CMMS: What can it do for me?.
How a Computerised Maintenance Management System can help your business.
Introduction
Despite companies having many millions of pounds worth of assets, justifying a CMMS purchase can often be a large hurdle for the Maintenance Department to overcome. Money is always seen to be found for so called front end systems, while the maintenance function has to make do. The major reason for this is often that Maintenance is seen as a cost rather than as a function that enhances profitability. While the above attitude may be understood, it is somewhat a short term approach. The current economic climate demands increased efficiencies from all areas of a business. If competitors are using computerised maintenance management systems then your organisation should be asking why?. The answer may surprise you. A good CMMS system will support your organisation in the following:-
A living cell requires energy not only for all its functions, but also for the maintenance of its structure.
Albert Szent-Gyorgyi
Extending the lifetime of your assets Lowering funding requirements and total cost of ownership Setting up planned maintenance schedules Managing compliance requirements Managing break downs Making investment decisions Making accurate and detailed reports Improving administration Improving contractor management and accountability Improving health and safety regimes Improving customer experiences
This white paper takes each of the above elements and explains how the implementation of a CMMS helps.
Extending the lifetime of your assets A good CMMS system will extend the lifetime of your assets through ensuring that your preventative maintenance schedule is always up to date. Similarly, through continuous condition monitoring it will alert you to any minor problems, thus allowing you to conduct reactive maintenance before the problem becomes bigger. Lower funding requirements Through conducting thorough preventative maintenance not only is the lifetime of your assets improved but also the annual funding requirements and the total cost of ownership Setting up planned maintenance schedules This is the core part of any planned maintenance system, in which planned preventative maintenance will be scheduled in order to optimise the uptime of your assets Managing compliance requirements Through having a planned maintenance schedule that is actively managed you will be ensuring that your business is complying with statutory requirements. Managing break downs Through continuous monitoring of your critical assets you will be automatically warned of any issues affecting these assets. Work orders can be routed through your maintenance department and automatically sent to your contractors. Information required to complete the job can be automatically attached to the work order, as can work history on the asset in question. Having a historical record will allow maintenance personnel to identify trends, and cost benefit analysis can then be conducted in order to determine the best method of action. An electronic audit trail of all work requests/incidents can be called up by authorised personnel through logging into the database. Optimally, this facility will be available via bring your own technology solutions. Making investment decisions Through having a clear audit trail and work history of all key assets and facilities, senior managers will be better informed when making decisions relating to assets disposal and acquisition.. Making accurate and detailed reports Good CMMS systems come with a detailed dashboard customisable to the important elements of the user. Exportable reports allow your managers and personnel to produce information in easy to understand formats including graphs and spreadsheets at the touch of a button. No more chasing old and inconsistent data.
Improving administration Through not having paper based, or ad hoc non integrated maintenance systems, a CMMS will provide you with a streamlined approach to administration. Documents relating to specific incidents or assets can be stored directly in the system. Improving contractor management and accountability Contractor management can be improved through automatically assigning different types of works orders to specific contractor service level agreements. Contractor accountability is improved through the associated audit trails and performance records. Improving health and safety regimes A CMMS will reduce the possibility that important work related to safety is overlooked. Similarly, by increasing the total efficiency of an organisation it will increase the likelihood of work occurring at the allotted time. Should H&S incidents occur, a CMMS should capture all data to comply with reporting requirements. Improving customer experiences Customer experiences and ultimately their buying behaviour can be affected by faulty maintenance regimes. Through ensuring that your assets are working and that downtime is scheduled and managed, you will be ensuring that negative customer experience is minimised. Reducing Energy Consumption A CMMS with a continuous monitoring capability should also assist with energy management. Energy usage can be collected and trends identified. Energy saving initiatives can then be implemented and measured.
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