ICT IGCSE Practical – Revision Presentation
Word Processing
Chapter 17: Document Production
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ICT IGCSE Practical – Revision Presentation
Word Processing
Chapter 17: Document Production
To create text styles click on
Home >> Tab under Change
Styles
Click new Style
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ICT IGCSE Practical – Revision Presentation
Word Processing
Chapter 17: Document Production
Text
Formatting
Existing Styles can
also be modified
e.g. Title
Alignment Line Spacing
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ICT IGCSE Practical – Revision Presentation
Word Processing
To add
spacing click
Chapter 17: Document Production
on Format >>
Paragraph
Edit After to add spacing after
a text style.
Tip: Refer to current font size
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ICT IGCSE Practical – Revision Presentation
Word Processing
Tip 1: When inserting a header or footer make sure you select the Blank (Three
Columns) option.
Chapter 17: Document Production
To insert a File name
click on Design >>
Quick Parts >> Field
Columns Click on here the add the path to the file name.
1. Highlight the text
2. Click on Page 1) Select the
amount of
layout columns.
3. Click on More
Columns 2) Set the
4. Select the settings spacing. You
may need to
for your columns write 1cm.
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ICT IGCSE Practical – Revision Presentation
Word Processing
San-Serif Serif
Chapter 17: Document Production
Alignment Options: Select Line Spacing
Justify
Left, Centre & Right
Wrapping Text around an image
1. Select the image and then click on Format
2. Wrap Text
3. Select Tight
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ICT IGCSE Practical – Revision Presentation
Word Processing
Chapter 17: Document Production
Merging Rows
Inserting Table 1. Highlight the row >> right click
1. Click on Table >> insert table mouse >> select merge cells
2. Select the number of rows and columns
Applying Borders Applying Shading
1. Highlight the 1. Highlight the
table and apply row that needs
the appropriate to be shaded.
border settings. Select the
You can also colour making
change the sure you have
weight of the selected the
border. correct
percentage.
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ICT IGCSE Practical – Revision Presentation
Word Processing
Find Tool: Find Specific text in
your document
Find and Replace: Will find
specific text and will replace it
Chapter 17: Document Production
with the text you require.
Widow
If a word or subtitle (widow) is left then you must insert a break at the start of the column. In this ca
it will be Column break so the subtitle can be added to the second column. The break will be added
just before the Widow.
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ICT IGCSE Practical – Revision Presentation
Word Processing
Orphan
Chapter 17: Document Production
If the end of a paragraph is left (line and a
half) on a new page then you need to inser
a page break.
The page break will be inserted at the
beginning of the paragraph.
This will mean the new paragraph will start
on the new page.
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ICT IGCSE Practical – Revision Presentation
Word Processing
A mail merge document is designed to be sent to many people. The
document consists of two components:
Chapter 17: Document Production
• Master Document
• Source file containing the data (Spreadsheet or Database)
• Data from the source file (names and addresses) is combined with the
Master document so that key fields do not need to be typed one by one.
• This will save time and reduce the chance of errors in the document.
Source Data Master Document
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ICT IGCSE Practical – Revision Presentation
Word Processing
• For a mail merge you need a master Word Document
• Data Source : Which will contain the recipient data
Chapter 17: Document Production
• Excel (Workbook/CSV)
• Access (Table/Query)
Task 1
1) Open the Master
Document
2) Click Mailings
>> Start Mail Merge
>> Step by Step Mail
Merge Wizard
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ICT IGCSE Practical – Revision Presentation
Word Processing
Task 2:
Chapter 17: Document Production
The mail merge wizard will
start.
Click on Next.
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ICT IGCSE Practical – Revision Presentation
Word Processing
Task 3:
Chapter 17: Document Production
1) Use the current document and click next
2) Browse and select the recipient data
source
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ICT IGCSE Practical – Revision Presentation
Word Processing
Task 4:
The recipient data source is
Chapter 17: Document Production
shown.
Double check if the data
source is correct before
clicking on Ok.
If a record is not required then
you can untick the option.
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ICT IGCSE Practical – Revision Presentation
Word Processing
Task 5:
Chapter 17: Document Production
Click on Next to Write your
letter
Then Insert the Merged
Fields in the appropriate
place
This is know as the master document.
Fields will show as:
You may have to evidence this. <<field>>
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ICT IGCSE Practical – Revision Presentation
Word Processing
Task 6:
Chapter 17: Document Production
You can then preview all of the merged letters by clicking on the
backward or forward buttons at the top of the page.
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ICT IGCSE Practical – Revision Presentation
Word Processing
Linking to a Database Query
Chapter 17: Document Production
Sometimes you may have filter
(query) data from a data source.
1) Import CSV into a database
application and run the
required query.
2) Save the query
3) Merge the query to your master
document
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