1

LIBRARY MANAGEMENT
SYSTEM
SUBMITTED BY

Group Number: 4

Bhoomki barua
Enrollment I’d:-2212206001013
Registration id:-220010264227

Srija majilya
Enrollment I’d:-2212206001088
Registration I’d:-220010915238

Sohani Saha
Enrollment I’d:-2212206001105
Registration I’d:-220010847914

Ritesh Kumar
Enrollment I’d:-2211206001015
Registration I’d:-220010659106

Rohit Kumar Das

Enrollment I’d:-
2211206001064
Registration I’d:-
220010694026
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Bachelor of Computer Application

(BCA)

Under the Supervision of

PRITAM GOSWAMI

DEPARTMENT OF COMPUTER
APPLICATION
Sister Nivedita University,
Newtown
Kolkata, West Bengal
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INDEX
Content
Page no
1. ACKNOWLEDGEMENT--------------------------
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2. ABSTRACT
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3. INTRODUCTION

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4. LITERATURE SURVEY

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5. FEASIBILITY STUDY

------------------------------ 6.

PROBLEM IDENTIFICATION

-----------------------

7. CONCLUSIONS
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8. REFERENCES
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1. Acknowledgement

We extend our heartfelt gratitude to our mentor

(Prof.)PRITAM GOSWAMI Head Of the Department of
CSE (Prof.) Dr. Anirban Mitra and all the esteemed
faculty
members of Computer Science & Engineering
department of Sister Nivedita University for their
invaluable guidance and support during our Final year
Project on the “LIBRARY
MANAGEMENT SYSTEM”.
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The progress of this research has been made possible

through your support and the insights and knowledge
gained from your guidance will undoubtedly have a
lasting impact on our academic and professional
journeys.

Thank you for your dedication, expertise, and

unwavering support throughout this research. It has
been an honor to learn from you, and I look forward to
applying the insights gained as we continue our
academic and career pursuits.

2. Abstract

A Library Management System (LMS)is an essential

software solution aimed at automating the operations
of a library, including book management, user
management, and transaction tracking. This project
uses Java for backend logic and SQL for database
management to design an efficient and user-friendly
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system that eliminates the limitations of traditional

manual processes. The system allows librarians to
easily add, update, and delete book and user records,
manage borrowing and returning activities, and
generate real-time reports. Users can search for books
using various filters like title, author, and category,
while the system tracks overdue books and calculates
fines automatically. The use of Java ensures the
application is platformindependent and scalable, while
SQL provides a reliable database for storing large
volumes of information securely.

This project addresses key challenges faced by

traditional libraries, such as human errors, time-
consuming operations, and resource mismanagement.
By integrating Java's GUI capabilities with SQL's robust
data management, the system offers a seamless
solution for library operations. The application is ideal
for libraries of all sizes and serves as a foundation for
future enhancements, such as web-based or mobile
app versions. The project not only highlights the
benefits of automation but also demonstrates how Java
and SQL can work together to build an efficient and
scalable system.
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3.INTRODUCTION
Libraries serve as vital hubs of knowledge and learning,
providing access to books, journals, and other
resources. However, traditional methods of managing
library operations, such as manual record-keeping and
paper-based systems, are increasingly inefficient in the
face of growing demands and resource volumes. A
Library Management System (LMS) is designed to
overcome these limitations by automating routine tasks
like book cataloging, user management, and
transaction tracking.

This project focuses on the development of a Library

Management System using Java and SQL , leveraging
their strengths to create a platform-independent and
robust application. Java, known for its extensive
libraries and cross-platform capabilities, is used to build
the core logic and graphical user interface (GUI). SQL, a
widely adopted relational database management
system, is employed to store and manage library data
efficiently.

The primary objectives of the system include:

- Providing an intuitive interface for librarians to
manage book and user records. - Automating the
process of borrowing and returning books, including
fine calculations for overdue items.
- Allowing users to search for books by various criteria,
such as title, author, or category.
- Generating detailed reports on library usage and
inventory status.
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The system is designed to address the following

challenges:
1. Time-Consuming Manual Operations : Searching for
books and managing inventory manually can be
tedious, especially in larger libraries.
2. Human Errors : Paper-based systems are prone to
errors, such as misfiled records or incorrect
calculations.
3. Limited Accessibility : Traditional libraries often
require users to visit in person to check book
availability.
4. Lack of Real-Time Data : Manual processes do not
provide instant updates on inventory or borrowing
status.

By using Java and SQL , this project delivers a system

that is not only efficient but also secure and scalable.
Java's Swing framework is utilized to create a desktop-
based GUI that allows easy navigation and interaction,
while SQL provides a reliable backend for data storage
and retrieval. The modular design ensures that the
system can be enhanced in the future, with features
like web-based access or mobile compatibility.

This Library Management System bridges the gap

between traditional manual systems and modern
technological solutions, offering an automated and
efficient approach to library operations. The project
demonstrates how Java and SQL can be seamlessly
integrated to build applications that are both user-
friendly and high-performing.
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4. Literature Survey
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5. Feasibility study
1. Technical Feasibility
The technical feasibility examines the technologies and
tools required for developing the LMS and their
suitability for achieving project goals.

Tools and
Technologies -
Java :
- Platform-independent, allowing the system to run on
Windows, macOS, and Linux.
- Rich libraries (Swing for GUI, JDBC for database
connectivity).
- SQL :
- Provides a reliable and efficient backend for managing
large volumes of structured data.
- Ensures data integrity and consistency through
relational database design.
- Hardware Requirements :
- Basic systems with 4GB RAM and 500GB storage are
sufficient.
- No need for specialized hardware, making the project
accessible for small-scale libraries.

2. Economic Feasibility
Economic feasibility evaluates the cost-effectiveness of
the project, ensuring it can be developed within a
reasonable budget.
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Cost Analysis
- Development Costs : Minimal, as Java and SQL are
open-source technologies. - Implementation Costs :
Low, as the system requires basic hardware and no
expensive software licenses.
- Maintenance Costs : Limited to occasional updates
and minor hardware upgrades.

Cost-Benefit Analysis
- Reduces manual labor, saving time and resources.
- Eliminates the need for paper-based record-keeping,
reducing recurring expenses.
- Automates fine collection and report generation,
reducing administrative overheard

3. Operational Feasibility
Operational feasibility assesses how well the system
meets user needs and integrates with existing
workflows.

Benefits to Librarians
- Easy management of book records, user data, and
transactions.
- Automated fine calculation reduces human error.
- Real-time inventory updates ensure better resource
management.

Benefits to Users
- Advanced search options improve the book-searching
experience.
- Transparent borrowing and returning processes
enhance user satisfaction.
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- Availability of book status reduces the need for

physical visits.
Ease of Adoption
- Intuitive GUI designed using Java Swing ensures
minimal training is required.
- Simple database schema makes it easy for
administrators to understand and manage.

6. PROPOSED
IDENTIFICATION

Libraries face several challenges in managing resources

using traditional systems. These problems create
inefficiencies, reduce user satisfaction, and limit the
library's ability to meet modern demands.

1. Time-Consuming Manual Processes

- Searching for books or updating records manually
takes significant time and effort.
- Borrowing, returning, and fine calculation processes
are tedious and prone to delays.
2. Human Errors
- Manual record-keeping often results in errors such as
misplaced books, duplicate entries, or inaccurate data.
- Calculating fines and tracking overdue books manually
increases the risk of mismanagement.
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3. Limited Accessibility
- Users cannot check book availability or their borrowing
history remotely.
- Libraries are unable to provide real-time updates to
users about book status.

3. Resource Mismanagement
- Manual systems make it difficult to track book
inventory accurately, leading to stock discrepancies.
- Lack of real-time tracking results in delays in
identifying and reordering missing or damaged books.

3. Lack of Scalability
- Traditional systems are unable to handle increasing
user bases or growing book collections.
- Expanding libraries require more staff and resources to
manage operations manually.

3. Inefficient Reporting
- Generating reports on book usage, inventory status,
and overdue items requires significant manual effort.

- Inaccurate reports hinder decision-making and

resource planning.
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7. Conclusion
The Library Management System (LMS), developed
using Java and SQL, provides an effective and scalable
solution to modernize library operations. By addressing
the inefficiencies of traditional and semi-automated
systems, the project ensures a streamlined, user-
friendly platform for managing library resources and
user interactions.

Through a detailed analysis of existing systems in the

literature survey, this project identifies key challenges
such as manual effort, lack of accessibility, and high
maintenance costs. Leveraging the strengths of Java for
its versatility, platform independence, and GUI
capabilities, alongside SQL for its reliable data handling
and query execution, the system demonstrates a robust
and efficient integration of technologies.
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The feasibility study further establishes the system’s

practicality, confirming its technical, economic, and
operational viability. By automating core functionalities
like book management, user transactions, and report
generation, this system not only reduces errors but also
enhances the overall efficiency of library workflows.

In conclusion, the Library Management System

represents a significant step toward digitizing library
operations. Its modular design, scalability, and
adaptability to diverse library needs make it a reliable
tool for both small-scale and large-scale libraries.
Future enhancements, such as incorporating cloud
storage, AI-driven recommendations, or mobile app
extensions, could further enrich its functionality and
user experience, ensuring it remains relevant in the
evolving digital landscape.

9.References
[1] S. K. Singh and R. Prakash, “Design and
implementation of a library management system using
Java and MySQL,” International Journal of Advanced
Research in Computer Science , vol. 9, no. 3, pp. 56–62,
2018.

[2] P. Gupta and A. Sharma, “Database design and

performance optimization for library management
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systems,” Journal of Database Management Systems ,

vol. 15, no. 2, pp. 45–50, 2017.

[3] J. K. Lee, “Development of an integrated library

management system using objectoriented programming
techniques,” IEEE Transactions on Software
Engineering , vol. 23, no. 6, pp. 789–795, 2021.

[4] R. Kumar and M. Tiwari, “Automating library

processes using Java and SQL: A case study,” in
Proceedings of the International Conference on Emerging
Trends in Computing and Information Technology ,
Springer, 2019, pp. 110–118.

[5] M. N. Alam, “A study on the application of relational

database management systems in library automation,”
Journal of Information Technology and Library Science ,
vol. 12, no. 4, pp. 89–98, 2020.

[6] A. Roy and K. Das, “Object-oriented programming for

library system management using Java,” International
Journal of Computer Applications , vol. 8, no. 5, pp. 34–
38, 2016.

[7] S. Aravind and B. Prakash, “Enhancing data security

in library management systems using SQL and Java,”
International Journal of Cyber Security and Digital
Forensics , vol. 10, no. 2, pp. 15–22, 2021.
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[8] L. K. Sharma, “Evolution of library management

systems with SQL databases,” Indian Journal of
Information Systems , vol. 14, no. 3, pp. 123–128, 2018.

[9] R. B. Mishra and S. K. Verma, “Real-time transaction

management in library systems using Java and MySQL,”
International Journal of Advanced Computing and
Applications , vol. 7, no. 4, pp. 210–216, 2022.

[10] P. Kaur and H. Singh, “Role of SQL in the

management of library databases,” Journal of Database
Engineering , vol. 4, no. 3, pp. 44–50, 2020.