INVENTORY MANAGEMENT

SYSTEM
CASE STUDY
SUPERMARKET
A software solution designed to track,
manage and control inventory levels,
orders and deliveries
TRADITIONAL • Inaccuracy & Human Errors: Manual data
entry results in stock discrepancies,
INVENTORY miscounts, and incorrect reporting.
MANAGEMENT • Time-Consuming Processes: Physical
SYSTEM stock-taking and order processing are slow
and labour-intensive.
• Stockouts & Overstocking: Lack of real-
time tracking leads to poor demand
forecasting, causing excess inventory or
shortages.
• Limited Visibility: Difficulty in monitoring
stock movement, warehouse operations, and
supplier interactions in real-time.
• Poor Order Management: Delays in order
processing, restocking, and supplier
coordination result in inefficiencies.
• Security & Fraud Risks: Lack of access
control increases risks of theft,
mismanagement, and unauthorized stock
adjustments.
• Scalability Issues: Manual systems struggle
to manage growing business needs, multiple
SCOPE

Functional scope
• Stock management: Tracks inventory levels
• Order Processing: Manage purchase
orders, details and customers orders
• Automated Reordering: Alerts and
notifications
• Multi – Warehouse Management:
Managing inventory across multi locations
• Barcode: Track inventory
Geographical scope
• Single location: Small business with a
single warehouse
• Multi Branch Inventory: Business
operating in different locations
SCOPE

Software and Platform Scope

Objectives Goals
• Integrate with other business
• Optimize Stock levels: Ensure the stock systems: Ensure seamless
is maintained to prevent stockouts communication between inventory sales,
• Enhance Accuracy: Reduce human accounting and supply chain
• Enhance Accuracy: Automate inventory
errors to reduce human errors and ensure real-
• Improve Efficiency: Automating manual time updates
• Increase Efficiency: Streamline stock
processes to save time
management, order processing and
• Enable Multi-Location Management: warehouse operations
Manage inventory across multiple • Improve order fulfillement: Ensure
timely processing and delivery orders
warehouses
DEFINITIONS OF THE TERMS
Data: Data is raw facts.
Information: Information is data that is processed into meaningful information.
Information Process Cycle: This is a cycle through which a computer processes data and information.
Input: This is the phase where the computer is fed with data from it’s user by the use of input devices.
Processing: After the unorganised facts(data) have been sent(input) to into the computer system. The computer
processes and organise them into meaningful information. This process is carried out by the central processing
unit of the computer. This is done by the two components. (CU) control unit which controls all the operations,
(ALU) arithemetic unit which does the calculations
Output: This is the stage where the computer brings out the information in form of text which is displayed by the
monitor
Storage: At this stage the organized information is kept for future use. This information can be stored on storage
devices
COMPUTER SYSTEM
This is a combination of computer interrelated computer parts that
work together to achieve a common goal
COMPONENTS OF A COMPUTER
SYSTEM
Hardware: This is the collection of physical parts of the computer system.
Software: These are instructions which are written by a programmer to perform a specific task.
• System Software: Controls the basic functions of a computer and comes usually preinstalled with the computer
• Application Software: These are applications that handle specific tasks
Operating System: This is a powerful program that controls and cordinates a computer’s hardware devices and run software and
application.
Back Up: This a copy of a file
Bug: This is a program error that causes a program to behave in an unexpected way
Control Panel: This is a progam that allows the user to make change settings in a program
BIOS: Is a set of programs stored inside a ROM chip and put on the motherboard
Driver: This is a program that is written to specifically to control a certain piece of hardware such as a sound card, modem.
Peripheral devices: Auxiliary equipment used for computer input, output, storage, communication or other functions under the
direct control of a computer.
FIELD REPLACEABLE
UNITS(FRUS)
• Input and output devices
• Computer case
• Power supply
• Computer fan
• Central Processing Unit
• Disk drivers
• Computer Memory
• Motherboard
TYPES OF A COMPUTER CASE
Desktop: This lies on the desk with a the monitor sitting on top
Tower: This stand upright and there types a mini, mid and full
COMPUTER FAN
A computer fan is needed to disperse the significant amount of heat that is generated by the electrically
powered parts in a computer.
TYPES OF FANS
• Desktop fan
• Laptop fan
THE CENTRAL PROCESSING UNIT
This is the computer brain, It processes commands, instructions and controls most of the operations of the
computer
PARTS OF A CONTROL
PROCESSING UNIT
Control units: Control all the operations that take place in the computer
Arithmetic Logic Unit: This is responsible for actual processing of data
PACKAGES OF PROCESSORS
Pin Grid Array (PGA)
These types of package are usually square with pins underneath and fit into holes on
the CPU slot. Now days are called AMD
Land Grid Array (LGA)
These types of packages are usually square with pins located on the slots themselves.
These are commonly produced by intel
CPU TROUBLESHOOTING
Keep an eye on processor temperature;
• Use the motherboard monitoring program
• Run BIOS setup
• View temperature and fan speed
Keep the system clean;
• Clean the air vents so that they are not blocked since they can increase the temperature
Use a good CPU cooler
• Make sure that the processor surface is clean before you install the CPU cooler
• Use a good amount of a thermal compund
• Make sure that the heatsink is climped tightly against the processor
Install supplemenental case fan
Position the system properly