COACHING-LTT-STORES/CENTRAL RLY

TENDER DOCUMENT
Tender No: 87255185 Closing Date/Time: 10/07/2025 11:30

AMM/COACHING/LTT acting for and on behalf of The President of India invites E-Tenders against Tender No
87255185 Closing Date/Time 10/07/2025 11:30 Hrs. Bidders will be able to submit their original/revised bids upto
closing date and time only. Manual offers are not allowed against this tender, and any such manual offer received
shall be ignored.

1. NIT HEADER

Bidding type Normal Tender Template Normal

Contract type Goods Contract Category Expenditure
Tender No 87255185 Tender Type Open - Indigenous
Evaluation Criteria Itemwise/Consigneewise Bidding System Single Packet
Pre-Bid Conference Pre-Bid Conference Date
No Not Applicable
Required Time
Tendering Section 87
Inspection Agency CONSIGNEE Publishing Date / Time 16/06/2025 12:03
Item Category General Bidding to be Done on IREPS
Procure From Approved
No Approving Agency Not Applicable
Sources
Closing Date Time 10/07/2025 11:30
Validity of Offer ( Days) 90 Ranking Order for Bids Lowest to Highest
Tender Doc. Cost (INR) 0.00 Earnest Money (INR) 0.00

Tender Title Sealing Rubber Ring for LHB type Coaches

2. ITEM DETAILS

[Link]. PL Code Item Stock / Ordering Consider Approving Inspection Currency Estimated
(Group) Type NonStock For Eval Agency Agency Allowed Rate
GST(Y/N)
1 753263860144 Goods (Y) Non Stock --- Yes CONSIGNEE INR
Description :Sealing Rubber Ring for LHB type Coaches to RCF [Link]. M1005866 Alt Nil, item No.5 of RCF
Drg. No. LG16132 Alt b, (Sample to be approved before bulk supply). [ Warranty Period: 30 Months after
the date of delivery ] ]
[Link] COACHING CLA(T) Maharashtra 1000.00 Numbers
Consignee
CLA(T, CR

3. T AND C

F.O.R

Description
Destination

Delivery Period

Description Delivery /Completion Rate of Supply

For all items Completion : Within 30 Days ---

Payment Terms

[Link] Description
Payment Terms
1 100% payment against receipt, inspection and acceptance of material by the consignee at destination.

Statutory Variation Clause

[Link] Description

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 COACHING-LTT-STORES/CENTRAL RLY
TENDER DOCUMENT
Tender No: 87255185 Closing Date/Time: 10/07/2025 11:30

1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central
Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within
the original delivery period stipulated in the contract, or last unconditionally extended delivery period
shall be to Railways' account. Only such variation shall be admissible which takes place after the
submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be
accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted
rate. No claim on account of statutory variation shall be admissible on account of misclassification by the
supplier/ contractor.

Standard Governing Conditions

[Link] Description
1 IRS Conditions of Contract: The contract shall be governed by latest version (along with all correction slips)
of IRS conditions of contract, and all other terms and conditions incorporated in the tender documents.
2 General Conditions of Contract: The contract shall be governed by latest version (along with all correction
slips) of General Conditions of Contract, and all other terms and conditions incorporated in the tender
documents.

4. ELIGIBILITY CONDITIONS

Special Eligibility Criteria

[Link]. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 AS PER TENDER Normal Applicable to Yes Yes Not Allowed
all bidders

5. COMPLIANCE CONDITIONS

Commercial-Compliance

[Link]. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 Please enter the percentage of local Normal Applicable to Yes Yes Not Allowed
content in the material being offered. all bidders
Please enter 0 for fully imported items,
and 100 for fully indigenous items. The
definition and calculation of local content
shall be in accordance with the Make in
India policy as incorporated in the tender
conditions.
2 Please enter the percentage of local Normal Applicable to No Yes Allowed
content in the material being offered. all bidders (Optional)
Please enter 0 for fully imported items,
and 100 for fully indigenous items. The
definition and calculation of local content
shall be in accordance with the Make in
India policy as incorporated in the tender
conditions.

General Instructions

[Link]. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 FOR - DESTINATION. Normal Applicable to No No Not Allowed
all bidders

Other Conditions

[Link]. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 By Consignee. Normal Applicable to No No Not Allowed
all bidders
2 CONSIGNEE Normal Applicable to Yes Yes Not Allowed
all bidders
3 Sample to be approved before bulk supply Normal Applicable to No No Not Allowed
all bidders
4 Other terms and conditions as per Normal Applicable to Yes Yes Not Allowed
IMPORTANT TERMS and CONDITIONS OF all bidders
TENDER [copy is attached] is applicable.

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 COACHING-LTT-STORES/CENTRAL RLY
TENDER DOCUMENT
Tender No: 87255185 Closing Date/Time: 10/07/2025 11:30

5 Bidders must note that for offers having Normal Applicable to Yes Yes Not Allowed
vague delivery schedule like as per your all bidders
requirements or any time delivery- or
indefinite like -02 to 12 months- or like -
06 to 08 months- etc, delivery period
while issuing the Contract shall be given
as per the requirement best suited to this
office within the quoted range. No further
claim by the bidder shall be admissible in
such cases.
6 By default your offer shall be considered Normal Applicable to Yes Yes Not Allowed
as valid for 90 days from the date of all bidders
tender opening. Also, the delivery period
shall be reckoned from the date of issue
of advance PO/Letter of Advance
Acceptance/Letter of Acceptance.
7 This is a mandatory requirement and no Normal Applicable to Yes Yes Not Allowed
deviations to this will be permitted or all bidders
considered while consideration of the
offer. Bidders not willing to accept this
condition must not submit the offer. Bids
if submitted shall be considered as
deemed acceptance of this condition. Any
deviation regarding this or remarks for not
agreeing to this condition, offered in the
deviation column or anywhere including in
uploaded document will not be accepted
or considered while consideration of the
offer. The purchaser may, at his discretion
ignore any such deviation, if quoted, while
issuing the contract. No further claim by
the bidder shall be admissible in such
cases.
8 Contract may be placed on a higher Normal Applicable to Yes Yes Not Allowed
tenderer in preference to the lowest all bidders
acceptable offer, in consideration of offer
for earlier delivery. In case of failure to
complete supplies in terms of such
contract within the date of delivery
specified in the tender and incorporated in
the contract, the contractor will be liable
to pay to the government the difference
between the contract rate and that of the
lowest acceptable tenderer on the basis of
final price, FOR destination all inclusive.
9 Bidders to indicate the HSN code of the Normal Applicable to Yes Yes Not Allowed
tendered item along with their GST all bidders
registration number in the remarks
column
10 Whether statutory variation clause is Normal Applicable to Yes Yes Not Allowed
acceptable to bidder? all bidders
11 For orders placed on Normal Applicable to Yes Yes Not Allowed
dealers/traders/agents, documents all bidders
certifying that the material is sourced
from the OEM/OEM authorised dealer will
have to be produced by the firm at the
time of delivery.

Special Conditions

[Link]. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 This tender complies with Public Normal Applicable to No No Not Allowed
Procurement Policy (Preference to1 Make all bidders
in India).

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 COACHING-LTT-STORES/CENTRAL RLY
TENDER DOCUMENT
Tender No: 87255185 Closing Date/Time: 10/07/2025 11:30

2 The tenderers shall submit a copy of Normal Applicable to No No Not Allowed

certificate stating that all their all bidders
statements/documents submitted
alongwith bid are true and factual.
Standard format of certificate to be
submitted by the bidder is enclosed as
Annexure-I. In addition to Annexure-I, in
case of other than Company/Proprietary
firm, Annexure-I(A) shall also be
submitted by the each member of a
Partnership Firm/ Joint Venture (JV: if
permitted to participate in the
tender)/Hindu Undivided Family (HUF)/
Limited Liability Partnership (LLP) etc. as
the case may be. Non submission of
above certificate by the bidder shall result
in summarily rejection of his/their bid. It
shall be mandatorily incumbent upon the
tenderer to identify state and submit the
supporting documents duly self
attested/digitally signed by which they/ he
is qualifying the Qualifying Criteria
mentioned in the Tender Document.
It will not be obligatory on the part of
Tender Committee / Accepting Authority
to scrutinize beyond the submitted
document of tenderer as far as his
qualification for the tender is concerned.
3 If the Contractor fails to deliver the goods Normal Applicable to No No Not Allowed
or any instalment thereof within the all bidders
period fixed for such delivery in the
contract or as extended or at anytime
repudiates the contract before the expiry
of such period the Purchaser may without
prejudice to his other rights- (a) without
prejudice to the Purchaser right to record
adverse performance of the contractor for
taking appropriate administrative action,
cancel the contract or a portion thereof
and forfeit the security deposit. (b)
Wherever Security deposit has been
exempted for any reason, levy damages
from the supplier, not by way of penalty,
an amount equal to Security Deposit
amount, as would have been applicable
had he not been an exempted vendor.
These damages shall be treated as
recoveries outstanding against the
Contractor and dealt with accordingly.
4 In cases where sample needs to be Normal Applicable to No No Not Allowed
approved before bulk supplies, if the firm all bidders
fails to supply the sample within
stipulated time or in case of rejection of
sample, PO is liable to be cancelled with
levy of damages.
5 Material to be supplied in original Normal Applicable to No No Not Allowed
manufacturers packing. Material without all bidders
original packing / tampered packing will
be rejected

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 COACHING-LTT-STORES/CENTRAL RLY
TENDER DOCUMENT
Tender No: 87255185 Closing Date/Time: 10/07/2025 11:30

6 If the contractor during the currency of Normal Applicable to No No Not Allowed

the Contract fails to maintain the requisite all bidders
security deposit, wherever applicable, it
shall be lawful for the purchaser at its
discretion (a) to terminate the Contract
for Default besides availing any or all
contractual remedies provided for
breaches/default, or (b) without
terminating the Contract- (i) to recover
from the Contractor the amount of such
security deposit by deducting the amount
from the pending bills of the Contractor
under the contract or any other contract
with the Purchaser or the Government or
any person contracting through the
Purchaser or otherwise howsoever, or (ii)
treat it as a breach of contract and avail
any or all contractual remedies provided
for breaches/ default.

Undertakings

[Link]. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 "By submitting bid against this tender I/we Normal Applicable to No No Not Allowed
understand and declare as follows: I /we all bidders
have carefully gone through the IRS
conditions of contract (included and
uploaded along with the bid document)
particularly Para 2500 pertaining to Code
of Integrity, Misdemeanour and Penalties.
I/We hereby certify that no other sister
concerns or affiliates (such as having
common
partner/director/promoter/owner/holding
company decision control etc.) have
participated in this tender which can give
rise to a conflict of interest or fall under
anti-competitive practices. We understand
that the offers of all such sister concerns
including ours are liable to be rejected in
terms of the relevant provisions of IRS
terms and conditions. I/We, affirm that we
shall abide by the Code of Integrity in
general, with specific reference to conflict
of interest [Para 2502 (e)], anti
competitive practices [Para 2502(c)] and
obligation to proactive disclosures [Para
2503]. I/We understand that we are fully
responsible for the above declaration and
it shall not be the Railway's responsibility
to verify the same. I/We are aware that we
shall be liable for all consequences of
violation of Code of Integrity, if detected,
at any stage."

6. Bidders shall confirm and certify on the behalf of the tenderer including its constituents as
under:

[Link]. Description
1 I/we the tenderer (s) am/are signing this document after carefully reading the contents.
2 I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.
I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website [Link] . I/we
have verified the content of the document from the website and there is no addition, no deletion or no alteration to the
3
content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of
contract or payment, the master copy available with the railway Administration shall be final and binding upon me/us.
I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and
4
attachments in proof of the qualification requirements.
I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer
5
and same shall be binding upon me/us.
I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully
6
responsible for the correctness of the information and documents, submitted by us.

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 COACHING-LTT-STORES/CENTRAL RLY
TENDER DOCUMENT
Tender No: 87255185 Closing Date/Time: 10/07/2025 11:30

I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of
7 Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/
member of the partnership firm/LLP/JV/Society/Trust.
I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during
process for evaluation of tenders, it shall lead to forfeiture of the EMD and may also lead to any other action provided in the
8
contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understand
that my/our offer shall be summarily rejected.
I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the
9 award of the contract, it will lead to termination of the contract, along with forfeiture of Security Deposit and may also lead
to any other action provided in the contract including banning of business for a period of upto two year.
I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with
India and certify that I am/We are not from such a country or, if from such a country, have been registered with the
10
competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to be
considered (evidence of valid registration by the competent authority is enclosed)

7. DOCUMENTS ATTACHED WITH TENDER

[Link]. Document Name Document Description

1 [Link] drawing
2 [Link] Self certified undertaken by bidder
3 [Link] SVC Cluase letter
4 [Link] Revised Imp term and cond
5 [Link] Revised IRS Cond

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation,
Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by
Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid

This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by
Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.
2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.

As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate
provisions of GFR regarding procurement through GeM.

Digitally Signed By

ADMM/COACHING/LTT ( SHANKAR SAHADEO WAGHMARE )

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