MICROSOFT EXCEL

Empowerment Technology
Microsoft Excel

▪Is a spreadsheet developed by

Microsoft for Windows, macOS,
Android and iOS.
▪ Features:
▪Calculations
▪ Statistical and Analyzation of data
▪ Graphing tools
Excel Cursors

1. The most common cursor is the

“select mode” cursor. This cursor
looks like a thick cross. It is white with a
thick black outline. When this cursor is
showing, you are in a normal mode in
Excel.
Excel Cursors
2. The next cursor is the “click and drag”
cursor. This cursor looks like a white arrow
with a black outline. If you click your mouse
and drag somewhere while this cursor is
showing, you will move whatever you have
clicked on to the place where you let go of
your mouse.
Excel Cursors
3. The next cursor is the “auto fill” cursor.
This cursor looks like a thin black cross. You
can use this cursor to repeat things or fill in
a series (such as dates) by simply clicking
and dragging. You can only get this cursor if
you place your cursor on the bottom right-
hand corner of a cell.
Excel Cursors
4. The last cursor is the “resizing” cursor. This
cursor looks like a thick black line with two
arrows intersecting it. This cursor is used to
change the size of your rows or columns. When
you get this cursor, you can click and drag to the
size you want. If you are resizing columns, and
you get this cursor, you can simply double-click,
and Excel will automatically resize your column
to fit the text.
FORMULAS
Microsoft Excel
Formulas
These are mathematical
equations that use the values or
text in cells to calculate a result.
Standard Operators for Formulas
The PEMDAS Oder of Operations:
P – Parenthesis (ex. (1+2))
E – Exponential (ex. 2^3)
M – Multiplication (ex. 5*5)
D – Division (ex. 10/2)
A – Addition (ex. 4+4)
S – Subtraction (ex. 10-8)
Cell
Cell Address – combination of
column letters and a row
numbers.
Cell Reference – a cell of set of
cells involved in a formula.
Example of Formula

=A1+B1
Cell
Equal Sign
Reference
MICROSOFT EXCEL 2016

Excel is a spreadsheet program that allows you

to store, organize, and analyze information.
▪keeping a budget
▪ organizing a training log
▪ or creating an invoice
FEATURES OF MICROSOFT EXCEL 2016
The Ribbon
Excel uses a tabbed Ribbon system instead of
traditional menus. The Ribbon contains multiple tabs,
each with several groups of commands. You will use
these tabs to perform the most common tasks in
Excel.
The Quick Access Toolbar

▪It is located just above the Ribbon, the Quick Access

Toolbar lets you access common commands no
matter which tab is selected. By default, it includes
the Save, Undo, and Repeat commands. You can
add other commands depending on your preference.
Tell Me Bar

The Tell me box works like a search bar to help

you quickly find tools or commands you want to
use.
Worksheet views

Excel has a variety of viewing options that change how

your workbook is displayed. These views can be useful
for various tasks, especially if you're planning
to print the spreadsheet. To change worksheet
views, locate the commands in the bottom-right corner
of the Excel window and select Normal view, Page
Layout view, or Page Break view.
Normal view is the default view for all worksheets in Excel.
Page Layout view displays how your worksheets will appear when
printed. You can also add headers and footers in this view.
Page Break view allows you to change the location of page breaks,
which is especially helpful when printing a lot of data from Excel.
Backstage View
Backstage view gives you various options for saving,
opening a file, printing, and sharing your workbooks.
 Challenge!
1. Open Excel.
2. Click Blank Workbook to open a new
spreadsheet.
3. Change the Ribbon Display
Options to Show Tabs.
4. Using the Customize Quick Access
Toolbar, click to add New, Quick Print,
and Spelling.
5. In the Tell me bar, type the word Color.
Hover over Fill Color and choose yellow.
This will fill a cell with the color yellow.
6. Change the worksheet view to the Page
Layout option.
7. When you're finished, your screen should
look like this:
FILE NAME:
MICROSOFTEXCEL_ACTIVITY1
Challenge!
One Drive
OneDrive is Microsoft’s online storage space that you
can use to save, edit, and share your documents and
other files. You can access OneDrive from your
computer, smartphone, or any of the devices you use.
Benefits of using OneDrive
Access your files anywhere: When you save your files
to OneDrive, you’ll be able to access them from any computer,
tablet, or smartphone that has an Internet connection. You'll
also be able to create new documents from OneDrive.
Back up your files: Saving files to OneDrive gives them an
extra layer of protection. Even if something happens to your
computer, OneDrive will keep your files safe and accessible.
Share files: It’s easy to share your OneDrive files with friends
and coworkers. You can choose whether they can edit or
simply read files. This option is great for collaboration because
multiple people can edit a document at the same time (this is
also known as co-authoring).
Save and Save As
Excel offers two ways to save a file: Save and Save As.
These options work in similar ways, with a few important differences:
▪ Save: When you create or edit a workbook, you'll use
the Save command to save your changes. You'll use this command
most of the time. When you save a file, you'll only need to choose a file
name and location the first time. Then you can just click the Save
command to save it with the same name and location.

▪ Save As: You'll use this command to create a copy of a workbook while
keeping the original. When you use Save As, you'll need to choose a
different name and/or location for the copied version.
CELLS

▪Cells are the basic building blocks of a worksheet. You'll

need to learn the basics of cells and cell content to
calculate, analyze, and organize data in Excel.

▪Columns are identified by letters (A, B, C), while rows

are identified by numbers (1, 2, 3). Each cell has its own
name—or cell address—based on its column and row.
In the example below, the selected cell intersects
column C and row 5, so the cell address is C5.
Note that the cell address also appears in the Name box in the top-
left corner, and that a cell's column and row
headings are highlighted when the cell is selected.
Cell Range
▪You can also select multiple cells at the same time. A
group of cells is known as a cell range. Rather than a
single cell address, you will refer to a cell range using
the cell addresses of the first and last cells in the cell
range, separated by a colon. For example, a cell
range that included cells A1, A2, A3, A4, and A5 would
be written as A1:A5. Take a look at the different cell
ranges below:
Cell Range_____________
Cell Range_____________
Cell Range_____________
To select a cell
1. Click a cell to select it. In
our example, we'll select
cell D9.
2. A border will appear around
the selected cell, and
the column
heading and row
heading will be highlighted.
The cell will remain selected
until you click another cell in
the worksheet.
 To select a cell range:
1. Click and drag the mouse until all
of the adjoining cells you want
to select are highlighted. In our
example, we'll select the cell
range B5:C18.
2. Release the mouse to select the
desired cell range. The cells will
remain selected until you click
another cell in the worksheet.
Cell Content
Text: Cells can contain text, such as letters, numbers,
and dates.
Cell Content
Formatting attributes: Cells can contain formatting
attributes that change the way letters, numbers, and dates are
displayed. For example, percentages can appear as 0.15 or
15%. You can even change a cell's text or background color.
Cell Content
Formulas and functions:
Cells can contain formulas and functions that calculate cell
values. In our example, SUM(B2:B8) adds the value of each
cell in the cell range B2:B8 and displays the total in cell B9.
To insert content:
1. Click a cell to select it. In our example, we'll select cell F9.
2. Type something into the selected cell, then press Enter on
your keyboard. The content will appear in the cell and
the formula bar. You can also input and edit cell content in
the formula bar.
 To delete (or clear) cell content:

1. Select the cell(s) with content

you want to delete. In our
example, we'll select the cell
range A10:H10.
2. Select the Clear command on
the Home tab, then click Clear
Contents.

3. The cell contents will be deleted.

To copy and paste cell content:
1. Select the cell(s) you want to copy. In our example, we'll select F9.
2. Click the Copy command on the Home tab, or press Ctrl+C on your
keyboard.
3. Select the cell(s) where you want to paste the content. In our
example, we'll select F12:F17. The copied cell(s) will have
a dashed box around them.
4. Click the Paste command on the Home tab, or press Ctrl+V on your
keyboard.
5. The content will be pasted into the selected cells.
NUMBER FORMATS
IN MICROSOFT
EXCEL
OBJECTIVES
1. Identify the key skills for using Microsoft Excel number formats
to represent data accurately and transfer information effectively
within spreadsheets.

2. Analyze the necessary skills to accurately represent data using

Microsoft Excel number formats, through the given individual
activity;

3. Create a customer invoice in Microsoft Excel, applying number

formats for clear and organized representation of financial data.
ESSENTIAL QUESTION:

How does mastering Microsoft Excel

number formatting benefit students
in effectively organizing and
presenting data for academic tasks
and projects?
Challenge!
1. Open and download practice workbook on Challenge No. 7 on GCF Global Excel.
2. Click the Challenge worksheet tab in the bottom-left of the workbook.
3. Change the cell style in cells A2:H2 to Accent 3.
4. Change the font size of row 1 to 36 and the font size for the rest of the rows to 18.
5. Bold and underline the text in row 2.
6. Change the font of row 1 to a font of your choice.
7. Change the font of the rest of the rows to a different font of your choice.
8. Change the font color of row 1 to a color of your choice.
9. Select all of the text in the worksheet, then change the horizontal alignment to center align and
the vertical alignment to middle align.
10.When you're finished, your worksheet should look something like this:
MOTIVATIONAL ACTIVITY
Understanding Number Formats
Number formats enhance
spreadsheet readability
and usability by specifying
data types in cells.

Date formats, for instance,

convey specific calendar
entries, promoting data
consistency and accurate
formula calculations.
 Understanding Number Formats
Apply number formats, akin to changing font color, by selecting cells and choosing
desired formatting. Two primary methods for selecting number formats exist.

You can also select the desired cells and press Ctrl+1 on your keyboard to
access additional number-formatting options.
Using number formats correctly
Number formatting extends
beyond manual selection;
spreadsheets can auto-
format based on data input.
Ensure proper format by
entering data intelligibly.
Example: correct use of
formats for dates,
percentages, and times
shown beside.
Using percentage formats correctly
Date Formats
Spreadsheets lack human understanding. For instance, typing
"October" is treated as text, not a date. Input dates in a format
your spreadsheet comprehends, like month/day/year.
Example: 10/12/2014.
Number formatting tips
1. Apply number formatting to a column efficiently by
selecting the entire column—click the column letter. This
ensures consistent formatting for future data in that column,
excluding the header row.
Number formatting tips
2. Double-check your values after
applying number formatting: If you
apply number formatting to existing
data, you may have unexpected
results. For example, applying
percentage (%) formatting to a cell
with a value of 5 will give you 500%,
not 5%. In this case, you'd need to
retype the values correctly in each
cell.
Number formatting tips
3. Apply number formatting to a column efficiently by selecting
the entire column—click the column letter. This ensures
consistent formatting for future data in that column, excluding
the header row.
Increase Decimal and Decrease Decimal
The Increase Decimal and Decrease Decimal commands
allow you to control how many decimal places are
displayed in a cell. These commands don't change the
value of the cell; instead, they display the value to a set
number of decimal places.

NOTE: The Increase Decimal and Decrease

Decimal commands don't work with some
number formats, like Date and Fraction.
ESSENTIAL QUESTION:

How does mastering Microsoft Excel

number formatting benefit students
in effectively organizing and
presenting data for academic tasks
and projects?
Performance Task (20 POINTS)
 Performance Task
1. Open our practice workbook on Challenge No. 8 in GCF Global Excel.
2. In cell D2, type today's date and press Enter.
3. Click cell D2 and verify that it is using a Date number format. Try changing it to a
different date format (for example, Long Date).
4. In cell D2, use the Format Cells dialog box to choose the 14-Mar-12 date format.
5. Change the sales tax rate in cell D8 to the Percentage format.
6. Apply the Currency format to all of column B.
7. In cell D8, use the Increase Decimal or Decrease Decimal command to change the
number of decimal places to one. It should now display 7.5%.
8. When you're finished, your spreadsheet should look like this: