CT DISTRICT EAST TOP SCHOOLS 2025

DATE: 2 & 3 Aug 2025

VENUE: Altena Primary School, Strand
LINK: https://tinyurl.com/AltenaPS
DRESS CODE: School Uniform
ENTRY FEE: R200 per team
STARTING TIME: 09:00

REGISTRATION
2025 East District Top Schools Registration Link: https://tinyurl.com/EastTopSchools2025

Please submit one registration form for each team.

Closing date for registration and payments: 28 July 2025 (no late entries will be accepted)

If you know already that your team will not be available, please withdraw immediately via email to
[email protected]
Fee per team: R200 (if your school has 3 teams, it is 3 x R200)

EFT to:

Account Name: WESTERN PROVINCE SCHOOLS CHESS

Account Number: 62 33 55 43 204
Account Type: Cheque
Bank: First National Bank
Branch: Parow
Bank Code: 200510
Reference: District, School Name & Age Group: e.g. East, De Hoop, u11
Email proof of payment to: [email protected]

ONLY ONE TEAM PER AGE GROUP PER DISTRICT WILL QUALIFY FOR THE 2025 WESTERN CAPE TOP
SCHOOLS (dates and venues to be confirmed)

The managers will be responsible for organising their own team transport.

No late entries will be accepted. There will be no registrations on the day of the event. No refunds will be
done for team withdrawals after the registration deadline.

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 QUALIFYING SCHOOLS 2025
The following schools qualified: (only A teams qualify for play offs).
This was calculated from results received for Term 2 League 2025.

U9 GIRLS U9 MIXED U11 GIRLS U11 MIXED U13 GIRLS U13 MIXED
Gordon’s Bay PS Brackenfell PS Lochnerhof PS Brackenfell PS Brackenfell PS Brackenfell PS
Beaumont PS De Hoop PS Masiphumelele PS Forest Village Gordon’s Bay PS Mikro PS
Leadership Academy
Hendrik Louw Laerskool Gordon’s Bay PS De Hoop PS Masiphumelele PS Destinatus
Gordon’s Bay PS Altena PS Somerset College Prep
Isiphiwo PS Beaumont PS Altena PS
Kuyasa PS Gordon’s Bay PS
Nkazimlo PS Masiphumelele PS
Soyisile PS

U15 GIRLS U15 MIXED U17 GIRLS U17 MIXED U19 GIRLS U19 MIXED
Masibambane HS Monument Park HS Monument Park HS Monument Park HS Brackenfell HS Masibambane HS
Monument Park HS Protea Heights Protea Heights Protea Heights Protea Heights
Academy Academy Academy Academy
Siphamandla HS De Kuilen HS Somerset College HS De Kuilen HS
Parel Vallei HS Curro Sitari SW HS Parel Vallei HS
Hottentots Holland HS Masibambane HS Hottentots Holland HS
Siphamandla HS Scottsville HS Siphamandla HS

Teams that have already qualified for the Western Cape Top Schools 2025 are not required to participate in the
District East Top Schools event.

AGE GROUPS

Primary School Teams High School Teams

Under-9 Mix Team: Players of any gender aged 9 Under-15 Mix Team: Players of any gender aged 15
years old and younger. years and younger.
Under-9 Girls Team: Girls aged 9 years Under-15 Girls Team: Girls aged 15 years and
and younger. younger.
Under-11 Mix Team: Players of any gender aged 11 Under-17 Mix Team: Players of any gender aged 17
years and younger. years and younger.
Under-11 Girls Team: Girls aged 11 years and Under-17 Girls Team: Girls aged 17 years and
younger. younger.
Under-13 Mix Team: Players of any gender aged 13 Under-19 Mix Team: Players of any gender aged 19
years and younger. years and younger
Under-13 Girls Team: Girls aged 13 years and Under-19 Girls Team: Girls aged 19 years and
younger. younger.

*For example: A player in the U9 Mix/Girls group must not turn 10 at any point during this year.
Even if the player is 9 years old in Term 2 but turns 10 later in the year, they are considered to be U11.

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 TEAM BOARD ORDERS & RESERVES
Team Consistency from League to Top Schools:
Players must remain in the team they represented during the qualifying leagues. For example, if U11
players competed in a U13 team during the 2nd term league, they are not permitted to return to the U11
team for the Top Schools playoffs. A player may only represent one team throughout both the league
and the Top Schools tournament.
Board Order Submission and Compliance:
The board order may differ from that used during the league. However, when registering for the Top
Schools tournament, schools must submit their player lists in the final intended board order. For every
match in the tournament, players must play according to the submitted order.
Use of Reserve Players:
A reserve player may be used at any time during the tournament. However, the reserve will
automatically be placed on Board 6, and all other players from Board 6 upwards must move up one
board accordingly.
Reinstating Original Players:
When the original player returns, all players must revert to their original registered board positions.
Notification of Reserve use:
The team manager must inform the Chief Arbiter at the end of the previous round if a reserve player
will be used in the next round. Please write it down on the Current Round’s Team Results Sheet.

Penalties for Infringements:

Any player who is ineligible or who plays out of the registered board order will have their game(s)
defaulted.

TEAM MANAGERS & VENUE

Dedicated Team Manager per Team:
Each team must have a dedicated team manager. One person may not manage multiple teams.

Manager Presence Required:

Team managers must be present during all rounds, fulfilling roles as score officials and for general team
supervision.

Discipline and Conduct:

Team managers are responsible for the discipline and conduct of their players both inside and outside
the playing venue.

Venue Access Restrictions:

Only the following individuals will be permitted inside the playing venue once a round has
started:
▪ Players who are currently playing matches
▪ Designated team managers
▪ District officials must please inform all parents and coaches in advance, as they will not be allowed
entry during active play.

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 Post-Game Protocol for Players:
Once a player has completed their game, they are considered a spectator and must exit the playing venue
immediately.

Seating and Score Recording:

Team managers are responsible for ensuring:

▪ Players are seated correctly according to the registered board order

▪ Scores are recorded accurately
However, managers must not interfere in any way with the games being played.

Manager Positioning During Play:

Each team manager must remain with their own team during rounds and must not move between teams
or roam the floor during games.

Supervision Outside the Playing Venue:

The safety and supervision of players outside the playing hall is the responsibility of each school. While
the team manager is inside with the playing team, other players must be supervised by another
representative from the school.

The organisers, school and tournament officials accept no liability for any harm caused to, or damaged
suffered by any attendee of the tournament (players, parents, siblings or any other persons) arising from
any cause whatsoever.

TOURNAMENT REGULATIONS
Time Control
Each player shall have 55+5 minutes increment for the entire game.

Notation: All players are expected to record their moves during the game using standard chess
notation. It is the responsibility of each school to ensure that their players are adequately trained in this
skill prior to the tournament. At the discretion of the Chief Arbiter, exemptions may be granted to
players in the Under-9 (U9) category, where appropriate.

Rules of Play
All games shall be governed by the latest FIDE Laws of Chess.

Dress Code
All players are required to wear official uniforms throughout the tournament. Civilian clothing,
including regional/provincial/national/continental colours, is not permitted.

Default Time
▪ Round 1: No default time will be enforced. Should a team not be present at the scheduled time then
team will be removed, and the Chief Arbiter may manually pair teams where necessary.
▪ Rounds 2–6: A default time of 10 minutes shall apply. Players not at their boards within 10 minutes of
the start of the round will forfeit the game.

Chess Clocks
Players are strongly encouraged to bring their own chess clocks and present them to the arbiter before
the start of each round. While it is not compulsory to bring a clock, it is highly recommended due to
limited availability. The Chief Arbiter reserves the right to assign available clocks to top boards in
selected sections.

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 In some cases, where a board does not have a clock, and the remaining time for the round becomes
critically low, a clock will be introduced with the remaining time split equally between the players.

TIE-BREAKS
Swiss Tie-Breaks:
▪ Match Points (2 For wins, 1 For Draws, 0 For Losses)
▪ Game Points (total points scored by the team)
▪ Direct Encounter
▪ Buchholz Cut 1
▪ Buchholz
▪ Sonneborn-Berger

Round-Robin Tie-breaks:
▪ Match Points (2 For wins, 1 For Draws, 0 For Losses)
▪ Game Points (total points scored by the team)
▪ Direct Encounter
▪ Sonneborn-Berger

The Tournament will be Chess SA Rated for all sections with 5 or more rounds.

PLAYING SCHEDULE

08h15 – 08h30 Team Managers Meeting

Saturday 2 August 08h30 Players Seated
08h50 Announcements
09h00 Round 1
Saturday 2 August 11h30 Round 2
14h00 Round 3
09h00 Round 4
11h30 Round 5
Sunday 3 August
14h00 Round 6
16h30 Prize Giving

LOCAL ORGANISING COMMITTEE (LOC)

Chief Arbiter Deputy Chief Arbiter Registration officer

Mr. Armand Etsebeth (PA) Mr. Marc Petersen (FA) Mrs. Gail Rule
E: [email protected] Tournament director E: [email protected]
064 834 0678 Mr. Samuel Leenderts (CPA) C: 071 416 3073
C: 084 446 8878
Mr. Riyaadh Khan (PA)
Additional Mr. Anito Petersen (PA) arbiters
Ms. Takudzwa Chiriya (PA)
Mr. Mark Lewis (CPA)

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 Disclaimer: Photography and Videography
Photographs and video footage may be taken during the event, including during the award ceremony.
By participating in this tournament, all players and attendees grant the organisers permission to
use such images and recordings for publicity, promotional, and media purposes. This includes, but is
not limited to, publication on websites, social media platforms, and printed materials.
No compensation will be provided for the use of such material.

COMMUNICATION
All team managers must please join this WhatsApp group which will be used for communication
relating to this tournament.

WA Link: https://tinyurl.com/eastteammanagers2025

The LOC reserves the right to change any aspect of the tournament including but not
limited to the teams, venue, sections, format, time control, dates, number of players and
prize funds. Any changes will be communicated to ALL players through the tournament
WhatsApp group.