بسم الله الرحمن الرحيم
TIME MANAGEMENT
What is Time Management?
Time management is the process of consciously planning and
controlling time spent on specific tasks to increase how efficient you
are. You may be familiar with setting deadlines, writing to-do lists, and
giving yourself small rewards for accomplishing certain activities.
"Time management is life management.“
– Robin Sharma
“How we spend our days is, of course, how we spend our lives.
What we do with this hour, and that one, is what we are doing.
A schedule defends from chaos and whim,”
wrote Annie Dillard in her book The Writing Life.
This quote summarizes how humans conceptualize time and how we
can develop skills and schedules to maximize productivity and
achieve our goals.
Why is time management important?
Good time management can lead to a healthy, balanced
lifestyle that may manifest as:
• Reducing stress
• Achieving goals more efficiently
• Prioritizing what's important
• Accomplishing more in less time
• Reducing procrastination
• Boosting confidence
• Getting further in your career or education
“Did you think that We had created you without purpose, and that you would not
be
brought back to Us?”
(Quran 23:115)
(Allah asks a rhetorical question, reminding us that life is not pointless.
We will return to Him and be asked about how we spent this life. This verse
that every moment has a purpose and our time on earth is meant for preparing
the hereafter.)
Time as a Precious Resource
The Quran also emphasizes the importance of time as a
precious resource that should not be wasted.
Allah says, "And [by] the time, indeed, mankind is in loss, except for
those who have believed and done righteous deeds and advised
each other to truth and advised each other to patience." (103:1-3)
This verse highlights the fleeting nature of time and the
importance of utilizing it for righteous deeds. Muslims
should make the most of their time by engaging in acts
of worship, seeking knowledge, and doing good deeds.
Time Management Strategies
Prioritized To-Do List
• Write down all the tasks you need to
complete
• Break large tasks into their component
elements.
• Allocate priorities from A (very important
or very urgent) to (unimportant, or not at
all urgent).
• You need to differentiate between
urgency and importance.
• Rewrite the list in priority order.
• Take action immediately and finish them one by one.
• This helps you to focus on the important jobs first
Urgent versus Important
Important activities have an outcome that leads to the
achievement of your goals
Urgent activities demand immediate attention, and are
usually associated with the achievement of someone
else's goals, or with an uncomfortable problem or
situation that needs to be resolved.
Planning
• Write down appointments, classes, and meetings on a
chronological log book or chart.
• First thing in the morning, check what's ahead for the
day.
• If you failing plan you plan to fail and you will waste a
lot of precious time while failing.
“Action without planning is the cause of every
failure”
Goal Setting
To avoid the pitfalls of confusion and lack of motivation,
you have to clarify what you want to achieve.
SMART Goal Setting Guidelines
Specific Have you clearly defined your goal?
Measurable - How do you know if you are making
progress?
Achievable - Is your goal really achievable?
Be ambitious but honest.
Rewarding Is your goal something you
are willing to make sacrifices for?
Timely - Is your goal achievable in a
meaningful timeframe?
Write your goals down and be familiar
with them.
80:20 Rule
Pareto's Principle:80% of results are
achieved with only 20% of the effort.
• Focus your time and energy on the
high impact tasks to achieve the
greatest benefit possible.
• If you have achieved your expected
outcome and done what needs to be
done, then you may not need to do
80% of the task. Otherwise break the
task down again working out the 20%
that will bring the best results
Get organized
• Time is saved if you prepare your work
environment and equipment
beforehand.
• Tidy your desk, make sure your chair
is in the correct position and you have
all the information you need close at
hand.
• Having your appointments, tasks and
key notes in one place.
• Helps you find information faster and
also helps prevent stress
“There are two blessings which many people
squander: health and free time.” (Sahih al-Bukhari)
(The Prophet plainly states that good health and spare
time are enormous gifts from Allah – but sadly, many
people don’t make use of them and end up losing them.
This hadith urges us to take advantage of our healthy
years and any free time we have for doing good.)
Avoid Multi-tasking
• Recent psychological studies have
shown that multi-tasking does not
actually sav time. In fact, the
opposite is often true. You lose time
when switching from on task to
another, resulting in a loss of
productivity. Routine multi-tasking
may lead to difficulty in
concentrating and maintaining
focus when needed.
"To do two things at once is to do neither." – Publilius
Syrus
Learn to say NO
• Do not say yes when you don't have the time,
motivation, interest or skills to do the task.
• Say "no" to tasks that have little impact on your
targets.
• Prevent stress.
• Avoid overworking
Conclusion
• Time is a limited resource – use it wisely.
• Effective time management improves all areas of life
and techniques help streamline tasks.
• Start small – one productive habit at a time can make a
huge difference.
"Your future is created by what you do today, not tomorrow.“
– Robert Kiyosaki
