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Data Capture Techniques Guide

This document discusses various methods for capturing data, including manual input methods like keyboards and touchscreens, optical methods like barcodes and OCR, voice recognition, and card input using magnetic strips or chips. Each method has advantages and disadvantages related to speed, accuracy, required equipment or training, and types of data that can be captured. Encoding information assigns codes to data to facilitate storage and reprocessing while retaining meaning.

Uploaded by

RavNeet KaUr
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd

Topics covered

  • data validation,
  • data retrieval,
  • data efficiency,
  • survey responses,
  • data storage,
  • data systems,
  • specialist equipment,
  • data insights,
  • card input,
  • data security
416 views15 pages

Data Capture Techniques Guide

This document discusses various methods for capturing data, including manual input methods like keyboards and touchscreens, optical methods like barcodes and OCR, voice recognition, and card input using magnetic strips or chips. Each method has advantages and disadvantages related to speed, accuracy, required equipment or training, and types of data that can be captured. Encoding information assigns codes to data to facilitate storage and reprocessing while retaining meaning.

Uploaded by

RavNeet KaUr
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd

Topics covered

  • data validation,
  • data retrieval,
  • data efficiency,
  • survey responses,
  • data storage,
  • data systems,
  • specialist equipment,
  • data insights,
  • card input,
  • data security

Data Capture Methods

Data Capture Methods


In this topic, we will be looking at:

Methods of data capture


When it would be appropriate to use each
method
Advantages and disadvantages of each
The concept of encoding
Manual Input
Methods that register movements of the
hand include:
mouse
keyboard
tracker ball
graphics tablet
touch-screen e.g. PDA
Advantages and Disadvantages
there shouldnt be
much of a need for It can be slow to
training, as most enter data
people are already
Transcription (data
familiar with the
entry) errors can
concept
occur
ICT systems can be
Handwriting
similar to manual
recognition can be
ones no need for
unreliable
specialised data
collection sheets
Optical Methods
Methods that read data optically include:
Optical Mark Readers (OMR)
Optical Character Recognition (OCR)
Punched cards, paper tape and
Kimball tags
Barcodes
Advantages and Disadvantages
Large amounts of data Specialist equipment
can be read quickly is needed to prepare
the data for entry
Data can be read
e.g. tags or forms
without human
intervention Only good for a
limited range of data
Easy for staff to use
closed questions
Kimball tags or
barcodes no Medium is often
specialist knowledge paper easily
needed damaged

(not including optical character recognition)


Optical Character Recognition
Text is scanned then converted into real,
editable text
Advantages and Disadvantages

No special data- Recognition is not


preparation equipment 100% accurate
required it just uses Converted documents
text on ordinary will need to be
paper checked
Data is easily read by Dirty or damaged
humans as well as the documents are
computer difficult to read
Voice Recognition
Voice recognition can be used for:
Controlling devices (small vocabulary
systems)
Dictation (large vocabulary systems)
Small vocabulary systems are usually
more reliable and may not need training
Advantages and Disadvantages

No special data-
preparation equipment Recognition is not
required you just 100% accurate
say the data Dictation systems
Data is easily need to be trained
understood by humans Not everything e.g.
as well as the mathematical
computer formulae are easy
Little training is to describe in words
required
Card Input
Cards can contain data on:
Magnetic strips e.g. bank
cards and train tickets
these contain little data and
are easily damaged
Chips (Smart Cards) such
as the new Chip and Pin
credit cards and some
loyalty cards. These contain
more data and are harder to
copy/forge
Magnetic Ink Character
Recognition
The characters are printed in magnetic ink
at the bottom of cheques:

Account details
Advantages and Disadvantages

Data is easily read by


humans as well as the
computer Specialist high-
quality printing
Little training is equipment is
required you just required this
feed the cheques into obviously costs more!
the machine
Its difficult for
forgers to change
details
Encoding Information
Sometimes you might want to turn
information into data i.e. to store it
this is called encoding
Your data capture methods will form
part of the encoding process how are
you going to collect the information?
How do you code information to make it
easy to re-process, without losing its
meaning?
Encoding Example
Often surveys have questions like this:
A level ICT is brilliant!
Disagree strongly
Disagree
Neither agree nor disagree
Agree
Agree strongly

How would you collect the responses?


Would that be the most reliable
method?

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