PPT Preparation and Presentation Rast E “I i Prof. (Dr.) Pravat Kumar Rout meaPower Point Presentation = PPT stands for PowerPoint Presentations which are demonstrations of data, methods or a sequence of steps by which something is done. It contains drawings, charts and other images to communicate messages clearly. = PowerPoint (PPT) is a powerful, easy-to-use presentation graphics software program that allows you to create professional-looking electronic slide shows. = A PowerPoint slideshow (PPT) is a presentation created on software from Microsoft that allows users to add audio, visual and audio/visual features to a presentation. It is considered to be a multimedia technology and also acts as a tool for collaboration and content sharing.Basic Tips: Slides, Soeaker and Audience 1/1 ™ Slides are for better understanding of our concepts for the | audience. Speaker should not depends more on slides. = Reading line by line must be avoided. = Most of the time focus should be on audience not on slides ™ Look to the last row. Nobody should feel the speaker attention not there for them. = Keep your audience engaged = Audience attention should be more towards the speaker. So avoid writing many things on the slide by which their attention may goes towards the slides to read all.Basic Tips: Preparation of slides 1/2 ™ Should be scientific rather than artistic. © Uniformity in fond size, fond type and fond color for heading, body etc. = Multicolor needs to be avoided. = Make background same in all the slides . = Minimum number of lines and even if cut sentences are also good. ® Highlighting more important parts with same color everywhere. = Gaps between the lines should be uniform.Basic Tips: Preparation of slides 2/2 ™ Better if the presentations are pictorial form, graphs, tables, flowcharts etc. ® Avoid unnecessary animations. Few animations can be done. © Simple structure is always better. = Cover effectively all the area of a slide. Uniformity, synchronization, coordination between the slides and proper structure/section are the characteristics of better slide preparation.Basic Tips: Contents 1/2 = Contents slide must be the second slide of your presentation and subsequent slides must be prepared accordingly. = Long derivations and extensive mathematical expressions should be avoided eae oe = Methodology and result section must be the dominating part of the entire slides. Tre Sow Bdgeng = Avoid the elaborate presentation of the study. Focus more on work done. = Innovation and contribution of the study must be highlighted properly. = All the illustrations in the form of graphs and tables must be discussed with proper analysis.Basic Tips: Contents 2/2 = Per slide at least one minute must be given. = Number of slides must be according to the time limit. For fifteen minute presentation 10 to 12 slides is enough = Contents must be according to the objective of the presentation. © If itis PhD presentation, keep the slides according to Problem formulation, Methodology, Strategy Applied, Results, Outcomes and Critical Discussion for each chapter or study. = Contents must be reflecting entire work briefly, structured way, and pointing all the critical points.Basic Tips: Soeaker 1/4 ®™ Dress to hair to shoe need to be presentable form for the speaker = Standing posture during presentation is very important = Hand and leg moment must be controlled and move sensibly = Face must reflect the speaker confidence, healthy mind, and attitude, with, technical analysis, Facts must be same pitch, and frequency, through out the talk If the audience are technocrats, then talk with technological analysis, discussion and facts based on the result obtained and methodology applied.Basic Tips: Speaker 3/4 \ i 7 ™ Confidence must be high e Smile/happy face reflects k =- the confidence ™ Speak like a leader and ICAN expert ® Think positive ICAN'T = Should not have give up attitudeXr We fear what we don't know. Avoid those points without scarifying the content and standard of presentation in both slides and communication.Basic Tips: Power Point 1/3 = Use of appropriate power point template = Use of smart chart of Microsoft power point ®™ Date, Logo, Sub-Title, Title in header and footer (Small size) (optional /use not mandatory) = Use Smart-Art and Chart in the power point = Use of hyperlink ® Use of animation but not extensively (particularly in block diagram and psedocode case) ™ Use handouts may be beneficialBasic Tips: Power Point 2/3 ® Don't forget to give page number. ® Cite each documents copied from other papers at the bottom of the page and star mark to indicate the citation. Obey this even for data, Aligures and tables. = Encourage the audience for asking questions. ® Concluding remarks and future scope need to be provided. ™ Choose appropriate slide orientation: Portrait, or Landscape. = Page set up according to your need to be done. Put it either at default setting.res iT nay) DN aia rrr DITOR oii ers a Few slides initially should refer to. study (10-15 percent of the entire presentation) should reflect in the just before the conclusion can be presented should be reflected in the presentationArea of research/Tentative title | Student Name Guides Name Reg. Number Co-guide NameBackground on area research (Stress on basics/definition) Critical findings from the review Problem Definition/Area of focus/Research Gap Motivation/ Importance/Significance of addressing the problem/Need of study Issues and challenges / problems to be solved/ problems need to focus Objective of the work/ Aim of study/Area the scholar will be contributing his or her research work (specific) = Methodology /Approach = Tentative Roadmap/ Tentative Work Plan (year wise planning)/ Content with time frame = Works completed (multi-siides, where the student try to explain the work accomplished {ill date) ® Reference = Publication = Acknowledgement +tSS cessme a lly SACOM a TS Tg Tata ees OSE aR a nat aea] [5Soo RCRA initape nell anle-lneng Ona esa oesonia rod Presentation skills are key. People who work for you represent your CHORE a uur le themselves - and represent you -in a ec rerEUR ea PU ar noe ud audience and what the audience De MU mC aC Dee Re ura she has forgotten who's important. RdMotivational Quotations 4/4 Cea TR Ne Ne FS ets ey OF LIFE WERE CALLED Daa tae Tay Se Titel larla)How can the oral presentation be made effective? What are the guidelines for effectively presenting the research results through oral presentation?