Presentation of MS WORD
Topic: Menu bar
• Presented To: Shahid Sb
• Presented By: Ali Arshad
Roll #5203 MBA (eve)
Starting MS Word
The following procedure is used to start MS
Word:
Click start button to display start menu.
Move the to Programs to display sub-menu.
Click on MS Word to open application window with
blank document.
Parts of Word Interface
Title Bar
Located at the very top of screen.
Displays the name of current file.
Menu Bar
Represent different menu.
Menu contains different commands of Word.
Toolbar
Located just below the Menu bar.
Shortcuts to menu bar.
Figure: Standard Toolbar
Figure: Formatting Toolbar
Figure: Drawing Toolbar
Scroll bar
Used to move through documents in different
ways.
By clicking scroll arrows at either end of scroll
bar (scroll up and scroll down).
By dragging scroll button in scroll bar.
Status bar
Horizontal area at bottom of document
window.
Provides information about current state of
document.
File menu
There are several
options in file menu:
New
Open
Close
Save
Save As
Page setup
Print Preview
Print
Exit
New (Creating New Document)
New document can be created by using file menu
option to get Blank document on screen. Following
procedure is used to create new document:
Click file > New from menu bar. OR
Click New document button on toolbar. OR
Press Ctrl + N
Open (Existing Document Open)
User can open existing
document when to make
changes or add more
information to it.
Following procedure is
used to open document:
Click File > Open. OR
Click Open File button on
standard bar. OR
Press Ctrl + O
Save Command
To store Word
document in file on disk.
Following procedure is
used to save document:
Click File > Save. OR
Click Save icon on
Standard toolbar. OR
Press Ctrl + S. OR
Press Alt + Shift +F2
Enter file name
Click save
Save As Command
To store another copy
of an existing document
with different name or
at different location.
Following procedure is
used to save As
document:
Open saved document
Click File > Save As. OR
Press Function key F12
Enter file name/location
Click save
Page setup
To change page margins
and orientations using
page setup & Dialog Box
appears as follows:
Click File > Page Setup
Click Margin tab to set
Top, Bottom, Left and
Right margins. OR
Click Paper Size to
enter size of paper in
width and height
Click OK
Printing Preview
To see document on-
screen exactly as it look
when it is printed.
Select File > Print
Preview
Click on document to
zoom in to view more
clearly
Click again to zoom back
out
Printing Page
User can print document
after compiling to get
hard copy. Following
procedure is used to
print document:
Select File > Print. OR
Press Ctrl + P
Select page range &
number of copies
Click OK to get print
Closing a Document
Process of unloading a word document from computer
memory.
MS Word prompt user to save document before it is
closed.
Following procedure is used to close document:
Select File > Close. OR
Press Ctrl + F4. OR
Click Close button on menu bar.
Document will be closed
Exiting Word
Process of closing MS Word is called exiting Word.
All open Word files are closed when exit.
MS Word prompt user to save document before it is
closed.
Following procedure is used to close document:
Select File > Exit. OR
Press Alt + F4. OR
Click Close button on top-left of Word Window.
