dispute between the parties hereto as regards
interpretation or any other cause due to any of the conditions of this agreement,
the decision of the Superintending Engineer E/M ………………………….. Or
Superintending Engineer, Narmada Development Circle No. 11 ,Khedighat, P.O.
Barwaha, District Khargone (M.P.), as the case may be, shall be final, conclusive
and binding on both.
(xii) It is hereby agreed that the expression, the Governor and the contractor,
herein before used shall respectively include formers successors in office and
the letter’s heirs, executors, administrators and representatives.
In witness whereof the said parties have set their hands hereto this
…………………….. day of ……………………….. 20 ……………………….

Signature of the Contractors Signature of Executive Engineer

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Annexure E
For Conversion of Security Deposit into Interest Bearing Securities
To,

-----------------------------------------
-----------------------------------------
-----------------------------------------

Dear Sir,

We enclose our **Fixed Deposit Receipt / Cash Certificate / Other

Similar Instrument No. ………… for Rs.……………………………….in
favour of ……………………………………………………. (Designation of the
officer concerned) in lieu of Security deposits required from
………………………………. for the dues full-fillment by him/them of the
terms of contract No. ………………………………. of …………………………….
dated ………………………….. For …………………………………………. during the
period ………………………………….. Commencing from
……………………………………. and ending on ………………………………………… or
the extension thereof if any.

Date :-
Yours Faithfully
For and on behalf

(Contractor)

**Please specify the nature of the instrument or instrument similar to

fixed deposit receipts as are tendered and delete item not applicable.

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ANNEXURE – F

UNDERTAKING FROM TENDERER FURNISHING THE BANK GUARANTEE

If the Bank guarantee as produced by us herewith are accepted by the

NVDA. We undertake to renew the same at least one month before the date
of expiry; of the Bank Guarantee. In case the contract is not performed to the
satisfaction of the Engineer-in-Charge, (here name of the competent
authority) within the stipulated period and if we fail to do so we agree that
the NVDA will recover the entire amount in cash or from our bills or any
other payment due to us without any notice. This procedure will remain in
force till we received in writing from the NVDA that the guarantee no longer
required to be extended.

Date : Signature of Tenderers

Name of Tenderer :

Address of Tenderer :

Signature of Witness

Date:

Name of Witness : 1.

Address of Witness :

Name of Witness : 2.

Address of Witness :

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Annexure – G

Bank Guarantee Form to be used for Performance/Security Deposit

(To be used by Nationalized/Approved Scheduled Banks)

This deed of Guarantee is made on the …………………………………………… by

……………………………………………having his head office at ………………………………….
(Hereinafter called the “Said Contractor(s)”) from the demand under the terms
and conditions of agreement dated ……………………………………………….. Made
between …………………………. And……………………………………..for
……………………………………………. (Hereinafter called “The Agreement”) of Security
Deposit as Security for Performance for due fulfillment by the said contractor(s)
of the term s and conditions contained in the said Agreement on production of a
Bank Guarantee for Rs.………………………… (Rs.……………………….. only)
We, ……………………………………… (Hereinafter referred to as “the Bank”) at the
request of ……………………………. (contractor) do hereby undertake to pay to the
Executive Engineer, N.D. Division No. 32, Barwaha, District Khargone (M.P.) an
amount not exceeding Rs. ………………………………………………. Against any loss or
damage caused or suffered by the Government by reasons of any breach by the
said contractor of any of the terms of conditions contained in the said
Agreement.
1. We ………………………………………… (indicate the name of bank) do hereby
undertake to pay the amount due and payable under the guarantee without any
demur, merely on a demand from the Government stating that the amount
claimed is due by way of loss or damage caused to or would be caused to or
suffered by the department by reason of breach by the said contractor(s) of any
of the terms and conditions contained in the said Agreement or any reason of the
contractors failure to perform the said agreement. Any such demand made on
the bank shall be conclusive as regards the amount due and payable under this
guarantee shall be restricted to an amount not exceeding Rs.
………………………………………………….

2. We undertake to pay to the department any money so demanded not

withstanding any dispute or dispute raised by the Contractor(s) in any suit or
proceeding pending before any court or tribunal relating thereto, our liability
under this present being absolute and unequivocal. The payment so made by us
under this bond shall be valid discharge of our liability for payment there under
and the and the contractor(s) shall have no claim against us for making such
payment.

We, ……………………………………………………………. (indicate the name of Bank) further

agree that the guarantee herein contained shall remain in full force and effect

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during the period that would be taken for the performance of the said Agreement
and that it shall continue to be forcible till all the dues of the department under
or by virtue of the said Agreement have been fully paid and its claim satisfied or
discharged or till the Executive Engineer, N.D. Division No. 32, Barwaha, District
Khargone (M.P.). Certifies that terms and conditions of the said agreement have
been fully and properly carried out by the said Contractor(s) and accordingly
discharges this guarantee. Unless a demand or claim under this guarantee is
made on us in writing on or before the ………………………………………… we shall be
discharged from all liability under this guarantee thereafter.
3. We, ………………………………………………………… (indicate the name of Bank)
further agree with the department that the department shall have the fullest
liberty without our consent and without affecting in any manner our obligations
here under to vary any of the terms and conditions of the said agreement or to
extend time of performance by the said Contractor(s) from time to time any of
the power exercisable by the department against the said Contractor(s), and to
forth or enforce any of the terms and conditions relating to the said agreement,
and, and we shall not be relieved from our liability by reason of any such
variation, or extension being granted to the said Contractor(s) or any
forbearance, act or omission on the part of the department or any indulgence by
the department to the said contractor or by any such matter or thing whatsoever
which under the law relating to surety would, but for this provision, have effect
of so relieving us.

4. We ……………… (Name of Bank) hereby also undertake to have the

signature of Branch Manager issuing the Bank Guarantee verified from the local
branch of the bank in MP.

5. This guarantee will not be discharged due to the change in the

constitution of the Bank or the change in the constitution of the Contractor(s).

6. We ………………………………….. (Indicate the name of Bank) lastly undertake

not to revoke this guarantee during its currency except with the previous consent
of the Government in writing.

Date the ……………… day of ……………….. 20 …………… For …………………………….

(Indicate the name of Bank)

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Annexure – H
Form of Bank Guarantee for Advance Payment
(Separate Bank Guarantees for Mobilisation Advance)
(To be used by approved scheduled banks)

1. In consideration of the Executive Engineer, N.D. Division No. 32, Barwaha District Khargone
(M.P.) (hereinafter called “Engineers Representative”) having agreed to grant
……………………(herein after called “the said Contractor(s)”) advance payment against
mobilization , under terms and conditions of an Agreement dated ………………….. made
between ……………….. and ……………….. for ………………….. (hereinafter called “the said
Agreement”) for the due fulfillment by the said Contractor(s) of the terms and conditions
contained in the said Agreement on production of Bank Guarantee for (Rupees
……………………….. only). We ………………….. (Name of Bank) (hereinafter referred to as “the
Bank”) do hereby undertake to pay to Engineers Representative an amount not exceeding
Rs………………………………………. Against any loss or damage caused to or suffered or would be
caused to or suffered by the Engineers Representative by reason of any breach by the said
Contractor(s) of any terms of conditions contained in the said Agreement.

2. We ……………………… (Name of Bank), do hereby undertaken to pay the amount due and
payable under this guarantee without any demure merely on a demand from the Engineers
Representative stating that the amount claimed is due by way of loss or damage caused to
or suffered by the Engineers Representative by reason of any breach by said Contractor(s)
of any of the terms or conditions contained in the said Agreement or by reason of the
Contractor(s) failure to perform the said agreement. Any such demand made on the bank
shall be conclusive as regard the amount due and payable by the Bank under this guarantee.
However out liability under this guarantee shall be restricted to an amount not exceeding
Rs………………………

3. We ………………………………… (Name of Bank) further agree that the guarantee herein

contained shall remain in full force and effect during the period that would be taken for the
performance of the said agreement and that it shall continue to be enforceable till all dues
of the Engineers Representative under or by virtue of the said agreement have been fully
paid and its claim satisfied or till Engineers Representative certified that the terms of the
said agreement have been fully and properly carried out by the said Contractor(s) and
accordingly discharges the guarantee. Unless a demand or claim under this guarantee is
made on in writing on or before the ………………….. we shall be discharged from all liability
under this guarantee thereafter.

4. We ………………………………………. (Name of Bank) further agree with the Engineers

Representative that the Engineers Representative shall have the fullest liberty, without our
consent and without effecting in any manner obligations here under, very any of the terms
and condition of the said agreement or to extend time of performance by the said
Contractor(s) from time to time or to postpone for any time or from time to time any of the
powers exercisable by the Engineers Representative against the said Contractor(s) and to
fore-bear or enforce any of the terms and conditions relating to the said Agreement and we
shall not be relieved from our liabilities by reasons of any such variation of extension having
granted to the said Contractor(s) for any forbearance act, or by any such matter or thing

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whatsoever which under the law relating to sureties would but for this provision have effect
of so relieving us.

5. We ………………(Name of Bank) hereby also undertake to have the signature of Branch

Manager issuing the Bank Guarantee verified from the local branch of the bank in MP.

[Link] ……………… (Name of Bank) hereby unequivocally undertake that if the Engineers
Representative invokes the guarantee the bank (issuing bank) ……………….. will make the
payment to the Engineers Representative without any reference and demur.

7. We ………………….. (Name of Bank) Limited lastly undertake not to revoke this guarantee
during its currency except with the previous consent of the Engineers Representative in
writing.

Date ____________________________Signature of the Bank _____________

Witness _____________________ Seal _____________________

(Signature, Name and Address)

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Annexure – I
FORM OF EMD (BANK GUARANTEE)
(Not Applicable)

WHEREAS, _________________________ (Name of Bidder) (hereinafter called “The

Bidder”) has submitted his bid dated ___________(Date) for “______________
___________________________________________________________________
_______________________ (NIT No. : _______________).
We _____________________ (Name of Bank) of (Name of Country) having our registered
office at _________________ (hereinafter called “the Bank”) are bound unto Narmada
Valley Development Authority (Name of Employer) (hereinafter called “the Employer”) in
the sum of Rs. ________ Lakhs (Rupees ___________ only) for which payment well and
truly to be made to the said Employer by the Bank binds himself, his successors and assigns
by these presents.
SEALED with the Common Seal of the said Bank this ____ day of ______ 2025
THE CONDITIONS of this obligation are:
1. If the Bidder modifies or withdraws his Bid during the period of bid validity specified in
the Form of Bid;

or
2. If the Bidder having been notified of the acceptance of his Bid by the Employer during the
said period of bid validity.

a. refuses to accept the correction of his bid in accordance with Sub Clause 29.1 of volume I
of the Instructions to Bidders; or

b. fails or refuses to execute the Form of Agreement in accordance with Sub Clause 33.1 of
volume I of the Instructions to Bidders; or

c. fails or refuses to furnish the Performance Security, in accordance with Sub Clause 34.1 of
volume I of the Instructions to Bidders,

We undertake to pay to the Employer up to the above amount upon receipt of his first
written demand without the Employer having to substantiate his demand, provided that in
his demand the Employer will note that the amount claimed by him is due to him owing to
the occurrence of one or both of the two conditions specifying the occurred condition or
conditions.
3. We ………………(Name of Bank) hereby also undertake to have the signature of Branch
Manager issuing the Bank Guarantee verified from the local branch of the bank in MP.
4. We ……………… (Name of Bank) hereby unequivocally undertake that if the Employer
invokes the guarantee the bank (issuing bank) ……………….. will make the payment to the
Employer without any reference and demur.
5. We ………………….. (Name of Bank) Limited lastly undertake not to revoke this guarantee
during its currency except with the previous consent of the Employer in writing.
This Guarantee will remain in force up to and including the date 210 (Two Hundred Ten)
days after the deadline for submission of bids as such deadline is stated in the Sub Clause
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17.2 of the Instructions to Bidders or as it may be extended by the Employer, notice of

which extension(s) to the Bank is hereby waived. Any demand in respect of this Guarantee
should reach the Bank not later than the above date.

Date ____________________________Signature of the Bank _____________

Witness _____________________ Seal _____________________

(Signature, Name and Address)

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Annexure – J
Separate Agreement for Maintenance proposal, for the Pumps and Motors efficiency
maintenance for a period of 15 years

An agreement made this ………………. Day of 2025…….. between the Governor of Madhya
Pradesh acting through the Executive Engineer, N.D. Division No. 32, Barwaha, District Khargone
(M.P.) (hereinafter called the Governor which expression shall where the context so admits,
include his successors in office) on the one part, and *M/s …………………………………………………
a company incorporated under the …………. Act …………………. Shri ………………………………………..
S/o Shri …………………………. Having its registered office at/Resident of ………………………..
Village/Town of ……………. Tehsil of ………………… District of ………………………… (here in after
called the contractor which expression shall, where the context so admits include his
successors in office) of the other part.
1. Now it is agreed between the parties hereto that:-
The contractor is agreed to provide the Maintenance for the efficiency of Pumps and
motors, maintenance for a period of 15 years. The date of actual completion of complete
Project shall be the date of start of 15 year time period.
During the maintenance period the contractor if bound to be ensure timely maintenance to
the satisfaction and as per the direction of the Engineer –in-charge.

Signature of the Contractors

Signature of Executive Engineer

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APPENDIX-SI
SECTION –I
SURVEYS AND INVESTIGATION
SCOPE OF SERVICES
The Contractor's Scope of Services shall include the following activities:

1.1 Review and Assessment of Data Requirement.

Review of available survey and investigation data and identification of survey
and investigation requirement considered necessary for fixing alignment of
piped canal system, location of structures, design of Ghat and preparation of
estimates, for record, investigation, maintenance of the Ghat.
i. Review of technical and design parameters for Ghat.
ii. Preparation and submission of Reports on the above for the information to the
Engineer-in-Charge.
iii. Preparation of work programmes for carrying out investigations and studies for the
information of the Engineer-in-Charge.
iv. The contractor shall submit a review report after carrying out the above activities for
acceptance of the Engineer-in-Charge.

1.2 Additional/fresh investigations, Observations and Studies

i. Carrying out additional/fresh surveys, geo-technical investigations and laboratory
tests, analysis and studies including collection of other relevant data as necessary.
ii. Evaluation of results of additional investigations and laboratory tests, analysis and
studies including collection of other relevant data as necessary.
iii. Finalization of conceptual plan based on preliminary investigation/planning of the
Employer. The detailed investigation and geo technical investigations are to be
carried out for the construction of Ghat work under the work of Contract. The
conceptual plan shall be on whole, to the part principle.
iv. Preparation and submission of reports for acceptance and record of Engineer-in-
Charge.

1.3 DETAILED INVESTIGATION:

i. Preparation of a memorandum on conducting surveys and investigation indicating
investigation criteria, methodology to be followed, equipment proposed to be used
and method of analysis for all components of the Work.
ii. Survey for fixing alignment taking trial pits/bore holes and borrow area survey and
obtaining approval of competent authority and fixing permanent benchmarks
connected with GTS Benchmark.
iii. Catchment area survey, grid survey, leveling along river to determine bed slope and
cross section of river.
iv. Grid survey for construction of Ghat, trial pits, core drilling for foundation
investigation of structures.

1.4 Liaison with the Employer and Employer’s Representative

i. Liaison with the Engineer, from the start of investigation to actual completion of the
work in full.
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ii. Preparation of monthly progress reports on the progress of the investigation work.

1.5 No separate payment shall be made for conducting any of the surveys, detailed
investigation and geo-technical exploration etc., indicated above and needed for
the completion of the construction of Ghat and shall deemed to be included in the
quoted price.

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Appendix – DE
DESIGN AND ENGINEERING
SCOPE OF SERVICES

The Contractor's Scope of Services shall include the following activities:

1.0 Review and Assessment of Data Requirement
Identification of survey and investigation requirement considered necessary for
design, execution of the construction of Ghat. Accordingly agency shall prepare &
submit General Arrangement Drawing (GAD) and shall obtain approval of competent
authority.
2.0 Additional/fresh investigations, Observations and Studies
i. Carrying out additional surveys, geo-technical investigations and laboratory tests,
analysis and studies including collection of other relevant data as necessary.
ii. Evaluation of results of additional investigations, carrying out studies and analysis
for the design of the work components.

3.0 Detailed Design

The work shall be carried out in accordance with. latest IS Codes & Specifications,
design criteria of WRD/ NVDA, IRC & Hand Book for design of flood protection, Anti
erosion, measures & river training works by flood management organization New
Delhi and CWC guide lines and as approved by Competent Authority.

4.0 Drawings and reports -

The Contractor shall furnish to the Engineer-in-Charge the following number of hard
copies of drawings, reports and other technical documents along with soft copies:

SL. NO. PARTICULARS HARD COPIES REMARKS

1. Drawings for information 6 (six) sets
2. Drawings for approval 6 (six) sets One hard copy shall be returned
to the Contractor with approval
or comments.
3. Approved drawings 1+ 10 sets
4. As-built document Shall be submitted in accordance
with Clause 125 of Conditions of
Contract.
5. Review Report/ Design 3 (Two) sets One hard copy shall be returned
Briefs/Design Memo/ Design to the Contractor with approval
Reports (Draft) or comments.
6. Review Report/ Design 1 + 10 sets
Briefs/Design Memo/ Design
Reports (Final)
7. Progress Reports (monthly) 6 (Six) sets Also through e-mail to
respective authority

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SL. NO. PARTICULARS HARD COPIES REMARKS

8. Final design computations 6 (six) sets
9. Detailed work Completion 10( Ten)
Report sets

5.0 work Completion Report

Preparation of as-built drawings for Ghat work completion report.

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Appendix - CW
CIVIL WORKS
SCOPE OF SERVICES
Construction of RCC Ghat (1) Construction of Ghat above existing Brahmpuri Ghat near
parking at Omkareshwar, Tehsil- Punasa, District- Khandwa minimum area 29700 SqM. (2)
Construction of Ghat between suspension bridge and existing Brahmpuri Ghat at
Omkareshwar, Tehsil- Punasa, District- Khandwa minimum area 10000 SqM. (3)
Construction of Ghat between old bridge and Gau-mukh Ghat at Omkareshwar, Tehsil-
Punasa, District- Khandwa minimum area 600 SqM. (4) Construction of Ghat between old
bridge and Nagar Ghat at Omkareshwar, Tehsil- Punasa, District- Khandwa minimum area
10850 SqM. (5) Construction of Ghat between Naveen Ghat and Abhay Ghat at
Omkareshwar, Tehsil- Punasa, District- Khandwa minimum area 8350 SqM. (6)
Construction of ghat at Sangam of Narmada and Kaveri River at Omkareshwar, Tehsil-
Punasa, District- Khandwa minimum area 18350 SqM. (7) Construction of ghat at Navghat-
Khedi, Tehsil- Punasa, District- Khandwa minimum area 34000 SqM. (8) Construction of
ghat at Mortakka, Tehsil- Punasa, District- Khandwa (a) intakewell side (b) Gopal Midway
side minimum area 19150 SqM. including detailed survey, investigations, design, drawing
with expert suggestions for all essential protection works such as construction of retaining
wall, providing & fixing anchorage arrangements, safety railings, Slope protection, guide
walls, providing and Errection of high mast, making arrangements of foundation &
inauguration ceremony, constructions of Murals including aesthetic view, Complete painting
work of Ghat, Construction & redevelopment including widening of existing Approach Road
& existing stair case from main road to Ghat, supplying and as directed by Engineer-in-
charge fixing of all miscellaneous works required to complete entire work in 11 months
including rainy season, works includes the maintenance of Ghat for 3 years after completion
of work with 3 years defect liability period both are running simultaneously.
In addition to above the detailed Scope of Work shall be as described below but not limited to it :-
1. Construction of RCC Ghat at the bank of River Narmada with all necessary protection works as per
actual Soil Conditions, and as per technical requirement’s latest specifications and norms and as directed
by Engineer-in-charge.
2. Detailed geotechnical and topographical survey shall be conducted before design of structure.
3. All essential protection works such as provision of rock anchor, retaining walls, weep holes Slope
protection, guide walls etc shall be made.
4. Provisions of steel railings and chairs for safety of pilgrims shall be made in as direction by Engineer -
in- charge.
5. Provision of moveable urinals (31 Nos.) and changing Room (31 Nos.).
6. Provision of high mast (12 Nos.) for illumination of ghat area.
7. Making arrangements for Foundation and inauguration ceremony, as per instructions of Engineer - in-
charge.
8 Constructions of murals providing information and sign boards (36 Nos.) size 0.9 x 1.2 M. and as
directed by Engineer - in- charge.
9. Maintaining the Ghat during defect liability period of. 03 years from the date of actual completion of
work.
10. Detailed design and drawings of structures shall be carried out as per detailed survey and as directed by
Engineer-in charge the design and drawings shall be got checked and vetted through any IIT.
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11 Collecting data regarding water levels of river before, during& after completion of Ghat as well as during
power generation through Omkareshwar Power station.
12. Constructions and redevelopment/widening of existing Approach Road and existing stair case form main
road to Ghat.
13. In case sufficient space is not available at the designated site for Ghat construction as per the
specified area, the Ghat shall be constructed fully or partly at an alternative sites as directed by
Engineer-in-Charge.
14. Water drainage management of small streams of water flowing in to Narmada River.
15. Complete painting work of Ghat with duluxe multi surface paint using primer in approved shade,
as per manufacturer specification and as directed by Engineer-in-charge.
16. Shifting of H.T. & L.T. Electric line / water supply pipeline / sewer pipeline / telephone line if
any comes in construction area or wherever necessary and as directed by Engineer-in-charge.
Any requirements of work whether instructions given by the Engineer-in-Charge or otherwise and
whether specifically described in the Contract or not but are necessary or required for the proper
completion and functioning of the Works in accordance with the Contract including remedying of
any gaps and deficiencies in the Works shall not be deemed to be considered as any change in the
Scope of Work and shall not entitle the contractor for any extra payment.

Note : The contractor will be responsible for maintaining the above mentioned works for a period
of 03 years. The cost of maintenance shall be borne by the contractor within quoted contract
price.

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Appendix-EW
ELECTRO MECHANICAL WORKS
Scope of Services

The Scope of work includes, but not limited to the following-

1. Design ,Drawing, Supply, erection, fitting, testing and commissioning of all
E&M equipment like –Pump, motor, stop Lock Gates and EOT.
2. Delivery , Transit, insurance collection of equipment’s and custom clearance
etc and transportation to site.
3. Survey, Erection, testing and commissioning of Transmission line of 33 KV/132
KV as per requirement of project.
4. In case there is any increase of power in O&M period of 5 years, the contractor
shall be required to replace pumps / motors with higher efficiency without any
additional cost to the department.

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Appendix – OM
MAINTENANCE DURING DEFECT LIABILITY PERIOD
TERMS AND CONDITIONS

1. GENERAL
1.1 The obligations of the Contractor hereunder shall include:
a) Undertaking routine maintenance including prompt repairs as per
approved "Maintenance Manual".
b) Informing the Authority of any encroachments on the work Area and
taking immediate prevention measures.

Not with standing anything mentioned hereunder, the contractor is

responsible for maintaining the entire work of the ghat area executed by
him in accordance with provisions in the IS codes, departmental circulars
and guidelines issued by MP WRD, NVDA,CWC and as directed by Engineer
in Charge.

2. SERVICE LEVEL BENCHMARKS DURING OPERATION & MAINTENANCE

The contractor shall be responsible to maintain service level standards during the 3
years of maintenance period and these standards shall be effective on the date of
handing over the work to the Department.

3. PREPARATION OF O&M PLAN

A plan has to be prepared for operation and maintenance by the contractor based
on make and type of equipment installed in the project and as per manufacturers
recommendations and submitted to the Engineer in charge for approval at least six
months prior to intended date of completion of the contract. The start of services
for operation and maintenance will commence from the date of completion of the
contract. The partial completion /commissioning and O&M will be the part of
construction contract except for electricity charges. The O&M Manual shall be
approved by the Department prior to the commencement of services.

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4. DETAIL SCOPE OF SERVICES UNDER OPERATION AND MAINTENANCE

Piped Irrigation system

The scope of services would include the following but not limited to that the contractor
has to follow Operation and Maintenance requirements for micro irrigation system
given in volume III.
The commissioning of Micro Irrigation system shall mean the release of water in
entire pipe line Distribution systems up to tail chak of 5.0 ha.
Duty and pressure at 5 ha chak: Water for irrigation should be ensured at the outlet
of 5 ha chak with 10 times duty at the outlet for 5 ha chak with pressure head of 23
m. This is the key deliverable and prime service level benchmark required in the
contract and through the O & M period.

After completion of the entire work or part thereof stipulated in the Contract work
Contractor shall commission and provide trial run for 24 hours for 30 days in Rabi
season for pipe line Distribution system under the Contract. After completion of 30
days trial run the completion certificate shall be issued by the Engineer in charge.
After which the Project shall be deemed to be under MOM period. After operation
and maintenance for 5 years the same shall be handed over to the Department.
The Contractor shall be responsible for the maintenance of all components of the
project including associated works in accordance with prudent utility practice.

The objective of an efficient operation and maintenance of pressurized irrigation

system is to provide irrigation water as per designed quality and quantity, with
adequate pressure at designated location and time at competitive cost on a
sustainable basis. Operation refers to timely and daily operation of the components
of pressurized irrigation system such as Pumping system (pumps/motors /VFD),
Rising mains/ gravity mains, distribution system and balancing
reservoirs/distribution chamber. Maintenance is defined as the act of keeping the
structures, plants, machinery, equipment, other facilities and ancillary requirements
like access roads, buildings etc. in an optimum working order. Maintenance includes
replacements, correction of defects, preventive /routine maintenance and also
breakdown maintenance.

During this period (5 years) the contractor shall have to appoint necessary staff for
running and maintenance of project. The candidature of the staff being engaged by
the contractor shall have to be as per O&M Manual. During this period, the staff
engaged for running and maintenance of Project will be paid by the contractor as
per the wages rules. All the responsibilities of employees regarding safety/ insurance
etc. shall be of the contractor.
The contractor can outsource/sublet the part or whole O&M work with the approval
of Department but with his liability to the Contract intact with the Department.
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During the last year i.e. 120 Days approx. of O&M, the Engineer-in-Charge will
appoint staff or another O&M Contractor to get hands on training to run and
maintain the project. Contractor and his staff will arrange training for the staff to the
satisfaction of the Engineer In charge. On satisfactory completion of MOM period,
the MOM contract can be extended to further 5 years with same condition of the
contract with mutual consent of both parties.
The contractor will bring into the notice of the Engineer in charge all repairs and
maintenance works done and will generate and submit monthly reports on each
important parameter being monitored and an alarm enunciated during the days. The
contractor shall arrange for the training of departmental staff as nominated by the
Engineer in charge to monitor during the O&M period up to the satisfaction of
Engineer in charge.
The contractor shall have to arrange and provide for watch and ward, security
against theft, sabotage and upkeep of premises of the plant and pipe network
during trial run period and O&M period. He will maintain/replace the furniture/
equipment etc. if damaged during this period.

Approach Channel - The contractor will provide the staff to run, maintain and keep
records. The Contractor will remove any slide of slope or rock fall obstructing the flow
in the approach channel to jack well, he shall keep the designed section always clear at
the end of dry season i.e. May and June.

Pump House - The contractor will provide necessary staff to run and maintain the
pumps and motors and other ancillary devices installed in the pump house. The
electricity charges will be borne by the Department.
Distribution Reservoirs and Overhead Tanks - The contractor will provide necessary
staff for watch and ward and maintenance of break pressure tanks/Distribution
Chamber (DC) and all over head tanks under this project and will upkeep the premises
of the tanks to the satisfaction of the Engineer in Charge. The contractor's staff will
maintain the digital record of water level in tanks and stock of inventory if any at these
tanks and communication to Control Room and department portal.
Rising/ Gravity Mains - The contractor will have to arrange and provide for regular
surveillance of rising/gravity feeder mains from Break Pressure Tanks/Distribution
Chamber to the distribution network and will have to arrange for any repairs and
maintenance during O&M period. All necessary T&P, consumables, pipes etc. will be
provided by the contractor at his own cost and expenses.
Distribution Network - All the pipes, valves, nozzles and OMS (outlet management
system) should be run and maintained by the contractor. List of inventory is to be
prepared by the contractor for record. The Contractor shall provide complete data
base of end user farmers along with AADHAR and mobile numbers for informing the
status of services and creating a data base matrix for the cycle of project. Contractor

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shall be responsible for creating a project wise Mobile Application for the users and
service providers and linking it to the department portal.
Contractor will also provide sufficient staff upto water outlet at farmers field for
smooth running of the project.
Electrical Substations and Electric Supply Line - The contractor will provide necessary
staff and arrange for the maintenance/repairs/replacement of electrical substations
and systems developed/ constructed under this contract. All expenses to operate and
maintain shall be borne by the contractor, except the electricity charges.
SCADA, Communication and Instrumentation - The contractor shall ensure that all the
components are functional and their availability is 100% for which he will provide
necessary experts, Engineers and staff and arrange for the maintenance/
repairs/replacement of systems developed as per the vendors' recommendations. All
expenses to operate and maintain shall be borne by the contractor.
Ancillary Works - All ancillary works constructed or provided under the work Contract
like availability of access road and bridge round the year in good condition, all
buildings, parking areas, fencing, land shaping, gardens, vehicles shall be kept in good
condition to provide support to Department as well as to the staff of contractor
engaged in O&M work.
Some important activities to be performed in O&M are as follows-

i. To prepare Annual Operation and maintenance Plan and submit to the Engineer-
in-Charge for approval.
ii. The Contractor shall deploy experienced personnel for maintenance of the
project.
iii. To provide all services necessary to maintain the project efficiently and maximize
the useful life of the project and all ancillary works executed under the contract.
iv. To provide requisite numbers of qualified (and if required licensed) personnel to
perform the services.
v. To maintain whole pipeline system including its electromechanical component.
vi. To carry out any maintenance or repairs or rectification work in case of any
problem or emergency that may arise while the system is in-operation during the
running and maintenance period of 11 months together with the defect liability
period.
vii. Necessary fire extinguisher arrangement should be kept and maintained in the
control room, generator room and where ever required as per norms in IS codes.
viii. Necessary safety sign boards should be installed at work site to prevent
casualties.
ix. Maintain all roads, yards, walkways, the colony, housekeeping and security of
the project.
x. Any other maintenance required for efficient performance and sustainability of
the project.

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5. Insurance - All the work as per condition (Above ground/underground) shall be

insured against theft, fire and other eventualities. All the service staff shall be
insured including third party insurance.
6. The Grievance Redressal System - This will be in place and a call center will be
established in the Control Room for the purpose. The record of break down and
complaints and their redressal and compliance will be maintained
7. Handing-over after O&M period: Before handing over the components to the
department all the structures and the Electrical & Mechanical equipment and
distribution network must be in good running condition. This will be the
responsibility of the contractor to show that all stipulated Service Level Standards
have been fulfilled and are up to the mark on the date of handing over the works to
the Department. The Project and all its components individually, shall be handed
over to the Department in good condition after MOM period. If the contract is
expiring during irrigation period, the same can be extended by the competent
authority till appropriate period. The final evaluation of the project shall be carried
out by an independent engineer appointed by the department. The fee of
independent engineer will be borne by the contractor and the department equally.
8. RIGHT TO PERFORM UPON CONTRACTOR'S DEFAULT
If anytime the Contractor fails to perform and such failure is likely to cause injury to
any person or damage to the project, the Engineer-in-Charge may perform such
obligation and the expenditure incurred by the department will be deducted from
the Contractors bill.

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General Guidelines
Management, Operation and Maintenance (MOM)

1. General Responsibilities
Management, Operation and Maintenance (MOM) of the Project will be done on a joint
basis, with clear roles for management, as well as defined financial and staffing
responsibilities, for each respective entity. Joint management of Project involves a
newly constituted tripartite institution comprising the NVDA, federated WUAs and the
DBO Contractor.
The NVDA means officer designated by NVDA or any person or agency nominated by the
Project Director NVDA to work on behalf of the department.

The proposed structure for the MOM of the Project is as under:-

(i) The overall project would be under Chief Engineer, who would have a support staff of
the Circle and Division.

(ii) The scope for the contractor will consider not only design and construction costs,
but also performance requirements, so that it as a single entity will be responsible and
accountable for MOM. The service portion of their contract will establish the
contractor’s specific responsibilities to meet all present and future requirements for
delivering appropriate water quantities at flows and pressures determined by the
NVDA-approved detailed design. Coordination between the contractor and the WUAs
for developing the planned irrigation schedule, based on the availability of surface
water supplies, shall be monitored by the Engineer in Charge every year.

(iii) The day-to-day management of the distribution and delivery of irrigation water,
comprising mainly the operation of the pump stations and pipeline distribution
network, is assigned to the Contractor. He shall provide for over all irrigation
management services and maintenance of physical assets covering the whole PROJECT

(iv) Each WUA will be responsible for monitoring the pipelines and hydrants in their
respective area, including record-keeping and water planning.

(v) A stakeholder committee (ICC) will be established by the Project Director to liaise
and coordinate between the different stakeholders, the committee would be chaired by
the Superintending Engineer NVDA. The committee will meet at least once in a quarter.
The members of committee headed by SE will include 5-7 members from WUA, two
from contractor and two officers from water resources supervising distribution system.
The above approach will ensure that all facilities (built to the NVDA’s specifications) will
be compatible, coordinated and cost-effectively maintained to assure long-term
reliability, optimized energy use and meet future agricultural goals.
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2. Approach to the Seasonal Water Planning Process

In general, the key to sustainable MOM of the Project – meaning efficient, cost-
effective, and meeting the needs of agricultural and non-agricultural water users – is
developing the proper combination of physical infrastructure, communications,
information management, and cost recovery. To achieve this principal objective, the
management institutions at all levels of the system must: (i) implement an Annual
Operation Plan – NVDA and DBO Contractor for the main pump stations and the WUA
for the irrigation systems; (ii) ensure equitable and timely irrigation supplies insufficient
quantities and in accordance with water user’s requirement and schedule; and (iii)
manage the distribution of irrigated water to farmers in accordance with hydrological
and climatic conditions like rainfall and water shortage. A critical feature of future
operations in the Project will be a comprehensive water planning process that occurs at
the beginning of every irrigation season. This planning process will result in a water
management plan that governs all aspects of water deliveries, scheduled maintenance,
and cost recovery (payment amounts and fee collection).

At a suitable time prior to the start of the main pump station, the irrespective WUA's,
will submit a cropping and irrigation plan for the upcoming season. At the same time,
the NVDA will prepare a plan of forecasted water availability and tentative delivery
schedule, taking into account required maintenance periods and water use during
previous years. It will be the role of the contractor, to reconcile the cropping and
irrigation plans with the projected operation of the irrigation system. It is anticipated that
there may be several iterations in the planning process involving extensive dialogue
between WUAs/farmers throughout the entire command area and the NVDA, facilitated
and led by the contractor.

This joint water management plan will also be updated and adjusted as necessary
during year to account for current conditions. The plan will serve as the basis for
charging farmers/WUAs for irrigation water service. However, the crucial point in terms
of the MOM of the Project is that there will be robust planning process put in place that
provides an administrative framework for day-to-day and hour-to-hour distribution and
delivery of water.

It is envisioned that the assigned staff in the control center at the main pump station(s)
will control the distribution of irrigation water in the pipeline distribution system on the
basis of an arranged demand schedule. On a daily basis, the contractor will arrange for
delivery of water to each primary control at 500 Ha. The pipelines themselves are
operated automatically, supplied by gravity flow from the DCs. Below the primary
control water will be distributed through secondary control at 30 ha (Hydrants). The
distribution at 5 ha tertiary points will be the responsibility of the WUGs in each WUA
acting on behalf of its member-farmers. The essential point is that the irrigation system

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must function in terms of each level whose primary responsibility is to provide an

agreed-upon service to its next lower level.

The service portion of the agreement will require the contractor to achieve water
delivery performance standards at 5 ha chak level.

3. Daily Operations Procedures

The fundamental requirements of an effective daily operations procedure of the Project
are as follows:

(i) Planned water delivery orders are processed daily at a central location (i.e., at the
control room of each main pump station, where flow rates in the pipeline are
monitored in near real-time)

(ii) Required flow rates are summed for each sub-command area system, to make
certain that the capacities will not be exceeded.

(iii) Generally, 5 ha chak operators should be mobile and be able to quickly travel
throughout their zone of responsibility

(iv) Daily, operators within the main pump stations are told what flow rates must be
delivered at all delivery points within their zone of responsibility. On a weekly or 10-day
basis, they check the delivered volume against the planned volume.

(v) The delivery schedule carried out by the staff at the pump stations properly reflects
the downstream needs and requests (i.e., it is based on feedback from WUAs).

(vi) The official seasonal planning schedule of deliveries for each main pump station is
regularly adjusted, based on observations of actual conditions and forecasts of irrigation
demand.

(vii) Major changes in the flow rate in the main pipelines supplying the administrative
levels of the system are made several times per day.

(viii) Changes in flow rate at village block level may occur multiple times per day, based
on downstream water orders.

4. Water User Associations

WUAs must enjoy the trust of farmers in order to effectively carry out normal MOM of
the water delivery facilities under their responsibility, as well as helping NVDA in
recording of irrigated areas and collecting irrigation revenue and energy charges. For
this purpose each WUA will monitor water deliveries throughout the season according
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to the planned irrigation schedule. WUA shall be governed by Participatory Irrigation

Management Act 1999, Madhya Pradesh.

The WUAs in the Project will be responsible for: (i) monitoring the status of the farm
irrigation and drainage infrastructure; (ii) planning maintenance activities in their area
of responsibility; (iii)
determining the area to be cropped each season for determination of water
requirements; (iv)monitoring water use according to the agreed-upon delivery
schedule; and, (v) ensuring equitable water delivery service among farmers.

5. Role and responsibility of Contractor

A written manual will be prepared by the contractor during project implementation for
each electrical and mechanical component (or electrical and mechanical sub-system, as
appropriate) and that of the constructed distribution network that contains the
following sections:
(i) Functional description
(ii) Maintenance inspections to be carried out
(iii) Maintenance intervals
(iv) Diagnostic and trouble-shooting procedures
(v) Technical specifications

Generally this information will be provided by the manufacturer or supplier of the

equipment; however, the contractor will prepare these MOM manuals to the
requirements of the NVDA

Appropriate steps will be taken to transfer knowledge and technical skills to NVDA staff
in the project and avoid the potential pitfalls associated with steep learning curves of
such a complex technology. This will require substantial and sustained efforts in terms
of training and capacity building. This will help ensure the MOM of the pump stations,
to the norms of international standards. In addition, improvement of Project-level MOM
practices will contribute to reduced running costs and better service for water users.

In the interest of proper and efficient maintenance, it is imperative for the contractor to
arrange training program and refresher courses. Because of the constant changing
maintenance techniques, group discussions and lectures will also be required to
improve the efficiency of maintenance staff and widen their knowledge.

a. General Maintenance

The operation service contract will contain specifications addressing maintenance,

repair and replacement of project facilities. In addition to ordinary maintenance and
upkeep of the pump stations and pipelines, the contractor will also be responsible for
major maintenance and repairs.

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The NVDA will conduct unscheduled inspections, periodic maintenance inspections and
full scale annual inspections as outlined in the following sections. The contract
agreement will require that the facilities be returned to the NVDA in good condition at
the end of the defined operating period of 5 years. The method for determining the
condition level of the structures and equipment, as well as the expected condition of
the facilities at the end of the contract term, will be described in the contract. The final
evaluation of the project should be carried out by an independent engineer appointed
by the department.

It is of utmost importance to follow the manufacturer’s recommendations for operation

and maintenance procedures. On the basis of the recommendations of the
manufacturer of the various equipment, a schedule of preventive maintenance should
be drawn in a simple language to be easily understood by the maintenance staff. It
should be ensured that the schedule of maintenance is strictly followed. Only the
recommended lubricants should be used. Sufficient space should be available for
carrying out repairs and for keeping oil, grease, spare parts and tools, etc. It is necessary
to have a good workshop for this purpose, particularly in case of large installations like
the main pump stations. The repair of heavy equipment, depending upon the scope of
repair involved, may require a truck, electric generator, flood lights with extension
cords, a small crane for handling the materials safely during repairs. The workshop
should have the facility of welding set, grinder, drilling machine, small lathe and any
other equipment depending upon the scope of repair involved.

b. Preventive Maintenance

The main reason for setting up a preventive maintenance program is to prevent

unscheduled outages from failure of pump station equipment. Depending on the
circumstances, an unscheduled outage will be, at least, very inconvenient and can be
extremely expensive. A successful program of preventive and routine maintenance will
reduce equipment failures, extend the life of the equipment, and reduce the overall
operating costs.

The maintenance program should be set up initially by each of the major equipment
manufacturers. The manufacturers should be the foremost authority on what is
required to keep the equipment operating properly. The manufacturers' maintenance
and operating manuals will provide recommendations on lubricants, spare parts,
maintenance procedures, and intervals between maintenance.

The contractor’s engineer-in-charge of maintenance should have readily available with

him the following information:

(i) Manufacture’s guideline and catalogues for repair and maintenance of all equipment
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(ii) Name and addresses of firms dealing in related spare parts

For the pump station maintenance program, it is important to utilize personal

experience and the equipment's history in preparing a maintenance schedule. An
effective maintenance program requires tailoring the schedule to the equipment and
the conditions under which it operates. Maintenance performed more frequently than
required can cause undue wear and tear to the equipment being serviced as well as
being a waste of time, while insufficient maintenance will cause premature equipment
failure and a reduced service life. It should be noted that some equipment, e.g., most
lifting equipment, must be maintained on a regular basis to meet safety regulations.

An equipment maintenance record system is essential in establishing a successful

preventive maintenance program. The record system should contain a description of
the equipment and its location; manufacturer's data such as size, model, type, and serial
number; pertinent electrical and mechanical data; schedule for preventive maintenance
and periodic inspections, and data on repairs or maintenance performed including
actual work accomplished, material used, number of hours required to accomplish the
work, and the cost of labor and materials.

The most important point for the operator to understand is to know when to call for
skilled assistance, for instance where there is trouble because of worn out bearing
requiring proper alignment, etc. The operator should however be able to maintain
logbooks properly and regularly indicating the fuel consumption, hours worked and
quantity of water pumped, etc. The logbook of the equipment should also indicate the
record of break downs and repairs, date wise and cost of repairs and consumption of
fuel etc. This record would provide a fairly good idea and timely indication about the
particular equipment being worn out, requiring major over-haul or replacement. It is
extremely essential to provide communication and transport facilities at the plants. In
case of emergency situations requiring some unexpected spare part or materials,
adequate communication and transport facility can only help to arrange the required
material promptly.

In addition to the records for routine maintenance, a comprehensive report should be

written after major overhauls or extraordinary maintenance describing the work done
and how it was accomplished. Pertinent photographs should be included in the report.
These reports, along with manufacturer's drawings and operation and maintenance
manuals, should be kept in a history file where they are readily accessible to
maintenance personnel.

Well-kept maintenance records are invaluable in any maintenance program. They

provide the necessary information for establishing a preventive maintenance and

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inspection schedule and a spare parts inventory. The records can also provide some
consistency in the program even when personnel turnover is high.

c. Predictive Maintenance

For predictive maintenance the maintenance program is scheduled based on the

analysis of data collected on the condition of the machine or equipment, not necessarily
on any set schedule. To be effective, the machine being monitored has to be
instrumented sufficiently to obtain meaningful data. An automated means of collecting,
storing, and analyzing the data is helpful as well. The most difficult part of a predictive
maintenance program is setting the limits or alarms that indicate when failure is near
and maintenance is required. More information and guidelines are becoming available,
but there will always be some fine-tuning required for each individual application. Not
all equipment lends itself to predictive maintenance, i.e., it will be more cost effective
to continue with periodic maintenance rather than analyze data to determine the best
time for action. A combination of predictive and preventive maintenance would provide
the best maintenance program.

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Minimum Staffing Pattern for MOM

The suggested pattern is for guidance and may vary as per field requirement and as
approved by Chief Engineer.
Contractor shall arrange for deployment of staff who will work shift wise under one
Project Manager who will be solely responsible for all MOM activities. Minimum shift
wise requirement for various works / locations shall be as indicated below -

a) Pump House and control room

Category Location where required
Control room Pump house
Manager One
Pumping station manager - 1 for each pumping
station
Maintenance supervisor - 1 for each pumping
station
Operator (mechanical) 1 1 per P. H.
Operator (electrical) 1 1 per P. H.
Attendant (mechanical) 1 1 per P. H.
Attendant (electrical) 1 1 per P. H.
SCADA technician 1 -
Database administrator 1
Watchman/Security As approved by Engineer in Charge
Labor As approved by Engineer in Charge

b) Distribution system
Agricultural Advisor – One for each 10000 Ha.
Irrigation Supervisor - One for each 3000 Ha.
Chak/Valve operator – One for each 1000 Ha.
Skilled welder, fitter, Mechanic - As approved by Engineer in Charge.

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Penalty for Failure to Reach Production Outputs

The performance damages due by the Contractor to the Employer, shall be as
follows.
Amount of Evaluation Allowable
Item
Performance Damage Methodology Exclusions
Design Build Period
Discharge of If discharge and head is Till rectified.
specified duty in less than 95% of Daily With written
l/s/ha for the net requirement at outlet: instruction from
CCA at 23m exit Rs200/ha/day NVDA
gradient at each
5.00ha.
Operation Services Period
Interruption of Damage: Rs 200 day/ha A day is deemed With written
operation non-compliant if instruction from
the operation is NVDA
interrupted
(discharge or
pressure not
compliant with
the requirement)
12 hours or more
in the day.
Conveyance If the difference between Volumetric With written
efficiency of system water pumped and water instruction from
delivered at 5.0 ha chak is NVDA
more than 0.5% the
penalty @ three times the
prevailing rate of kW-hr for
extra water pumped.

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CONSTRUCTION OF R.C.C. GHAT AT OMKARESHWAR & NAVGHAT –

KHEDI TEHSIL-PUNASA, DISTRICT-KHANDWA

Note on Automation Control for Disnet

1. There are no Flow or Pressure controllers at of 500 ha chak.

2. One Flow and Pressure controller is provided at each 30 ha chak with remote wireless
capacity to be switched on/off. This must be capable of delivering at least 9.6 liters
per second for the 30 ha chak at the regulated residual pressure of 23m at controlled
pressure and discharge with sufficient overload margin to carry out Osrabandi by chak
rotation where some chaks may be operating for some time and other operate
subsequently for proper operation of the irrigation rotation.
3. There are 6 On/Off solenoid valves also provided after the Flow and Pressure
controller at each 30 ha chak. Each of these solenoid control valves can be wirelessly
operated and each should be capable of delivering required water for the 5 ha chak
with sufficient overload margin to carry out Osrabandi by chuck rotation where some
chucks may be operating for some time and other operate subsequently for proper
operation of the irrigation rotation.
4. All the 6 on / off valves along with flow and pressure controller valves shall be
assembled in one heavy weight Metal / RCC box of suitably size to accommodate all
components of OMS box comfortably having heavy lid closure arrangement with
locking system laid over 40 cm thick RCC base. This should be located preferably at
the center of the 30 hectare chak.
5. One antenna is to be suitably mounted on the top of the RCC box for the wireless
operation.
6. One Solid State Battery with solar panel charging and the wireless cards will also be
housed in the RCC box.
7. Suitable adaptation should be possible for chuck rotation (osrabandi) where flow in
each chuck may be larger than that possible without chuck rotation. All Pressure and
flow controller and disnet pipes dia should be capable of taking this overload of extra
water flow while maintaining same residual head of 20m.
During Chuck rotation all the quantum of water available per second at the 30 ha
chuck inlet will be delivered to any 2 out of the 6 chucks of 5 ha area with 10 times
duty at the 5 ha chak outlet.. The pipe sizes should be capable of delivering this
complete water flow available at the 30 ha OMS to these two chaks without loss
of residual head, for this PFCMD should be provided for all laterals out coming
from OMS.

NOTE: Alternative automation scheme with wireless SCADA control arrangement will also
be permitted subject to the condition that the smallest chak size shall not exceed
25 ha and the residual head at this 5I ha chak shall not be less than 23 m at same
duty cycle.

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Appendix 1
Recommended makes of major items of Plant and Services

Product of Vendors empanelled time to time by WRD/NVDA/Jal Nigam will be

allowed by the Chief Engineer after vetting by Member (Engineering).
Supply of products from black listed/debarred/disqualified vendors shall not be
accepted provided that such order is in force on the date of approval of vendors by
the Chief Engineer.

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Appendix-2
Competent Authority for Approval of Different Components of the Project
Sr. No Components Approving Authority
1. Operation Philosophy, Broad conceptual plan, Member (Engineering)
Alignment ,Design and Drawing of Rising Main
2. Surge Protection Arrangement & operation CE
Philosophy
3. Design of Pumps and Motors CE & CE (E&M)
4. Total Power Requirement of entire System Chief Engineer
5. Arrangement of SCADA for complete Chief Engineer
system
6. Alignment of Main Piped Canal System Chief Engineer
7. Design and Drawing of Main Pipe line Canal Chief Engineer
System
8. Civil work of Pump House Chief Engineer
9. Approval of B P tank and Junction structures Chief Engineer
10. Cut off of Main piped canal. Chief Engineer
11. Approval of manufacturer other than Chief Engineer
recommended make
12. Single line diagram ,electrical details of pump Chief Engineer will accord the
houses, transmission line, transformers, necessary approvals after
generators, sub stations vetting of theses component
from concern departments/
Authorities
13. Inline structures , Valves, fittings and switches Chief Engineer will accord the
of Rising /gravity mains necessary approvals after
vetting of theses component
from concern departments/
Authorities
14. Disnet System. Superintending Engineer
15. Approval of Quality Assurance Plan. Superintending
Engineer
16. Alignment, drawing and design for residential Superintending Engineer
and non-residential buildings and approach
roads.
17. Approval of any other component not covered Chief Engineer
above.

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APPENDIX -3
Basic Amenities to be provided in farmer field school
1. Conference room , including projector/ LED TV for presentation etc.
having good connectivity of internet facility, water cooler with RO unit
for drinking water, with minimum construction area of 500 sqm.
2. Shop outlets and office Building of total area about 500 sqm.
3. Bore well with pump and electric connection, overhead tank for 24 hrs
availability of drinking Water and Nistar.
4. Lavatory (male & female) with proper sanitation facilities.
6. Office furniture i.e. 1 table, 10 chairs, 2 computer desktop System with
tables and chairs for computer operators, 1 printer of latest
configuration.
7. Premises should be covered with boundary wall, gate, cattle guard.

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