SHE PLAN

Revision No: 1 Next Revision Date: 01 July 2024

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REVIEW
DATE TITLE REPONSIBLE SIGNATURE
PERSON

Table of Contents
[Link].................................................................................................................................................................
[Link] of Work.............................................................................................................................................................
[Link], Regulations & Requirements............................................................................................................................
[Link] Safety, Health and Environmental (SHE) Policy.........................................................................................
[Link] and Motivation......................................................................................................................................
[Link], Health & Environment......................................................................................................................................
[Link] for Maintenance/Projects...........................................................................................................................
[Link] Targets and Safety Goals....................................................................................................................................
a)Health & Safety........................................................................................................................................................
b)Environment.............................................................................................................................................................
[Link] Rules of Conduct..............................................................................................................................................
[Link] and Responsibilities.............................................................................................................................
[Link] Keeping.......................................................................................................................................................
[Link] Managers / Project Managers / Site Managers..........................................................................................
[Link] Managers for Maintenance Sites/Allocated Projects.......................................................................................
[Link] Manager..........................................................................................................................................................
Minimum Competency Matrix:...................................................................................................................................
[Link] Practitioner......................................................................................................................................................
[Link] Leaders......................................................................................................................................................

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[Link].............................................................................................................................................................
[Link]...................................................................................................................................................................
[Link].......................................................................................................................................................
[Link]-off Meetings.....................................................................................................................................................
[Link] Meetings.....................................................................................................................................................
[Link] Meetings..............................................................................................................................................
[Link] Talks...........................................................................................................................................................
Daily Toolbox Talks....................................................................................................................................................
Language..................................................................................................................................................................
Monitoring.................................................................................................................................................................
Continuous Based Risk Assessments.......................................................................................................................
[Link] the Job (One-on-One Communication)..............................................................................................................
[Link] Induction..........................................................................................................................................................
Internal Safety Induction...........................................................................................................................................
Site Induction............................................................................................................................................................
[Link] Promotions......................................................................................................................................................
[Link] SHE Reports..............................................................................................................................................
[Link] Identification and Task Management...........................................................................................................
COSHH (Control of Substances Hazardous to Health).............................................................................................
[Link]...................................................................................................................................................................
External Training.......................................................................................................................................................
[Link]/Incident Investigations and Reporting.......................................................................................................
Investigation and Reporting shall be implemented as follows:..................................................................................
[Link] Permit Systems..............................................................................................................................................
Function of Work Permits..........................................................................................................................................
General Requirements..............................................................................................................................................
Cold Work.................................................................................................................................................................
Hot Work...................................................................................................................................................................
Entry Certificate........................................................................................................................................................
Isolation Certificates..................................................................................................................................................
Lock-out/Tag-out System..........................................................................................................................................
[Link] and Management of Sub-Contractors......................................................................................................
[Link] of Craft and Competency Verification......................................................................................................
[Link] and/or Evacuations............................................................................................................................
Fall Prevention & Protection Plan.............................................................................................................................

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 Action to be taken.....................................................................................................................................................
[Link] Audits and Inspections....................................................................................................................................
Internal Audits...........................................................................................................................................................
External Audits..........................................................................................................................................................
SHE Inspections.......................................................................................................................................................
Scaffolding Inspections.............................................................................................................................................
[Link] and Facilities................................................................................................................................................
Medical Surveillance.................................................................................................................................................
[Link]............................................................................................................................................................
Housekeeping...........................................................................................................................................................
[Link] Outside Normal Working Hours.................................................................................................................
[Link].........................................................................................................................................................
[Link]....................................................................................................................................................................
[Link] Protective Equipment...............................................................................................................................
[Link] Harnesses....................................................................................................................................................
Training.....................................................................................................................................................................
Suspension Trauma..................................................................................................................................................
[Link] Allocation..................................................................................................................................................
[Link] of Change..........................................................................................................................................
[Link] Record................................................................................................................................................
[Link]...................................................................................................................................................................

Develop and maintain the Occupational Health, Safety, and Environmental program.
Purpose and Scope:
Focus on continual improvement of the Occupational Health, Safety, and Environment.
Objectives:
Employees, other individuals who may be affected by any operations.
Audience:

Purpose

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The H&S Plan provides guidelines of a Health and Safety Management System which will enableHV Crane
to control its occupational health and safety hazards and risks as well as to achieve and meet the
managements health and safety objectives the life span of the client, associated with the scope.

The document also covers the responsibilities, supervision and monitoring procedures, all in accordance
with the Occupational Health and Safety Act and Regulations, Act 85 of 1993 as amended, accompanying
the Construction Regulations.

Scope of work
This procedure applies to all Scaffolding, Insulation, Maintenance and installation works. The Scope of
Work is to be supplied by the Client before the SHE File can be compiled or any works may commence.
The Scope of Work must be supplied to HV CRANE before the compilation of the SHE File.

Laws, Regulations & Requirements

HV CRANE shall comply with all applicable safety laws and regulations, including the Permit to Work
system, SHE standards and shall take all necessary safety precautions related to or arising out of the Risk
Assessment in order to protect the work, personnel and property of HV CRANE.

HV CRANE shall meet or exceed the requirements of the national standard. Furthermore, HV CRANE,
SHE requirements as defined in contractual documentation shall be fully complied with during the
performance of all work.

HV CRANE warrants that it is familiar with the contents and implications of such applicable safety laws
and regulations or SHE standards. HV CRANE commits that the SHE requirements shall be enforced.
Implementation and formal acknowledgement of the receipt of these requirements is mandatory. The
program will remain in place from the start of mobilisation through project completion.

Corporate Safety, Health and Environmental (SHE) Policy

SHE Policy can be obtained from the Project Management.

Identification of key personnel:

All Supervisors, Safety Practitioners, Safety Representatives and First Aiders shall be visibly
identified. Supervision, Safety Representatives and First Aiders shall be identified by means of a
sticker on the hard hat and reflective vests/bibs. Safety Practitioners shall be identified by
Orange Jacket with the words “Safety Officer” embroidered on the back and/or reflective
vests/bibs with his/her designation printed on the back.
Commitments and Motivation

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 HV CRANE Management is fully committed to the SHE Policy and will provide motivation
through:

 Planning the work in a safe manner prior to executing the tasks, conducting Risk
Assessments for all activities and equipment;
 Providing safe equipment, Personal Protective Equipment and safe systems of work;
 Provision of suitable training, supervision, information and instruction to all personnel
engaged on the construction phases of the project;
 Acceptance and accountability of the responsibility for accidents and incidents in the
workplace;
 Introduction of systems to encourage active involvement of management, workforce and
the local community in providing suggestions and proposals for improvements in SHE
performance;
 Providing active support for the construction team by way of specialist advice in safety and
quality areas;
 A continuous effort, driven by the Maintenance/Project Team, will be made throughout the
construction phases to motivate HV CRANE personnel to take an active part in safety issues.

Safety, Health & Environment

HV CRANE is committed to the protection of the environment and to prevent harm to personnel
working for the company and any others who may be affected by its activities. “Our work is
never as important or urgent, that we cannot take time to do it safely and without due respect
to the environment.”

Our goals are simply stated – Zero injuries, Zero property damage and no damage to the
environment.

We will continue to drive down the environmental and health impact or our operations by
reducing waste, emissions and discharges as well as using energy efficiently. We will produce
quality products that can be used safely by our customers.

We will:

 Consult, listen and respond openly to our customers, employees, neighbours, public interest
groups and those who work with us;
 Work with others – Our partners, suppliers, competitors and regulators – to raise standards
of our industry;
 Openly report our performance, whether positive or negative;
 Recognise those who contribute to improved SHE performance;

The Management of SHE, throughout the life of the Project/Contract shall be continually
reviewed in order to maintain or improve performance.

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To meet SHE Policy directives, the following objectives have been set out to achieve
standardisation throughout the company’s sphere of operations:

1) To proactively manage the SHE risks on all projects, sites and installations;
2) Ensure all employees have sufficient training or experience to perform their job functions
and duties safely;
3) Establish and maintain the highest possible safety standards during project execution;

4) Develop an effective system for monitoring and reviewing of all activities defined in the SHE
Plan and procedures;
5) Establish effective communication measures (such as Safety Committees, Toolbox Talks,
Safety Stand downs and relevant Safety Information) as part of the program to promote
active participation and cooperation of the communications between HV CRANE workforce
and Management;
6) Record, investigate and measure all accidents, incidents and near-misses in order to
illuminate recurring incidents.

Objectives for Maintenance/Projects

SHE Measure to be used:

a) Statistics

a. These figures run over a 12 month progressive period:

Safety Measure: Month: Accumulated:

Fatalities 0 0
Lost Time / Lost Work Day Cases (LWDC) 0 0
LWDCR 0 0
Recordable Cases / Restricted Cases / Medical Cases 0 0
Recordable Case Rate (RCR) 0
First Aid Cases 0 0
Near Misses / Incidents 0 0
Environmental 0 0
Health Cases 0 0
Manpower 0 0
Man Hours 0 0

Key Focus Areas:

Fatality Case (FC) 0

Lost Work Day Case (LWDC) 0

Recordable Case (RC) 0

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 Recordable Case Rate (RCR) 0

First Aid Case (FAC) 0

Near Miss / Incidents 0

Traffic / Transportation 0

Hours worked without LWDC/RC 0

SHE Targets and Safety Goals

Pursuant to the Policy Statement, the principal project health, safety and environmental

objectives are:

a) Health & Safety

Objective: Protect the health and well-being of personnel during work activities on site and
ensure that safety is the prime consideration in the project execution.

1. Compliance with HV CRANE Health & Safety Policy;

2. Everyone is responsible for organising accident prevention at his/her own level
on site; 3. Safety Training is important;

4. Prevention;
5. Working safely;
6. HV CRANE Management commits itself to the objectives and targets;
7. Recordable Case Rate of 0,25 or less;
8. Compliance with the legal requirements set out in the Occupational Health
and Safety Act 85 of 1993 and its Regulations;
9. Compliance with the client’s Safety Specification for Construction

Targets: Achieve zero fatalities, zero lost time injuries, zero restricted work and medical
treatment injury cases and a zero total recordable injury frequency.

1) Reducing/Eliminating all high risks in the activities, which are performed by

our employees;
2) Continuously train the employees in job specific procedures, fall protection
plan and risk assessments;
3) To continuously improve and implement methods to improve material
handling of scaffold material;

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 4) Monitor high risk activities with continuous job observations, self-
assessments and plant inspections;
5) Involve Management concerning the high risks on site;
6) Trolleys were implemented to ease the burden while transporting material

to site.

b) Environment

Objective: Prevent contamination and disruption to the surrounding environment and work site.

Targets: Achieve zero chemical/oil spills on water or on land and zero property damage
incidents. Compliance with the appropriate regulations of specification is regarded as the
minimum requirement.

Safety Rules of Conduct

All personnel are required to conform to the following rules of conduct relating to safety while
on site. The following are prohibited:

1) Selling of possessing drugs or intoxicants and alcoholic beverages on the site. An employee
whose actions and demeanour show symptoms of possible narcosis or drunkenness, shall be
removed from the site;
2) Indulgence in practical jokes, horseplay, scuffing, wrestling, fighting or gambling;
3) Destroying/Tampering with safety devices, signs and signals, or the wilful and unnecessary
discharging of fire extinguishers;

4) Bringing onto site or possession of firearms, lethal weapons, cameras or explosive powered
tools. Upon written request, explosive powered tools may be authorised for use on site; 5)
Sleeping on site;
6) Assault, intimidation or abuse of any person;
7) Unauthorised operation of powered construction equipment. (Vehicle drivers shall be in
possession of a valid South African Driver’s License. Equipment operators shall have
successfully demonstrated that they are able to operate the equipment e.g. by providing
appropriate certification and records of experience);
8) Insubordination towards any Supervisor or Manager in respect to the carrying out of
properly and legally binding issued instructions or orders for safety and health purposes;
9) Entry into any area where they have no business, unless authorised to do so by the person
in charge;
10) Negligently, carelessly or wilfully causing damage to property of others;
11) Refusing to give evidence or deliberately making false statements during investigations
connected with safety aspects;
12) Bringing animals onto site; 13) Running on site.

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 Any of the above actions could lead to removal from site and/or dismissal and/or prosecution.
The decision of the Construction Supervisor shall be final and binding irrespective of any dispute
that may arise from the interpretation of these rules.

Organisation and Responsibilities

HV CRANE shall include an organisational chart of not only the internal hierarchy, but also the
site hierarchy. Site organisational charts shall run from the appointed 16(2) down to the SHE
Representatives and the First Aiders.

This section describes the construction team’s organisation with regard to all SHE
considerations.

Legal Appointments

All legal appointments shall be made under the Construction Regulations, with the exception of
the

Site/Construction Manager and Supervision on site, whom shall be appointed in terms of the
Occupational Health and Safety Act 85 of 1993 section 8 and 16.2. Legal Appointments under
the Construction Regulations 2003 and General Administrative Regulations shall be as follow:

Appointment: Regulation:
General Manager / Project Manager OHSA 16.2
Safety Practitioner CR 6.6
Construction Work Supervisor OHSA 8 & CR 6.1
Assistant Construction Work Supervisor OHSA 8 & CR 6.2
Fall Protection Officer CR 8.1(a)
Incident Investigator GAR 9.2
Risk Assessor CR 7.1
Scaffold Supervisor, Inspector & erector CR 14.2
Health and Safety Representative OHSA 17 & GAR 7
First Aider GSR 3.4
Construction Vehicle Operator CR 21(j)
Safety Harness Inspector CR 8
Stacking and Storage Coordinator GSR 8 & CR 26

Scaffold Supervisors and Inspectors are appointed in one of two methods:

1)Scaffold Supervisors are to be appointed under OHSA Section 8, OHSA Section 6.2 & Construction
Regulations 14.2 as well as the Scaffold Inspectors. There must be mentioned that in the Scaffold
Supervisor’s appointment, that he is also responsible for inspection of the scaffold;
2)Scaffold Supervisors may also be appointed as Scaffold Inspectors on one appointment form.

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Record Keeping
Construction Regulations: Record to be kept: Responsible Person:

Notification to Provincial Director – Annexure

3(4) Principal Contractor
available on site
Copy of Principal Contractor’s Health and Safety
4(3) Client
Plan. Available on request
Copy of Principal Contractor’s Health and Safety
5(6) Plan. Each Contractor’s Health and Safety Plan to be Principal Contractor
available upon request.
Health and Safety File opened and kept on site
5(7) (including all documentation required i.e. OHSA & HV CRANE
Regulations. Available upon request.
Consolidated Health and Safety File handed to Client
on completion of construction work. To include all
documentation required i.e. OHSA & Regulations.
5(8) Principal Contractor
Available upon request and records of all drawings,
designs, material used and similar information on the
structure.
Comprehensive and updated list of all contractors on
site, the agreements between the parties and the
5(9) Principal Contractor
work being done included in the Health and Safety
File and available on request.
Keep record in the Health and Safety File of the input
6(7) by the Construction Safety Practitioner (CR 6(6)) at HV CRANE
the design stage or on the Health and Safety Plan.
7(2) Risk Assessments. Available on site for inspection. HV CRANE

Every Employee on
7(9) Proof of Health and Safety Induction Training
site
Construction Supervisor in possession of the latest HV CRANE
8(3)
updated Fall Protection Plan
Findings of daily inspection (prior to use of HV CRANE
21(1)d
construction vehicle and/or mobile plant)
27(1)i Fire Evacuation Plan SMART ACESS ELEC

General Managers / Project Managers / Site Managers

The appointed 16(2) shall:

1) Ensure that the SHE Plan is implemented (Including the applicable Risk Assessments);
2) Promote the SHE System by personal example;
3) Ensure that adequate training of personnel is provided to improve competence within
their areas of activity;
4) Ensure that Safe Operating Procedures are applied in order to provide a safe place of work;

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 5) Ensure that adequate measures are taken to follow the Risk Assessment;
6) Ensure that sub-contractors, where applicable, meet the SHE Plan and HV CRANE Plant
requirements;
7) Ensure that corrective actions are undertaken to follow non-conformities found during the
performance of an audit;
8) Ensure SHE specifications and plans are incorporated during appointments;
9) Ensure that all incidents/accidents and near misses are identified and investigated in
conformity with the company’s procedures;
10) Supervise the safety meetings on site;
11) Ensure that all equipment is correctly and timorously maintained;
12) Be familiar with HV CRANE and Client requirements and specifications; 13) Ensure at least
one Job Observation per month is completed on Area Managers

Area Managers for Maintenance Sites/Allocated Projects

The Area Manager shall:

1) Promote the SHE system by personal example;

2) Ensure that all the necessary Risk Assessments are carried out within the areas of his
responsibility and seek advice when required;
3) Ensure the liaison with the HV CRANE SHE Management for specialist advice;
4) Approve and monitor the application of the SHE Plan;
5) Ensure that adequate SHE resources are made available;
6) Actively promote periodical SHE meetings;
7) Ensure that SHE Internal/External Audits and the relevant corrective actions are carried out;
8) Ensure that accident/incident investigations are carried out complying with legal
requirements; 9) Ensure at least three Job Observations are done on Supervision per month.

SHE Manager
The SHE Manager shall:

1) Promote the SHE system by personal example;

2) Ensure that Risk Assessments are conducted before task execution;
3) Ensure corporate SHE Management systems are implemented on site;
4) Ensure implementation of the approved SHE Plan;
5) Participate in the development of operative and emergency procedures;
6) Coordinate Safety Practitioner activities;
7) Ensure that all documents, material etc. for SHE meetings and training courses are provided;
8) Attend project meetings whether on site or at Head Office;
9) Be familiar with HV CRANE and Client specifications;
10) Draft an execution plan and present it to the Client where applicable;

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 11) Provide the Client with an audit schedule and carry our SHE audits (within the first month of
tasks commencing);
12) Ensure site establishment;
13) Monitor trends and keep Client updated by monthly reports.

Minimum Competency Matrix:

Qualifications / Skills / Experience Must Wish Q S E

National Diploma: Safety Management X
Incident Management X Yes Yes
Risk Management X Yes Yes
Contractor Management X
SHE Manager: CR 6(6) Legal Appointment X Yes Yes
Construction Regulations X Yes Yes
Environmental Law X
Occupational Health and Safety Act 85 of 1993 X Yes Yes
COID Act X Yes Yes
SHE Manual Implementation X Yes Yes
SHE Strategy and Activity look ahead X Yes
Contractual requirements – SHE requirements X Yes

SHE Practitioner
The SHE Practitioner shall:

1) Report directly to the SHE Manager;

2) Promote the SHE Plan by personal example;
3) Develop emergency procedures where applicable in conjunction with the Client’s Emergency
Representative;
4) Implement Environmental Management Plan and Protection Methods where applicable;
5) Participate in the incident/accident investigations along with the Construction Manager and
issue the relevant monthly report;
6) Ensure SHE specifications and plans are incorporated during appointments;
7) Conduct regularly scheduled meetings and periodically inspect the Construction Site;
8) Liaise regularly with the Safety Manager of HV CRANE and the Client;
9) Monitor the Waste Management System and maintain control measures in the use of
hazardous materials;
10) Ensure that Safety Files are kept updated and regularly inspect and audit it;
11) Ensure that the Safety Files are handed over to the Client when work has been completed;
12) Attend SHE meetings whether on site or at Head Office;
13) Be familiar with HV CRANE and Client’s SHE specifications and work permit procedures;
14) Ensure information, instruction or training of personnel;

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 15) Trend analysis and recovery plans;
16) Daily and weekly documentation, which consist of: Plant inspections (Daily), Job
Observations (at least one per month on Supervision) and any other documentation
required by the Client or HV CRANE Safety Management.

Section Leaders
Section Leaders shall:

1) Ensure that all SHE procedures are correctly applied;

2) Perform regular inspections on the place of work;
3) Ensure conformation to work permits regarding tasks;
4) Ensure that Non-Conformities identified during inspections/audits are followed up and
relevant corrective actions are implemented;
5) Monitor that in every working phase all SHE measures have been fully considered (Risk
Assessments);
6) Perform at least 5 Task/Job Observations per month on personnel under his/her
management;
7) Promote safety meetings with the teams involved;
8) Monitor the correct use of hazardous substances;
9) Report to the designated Area Manager all the incidents/accidents and the Near-Misses and
where necessary undertake immediate corrective actions;
10) Be familiar with HV CRANE and the Client’s SHE requirements.

Supervisors
Supervisors shall:

1) Organise Toolbox Talks on site, before starting any operational phase, in order to appraise
the potential hazards and the relevant SHE measures to take;
2) Ensure that personnel are properly trained in their duties to carry out the Scope of Work;
3) Organise the work places for the correct performance of all activities;
4) Ensure that equipment is in good working condition by conducting regular inspections; 5)
Ensure that personal safety equipment is made available and properly used by personnel; 6)
Perform at least 8 Task/Job Observations per month on personnel under his/her control.

Workers
Workers shall:

1) Comply with the instructions imposed by the employer and the Management in order to
ensure collective and individual safety;
2) Make appropriate use of equipment, tools, hazardous substances, transportation and
working equipment as well as the use of safety device in the manner it has been intended;

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 3) Make appropriate use of safety protection devices in the manner it has been intended with
no alterations of any kind whatsoever;
4) Immediately report to the employer or the person in charge any deficiencies of safety
devices, as well as any other hazardous conditions of which they have knowledge, in order
to eliminate or minimise the deficiencies or hazards;
5) Not remove/modify any safety, signalling or control devices without consent;
6) Not undertake any work/activity for which they have not received adequate training or
which can endanger themselves or colleagues;
7) Undergo pre/post medical examination;
8) Cooperate with all statutory obligations and direct instructions of Supervisors;
9) Be familiar with HV CRANE and Client’s SHE specifications; 10) Report all
accidents/incidents before the end of the applicable shift;
11) Perform at least 4 Task/Job Observations on their co-workers per month.

Communication
Effective communication is essential for the development of a SHE culture within the
organisation. This will be implemented through:

1) Dissemination of the SHE Policy to all personnel and instruction on the use thereof;
2) Distribution of SHE Notices, periodic health and safety briefing notes etc. to affected
Managers;
3) Promoting open communication between Management and the workforce on SHE matters;
4) Ensuring SHE issues are included in the Agenda of Management meetings;
5) Promoting hygiene;
6) Health, Safety and Environmental awareness by disseminating information such as accident
and injury statistics and articles that have a direct impact upon the health, hygiene, safety
and environment of the workforce;
7) Attending SHE meetings;
8) Toolbox Talks;
9) On the job one-on-one communication;
10) Effective signs indicating hazards, escape routes and first aid facilities.

The SHE Plan shall have visible lines of communication for:

1) Information;
2) Correspondence;
3) Reporting (Non-Conformance);

Internal lines of communication shall provide for:

1) Site coordination;
2) Coordination between Corporate and Line Management.

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 External lines of communication shall provide for:

1) Principal Contractor;
2) Partners;
3) Sub-Contractors and Services;

4) 4) Local Authorities.

All SHE concerns shall be seriously considered and reported through the lines of communication
in a transparent manner.

Kick-off Meetings
On award of a contract, a kick-off meeting will be held and attended by the Site/Project
Manager, designated Area Manager and a representative of the Safety Department to ensure
that all legal requirements are adhered to.

Agenda must at least include the following:

1) Type and nature of work;

2) Scope of Work;
3) Allowable working hours;
4) Confirm that work can be safely executed within the proposed program of works;
5) SHE induction requirements;
6) Personal Protective Equipment;
7) Plant and equipment, standards and requirements;
8) Interfaces with other Contractors;
9) Contractor’s SHE Plan;
10) Auditing – Participation and Involvement;
11) Risk Assessments;
12) Work Stoppages;
13) Training and Instruction;
14) Hazardous materials (Brining onto premises);
15) Reporting of incidents and accidents;
16) Permit system – Administration and Requirements;
17) Working on live operating process plant;
18) Language barriers;
19) Any other specific anticipated hazards related to the Scope of Work; 20) Environmental
consideration.

Special Meetings
Additional meetings may be called to address special circumstances e.g.:

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 1) Work requiring special instructions and precautions;
2) Visits by Inspectors from the Department of Labour;
3) Report back of Audit and Inspection findings;
4) Reporting the impact on health and safety of any design work concurrent with the
construction phase i.e. identifying potential hazards which were unknown at the contract
award stage;
5) Client interface coordination
6) Reporting of additional cases/identifications to SHE Management and Project Management.

Supervisory Meetings
At least once every two (2) weeks, regularly scheduled meetings are to be conducted by the SHE
Practitioner and attended by all Section Leaders and Supervisors. The agenda shall include the
discussion of the previous accident/incidents, any unsafe work, material/equipment reported by
the inspectors. It shall include also the planning for the next period for all activities and their
SHE requirements.

Those meetings will study also the needs for the safety materials – information bulletins,
training and the Toolbox Talks. Reports of the Supervisory meetings shall be provided to the
Safety Department. Records of attendance must be kept in the SHE File and available for
inspection/verification.

Toolbox Talks

Daily Toolbox Talks

Daily Toolbox Talks shall be given at the start of each shift. These will be conducted by the Line
Supervision and should address the application of SHE rules and procedures to the hazards of
current work. Duration of the talks should typically be 10-15 minutes, but particularly
hazardous operations may require extended team talks, for example, confined space entry.

Language
Toolbox Talks should be given in languages everyone will understand. An interpreter should be
used if necessary.

Monitoring
HV CRANE Supervision will monitor daily and weekly talks outlined above to demonstrate

Management commitment, verify quality and encourage two-way communication. Daily talks
will be held with the crews by the Supervisor and random audits will be performed by the Safety
Practitioner allocated for the area. Job Observations are conducted as outlined, which will
highlight the effectiveness of the training in Toolbox Talks.

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 Continuous Based Risk Assessments
Continuous Based Risk Assessments are a simple form of Risk Assessments used to review specific
work plans to identify hazards, improve safety and increase job familiarisation, by
Involvement of the workforce. The names of such persons will be recorded on an attendance
register and kept at the work site. The Supervisor will conduct the Continuous Based Risk
Assessment at the location where the task will be performed. If a Supervisor is not present, the
Charge hand will take over the responsibilities of the Supervisor and conduct the Continuous
Based Risk Assessment with the crew.

On the Job (One-on-One Communication)

While supervising, or during site walks, the Supervisor or Safety Practitioner will have individual one-
on-one discussions with personnel involved in the construction that are in violation of safety rules and
regulations or in unsafe acts or conditions. Proof thereof will be available.

Site Induction

Internal Safety Induction

All employees and visitors are required to attend an induction training course. The course must
be completed before anyone is allowed to work on site. HV CRANE must allow time for each of
its employees to attend these training courses and other formalities required to enable
employees to full comply with legislation. The subjects to be covered will, in main, consist of:

1) Pre-Work inspection form;

2) Safety Harnesses, the safe use thereof and prohibition of tampering with it;
3) Company SHE Plan;
4) Health and Safety Policies;
5) Disability Policy;
6) HIV/Aids Policy;
7) PPE Policy;
8) Housekeeping Policy;
9) Environmental Policy;
10) Smoking Policy;
11) Emergency Policy;
12) Ladder Procedure;
13) Fall Protection Plan;
14) Job Specific Procedures.

HV CRANE is responsible for arranging entry and exit medical examinations; however, HV CRANE
is also responsible for performing internal inductions for ALL employees, as per internal
Company Policy. Proof of internal inductions will be available in the Safety file on site and will
be audited and verified.

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Site Induction
The site induction training will be performed on all new arrivals (for personnel who has not been
on the site before) within the first day on site. The subjects to be covered by the site specific
training will include, but is not limited to:

1) Safety Policy and SHE Management Structure;

2) SHE/Site organisation;
3) SHE education;
4) Legal/Client SHE requirements;
5) Accidents, Incidents and reporting;
6) Site Evacuation / Emergency Plan;
7) Fire Prevention/Protection/Fighting;

8) 8) First Aid and Rescue;

9) 9) Site Facilities.

The extent to which the site induction training will take place will depend on the type of project
and construction site and the nature of work and hazards inherent in that work. In addition,
more intensive training regarding the procedures will be given to Section Leaders, Supervisors
and site employees at high risk tasks.

On completion of the induction training, the site Section Leader will ensure that new arrivals
have received a copy of the safety handbook. Record or all training attendance must be kept.
On renewal of badges, the
Section Leader will do regular spot checks on the crew’s induction cards. The Section Leader
stays responsible to ensure that appointments are made at the relevant Sasol personnel for re-
training.

SHE Promotions
HV CRANE is encouraged to conduct SHE promotions thereby demonstrating its commitment to
SHE matters in all their activities. Promotions such as a suggestion box, posters (involving
workforce), incident recalls, Toolbox Talks and Continuous Based Risk Assessments will enable
employees to share their knowledge and expertise to the benefit of the employees/employer.

Monthly SHE Reports

The SHE report, which forms part of the monthly progress report shall include, for the reporting
period:

1) A tabulation of all accidents, incidents and dangerous occurrences;

2) A tabulation of all hazards observed at the work site;
3) A summary of the SHE activities, problem areas and corrective actions, government visits
and SHE audits;

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Monthly graphs and statistics shall be prepared, on a cumulative basis showing recordable injury
rates and lost workday injury rates.

Hazard Identification and Task Management

All projects related hazards relating to the construction operations to be performed by HV
CRANE shall be systematically identified, the risk assessed and appropriate controls and actions
implemented by:

1) Developing and maintaining hazard identification and Risk Assessment procedures and
criteria (Risk Analysis);
2) Identifying hazards and risks and eliminate/control these risks to an acceptable level;
3) Providing Safe Operating Procedures with the necessary safety training in task specific SHE
File to minimise exposure to the remaining hazards;
4) Providing Personal Protective Equipment;
5) Systematically reviewing all operations to identify hazards and risks;
6) Documenting the process of hazard identification, assessment of risk, selection of controls
and records of implementation.

A qualitative Risk Analysis of the project operations will be carried our prior to construction
activities starting and will conform to or exceed the Client’s requirements, in a systematic
approach. It shall be implemented and reviewed by experienced and competent personnel,
using their engineering and operational knowledge and best judgement to identify and rank the
risk associated with each activity. A Continuous Based Risk Assessment is filled in by the
appointed Supervisor on the specific area. This Risk Assessment is discussed with the crew
before each task. When a risk was identified on the site, the Supervisor and appointed Safety
Practitioner will arrange for the existing Risk Assessment to be amended. This revision must be
approved by the Management of the company and training must be arranged through the
Safety Department for the workforce. No person is allowed to work unless the precautionary
measures were put in place and training was received on that unit.

Available disabling injuries, accidents and near-misses. All near-misses reported will be
compiled in the Risk Assessments to establish preventative actions for reoccurrence.

COSHH (Control of Substances Hazardous to Health)

Hazardous materials must not be used where a practicable safer alternative exists. All
hazardous materials purchased for site whether by the Client or HV CRANE shall be furnished
with a Material Safety Data Sheet. These data sheets should be dispatched to site, prior to
shipment of the material. All material safety data sheets will be held in the storage facility of
the hazardous substances. A central register of all hazardous substances on site shall be held by
the Safety Department and be freely available for inspection.

HV CRANE shall implement a safe system of work and provide all relevant Personal Protective
Equipment to ensure that the risks associated with the use, handling and disposal of such
substances are minimised.

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HV CRANE shall ensure that any persons handling such substances have received instructions
regarding the hazards, the system of work to be adopted and the actions required in the event
of spillage and that COSHH assessments have been prepared, communicated and are freely
available for inspection. The storage of hazardous materials on site must be kept to the lowest
practical levels.

Training
SHE safety awareness training is a legal requirement for all employees, especially for those who
are learning a new trade. It is also essential to keep Supervisors and skilled Operators up-to-
date with current SHE technology and practices.

Therefore, in addition to the induction training, the employees shall ascertain any extra safety
training that may be required for employees and HV CRANE will provide training by a competent
person or institution. In addition to standard skills, training courses for skilled operators, the
type of safety training which may be required could be: First Aid, Fire Teams and Fire Fighting,
Use of Breathing Apparatus etc.

The following guidelines as a minimum shall be adhered to:

1) An activity Training Matrix shall be instigated, identifying specific disciplines and training
requirements and shall be approved by the relevant Manager;
2) All employees’ safety training shall be recorded and kept on site.

All scaffold employees has been re-trained and is competent to perform the work. All the
employees of HV CRANE are trained and all employees undergo an internal induction program,
which includes:

1) Fall Protection Plan;

2) Risk Assessments;
3) Safety Harness Training;
4) Incident/Accident Procedures;
5) Emergency Procedures;
6) General Safety Rules;
7) Correct use of PPE;
8) Methods of maintaining, installation & remove old aircon units;
9) Safe Handling of Materials;
10) Ergonomics Procedure;
11) Types and uses of aircon units;
12) Approved methods of inspecting and stacking material and components.

After conducting the internal training, the Safety Practitioner will conduct site specific
refreshment training. The following training will be conducted by the Safety Practitioner:

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 1) Company SHE Plan;
2) Task Specific Procedures;
3) Risk Assessments;
4) Fall Protection Plan

External Training
An external training authority (QED) retrained all scaffold employees in the following courses.

1) Scaffolding, step ladder & Safety Harnesses;

2) Inspection Control of Scaffolding;
3) Portable tools
4) Occupational Health and Safety Act 85 of 1993.

Risk Assessment Training

1)Fire
Fighter

2) First
Aider

Action Equipment

1) Aircon Installation & Maintenance

Highveld Ridge Electrical Inspectors

1) Portable Electrical Training

1) Fall Protection;
2) Scaffolding Safety Inspections (SSI);
3) Risk Assessment

NOSA

Section Leaders, Supervisors and Area Managers have been trained by NOSA which include the
following topics:

1) Risk Assessment (HIRA);

2) Legal Liability;
3) Construction Regulations;
4) Communication;
5) Planning of Work Crews.

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 Accident/Incident Investigations and Reporting
The Safety Representatives shall be responsible for reporting all accidents/incidents, personnel
injuries, casualties, property damage and fires to HV CRANE Safety Department. In some cases,
where required, HV CRANE Plant Safety Department will report to the local authority and/or
Department of Labour.

Investigation and Reporting shall be implemented as follows:

In the event of fatal accidents, medical cases and serious injuries, the investigation will be
carried out by the SHE Practitioner, Designated Area Manager, Client’s Safety Department and
the Department of Labour and will be reported in writing within 24 hours to the Client’s Project
Manager.

1) All events involving fire and/or damages to property of HV CRANE, plant and equipment, will
be reported in writing within 24 hours to the Client’s Project Manager;
2) Where a near-miss is recorded, it shall be reported and investigated and appropriate
corrective actions taken to prevent re-occurrence;
3) In case of a Lost Work Day Case, the Client will be informed within 1 hour of the injury and
an investigation will be scheduled via the Client’s Safety Department and HV CRANE
Management with Safety Officials will be present at the investigation;
4) First Aid cases will be investigated with the Client and HV CRANE. All the First Aid cases are
to be reported to the control room immediately and will be investigated to determine the
root cause and to put corrective actions in place. All First Aid cases will be transported to
the Medical Station by means of an ambulance provided by Sasol;
5) Monthly Safety Reports shall be submitted to the CEO of HV CRANE ;
6) Accidents shall be reported using the Accident/Incident Report Form (FORMNOV048);
7) Any engineering review or investigation committee shall be in accordance with legal
requirements;
8) Incident reporting and investigation shall be in accordance with HV CRANE and Client
Procedures.

Work Permit Systems

Function of Work Permits

A work permit authorises specific works to be conducted in a restricted area. This serves as
record that steps have been taken to ensure safe working conditions in the area. In this project,
HV CRANE shall strictly follow Sasol’s work permit system and other relevant procedures.
Application for work permits shall be made 24 hours before commencement of the work
activities. An authorised receiver will request a work permit from a certified issuer before doing
any work in a restricted area. Sasol’s Project Management will obtain all third party permits. If
the work contemplated involves any change, addition or deletion in the facility, the work will be
coordinated between Sasol’s Project Management Operations Team and HV CRANE .

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 General Requirements
1) Scaffolding:

All scaffolding is to be erected as per the Client’s specification and shall comply with all
SANS 10085 standards.

2) Scaffolding Supervisors and Inspectors shall be appointed in one of two methods:

a. Scaffold Supervisors are to be appointed under 14.2 regulations as well as

the Scaffold Inspector. There must be made mention that the Scaffold Supervisor
appointment states that the Supervisor is also responsible for Scaffold Inspections.
Supervisors are also appointed according to Section 8 of the Occupational Health and
Safety Act 85 of 1993 and Construction Regulations 6.2;
b. Scaffold Supervisors may also be appointed as Scaffold Inspectors on one form.
3) Before commencement of any construction activity in a restricted area, a work permit is to
be obtained;
4) The work on site must be performed according to the instructions and precautions on the
work permit;
5) The authorised permit receiver has the right and responsibility to stop the work and advise
the Supervisor at any time that safety specifications on the job does not meet the condition
of the work permit;
6) The Company’s copy of the work permit shall remain on the job site at all time for the
duration of the activity;
7) Where an incident or emergency occurs, the permit to work will be withdrawn immediately,
pending confirmation to restart work;
8) Administration of work permit procedures shall be in compliance with Sasol’s Safety
Requirements.

Cold Work
Cold work permits are generally applied to cover a variety of activities, which are not of a type
covered by the more specific permits or certificates. Cold work shall include but not be limited
to the following:

1) Scaffolding;
2) Cleaning aircon filters;
3) Oversize working;
4) Insulation work;
7) Maintenance operation

Hot Work
Hot work permits are generally applied to any type of work which involves actual or potential
sources of ignition and work for which there may be a risk of fire and/or explosion or which
involves the emission of toxic fumes from the application of heat. Hot work shall include but
not be limited to the following:

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 1) Burning;
2) Welding;
3) Cutting;
4) Heating;
5) Grinding;
6) Working on live electrical equipment;
7) Use of portable combustion engines and electrical power tools.

Entry Certificate
An entry certificate is issued to specify the precautions that need to be taken to eliminate
dangerous fumes or gases or prevent a lack of oxygen before a person is permitted to enter a
confined space. The certificate shall confirm that the space is free from dangerous fumes or
asphyxiating gases. Precautions shall be specified on the certificate to protect the atmosphere
against the ingress of airborne contaminants from adjacent sources. A permit to work for entry
into confined spaces cannot be issued without the entry certificate having been successfully
completed.

Isolation Certificates
An isolation certificate is required before any work can be started on process, mechanical or
electrical, plant or equipment. An isolation certificate is also required where access to the site
of work is restricted or its safety is jeopardised by any adjacent plant or equipment. An activity
cannot commence until all the necessary isolation requirements are in place.

Lock-out/Tag-out System
The purpose for the lock-out system is to render controllers inoperative (i.e. circuit breakers,
disconnect switches, valves etc.) or any systems (electrical, steam, hydrocarbon, water, acid
etc.), where the operation of the control device could be hazardous to personnel working on the
system.

Hold tags and locks are primarily intended to protect the individual doing the work from being
injured by an inadvertent start-up.

Whenever employees work on or near equipment and could be injured as a result or energy in
the system, the equipment shall be isolated from its energy sources.

In the event of fluid or gas systems being involved, precautions will be taken by rolling blinds
before work on the system will take place.

Additional precautions will be taken in conjunction with “Use of Hold Tag and Multiple Lock-
outs” Procedure.

Selection and Management of Sub-Contractors

The requirements related to the selection and Management of Sub-Contractors are
implemented in the principal phases:

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1) Pre-qualification and inclusion in the approved vendor list;
2) Qualification for special projects;
3) Management at the work site (SHE Plan);
4) Safety performance standards (Risk Assessments);
5) Details of personnel experience;
6) Details of personnel qualifications;
7) Safe Operating Procedures;
8) Emergency response procedures;
9) Personal Protective Equipment procedures.

After awarding the contract, HV CRANE will be using the following to monitor the Sub-
Contractor:

1) Pre-Job Meetings;
2) Risk Assessments;
3) Sub-Contractor communications;
4) Sub-Contractor Induction
5) Access Control;
6) Sub-Contractor’s Performance;
7) Audits;
8) Site Establishment.

Selection of Craft and Competency Verification

Before an employee is employed at HV CRANE, the following steps must be followed to
determine if the employee is fit and competent to perform the task:

1) An interview with the applicable Manager must be done;

2) All certificates must be handed in at the HR office on the day of interview;
3) The HR personnel must contact the relevant college or educational institute which is
stipulated on the certificate;
4) Supply on the certificate number (no name or ID number) to the applicable institute;
5) HR personnel must ensure that the certificate is issued to the candidate with the correct ID
number & ensure the certificate is valid.

Emergencies and/or Evacuations

It is the responsibility of each member of HV CRANE Management and Supervision to familiarise
himself with the emergency procedures which apply to the plants and areas in which he has
men working.

These procedures will give personnel all information on the actions to be taken in case of
accidents/incidents.

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 In case of emergency involving the HV CRANE job or equipment after working time, the SHE
Practitioner/Site Manager shall be contacted.

Fall Prevention & Protection Plan

HV CRANE shall provide the Client with a Fall Protection Plan, which shall include the emergency
procedure to minimise suspension trauma.

Action to be taken
When an emergency condition exists or on hearing the “Stop Work Alarm”, every Supervisor
shall ensure the following:

1) All work stops at

once;

2) All equipment is
shut down;

3) All men are evacuated to a pre-determined assembly point;

4) A roll call is taken to ensure every employee is accounted for;
5) No one is permitted to return until notification has been received from Sasol Personnel that
it is safe to do so.

SHE Audits and Inspections

Internal Audits
Senior SHE staff shall audit all activities at regular intervals.

Auditing shall be performed with the use of standard checklists and audit protocols and shall
define corrective actions needed. Non-Conformities highlighted during the inspection shall be
prioritised and corrective action implemented.

A copy of the checklist must be sent to HV CRANE Management and SHE Management.

On-site inspection of SHE Plans shall be carried out by the SHE Practitioner using the prescribed
forms. The results of the inspection will be reported to Management.

The basic purposes of audits are to assess the reliability, efficiency and effectiveness of the
various components of the Management system.

The Management of HV CRANE is conducting a bi-weekly Management audit on site. The Area
Manager, Section Leader and Safety Representative participate in these audits.

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 External Audits

External audits shall be conducted on an annual basis.

SHE Inspections
SHE inspections shall be conducted on a weekly basis by the SHE Manager and/or the SHE
Practitioner, Site Manager and the designated Area Manager. A summary report will be
included in the weekly progress meeting.

The Safety Practitioner shall submit to Management a monthly report providing the following:

1) A list of all safety inspections and related activities performed during the previous weeks
worked;
2) A register of violations observed to include the names and control numbers of all employees
involved with each violation;
3) Description of corrective actions taken to prevent a recurrence of all violations observed.

A root cause analysis program shall be implemented to identify the visible and underlying
causes of deficiency. If the findings point to SHE Management system failure, then the system
shall be modified to eliminate the deviations or shortcomings.

The following prescribed documentation will be completed by the Safety Practitioner allocated
for the specific area:

1) Self-Assessment shall be done once a week;

2) Daily deviation inspection sheet (Log Sheet); 3) Job Observations
(Once a month on Supervision); 4) Plant inspections to be
conducted daily.

All these documentation will be forwarded to the Safety Manager of SMART ACESS ELECAL to be
included in the monthly report for the Client.

Scaffolding Inspections
The following inspection document is used which provides the basic checklist for scaffold
inspections. The inspection certificate number must correspond with the handover number.
The top section of the inspection register is to indicate the location of the scaffold, date of
inspection, faults found during inspections, date corrected and signature of the inspector.

The second section of the form indicates the items which must be inspected according to SANS
10085. If any scaffold deviate from these guidelines, the green tag must be removed and
rectified immediately. SANS 10085-1:2004 is available for review at Supervision and
Management.

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 A modification sheet will be filled in by the Inspector/Supervisor on that specific plant and will
be signed by the Client. A copy of the modification sheet will stay in the book and the original
will be kept by the Client.

Scaffolds must be inspected within a seven (7) day period, after heavy rain or inclement weather
or when suspicion of tampering arises. If found that a scaffold passed the inspection interval,
disciplinary action will be taken towards the inspector and supervisor.

Health and Facilities

HV CRANE assures to maintain adequate first aid facilities at the work site in accordance with
Labour and Workmen’s Compensation law.

During the performance of the programmed works, the following will be developed for
implementation, aiming at establishing and preserving the highest standard of health and
hygienic conditions for the entire workforce on site:

1) Medical fitness of workers and periodical checks;

2) First aid training, general prophylactics training and refresher courses;
3) Sanitary inspections of critical areas at the work site; 4) Accident prevention program; 5)
Emergency preparedness.

HV CRANE Plant is making use of Medical Station when attention of a medical practitioner is
needed. HV CRANE is registered at the Compensation Commission for work related
injuries/incidents/accidents.

When people sustain a first aid injury on site, it stays the responsibility of the Supervisor to
ensure the injured party is transported to the Medical Station. A qualified first aider will attend
to his/her injury. All injuries must be reported to the production personnel, where the
abovementioned action will be decided.

When a person sustains a more serious injury on site, the emergency response unit of Sasol will
be contacted and the injured person will be taken to the Medical Station via ambulance. A
WCL2 form will be completed at the Medical Station and a copy of the WCL2 form will be
forwarded to the Client with the investigation report.

Medical Surveillance
All employees are undergoing pre-employment, annual medical and exit medical surveillance.
Each employee is issued with a card which will indicate if the employee is fit for work or if any
restrictions are added.

The HR Department and site agents of HV CRANE Plant hereby receive the cards of the newly
employed people to establish if he/she is able to perform the tasks which HV CRANE need their
services for. If the person does not qualify, HV CRANE do not employ the abovementioned.

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 Environment
A detailed review of construction activities and their impact on the environment shall be done
prior to the start of construction operations. Environmental issues to be covered are noise,
spillage, waste materials, emissions and effects of earthwork on ground water, soil erosion and
drainage. This action will be performed by Sasol and documentation will be kept at the
environmental department.

Noise assessments shall be made by the client to identify areas within the action level. Areas
with noise levels greater than 85db will require the wearing of suitable hearing protection.

Risk Assessment shall be conducted and as a result, the necessary precautions established i.e.
prescribed Personal Protective Equipment, containment measures such a provision and
placement of absorbent material and methods of disposal. This information will be included in
the detailed job method statement.

All waste material designated as toxic or hazardous must be notified to the environmental
department. A licensed contractor shall be used to transport and dispose of material to a
licensed dumping area. Hazardous waste such as contaminated materials shall be placed inside
blue bins in accordance with current legislation and procedure. The disposal contractor will be
provided with a full description of the waste material.

Sitting of plant and equipment requires careful consideration. Concentrations of engine driven
equipment may contribute to noise, vibration and emission pollution. The use of diesel driven
equipment shall be kept to a sensible minimum. In areas where recycling facilities exist,
consideration should be given to segregating for salvage.

Housekeeping
The effectiveness of a SHE program is determined by the general standards of housekeeping
maintained on site. Key points to be applied are:

1) Cable management: strap hooks or rubber ties for hanging cables and hoses shall be
provided to keep access ways clean and tidy;
2) All loose material shall be stored in a clean and tidy manner;
3) Scrap bins shall be situated near work areas by Sasol and cleaned regularly (Sasol to be
notified);
4) Skips should be situated in strategic locations by Sasol and cleaned regularly (Sasol to be
notified);
5) Scaffolding platforms shall be kept clear of debris, with all material stored in suitable
containers;
6) Housekeeping problems shall be identified and actioned on a daily basis as part of the
inspection responsibility of the individual Supervisor.

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Working Outside Normal Working Hours
Hazards associated with after hours, night shift and weekend operations will require that,
particular attention be paid to:

1) Levels of Supervision;
2) Task Observation and monitoring of the workforce;
3) Lighting conditions at the workplace and access to the workplace;
4) Activities that are identified, as being potentially hazardous if undertaken outside of
daylight hours (e.g. lifting operations) will not be carried out;
5) Medical Cover;
6) SHE Cover;
7) No work is permitted outside normal hours unless permission has been obtained from the
relevant authorities to exceed legal working hours.

Transportation
All employees of HV CRANE working, will be transported from HV CRANE Main Yard to the
applicable working area by means of transportation at certain predetermined times during the
day as well as the HV CRANE transport.

Welfare
Portable toilets are hired in for projects/shutdowns as required. The toilets are placed at the
specific units outside the plant area.

Tents are erected for eating facilities on units where a large amount of employees are situated
for the specific project/shutdown.

Personal Protective Equipment

All employees of HV CRANE s are issued with the prescribe PPE when employed. The following
PPE will be issued accordingly:

# Personal Protective Equipment Frequency Standard

1 Overalls Six Monthly EN 470-1 and EN 531
2 Safety Shoes Annually SANS 741:2006
3 Safety Glasses When Required EN 166:2001
4 Safety Gloves When Required EN 388/94
5 Ear Plugs When Required EN 352-2
6 Ear Muffs (Double Ear Protection) When Required EN 352
7 Hard Hats When Damaged SANS 1397:2003
8 Dust Masks When Required EN 149:2001 (FF1 or FF2)

9 Respirator When Required EN 140:1998

10 Safety Harness When Employed SABS – EN 365

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 No employee will be required to pay for any Personal Protective Equipment as stipulated in the
Occupational Health and Safety Act 85 of 1993, Section 8(2)b – General duties of the employer
towards employees, except where it can be proven that employees wilfully and with intent
damage, misuse and/or abuse their Personal Protective Equipment as stipulated in the
Occupational Health and Safety Act 85 of 1993, Section 15 – Duty not to interfere with, damage
or misuse anything that has been provided in the interest of health and safety.

Personal Protective Equipment shall be inspected daily and recorded on the applicable
inspection sheet (FORMNOV024). Deviations shall be documented and reported immediately in
order to rectify. Employees shall verify with signatures that the inspection has been conducted
and that the information contained on the inspection sheet, is true and correct.

Safety Harnesses
All the Safety Harnesses are colour coded every three months. Monthly inspections are done by
the appointed person in the stores. Damaged safety harnesses are removed from site, the
lanyards removed and safety harnesses are destroyed in the manner described in the applicable
procedure (SOPNOV022). Daily inspections are conducted by the Supervisor and/or the Safety
Representative on site. Proof of inspection must be submitted to the Safety Department.
Inspection shall be conducted on the applicable inspection sheet (FORMNOV034).

Training
All employees of HV CRANE Plant Services are trained in the visual inspection and correct fitting
of a safety harness. All employees are made conversant in the hazards concerning the positive
and negative impacts of a safety harness.

Suspension Trauma
HV CRANE Plant S is currently making use of S fire brigade. Emergency Numbers are displayed on the
emergency numbers notice board. Only trained personnel are allowed to rescue the person. However, if
the person can reach and get hold of the structure, he can pull himself up to a safe platform.

Financial Allocation
Financial allocation has been stipulated within the tender contract.

Management of Change
HV CRANE Plant is working according to ISO 9001. All new documentation will be attached to a
document change proposal (FORMNOV004) and circulated for review. The document will be
logged onto the document register once all changes have been made and the document
accepted. It is the duty of the IMS personnel to ensure that the applicable register is updated.

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 Amendment Record
Revision Page: Status – Change Date:
Number:
01 ALL Revised Document
02 ALL Copied onto new format
Records
Identification: Storage: Retention Time: Disposition: Responsible
Person:
Obsolete Obsolete File 5 Years Shred System
Documents Administrator

Supplied to HV Crane before the compilation of the SHE File.

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